Solicitation Notes Wood Sills.pdf

Solicitation Notes

1. System for Award Management (SAM):

All offerors shall have an active SAM registration (SAM.gov) at the time of quote submission.

2. Annual Representations and Certifications:

Offerors shall complete electronic annual representations and certifications within SAM as part of required registration.

3. Questions:

Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least five calendar days prior to the closing date, to be considered by the Contracting Officer.

Questions submitted after this time will be answered at the discretion of the Contracting Officer.

The Contracting Officer for this action is Thomas Hall, thomas.c.hall111.civ@army.mil. Please CC the Contract Specialist Jeffrey Morton, jeffrey.l.morton2.civ@army.mil.

4. Award without Discussions:

The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If Revolutionary Federal Acquisition Regulation Overhaul (RFO) Provision 52.212-2 Evaluation-Commercial Products and Commercial Services is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments:

The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment:

Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF).

See DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions for more information.

7. Set-Aside:

The proposed contract is 100% set-aside for small business concerns.

8. FOB Origin (after Loading):

Unless otherwise stated in the solicitation, Offerors shall provide FOB Origin (after Loading) prices.

For more information see RFO clause 52.247-32 F.o.b. Origin, Freight Prepaid.

9. This is a combined synopsis / solicitation.

10. Drawings:

“Technical data can only be distributed to contractors who have a current DD 2345, Militarily Critical Technical Data Agreement on file with Defense Logistics Information Service (DLIS). Technical data that are export-controlled must be marked with an export control warning notice. This statement identifies technical data which the DoD will withhold from public release using authority in 10 U.S.C.

130. The Government’s right to use, modify, reproduce, release, perform, display, or disclose such technical data are restricted for the Contractor/their subsidiaries/or sub-contractors at every level. Any reproduction of technical data or portions thereof marked with these legends must also reproduce these legends on such technical data. Contractors wanting to obtain access to the unclassified technical data drawings MUST have Joint Certification Program (JCP) certification. Instructions for obtaining JCP certification can be found at: https://www.dla.mil/Logistics-Operations/Services/JCP/.

Additional Information:

11. When packing ensure there is only one Part Number per skid, e.g., do not mix different CLINS on the same skid. The critical aspect of this is that each wood sill needs to be individually protectively wrapped and labeled.

12. A-A-52520_B (HARDWOOD - FLOORBOARDS AND PLATFORMS FOR MILITARY VEHICLES

(METRIC)):

Paragraph 2.1.1 - Hardwood states, "Hardwoods shall conform to NHLA Rules for the Measurement and inspection of hardwood and cypress lumber."

There is no cert required for buying the lumber. However, according to A-A-52520, Paragraphs 2.4 and 4.2, the contractor is responsible for inspecting the wood received, to ensure that it meets all of the subparagraphs of 2.4. So just certify that this was done.

13. A-A-52520_B (HARDWOOD - FLOORBOARDS AND PLATFORMS FOR MILITARY VEHICLES

(METRIC)):

Paragraph 2.2 - Moisture content states, "... dried to a maximum moisture content of 15 percent or less at time of treatment. This shall be verified when tested to ASTM D4444."

We understand that vendors need a low moisture content to pressure treat a piece of finished lumber.

That is why the spec states 15% or less at time of treatment. If the contractor knows that all their dried lumber has a 6% moisture content, they must have tested it to come up with that number. All a vendor needs to do is present the data showing that they tested it to ASTM D4444 and it has 6% moisture content.