Responses to questions v. V.pdf

Solicitation No. 693JF721R000030 Barber & Beautician Services

Responses to Questions/Comments V

1) At Vendors expense, would it be possible to schedule a complete deep cleaning and sanitization of all three areas before routine services start on Dec 1?

Response: Yes, it would be possible to schedule a complete deep cleaning and sanitization off all areas before the routine services start at vendor’s expense.

2) Is a site visit possible? If not, what are the dimensions of the 4-chair barber room and the single chair beautician room?

Response: Since the dimensions are not available for the 4-chair barber room and single chair beautician room, a site visit is possible after award.

3) Are the 3 pages from Standard Form 1449 included in the “submission package total page limit of 20 pages”.? Or are we allowed 20 pages for the proposal and the 3 pages from form 1449 is on top of that, making it a total of no more than 23 pages.

Response: Since 20 pages are allowed, the 3 pages from the SF 1449 will not be included in the total page limit.

4) Is there existing cabinetry in the barber room and beautician room that can be used to display and store retail products?

Response: There is not any existing cabinetry in the barber room and beautician room that can be used to display and store retail products.

5) During peak times having the Barber or beautician stop to handle payment activities might slow him/her down when he/she is needed to provide services. Could a nearby additional room be made available to conduct administrative activities (Ex. receptionist function)?

Response: A nearby additional room will not be made available to handle administrative activities.

6) After this contract is awarded, will the government be responsible for communicating the new services to Midshipman, faculty and staff or will Vendor be responsible for the initial communication about the barber/beautician services?

Response: Yes, the government will be responsible for communicating the new services to Midshipman, faculty, and staff about the barber/beautician services.

7) Will the Vendor be allowed to send email communications to Midshipman, staff, and faculty periodically about services, hours, products, specials?

Response: Yes, the vendor will be allowed to send email communications to Midshipman, staff and Faculty periodically about services, hours, products, and specials.

8) Based on previous questions/responses displayed above: Offeror is allowed to upsell services, like facials, eyebrow/lash grooming, beard edge- ups, beard balm, etc. as long as the licensed specialists that provides the service is part of the Offerors team and provides the service on the premises AND the service is listed on the submitted Price List. Can the contractor up-sell services and haircare products (facials, eyebrow/lash grooming, beard edgeups, beard balm, etc.)?

Response: Yes, the vendor can up-sell services and haircare products (facials, eyebrow/lash) grooming, beard edge-ups, beard balm, etc. (Note: Midshipmen are not permitted to have beards).

9) Are we allowed to suggest licensed specialists (e.g. esthetician, dermatologist, etc.) for deeper/identified issues?

Response: Suggesting licensed specialists (e.g. esthetician, dermatologist, etc.) for deeper/identified issues would be outside the scope of work and will not be allowed for this procurement.

10) Would the application of lash extensions (in the form of strips or individual lashes) be considered a part of lash grooming?

Response: Yes, the application of lash extensions be considered a part of lash grooming.

11) Since there is no Wi-Fi, is there any objection to Barber/Beautician using their phone as a hotspot to use a scheduling app which would assist in managing/controlling appointments, tracking services, inventory and limiting the number of people in the shop at one time?

Response: The Academy does not have any objections to the vendor using their phone as a hotspot to use a scheduling app which would assist in managing/controlling appointments, tracking services, inventory and limiting number of persons in shop at one time.

12) The solicitation states the procurement is a Total Small Business set aside-(19.5). Can a business submit a bid without the certification?

Response: Although the procurement is set-aside, a business can submit a bid. The Offerors Reps and Certs must be completed in betaSAM prior to award.

13) If barbers and beauticians are currently licensed in another state, will the individuals be required to be licensed in New York as well? If so, will there be time allowed to acquire a New York license after the period of performance begins.

Response: If licensed in another state, the procurement requires individuals are licensed in New York.

A 2 to 3-week time frame will be allowed to acquire a New York license after the period of performance begins.

14) What is the meaning of "standard size" and the dollar amount displayed beside it. Is the contract extended to out of state Master Barbers?

Response: According to the U.S. Small Business Administration https://www.sba.gov/document/support- -table-size-standards, the size standard refers to the number of employees or average annual receipts that a business (including its subsidiaries and affiliates) may be. The procurement is extended to out of state master barbers.

15) The Past Performance documents instruct responders to email them directly to you. To make sure the proposal package is complete should vendors attach the completed Past Performance documents, or should vendors include the completed past performance documents with the bid proposals?

Response: According to the past performance questionnaire, the references should e-mail completed past performance documents separately to nicole.price@dot.gov.

16) According to the FAR Provisions, where does a vendor identify which clauses need to be signed or initialed, or is acknowledgement of all attached clauses sufficient to follow bid instructions?

Response: According to the solicitation, acknowledgement of the solicitation and amendment are only required. Vendors submitting proposal packages are not required to sign or initial clauses.

17) The scope of work states one price for all Midshipmen, faculty, and staff. For standard haircuts according to USMMA guidelines, should a vendor include a price list for all other services offered, Ex hair coloring, styling etc.

Response: Vendors shall include a price list for barber services - standard haircuts, beautician services – hairstyles and other services offered. This information can be reflected in Volume II – Price.

18) Last contract price of $100,035.00 the number of haircuts per week could not be determined without the cost per haircut. Is that information available? Is the government guaranteeing a certain number of customers each week to be served and if so, can the winning of this service contract submit invoices for the differences based on weekly expected customers?

Response: The number of haircuts and cost of haircuts information is not available. The Government cannot guarantee a specific number of customers that will utilize the service each week. Since a concessionaire contract will be issued, individuals utilizing the service are responsible for making https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/document/support--table-size-standards mailto:nicole.price@dot.gov payments at the time services are rendered. The Government will not accept invoice submissions for this procurement.

19) The total page count for a response to Vol I and II is stated as no more than 20 pages. Are the signature pages, questionnaire responses and the information needed to respond to the various Contract Terms & Conditions clauses over and above the 20-page count for Volumes I and II?

Response: Due to the language regarding the proposal package page count, Volume I shall include the Technical information only. References shall e-mail completed past performance questionnaires to nicole.price@dot.gov .

mailto:nicole.price@dot.gov