Solicitation No. 693JF721R000030.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

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FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JF7

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

US DOT MARITIME ADMINISTRATION

MARAD-00095 CODE 16. ADMINISTERED BYCODE

X

X

X

812111

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR693JF7

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/28/2021 1000 ET

09/07/2021

202-366-7090NICOLE PRICE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF721R000030

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 33 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

WASHINGTON DC 20590-0001

TELEPHONE NO.

17a. CONTRACTOR/

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

US DOTMARITIME ADMINISTRATION

USMERCHANT MARINE ACADEMY PROCURE

15. DELIVER TO

WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US DOT MARITIME ADMINISTRATION

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Barber & Beautician Services for Midshipmen, faculty and staff at the U.S. Merchant Marine Academy (USMMA) located in Kings Point, NY.

The Contractor gaining the award shall provide all equipment, management and personnel necessary to cover the services. A concessionaire contract shall cover the base period (2021-2022), from date of award through 12 consecutive months and four (4) options (2022-2026) that allow the Government to unilaterally extend the contract

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

period for 12 months each.

The options will be available upon concurrent agreement between the contractor and the

Government. Exercising an option period will be strictly based on service, quality and performance feedback. Each option period is subject to the availability of funds.

The proposed price for services should be the same for Midshipmen, faculty and staff.

Individuals will be responsible for making payments at the time services are rendered. The contractor will be responsible for collecting all revenue from individual customers. The Government does not intend to provide reimbursement for services. The USMMA will provide contractor assistance regarding communications with

Midshipmen.

Period of Performance: 11/01/2021 to 10/31/2026

00001 Base Period - Barber & Beautician Services

Period of Performance: 11/01/2021-10/31/2022

00002 Option Period 1 - Barber & Beautician Services

Period of Performance: 11/01/2022-10/31/2023

(Option Line Item)

08/01/2022

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 33

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF721R000030

00003 Option Period 2 - Barber & Beautician Services

Period of Performance: 11/01/2023-10/31/2024

(Option Line Item)

08/01/2023

00004 Option Period 3 - Barber & Beautician Services

Period of Performance: 11/01/2024-10/31/2025

(Option Line Item)

08/01/2024

00005 Option Period 4 - Barber & Beautician Services

Period of Performance: 11/01/2025-10/31/2026

(Option Line Item)

08/01/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation No. 693JF721R000030 Page 4 of 33

SECTION 1 – STANDARD FORM (SF) 1449 – Solicitation/Contract/Order for Commercial Items cont.

STATEMENT OF WORK

Organization

The Maritime Administration (MARAD)/U.S. Merchant Marine Academy (USMMA) is a federal service academy that educates and graduates licensed Merchant Marine officers of exemplary character who serve America’s marine transportation and defense needs in peace and war.

Project Background

The U. S. Merchant Marine Academy (USMMA) seeks barber and beautician services for 1000 midshipmen and 240 faculty and staff. (Note: Barber & Beautician technicians may provide services for approximately 130 midshipmen and 100 staff which are women).

Period of Performance

The Contractor gaining the award shall provide all equipment and personnel necessary to cover the services. A concessionaire contract shall cover a base period, from date of award through 12 consecutive months, and four (4) options that allow the Government to unilaterally extend the contract period for 12 months each.

The options will be available upon concurrent agreement between the contractor and the Government.

Exercising an option period will be strictly based on service, quality, and performance feedback. Each option period is subject to the availability of funds.

Anticipated Contract Durations are as follows:

Base Period - November 01, 2021 to October 31, 2022 Option Period 1 - November 01, 2022 to October 31, 2023 Option Period 2 - November 01, 2023 to October 31, 2024 Option Period 3 - November 01, 2024 to October 31, 2025 Option Period 4 - November 01, 2025 to October 31, 2026

Note: If the Proposed due date is extended for any reason, then the performance period dates for the Base Period and Option years will be adjusted accordingly upon contract award.

Scope of Work

The Barber and Beautician services will be offered to Midshipmen, faculty, and staff. The support services shall include one (1) Barber and one (1) Beautician.

Beautician

Duties and Responsibilities

• Communicates with clients to provide the requested services

• Discusses hair, skin, and nail care methods with customers

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• Washes and conditions hair prior to cutting or styling

• Cuts and styles hair

• Colors hair

• Applies chemical solutions in the form of permanents and relaxers to hair as part of the styling process

• Provides effective solutions for common issues concerning hair, scalp, nails, and skin

• Discusses various style options with clients

• Keeps work areas completely clean and sanitized

• Restocks shelves and supplies

• Keeps records of hair color and nail color used by each customer at past visits

Required Knowledge, Skills and Abilities

• Must have outstanding people skills to handle the specific needs of individual clients and customers

• Should be highly creative and have a firm understanding of tried-and-tested techniques that are still in use today

• Must possess physical stamina and must have the manual dexterity required to wield scissors, razors, and other implements

• Thorough knowledge of hair styles, hair care products and related procedures

• Excellent interpersonal, communication and customer service skills

• Physical mobility, able to stand for prolonged periods of time

• Must possess solid time-management and organizational skills as well as in-depth knowledge of various beauty products, their ingredients and how these ingredients can affect the clients

• Must be able to present a calm and pleasant demeanor to clients despite any personal problems

• Must be capable of tactfully and respectfully dealing with rude, difficult, and unreasonable clients

Education and Qualifications

• High School Diploma or GED preferred

• Certificate confirming the completion of a hairstyling or cosmetology program

• Hands-on training necessary as part of a certificate program as well as on-the-job training

• Preferred one (1) year of experience

• Persons who possess the necessary professional licensed credentials as prescribed by the State of New

York for the type of employment engaged upon

• Valid license issued by the state of residency to practice

• License shall be displayed always while the personnel are present

Barber

Duties and Responsibilities

• Cut, shape, trims, and taper hair, using clippers, comb, blow-out gun, and scissors

• Apply lather and shave beard and shape hair contour (outline) on temple and neck, using razor

• Cut, shampoo, comb and style hair as requested. Shave clients, trim beards and mustaches, manicure nails, arch eyebrows, give scalp treatments, and apply facials.

• Employ only persons who possess the necessary professional licensed credentials as prescribed by the State of New York for the type of employment engaged upon. Licenses shall be displayed always while the personnel are present

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• Sort and inventory soiled linens for laundry and count and store clean linens

• Schedule appointments, maintain records of work performed, and inventory equipment and supplies

• Requisition equipment and supplies and perform repair and maintenance work on tools and equipment

• Supervise the work of others

• Massage neck, face, and scalp

• Check clients scalp and hair for visible disorders such as sores, abrasions diseases which might interfere with requested barbering services

• Consult with clients on matters pertaining to their hair care needs

• Maintain combs in solutions and sanitize equipment in chemical or physical agent

• Responsible for the upkeep and cleanliness of designated workstation and shop

• Make necessary preparations for shampoo and towels to be used to minimize delay of customer service

• Perform related work as assigned

Required Knowledge, Skills and Abilities

• Must have outstanding people skills to handle the specific needs of individual clients and customers

• Should be highly creative and have a firm understanding of tried-and-tested techniques that are still in use today

• Must possess physical stamina and must have the manual dexterity required to wield scissors, razors, and other implements

• Must possess solid time-management and organizational skills as well as in-depth knowledge of various beauty products, their ingredients and how these ingredients can affect the clients

• Must be able to present a calm and pleasant demeanor to clients despite any personal problems

• Must be capable of tactfully and respectfully dealing with rude, difficult, and unreasonable clients.

Education and Qualifications

• High School Diploma or GED preferred

• Certificate confirming the completion of a barber or cosmetology program

• Hands-on training necessary as part of a certificate program as well as on-the-job training

• Preferred one (1) year of experience

• Persons who possess the necessary professional licensed credentials as prescribed by the State of New

York for the type of employment engaged upon

• Valid license issued by the state of residency to practice

• License shall be displayed always while the personnel are present

Task Requirements

General Tasks

• Operate a barber shop and beauty shop for the use of the USMMA midshipmen in a business-like manner, using established practices for such retail operations co-located on federal property

• Use of the physical spaces the Academy midshipmen provides which are designed and built ready for the beauty and barber shop services. This includes furniture, decor, four barber chairs, tables, benches, and mirrors

• Provide the tools and supplies for the operation of the barber shop and the beauty shop, such as electric clippers, scissors, tonics, razors, blades, aprons, towels, neck strips, clips, lather, lather

Solicitation No. 693JF721R000030 Page 7 of 33 machines, brooms, dust pans, detergent, sterilizer, blowers, combs, brushes, consumable supplies, hair dryers, etc. required to satisfactorily cut hair.

• Haircuts performed will adhere to the personal appearance requirements for male and female midshipmen

• Provide retail men 's and women's barber and beauty shop services to civilian and uniformed Academy midshipmen faculty and staff, as well as for other authorized patrons as determined by MARAD’s policy, on a market demand basis

• The contractor's representatives, agents, and/or employees are not agents of the United States Department of Transportation (DOT), the Maritime Administration, the U.S. Merchant Marine Academy midshipmen, the Superintendent, or any other employee of the USMMA

Performance Environment

Performance of this requirement is in an environment that is fast-paced and completing multiple tasks.

The Contractor shall fulfill physical lifting and endurance requirements associated with assigned tasks.

The Contractor shall provide standards and Dress Codes for work clothing/uniforms and be clean and neat in appearance. Contractor shall attend required training associated with job responsibilities.

Performance Evaluation Meetings

The Contractor shall be required to meet with the COR and/or the CO as determined necessary by the COR or CO. The contractor may request a meeting whenever the need arises. The Contractor shall prepare minutes of the meeting and submit as an Action Memorandum for review and acceptance by the Government. The written minutes of these meetings shall be signed by the Contractor. In the event the Government non-concurs with the meeting minutes, the Contractor will be so advised, and additional communications must be conducted until resolution of the meeting minutes is resolved. The meeting minutes are due within five (5) business days after the meeting.

Place of Performance

The services shall take place at:

DOT/Maritime Administration (MARAD) USMMA/Basement of Cleveland Hall 300 Steamboat Road Kings Point, NY 11024

Hours of Operations and Contract Holidays

Normal Schedule

One (1) Barber is required to perform under the normal work schedule. The normal work schedule for one

(1) Beautician will be at the discretion of the USMMA POC/COR.

Work Schedule: Monday, Wednesday, and Friday (minimum 3 days per week) Work Hours: 1000 to 1800 (10:00am to 6:00pm) (Note: No less than 24 hours per week)

Solicitation No. 693JF721R000030 Page 8 of 33

Peak Schedule – Special Event(s)

Approximately the 1st week of July every year, four (4) Barbers and one (1) Beautician will be required for the induction of the incoming class of approximately 300 personnel.

Work Schedule: Number of days/hours to be determined Work Hours: To Be Determined by Academy POC

Note: The normal and peak work schedule considers when Midshipmen are in class, on liberty or leave.

Peak demands are when freshmen report to campus for indoctrination in early July, when Midshipmen return from leave periods in November and March, and other instances when coverage might be necessary after normal hours to address regimental hair cut requirements.

Holidays

• Services are not required during Federal holidays (see www.opm.gov)

• When there is a reduction or when Midshipmen are not present, services will not be required which is approximately four weeks per year. (Note: This is not by a specific date but depends on the academic schedule)

• The Government reserves the right to adjust the number of days and hours when services are not required depending on the changing academic schedule.

Irregular Operations

Any of the USMMA events include but are not limited to closing of USMMA for weather, issues contributing to a limited operating status, natural disasters or Indoctrination (Indoctrination is an annual event lasting a period of 3 – 4 weeks when all new students, known as Plebe Candidates arrive and participate in intensive physical training and academic orientation).

Notice of Government Delays

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract, delivery schedule/date(s), or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing.

The notice shall give pertinent details, the data shall be informational only in character and that receipt thereof shall, in no event, be construed as a waiver by the Maritime Administration of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Replacement and/or Transition of Position(s)

If a position/job title is vacated due to an absence related to vacation, illness, or long-term leave, at the request of the government, the contractor shall provide a replacement with comparable credentials.

Replacement personnel shall be afforded adequate orientation and be familiar with the day-to-day operations.

Work Attire/Dress Code

The contractor personnel performing services to the USMMA shall always conduct themselves in a professional manner, maintain personal hygiene, wear clean, neat uniforms, and be identified by having http://www.opm.gov/

Solicitation No. 693JF721R000030 Page 9 of 33 the company name, and employee name affixed to the uniform. The Contractor shall be responsible for furnishing all, personnel, equipment and supplies, uniforms, nametags and/or badges for performance of services under this contract at no additional charge to the Government.

The contractor shall furnish apparel appropriate and necessary for the performance of this work. This may include, but is not limited to lab coats, scrubs, or other patient care garments.

All work attire must be freshly laundered, well-fitting, and changed daily in accordance with all infection control standards as recognized by the Joint Commission guidelines or another regulatory agency. The higher standard for infection control for health care apparel shall prevail. It is the financial and operational responsibility of the contractor to provide work attire at no cost to the government and without interruptions to services.

Work Area Cleaning

Facilities & Furniture Inspection/Maintenance/Safety

• Cleanliness of the assigned space, furniture, fixed equipment and all janitor and porter services

• The premises that should be available and kept clean, orderly, and attractive and in excellent sanitary condition to the satisfaction of the Academy midshipmen administration

• Facilities and services that are subject to regular and random inspection

• Title to and accountability for all equipment or articles purchased wholly with contractor funds remain with the contractor activity where this property is movable, or where it is so attached to or so integrated with a public structure or land as to be severable without causing unreasonable physical damage or injury to such structure or land

• Making every reasonable effort to reduce the cost to the Academy midshipmen with respect to the procedures utilized to ensure the purchase of items from vendors at fair and reasonable prices using sound procurement practices based upon competitive solicitation of requirements whenever practicable

• Establishing and maintaining a quality assurance program for purchased items through an appropriate inspection system

• At the end of the contract the contractor shall return any furniture furnished by the Academy midshipmen in the same condition as received, less any normal wear and tear.

Government Furnished Property/Equipment/Information

• The Government will provide the Contractor, at no cost, Government-owned services, equipment, material, and information to perform the tasks required at the Government site

• Accountability will be maintained using the Government’s applicable Regulations and Policies.

MARAD will provide and maintain suitable facilities for the beauty and barber shop activities to enable efficient contractor operations.

• The barber and beauty shops are adjacent to each other and are in the basement of Cleveland Hall

• Accordingly, the Superintendent is authorized to set apart for the use of the contractor any suitable public building, rooms, or other Academy midshipmen property. Public buildings, including permanently installed heating, plumbing, and electrical systems and equipment, occupied in part by the contractor will be maintained and repaired by the USMMA out of funds applicable to the maintenance, repair, and operation of the buildings structures, and systems at the USMMA, without reimbursement from the contractor

Solicitation No. 693JF721R000030 Page 10 of 33

• If any equipment or articles purchased wholly with contractor funds are to be attached to or integrated with any public structure or land so as not to be severable without causing unreasonable physical damage or injury to such structure or land, legal title to such property shall be vested in the Maritime Administration (MARAD).

• The Academy midshipmen shall pay the contractor for services rendered based on properly documented invoices. Payment shall be made within 30 days of the submission of properly documented invoices

• The Contractor shall not:

o Alter the premises without prior written approval of the Government o Sublet any of the premises that is assigned for execution of this contract without prior written permission of the Government o Remove any furniture that’s being utilized from the Academy midshipmen premises or the approved location without prior written approval of the point of contact and/or Contracting Officer Representative (COR)

Security Requirements

• The Academy midshipmen will conduct at no cost to the contractor standard background security evaluations on all contractor employees, consignees, and other persons to the standards in effect at the time of employment, like those required of regular government employees.

• To the satisfaction of the government each person must be able to obtain and hold an approved background security check to continue to work on Federal property

Solicitation No. 693JF721R000030 Page 11 of 33

DIAGRAMS – USMMA BARBER, BEAUTICIAN AND LAUNDRY ROOMS

Barbershop Room

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Beautician/Stylist Room

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Laundry Room (Washer & Dryer)

(Note: The laundry room is located between Barber & Beautician room)

Solicitation No. 693JF721R000030 Page 14 of 33

MIDSHIPMEN GROOMING STANDARDS

PERSONAL APPEARANCE

The primary consideration is to have a neatly groomed appearance while wearing the academy midshipmen’s uniforms. Grooming standards are based on several elements including neatness, cleanliness, safety, Academy’s midshipmen image and appearance.

The difference between men’s and women’s grooming policies recognize the difference between the sexes, sideburns for men, different hairstyles, and cosmetics for women. Establishing identical grooming and personal appearance standards for men and women would not be in the Academy midshipmen’s best interest and is not a factor in the assurance of equal opportunity.

The standards established here are not intended to be overly restrictive nor are they designed to isolate the Academy midshipmen’s personnel from society. The limits set forth are reasonable, enforceable, and ensure that personal appearance contributes to a favorable academy’s midshipmen image.

Since it’s impossible to provide examples of every appropriate or unacceptable hairstyle or of ‘conservative’ or "eccentric" grooming and personal appearance, the good judgment of leaders at all levels is key to enforcement of the Academy midshipmen’s grooming policy. Therefore, hair/grooming/personal appearance while in uniform shall present a neat and professional appearance.

HAIR

Men

• Keep hair neat, clean, and well groomed. Hair above the ears and around the neck shall be tapered from the lower natural hairline upwards at least 3/4 inch and outward not greater than 3/4 inch to blend with hairstyle. Hair on the back of the neck must not touch the collar

• Hair shall be no longer than four inches and may not touch the ears, collar, extend below eyebrows when headgear is removed, show under front edge of headgear, or interfere with properly wearing military headgear.

• The bulk of the hair shall not exceed approximately two inches. Bulk is defined as the distance that the mass of hair protrudes from the scalp. Hair coloring must look natural and complement the individual

• Faddish styles and outrageous multicolored hair are not authorized. The unique quality and texture of curled, kinked, waved , and straight hair are recognized, and in some cases the 3/4-inch taper at the back of the neck may be difficult to attain.

• In those cases, hair must present a graduated appearance and may combine the taper with a line at the back of the neck. One (cut, clipped or shaved) natural, narrow, before and after part, is authorized

• Varying hairstyles les , including afro, are permitted if these styles meet the criteria of maximum length and bulk, tapered neck, and sides, and do not interfere with properly wearing academy midshipmen Midshipmen headgear. Plaited or braided hair shall not be worn while in uniform or in a duty status.

Solicitation No. 693JF721R000030 Page 15 of 33

• Keep sideburns neatly trimmed and tailored in the same manner as the haircut. Sideburns shall not extend below a point level with the middle of the ear, shall be of even width (not flared) and shall end with a clean-shaven horizontal line. <Figure 2-2-1> refers. "Muttonchops ", "ship’s captain ", or similar grooming modes are not authorized.

Women

• Hairstyles shall not be outrageously multicolored or faddish, to include shaved portions of the scalp (other than the neckline), or have designs cut or braided into the hair

• Hair coloring must look natural and complement the individuals. Haircuts and styles shall present a balanced appearance. Lopsided and extremely asymmetrical styles are not authorized.

Ponytails, pigtails, widely spaced individual hanging locks, and braids which protrude from the head, are not authorized. Multiple braids are authorized

• Braided hairstyles shall be conservative and conform to the guidelines listed herein. When a hairstyle of multiple bra ids is worn, braids shall be of uniform dimension, small in diameter (approx. 1/4 inch), and tightly interwoven to present a neat, professional, well-groomed appearance. Foreign material (i.e., beads, decorative items) shall not be braided into the hair.

• Short hair may be Dreidel in symmetrical fore and aft rows (corn rowing) which minimize scalp exposure. Corn row ends shall not protrude from the head, and shall be secured only with inconspicuous rubber bands that match the color of the hair

• Appropriateness s of a hairstyle shall also be judged by its appearance when headgear is worn.

All headgear shall fit snugly and comfortably around the largest part of the head without distortion or excessive gaps

• Hair shall not show from under the front of the brim of the combination hat, garrison, or command ball caps. Hairstyles which do not allow headgear to be worn in this manner, or which interfere with the proper wear of protective masks or equipment are prohibited

• When in uniform, the hair may touch, but not fall below a horizontal line level with the lower edge of the back of the collar. With jumper uniforms, hair may extend a maximum of 1-1/2 inches below the top of the jumper collar

• Long hair, including braids, which fall below the lower edge of the collar shall be neatly and inconspicuously fastened, pinned, or secured to the head. No portion of the bulk of the hair as measured from the scalp will exceed approximately 2 inches. <Figure 2-2-2> refers

• A maximum of two small barrettes/combs/ clips, like hair color, may be used in the hair.

Additional bobby pins or rubber bands matching hair color may be used to hold hair in place, if necessary

• Fabric elastics and colored rubber bands/pins are not authorized. Hair ornaments shall not present a safety or FOO (Foreign Object Damage) hazard. Hair nets shall not be worn unless authorized for a specific type of duty

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SHAVING AND MUSTACHES

• Men

The face shall be clean shaven unless a shaving waiver is authorized by the Commanding Officer.

Mustaches are authorized but shall be kept neatly and closely trimmed. No portion of the mustache shall extend below the lip line of the upper lip. It shall not go beyond a horizontal line extending across the corners of the mouth and no more than 1/4 inch beyond a vertical line drawn from the corner of the mouth. The length of an individual mustache hair fully extended shall not exceed approximately inch <Figure> refers. Handlebar mustaches, goatees, beards, or eccentricities are not permitted. If a shaving waiver is authorized, no facial/neck hair shall be shaved, neither manicured, styled, or outlined nor exceed 1/4 inch in length. Supervisors of individuals with shaving waivers shall actively monitor and ensure treatment regimen is followed.

HAIRPIECES

Wigs or hairpieces shall be of good quality and fit, present a natural appearance and conform to the grooming standards set forth in these regulations. They shall not interfere with the proper performance of duty nor present a safety or FOO (Foreign Object Damage) hazard.

Wigs or hairpieces may be worn by active duty personnel while in uniform or duty status only for cosmetic reasons to cover natural baldness or physical disfigurement. Wigs may be worn by Academy’s midshipmen personnel engaged in inactive duty for training.

• Women

Wigs or hairpieces meeting women’s grooming standards are authorized for wear by personnel while in uniform or duty status

FINGERNAILS

Fingernails shall not extend past fingertips and kept clean

• Women

Fingernails shall not exceed 1/4 inch measured from the fingertip and shall be kept clean. Nail polish may be worn, but colors shall be conservative and complement the skin tone.

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Figure 2-2-1

GROOMING STANDARDS FOR MEN

-- ---- INDICATES SCALP LINE) Sideburns shall not extend below a point level with the middle of the ear , as indicated by line "A". When a mustache is worn it shall not:

Go below a horizontal line extending across the corner of the mouth as indicated by line "B".

Extend more than 1/4 inch beyond a vertical line drawn upward from the corners of the mouth as indicated by line “C “.

Protrude below the lip line of the upper lip as indicated by line "D".

Hairstyle properly groomed shall not be greater than approximately 2 inches in bulk.

Bulk is the distance that the mass of hair protrudes from the scalp. No individual hair will measure more than 4 inches in length.

Solicitation No. 693JF721R000030 Page 18 of 33

Figure 2-2-2

GROOMING STANDARDS FOR WOMEN

Haircuts and styles shall present a balanced appearance. Lopsided and extremely asymmetrical styles are not authorized.

Ponytails, pigtails, widely spaced individual hanging locks, and braids which protrude from the head are not authorized. Multiple braids are authorized.

No portion of the bulk of the hair as measured from the scalp shall exceed approximately 2 inches.

Hair shall not fall below a horizontal line level with the lower edge of the back of the collar as indicated by line

A. When wearing jumper uniforms, hair can extend a maximum of 1-1/2 inches below the top of the jumper collar.

END OF SOW

Solicitation No. 693JF721R000030 Page 19 of 33

SECTION 2 – PROVISIONS

52.252-01 – Provisions Incorporated by Reference (FEB 1988)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://acquisition.gov/far/current/html/FARTOCP52.html

Clause Title Date 52.212-1 Instructions to Offerors-Commercial Items JUL 2021 52.212-2 Evaluation-Commercial Items OCT 2014 52.214-34 Submission of Offers in the English Language APRIL 1991 52.214-35 Submission of Offers in U.S. Currency APRIL 1991

Provisions Incorporated by Full Text

52.212 -1 Instructions of Offerors-Commercial Items—Addendum (June 2020) o Ensure organization’s Entity Information is registered in betaSAM.gov o This is a notice that the procurement is a total set-aside for Small Business o Only quotes submitted by Small Business will be accepted by the government o Any quote that is submitted by a contractor that is not Small Business will not be considered for award

• Acceptable Offerors

Each offeror must submit mandatory requirements and must be submitted identified as follows:

Proposal packages shall include Technical qualifications and should be filled out, executed, and submitted in accordance with the instructions in the invitation [solicitation]. The packages should not exceed 10 pages (Technical & pricing). Offerors must submit proposal and cost/price packages in the English language. Offers received in other than English shall be rejected. The proposals shall not be greater than five (5) pages with a font style and size of Times New Roman 12.

Please utilize the indicated proposal submittal packages to submit an offer and forward the copies to ensure receipt at the office indicated on the Standard Form 1449, Solicitation/Contract/Order for Commercial Items (front page of contract) no later than the date and time indicated.

If an offeror uses its own proposal form or a letter to submit the offer, it may be considered only if, (1) the offeror accepts all terms and conditions of the Request for Proposals (RFP), (2) this acceptance is indicated in writing and, (3) award on the proposal would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the RFP. However, the Representations and

Solicitation No. 693JF721R000030 Page 20 of 33

Certifications enclosed with the one (1) copy of the proposal package must be completed, as indicated, and returned to the office designated on Standard Form 1449, Block 9, with the written proposal.

o Interested offerors shall submit proposal packages via e-mail.

ATTN: Nicole Price, Procuring Contracting Officer nicole.price@dot.gov;

LaChelle Johnson, Lead Contracting Officer lachelle.johnson@dot.gov o Telegraphic offers (submitted by telegram or mailgram) will not be accepted and any proposal received after the time and date specified will not be considered.

• Late Offers

Offers or modifications of offers received at the address specified for receipt of offers after the exact time specified for receipt of offers in Block 8 of Standard Form 1449 will not be considered.

• Estimated Date of Contract Award

The Government intends to evaluate and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in the offers received.

• Communication

The offeror is instructed to contact only the solicitation Issuing Office for information about any aspect of the solicitation. All communication regarding this solicitation should directed to the Lead Contracting Officer, LaChelle Johnson, at lachelle.johnson@dot.gov and the Procuring Contracting Officer, Nicole Price, at nicole.price@dot.gov . Communication is preferred via email. The offeror must confirm receipt of communication submitted by these methods. The offeror is cautioned against contacting Government technical personnel regarding this solicitation prior to award of this procurement.

ALL QUESTIONS regarding this solicitation must be sent to the Lead CO and Procuring CO via email.

Any questions received after the cut-off dates; the Government will make reasonable attempts to answer.

The Government may not extend the proposal due date because of any questions. Responses to all questions submitted will be posted as an amendment to this solicitation on https://www.betasam.gov/.

• Contract Administration

All contract administration matters will be handled by the following individuals:

ATTN: Nicole Price, Procuring Contracting Officer nicole.price@dot.gov LaChelle Johnson, Lead Contracting Officer lachelle.johnson@dot.gov mailto:nicole.price@dot.gov mailto:lachelle.johnson@dot.gov mailto:lachelle.johnson@dot.gov mailto:nicole.price@dot.gov https://www.betasam.gov/ mailto:nicole.price@dot.gov mailto:lachelle.johnson@dot.gov

Solicitation No. 693JF721R000030 Page 21 of 33

52.212-2 Evaluation--Commercial Items – Addendum (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The offeror must submit a written technical proposal for evaluation which provides sufficient provides sufficient information to demonstrate the capabilities to satisfactorily perform the work. The factor must address the following:

Factor 1 - Technical

(1) Overall Approach and Understanding of Project

(2) Management/Staffing plan (available resources)

(3) Education/Experience – Standard styles of haircut regulations for military institutions similar to the

USMMA

Technical Ratings Chart

ASSESSMENT

RATING DEFINITION

Excellent

The proposed approach indicates an exceptionally thorough and comprehensive understanding of the program goals, resources, schedules, and other aspects essential to the performance of the program. In terms of the specific factor/sub factor, the proposal contains major strengths, exceptional features, or innovations that should substantially benefit the program. There are no weaknesses or deficiencies. There is no relative risk associated with the proposed technical/management approach.

Good

The proposed approach indicates a thorough understanding of the program goals and the methods, resources, schedules, and other aspects essential to the performance of the program. The proposal has major strengths and/or minor strengths, which indicate the proposed approach, will benefit the program. Weaknesses, if any, are minor and are more than offset by strengths. The relative risk associated with the proposed technical/management approach is very low.

Satisfactory

The proposed approach indicates an adequate understanding of the program goals and the methods, resources, schedules, and other aspects essential to the performance of the program. There are few, if any, exceptional features to benefit the program. The proposal has weaknesses that are not offset by strengths. The relative risk associated with the proposed technical/management approach is acceptable.

Marginal

The proposed approach indicates a superficial or vague understanding of the program goals and the methods, resources, schedules, and other aspects essential to the performance of the program. Numerous weaknesses and/or some deficiencies exist which are not offset by strengths. The relative risk associated with the proposed technical/management approach is high.

Unsatisfactory

The proposed approach indicates a lack of understanding of the program goals and the methods, resources, schedules, and other aspects essential to the performance of the program. Significant weaknesses and/or deficiencies exist. The relative risk associated with the proposed technical/management approach is unacceptable.

Solicitation No. 693JF721R000030 Page 22 of 33

Factor 2 – Past Performance

Submit up to three (3) relevant references that display the same and/or similar services per the Scope of Work.

Past Performance Evaluation Ratings Chart

ASSESSMENT

RATING

DEFINITION

Exceptional

Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective

Satisfactory Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory

Marginal Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s corrective actions appear or were ineffective.

Neutral An offeror without a record of relevant past performance, or for whom information on past performance is not available, may not be evaluated favorably or unfavorably on past performance according to FAR 15.305(a)(2)(iv).

Factor 3 - Price

Offerors shall submit a Price List and payment process information (Ex. Cash, Square, CashAPP, PayPal, etc.).

a) Options. Offerors shall submit pricing for (base and all options periods). The Government will evaluate offers for award purposes. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Technical is significantly more important than price.

52.212-3 Offeror Representations and Certifications – Commercial Items (FEB 2021)

An offeror should complete the representations and certifications online via www.betasam.gov

(End of Provision) http://www.betasam.gov/

Solicitation No. 693JF721R000030 Page 23 of 33

52.216-1 Type of Contract. (APR 1984)

The Government contemplates award of a Concessionaire contract resulting from this solicitation.

52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Office of Acquisitions (MAR-380) U.S. DOT/Maritime Administration 1200 New Jersey Ave. S.E.

Mail Stop: W28-201 Washington, DC 20590

(a) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

Solicitation No. 693JF721R000030 Page 24 of 33

SECTION 3 – COMMERCIAL CLAUSES

52.252-02 – Clauses Incorporated by Reference (FEB 1988)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

Clause Title Date 52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018 52.233-1 Disputes MAY 2014 52.237-2 Protection of Government Buildings, Equipment and Vegetation APRIL 1984 52.237-3 Continuity of Services JAN 1991 52.244-6 Subcontracts for Commercial Items JUL 2021 52.245-1 Government Property JAN 2017 52.246-2 Inspection of Supplies-Fixed Price AUG 1996 52.246-4 Inspection of Services-Fixed Price AUG 1996

Clauses Incorporated by Full Text

52.212-5 -- Contract Terms and Conditions Required To implement Statutes or Executive Orders— Commercial Items (JUL 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

http://acquisition.gov/far/current/html/FARTOCP52.html https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Solicitation No. 693JF721R000030 Page 25 of 33

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108- 77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9…