Solicitation - N3319126R0033.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Section A - Solicitation/Contract Form

EURAFCENT Multiple Discipline Support Services - Multiple ROICC Offices

1.0 DESCRIPTION

1.1 Introduction

The Government intends to award a Task Order for Engineering Technician (ET), Construction Manager (CM), Project Planner (PP), Design Architect (DA), and Functional Administrative Support (FA) services within the NAVFAC EURAFCENT area of responsibility (AOR). The resulting Task Order is limited to a maximum duration of sixty-six (66) months--consisting of one (1) 12-month base period, four (4) 12-month option periods, and a potential six-month extension under the authority of FAR 52.217-8.

1.2 Competitive Procedures

ONLY SEAPORT MAC HOLDERS are eligible for award under this solicitation.

NAICS Code: 541330 -- Engineering Services PSC Code: R499 -- Support - Professional: Other

1.3 Incurred Expenses

The Government is not responsible for any costs incurred or associated with the preparation and submission of a proposal in response to this solicitation.

N3319126R0033

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Provide independent professional Engineering Technician (ET), Functional Administrator (FA), Project Planner (PP), and Design Architect (DA) services in accordance with

PWS.

Services will be required at various locations throughout the NAVFAC EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Provide independent Construction Manager (CM), Engineering Technician (ET), Functional Administrative Support (FA), Project Planner (PP), and Design Architect (DA) services in accordance with PWS.

Services will be required throughout the NAVFAC

EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Provide independent Construction Manager (CM), Engineering Technician (ET), Functional Administrative Support (FA), Project Planner (PP), and Design Architect (DA) services in accordance with PWS.

Services will be required throughout the NAVFAC

EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Provide independent Construction Manager (CM), Engineering Technician (ET), Functional Administrative Support (FA), Project Planner (PP), and Design Architect (DA) services in accordance with PWS.

Services will be required throughout the NAVFAC

EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Provide independent Construction Manager (CM), Engineering Technician (ET), Functional Administrative Support (FA), Project Planner (PP), and Design Architect (DA) services in accordance with PWS.

Services will be required throughout the NAVFAC

EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Provide independent Construction Manager (CM), Engineering Technician (ET), Functional Administrative Support (FA), Project Planner (PP), and Design Architect (DA) services in accordance with PWS.

Services will be required throughout the NAVFAC

EURAFCENT AOR.

Pricing Arrangement: Firm Fixed Price

12 Months

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel. 1 Each

Pricing Arrangement: Cost No Fee

Option Line Item

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel.

Pricing Arrangement: Cost No Fee

1 Each

Option Line Item

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel.

Pricing Arrangement: Cost No Fee

1 Each

Option Line Item

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel.

Pricing Arrangement: Cost No Fee

1 Each

Option Line Item

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel.

Pricing Arrangement: Cost No Fee

1 Each

Option Line Item

Other Direct Costs for travel related expenses.

Travel CLIN will be funded prior to required travel.

Pricing Arrangement: Cost No Fee

1 Each

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT (PWS)

For Engineering Technician, Construction Management, Planning, Design, and Functional Administrative Support Services

NAVFAC EURAFCENT Area of Responsibility (AOR)

Client: Naval Facilities Engineering Systems Command Europe, Africa, Central (NAVFAC EURAFCENT)

1.0 SCOPE

Under this task order, the Contractor will independently provide services as set forth in the remainder of this document in support of the overall operational objectives of Naval Facilities Engineering Systems Command Europe, Africa, Central (NAVFAC EURAFCENT).

The primary responsibilities of this contract are to support Resident Officer in Charge of Construction (ROICC) offices by providing construction management, quality assurance, and administrative services for construction contracts in the NAVFAC EURAFCENT (EAC) area of responsibility (AOR). In addition, this contract requires professional architectural design, and professional planning and administrative services for NAVFAC EURAFCENT Headquarters (HQ), located in Naples, Italy.

The period of performance is one (1) base year, with four (4) one-year option periods, plus a potential six-month extension. Services are summarized by the following tables:

Table 1.1: Summary of Base Year Services

Field Office CM ET ADMIN PLANN ARCH Base Total

ROICC Northern Italy (Vicenza) 1 2 0 0 0 3

ROICC Sigonella 1 2 1 0 0 4

ROICC Rota (Rota) 1 2 1 0 0 4

ROICC Souda Bay 1 1 1 0 0 3

Naples Headquarters (HQ) 0 0 1 1 1 3

Service Type Total 4 7 4 1 1 17

Table 1.2: Summary of Option Years 1-4 Services (Annual)

Field Office CM ET ADMIN PLANN ARCH Annual Total

ROICC Northern Italy (Aviano, Vicenza) 2 4 1 0 0 7

ROICC Sigonella 2 4 1 0 0 7

ROICC Rota (Rota, Moron) 2 4 1 0 0 7

ROICC Naples 1 2 1 0 0 4

ROICC Souda Bay 1 2 1 0 0 4

ROICC Poland 1 1 0 0 0 2

ROICC Romania 1 1 0 0 0 2

Naples Headquarters (HQ) 0 0 2 1 1 4

Service Type Total 10 18 7 1 1 37

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor employees will perform independently of and without the supervision of any Government official, but work must be performed in accordance with contract requirements. Furthermore, the Government will perform inspection and acceptance of completed work as described below and throughout the Performance Work Statement. All contractor employees will be required to sign a non-disclosure agreement that will be retained by their Contracting Officer's Representative (COR) on-site.

The Contractor shall submit a management plan within five (5) working days following contract award that outlines how service providers on the contract will be managed by the Contractor in order to perform the requirements of the contract.

Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

The Government will control access to the facility and will perform the inspection and acceptance of the completed work. The Contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks under this effort. The Contractor shall be responsible for providing all material, equipment, transportation, and labor, to include technically qualified personnel to perform the services identified, unless specifically excepted in this PWS.

The Contractor shall provide oversight and administration of all Contractor staff, and as such shall direct the efforts of all contracted employees in response to specific task orders, work requirements, and administrative support needs of the respective divisions given in the engineering support services outlined above and as further defined in this PWS. This includes addressing all Community Management and Human Resource needs, planning and coordinating leave, and conducting employee reviews and appraisals.

Each offeror submitting a proposal to perform work under this PWS shall confirm compliance in the proposal with experience, qualifications, certifications, licenses, physical abilities, and other requirements given in this PWS, and shall affirm the ability to meet the performance period, location, and security requirements as defined. The Contractor awarded this work must submit, within five (5) working days following award, for Government acceptance, documentation verifying that each Contractor employee assigned to perform work under the terms of this PWS meets or exceeds the qualification requirements stated herein.

2.0 ORGANIZATION

Naval Facilities Engineering Systems Command, Europe Africa Central, Naples, Italy, is requesting these services be performed across their AOR.

The ROICC organizations will consist of Government personnel (both military and civilian employees) and Host Nation/Local National employees in roles as managers/supervisors, construction managers, engineering technicians, contracting officers, technical designers, and planners.

3.0 TASKS AND SERVICES

3.1 Engineering Technician (ET)

The Contractor's role is to assist NAVFAC in monitoring construction contracts for adherence to contract provisions for quality and applicable trade and safety standards. Based on observations, the Contractor will make recommendations to the Government regarding the acceptability of the work performed. The ET contractor has the authority to stop any portion of the construction contractor's work that poses an imminent danger to personnel, equipment, or property. The contractor is not authorized to direct the construction contractor to perform any work outside of the construction contract documents. Authority to take construction contract action that binds the U.S. Government lies solely with the U.S. Government's Contracting Officer.

Contractor personnel should raise perceived issues that impact scope, cost or time to their appropriate Government representative.

The services provided will comply with the following references (incorporated by reference). For references not available to the public, offerors may request copies from the contracting officer:

NAVFAC Business Process Management System (BPMS) Unified Facilities Criteria (UFCs) / Unified Facilities Guide Specifications (UFGS) Various NAVFAC Instructions related to the Planning, Design and Construction Directorate Safety and Health Requirements Manual - EM 385-1-1

The basis of personnel for Engineering Technician support is estimated at one (1) full-time equivalent (FTE) per 12-month period of performance and does not include personal and sick leave or any other time that does not directly support the services outlined in this paragraph. Engineering Technician services required include, but are not limited to:

3.1.1 Project Site Visits: Make regular visits to project sites to verify that construction work complies with the contract, including design drawings, UFCs, and safety requirements.

3.1.2 Meeting Attendance: Attend meetings including, but not limited to, post-award kickoff meetings, weekly QC/Production meetings, and pre-construction conferences. The Contractor must ensure a Government representative is present at all meetings with construction contractors where potential changes to the contract are discussed. If no Government representative is in attendance and potential changes are raised, the meeting must be immediately adjourned and rescheduled.

3.1.3 Plan Reviews: Review and comment on the construction contractor's Quality Control Plan and safety /accident prevention plans.

3.1.4 Constructability Reviews: Perform "plans-in-hand" constructability reviews of projects, which include site walks, and provide reviews and comments regarding the biddability, constructability, and enforceability of proposed project documents.

3.1.5 Quality Management Monitoring: Participate in and ensure the construction contractor is managing the Construction Quality Management Program as required in the construction contract specifications.

3.1.6 Safety Compliance: Review the construction contractor's compliance with safety requirements and make recommendations for corrective actions.

3.1.7 Daily Reports: Review the construction contractor's daily reports for thoroughness and accuracy.

Provide reviewed copies of reports and proposed corrections to the Construction Manager (CM).

3.1.8 Ongoing Progress Monitoring: Monitor ongoing construction to check construction contractor progress and verify compliance with plans, specifications, and safety requirements.

3.1.9 Cost and Change Coordination: Identify issues that may affect contract value or duration, and report them to the Government Contracting Officer's Representative (COR) and Contract Specialist (CS).

Evaluate potential solutions and prepare independent cost estimates.

3.1.10 Materials Testing: Monitor the construction contractor's execution of required material testing and analysis in accordance with contract requirements, review for compliance, and make recommendations for corrections.

3.1.11 Outage Coordination: Assist with scheduling required utility and operational outages to avoid work stoppages for the contractor, clients, and installation operations.

3.1.12 Closeout Monitoring: Monitor the closeout process including punch list preparation and completion, testing and startup of major systems, and final acceptance. Make recommendations for corrections.

3.1.13 As-Built Verification: Monitor the construction contractor's updates to as-built drawings and verify that they are maintained regularly per contract requirements; verify that a complete set of as-built drawings is delivered at contract closeout. Report any untimely updates and recommend corrections.

3.1.14 OMSI & Training: Verify that the construction contractor provides a complete set of Operation and Maintenance Support Information (OMSI) manuals and conducts any user training for equipment installed on the project as required by the construction contract. Make recommendations for corrections.

3.1.15 Submittal Support: Support the review and approval of Government-approved technical and administrative submittals including, but not limited to, the schedule of prices, contractor's baseline critical path schedule, test plans/reports, requests for information (RFIs), invoices, performance verification tests of major systems, etc.

3.1.16 Commissioning: Support the commissioning and NAVFAC Red Zone process.

3.1.17 Document Control & eCMS: Maintain proper construction contract document files according to NAVFAC standards. NAVFAC's Electronic Construction and Facility Support Contract Management System (eCMS) shall be used to manage electronic submittals and documents. Refer to Uniform Facilities Guide Specification (UFGS) Section 01 31 23.13 20. The ET shall become familiar with eCMS through training and resource documents and use the system as the primary construction management system. The ET shall maintain working files for the construction project of all reports, correspondence, etc., generated as a result of this contract. These files shall be available to the ROICC personnel at all times. Any correspondence, documents, reports, samples, photographs, or material collected by the ET during performance under this contract shall become the property of the Government and may not be released to anyone outside the ROICC organization without specific written authorization of the Government. Any and all requests for access to any such files or materials by any person, agencies, or organizations will be forwarded to the Government for determination. At the completion of each construction phase, all files and materials related to that contract shall be transmitted by the ET to the ROICC.

3.2 Construction Manager (CM)

The Contractor's role is to assist NAVFAC with the enforcement of construction contract requirements by monitoring the project budget, schedule, quality, and awarded scope. The CM is responsible for managing and supporting the planning, design (in the case of design-build projects), construction, and post-construction phases, or portions thereof. The CM represents the interests of the project and of NAVFAC in its dealings with other construction professionals and with other private and public entities. The CM contractor has the authority to stop any portion of the construction contractor's work that poses an imminent danger to personnel, equipment, or property. The contractor is not authorized to direct the construction contractor to perform any work outside of the construction contract documents. Authority to take construction contract action that binds the U.S.

Government lies solely with the U.S. Government's Contracting Officer. Contractor personnel should raise perceived issues that impact scope, cost or time to their appropriate Government representative.

The CM contractor has the authority to stop any portion of the construction contractor's work that poses an imminent danger to personnel, equipment, or property, but cannot direct the construction contractor to perform any work outside of the construction contract documents. The basis of personnel for Construction Manager support is estimated at one (1) full-time equivalent per 12-month period of performance and does not include personal and sick leave or any other time that does not directly support the services outlined in this paragraph.

At a minimum, the services provided will comply with the following references:

NAVFAC Business Process Management System (BPMS) Processes Unified Facilities Criteria (UFCs) / Unified Facilities Guide Specifications (UFGS) Various NAVFAC Instructions related to the Planning, Design and Construction Directorate Safety and Health Requirements Manual - EM 385-1-1

The CM services required include, but are not limited to:

3.2.1 Quality Control Review: Review, monitor, recommend and/or transmit appropriate responses to the construction contractor's Quality Control Plan, Accident Prevention Plan and other pre-construction submittals using Government systems.

3.2.2 Manage technical submittals and RFI workflow by coordinating with secondary Government reviewers and sending submittals back to the construction contractor with recommended action codes using Government systems. Track turnaround times closely.

3.2.3 Safety Enforcement: Ensure contractor compliance with safety requirements through coordination with the Engineering Technician.

3.2.4 Constructability Review: Review project plans and specifications for enforceability, biddability, and constructability.

3.2.5 Site Investigations: Make visits to project sites to obtain information on facility/site conditions and develop recommendations during project development.

3.2.6 Conference Management: Schedule and conduct post-award kickoff meetings and pre-construction conferences.

3.2.7 Schedule Monitoring: Review and monitor project schedules for construction progress with emphasis on milestone completion dates, phasing requirements, workflow, material deliveries, test dates, etc.

3.2.8 Schedule Analysis: Analyze construction schedule submittals by construction contractors for appropriate logic and compliance with contract terms.

3.2.9 Dispute Resolution: Assist in problem resolution and handling of disputed issues, including the development of the Government's negotiating position for contract modifications.

3.2.10 Technical Contract Administration: Administer technical aspects of the construction contract to include modifications (prepare cost estimates, review cost proposals, assist the contract specialist or contracting officer in negotiations, or prepare modification packages for processing by the contracting officer) and preparation of non-compliance notices or other formal correspondence for contracting officer release when contract requirements are not being met or the construction contractor is not taking appropriate or timely action.

3.2.11 Progress Meetings: Schedule, conduct, and document regular progress meetings and other construction-related project meetings with all interested parties to review project status, discuss problems, and resolve issues.

3.2.12 Clarification Monitoring: Monitor the design and construction clarification process and, when appropriate, remind the designer and other parties involved of the need for timely actions.

3.2.13 Partnering Activities: Participate in all "Partnering" activities during construction (workshops, meetings, etc.) as required.

3.2.14 RFI Support: Provide technical assistance in answering requests for information (RFIs) from construction contractors.

3.2.15 Operational Coordination: Coordinate construction operations between contractors, station personnel, and other Government agencies.

3.2.16 Standards Monitoring: Monitor ongoing construction to check contractor progress and verify compliance with plans and specifications.

3.2.17 Administrative Problem Solving: Resolve problems not involving changes to contract value or duration, and recommend solutions to the Government COR or Contracting Officer for problems that may result in a change of contract value or duration.

3.2.18 Invoice Validation: Review construction contractor invoices for accurate reporting on percentage of work complete.

3.2.19 As-Built Oversight: Ensure the construction contractor maintains and regularly updates as-built drawings and that a complete set of as-built drawings is turned over at the close of the contract.

3.2.20 System Acceptance: Participate in final acceptance and testing of major building systems, including but not limited to fire protection certification, elevator certifications, and ensuring contractor compliance in the areas of Testing, Adjusting, and Balancing (TAB), Duct Air Leakage Testing (DALTS), and Direct Digital Control (DDC) systems for HVAC. Coordinate with the design manager, contractor, and any necessary Government technical experts to ensure participation.

3.2.21 OMSI & User Training: Ensure the contractor provides a complete set of Operation and Maintenance Support Information (OMSI) manuals and conducts any user training for equipment installed on the project as required by the construction contract.

3.2.22 Closeout Coordination: Coordinate the project closeout process including punch list preparation and completion, testing and startup of major systems, training, final acceptance, contractor evaluation, and final payment.

3.2.23 Solicitations Quality Check: Review Project Manager and/or Design Manager's prepared project Statements of Work (SOWs) and Independent Government Estimates (IGEs) for accuracy and constructability before finalization of Government solicitations and requests for proposal (RFPs).

3.2.24 Document Control & eCMS: Maintain proper construction contract document files according to NAVFAC standards. NAVFAC's Electronic Construction and Facility Support Contract Management System (eCMS) shall be used to manage electronic submittals and documents. Refer to Uniform Facilities Guide Specification (UFGS) Section 01 31 23.13 20. The CM shall become familiar with eCMS through training and resource documents and use the system as the primary construction management system. The CM shall maintain working files for the construction project of all reports, correspondence, etc., generated as a result of this contract. These files shall be available to the ROICC personnel at all times. Any correspondence, documents, reports, samples, photographs, or material collected by the CM during performance under this contract shall become the property of the Government and may not be released to anyone outside the ROICC organization without specific written authorization of the Government. Any and all requests for access to any such files or materials by any person, agencies, or organizations will be forwarded to the Government for determination. At the completion of each construction phase, all files and materials related to that contract shall be transmitted by the CM to the ROICC.

3.2.25 QA Integration: Regularly review Quality Assurance reports from engineering technicians and ensure daily reports are filed in the contract file.

3.2.26 Templates Preparation: Use and prepare standard template documents for correspondence to construction contractors for deviations from contract schedule or quality.

3.2.27 Enterprise Reporting: Prepare bi-weekly project status reports using NAVFAC enterprise contract management systems.

3.3 Functional and Administrative Support (FA)

The Contractor's role is to assist NAVFAC EURAFCENT with the performance of office automation services, to provide general office clerical support, clerical work related to the filing and systematic arrangement of records for storage or reference purposes, and analysis and advisory services related to the effectiveness and/or the efficiency of the management of administrative operations.

The basis of personnel for this service is estimated at one (1) full-time equivalent per 12-month period of performance and does not include personal and sick leave or any other time that does not directly support the services outlined in this paragraph. FA services required include, but are not limited to:

3.3.1 Correspondence Processing: Study contents of incoming reports and correspondence which concern complex and specialized matters.

3.3.2 Research Support: Conduct information searches for reference materials or research related to specific programs.

3.3.3 File Maintenance: Periodically review filed materials to determine if material should be consolidated, have new classification, or be retired.

3.3.4 Records Categorization: Examine materials to identify subject matter and assign proper classification from among numerous possibilities.

3.3.5 Office Filing: Maintain office files.

3.3.6 Cross-Referencing: Select relevant topics for cross-referencing and indexing.

3.3.7 Special Projects Sorting: Screen for and separate materials related to special projects and programs.

3.3.8 Automation Output: Use office automation equipment and a variety of software to produce various documents in draft or final form, which may include specialized terminology and/or complicated formats.

3.3.9 Software Proficiency: Use office automation software such as databases or spreadsheets to enter, revise, sort, calculate, and retrieve data; and graphics software to provide graphic symbols, charts, and graphs.

3.3.10 Electronic Correspondence: Transmit and receive documents and messages electronically using a computer network.

3.3.11 Base Access Assistance: Assist with coordinating base access for construction and other contractors in support of the ROICC Office.

3.3.12 Base Access Focal Point: Serve as lead point of contact for base access request approval and collaborate with the Base Access Control Office and Contractors.

3.3.13 Reception Services: Receive and refer telephone calls and visitors to appropriate coworkers.

3.3.14 Team Collaboration: Assist staff members on individual projects. Conduct follow-up actions to assure timely receipt of responses; and assemble data, consolidate, and prepare reports.

3.3.15 Office & HR Operations: Prepare travel orders, vouchers, or requisition requests for office supplies, equipment, furniture, or publications. Assist with documentation and paperwork associated with hiring actions and human resources matters to include updating organization charts, downloading or consolidating applicable documents, and coordinating actions of hiring boards and interviews. Care shall be exercised when handling sensitive personal information.

3.3.16 Attendance Management: Maintain time and attendance records as authorized.

3.3.17 PWS Qualification & Training: Contractor personnel shall be fully trained and qualified to perform the duties described in the performance work statement. Additional Government-specific training may be necessary. Should additional training become necessary, the training will be performed during normal working hours at no extra labor cost to the Government. Training that requires an external cost to the Contractor may be added by modification to the task order.

3.4 Design Architect (DA)

The Contractor's role is to assist NAVFAC EURAFCENT HQ by providing timely, professional architectural support, services, and consultation for the planning, design, construction, and maintenance of facilities for the Navy, Marine Corps, and other Supported Commands, including specific projects, special projects, military construction (MILCON), demolition, maintenance, space utilization, and facilities development. Participate in conferences with project stakeholders and collaborate with other engineering and architectural disciplines to ensure system coordination and integration with specific project requirements.

The basis of personnel for this service is estimated at one (1) full-time equivalent per 12-month period of performance and does not include personal and sick leave or any other time that does not directly support the services outlined in this paragraph. At a minimum, the services provided will comply with the following references:

NAVFAC Business Process Management System (BPMS) Processes Unified Facilities Criteria (UFCs) / Unified Facilities Guide Specifications (UFGS) Various NAVFAC Instructions related to the Planning, Design and Construction Directorate

Design Architect services required include, but are not limited to:

3.4.1 Architectural Design Support: Architectural design plan preparation, interior design plan preparation, specification preparation, input and feedback on third-party designs, and recommendations with respect to programming, space planning, concept design, development, sustainable practices, and codes compliance assurance (including analysis of furnished drawings and specifications, and review of cost estimates). The professional services provided will support facility types including: housing;

community support facilities (dining halls, clubs, fitness centers, child development centers); medical facilities; education/training facilities; maintenance shops; industrial facilities; hangars; administration buildings; operations buildings (command and control centers); and other shore installation facilities.

3.4.2 Professional Application of Concepts: Apply broad professional knowledge and skill in architectural concepts, theories, principles, practices, and techniques necessary to plan, design, manage, construct, preserve, restore, rehabilitate, oversee, and maintain a wide range of shore installation facilities projects.

3.4.3 Architectural Phases: Apply comprehensive knowledge of all phases of architectural design, including architectural programming, space planning, concept design development, sustainable design, design analyses, compliance with codes and standards, drawings, specifications, cost estimates, and other required services.

3.4.4 Codes and Standards Compliance: Apply knowledge of DoD and Navy guide specifications, criteria, and policy; the International Building Code (IBC); Life Safety Code (NFPA 101); industry codes and standards; and standard practices related to architectural design.

3.4.5 Conceptual and Final Design Development: Develop conceptual designs (<15% design), charrettes, designs at 35%, 50%, Pre-Final, and Final design documents for construction.

3.4.6 Systems Design Review: Perform design reviews of construction drawings and specifications for architectural and/or engineering systems.

3.4.7 Best Engineering Practices: Ensure that systems are designed in accordance with the latest standard engineering and construction practices.

3.4.8 Regulatory Clearances: Ensure that designs are in compliance with all applicable codes, norms, and laws, and identify areas of special concern pertaining to specific projects, such as permits, clearances, real estate requirements, environmental impacts, energy conservation, economic analysis, life safety, handicap accessibility criteria, Activity maintenance procedures and policies, site utility adequacy, connections and outages, etc.

3.4.9 Host Nation Coordination: Coordinate technical and administrative requirements with local, country, or other authorities when necessary, obtaining required approval actions.

3.4.10 A-E Inspections: Make A-E office inspection trips, provide guidance, and report on A-E progress.

3.4.11 Interdisciplinary Review Coordination: Review plans and specifications prepared by the A-E, coordinate the review of other Government reviewers for content and completeness, and monitor the progress of design reviews and adherence to schedules.

3.4.12 Design Budget Control: Perform all necessary planning, scheduling, and coordination necessary to ensure that the design is complete, within the design budget, and within the allotted construction budget.

3.4.13 Field Investigations: Conduct field investigations during construction involving difficult problems such as changes in design due to latent conditions, and interface new work with existing structures and/or those under construction.

3.4.14 Drawings and Specs Interpretation: Analyze and interpret contract drawings and specifications to determine the extent of the construction contractor's responsibility under the provisions of the contract.

3.4.15 Dispute Resolutions: Recommend solutions to controversial situations, including those due to misinterpretation of contractual and engineering terms and provisions.

3.4.16 Change Order Evaluation: Review and evaluate proposed change orders, recommending approval or disapproval.

3.4.17 Government Estimates (IGEs): Prepare Government cost estimates used in negotiating the cost of approved modifications.

3.4.18 Contractor Claims Support: Provide technical reviews and recommendations for the resolution of contractor claims.

3.4.19 Post-Award Services: Assist the Government in post-award design services and post-construction award services for design submittals, construction submittals, shop drawings, and change orders from both the cost and scope perspective.

3.4.20 Technical Assistance (RFIs): Provide technical assistance in answering requests for information (RFIs) from construction contractors.

3.4.21 Project Files Maintenance: Maintain detailed project files.

3.4.22 Writing and Presentations: Produce results of design analysis in writing; review and consolidate findings of others; evaluate recommendations and facts; and make oral presentations of proposed designs or results of studies.

3.4.23 Management Techniques: Apply knowledge of budgeting, planning, and project management techniques, including the ability to coordinate the work of others and lead teams.

3.4.24 Safety Standards: Apply knowledge of and comply with applicable safety requirements and use of personal protective equipment (PPE).

3.5 Project Planner (PP)

The Contractor's role is to assist NAVFAC EURAFCENT HQ by providing timely, professional architectural support, services, and consultation for the planning, design, construction, and maintenance of facilities for the Navy, Marine Corps, and other Supported Commands, including specific projects, special projects, military construction (MILCON), demolition, maintenance, space utilization, and facilities development. Participate in conferences with project stakeholders and collaborate with other engineering and architectural disciplines to ensure system coordination and integration with specific project requirements.

This non-supervisory Planner position can be filled by an AICP Planner, a Professional Engineer (no set discipline), or a Registered Architect. The basis of personnel for this service is estimated at one (1) full-time equivalent per 12-month period of performance and does not include personal and sick leave or any other time that does not directly support the services outlined in this paragraph. At a minimum, the services provided will comply with the following references:

NAVFAC Business Process Management System (BPMS) Processes Unified Facilities Criteria (UFCs) / Unified Facilities Guide Specifications (UFGS) Various NAVFAC Instructions related to the Planning, Design and Construction Directorate

Project Planner services required include, but are not limited to:

3.5.1 Facilities Planning Products: Support a wide variety of facilities planning products and services in support of activities within the AOR. Products and services the employee must produce include, but are not limited to: Area Development Plans (ADP), Installation Development Plans (IDP), Capital Improvements Plans (CIP), Asset Evaluations (AE), Basic Facility Requirements (BFR), Facility Planning

Documents (FPD), Special Studies, Special, Energy, Housing, Utility, and Military Construction (MCON) Project Documentation (DD1391), Site Planning, Safety and Non-Safety Site Approvals, Host Nation Site Approvals, Host Nation, local community, and non-DoD entity coordination, Coordination with other Business Lines, Real Estate Requirements or Request for Leasing Action (RLA) packages, Space Assignment request packages, Sustainment Restoration and Modernization (SRM) Project documentation, Preparation of Property Transfer Documentation (DD1354), Energy Project documentation, Economic Analyses, Parametric Cost estimates, Integrated Priority Lists (IPL) with Program Objective Memorandum (POM) submittals, and Business Case Analyses.

3.5.2 Technical Integration: Leverage in-house technical expertise and management capabilities of other Directorates and Divisions (Environmental, Real Estate Services, Public Works). Integrate diverse elements at each of these levels and develop actionable recommendations. Maintain working knowledge of the Shore Facilities Planning System (SFPS) to recommend process improvements and efficiencies.

3.5.3 Team Leadership: Lead multi-disciplined teams involved with base and asset development, including planning groups. Consider all aspects of facilities development including demographics, development trends, local economic conditions, sustainability concepts, economics, cost estimating, mission requirements, compatible land use, encroachment issues, safety, environmental regulations, utility requirements, and Navy and local planning and programming procedures.

3.5.4 Safety and Force Protection Integration: Incorporate into base and facility planning, and manage Site Approvals relating to Antiterrorism/Force Protection (AT/FP), Hazard Electromagnetic Radiation (EMR) for Ordnance, Fuels, and Personnel (HERP/HERF/HERO), Explosive and Air Safety regulations, Noise, Host Nation approvals, etc. Make recommendations based on sound economic analysis; develop briefings;

and ensure all plans and projects comply with the Navy Shore Vision, global, regional, and installation development plans, environmental compliance, Installation Appearance Plans, Space Management Plans, Anti-Terrorism Plans, energy policies, and utility plans.

3.5.5 Systems Guide Compliance: Use NAVFAC Business Management Systems as a guide for project execution; establish basic proficiency in and regularly utilize information technology such as Geospatial Information Systems (GIS), Interoperable Enterprise Facilities Management (ieFACMAN), eProjects, Electronic Project Generator (EPG), and internet Navy Facilities Assets Data Store (iNFADS).

3.5.6 Master Plan Quality Checks: Review and comment on engineering drawings for compliance with planned projects and master plans. Review base and surrounding area facility and utility information to ensure proper project and site planning. Prepare site plans, general project descriptions, and translate technical requirements into planning documents. Identify opportunities, costs, risks, and paybacks for innovative approaches to Shore Installation Management. Integrate asset management technologies and investment strategies. Understand the Planning, Programming, and Budgeting System (PPBS) and how it affects base development. Apply urban planning principles, land use compatibility, constraints analysis, safety criteria, sustainable development, AICUZ principles, encroachment, AT/FP, and site approval processes following NAVFACINST.

3.5.7 International and Host Nation Agreements: Understand Host Nation agreements and interact with Host Nation and NATO liaisons on planning and potential encroachment issues. Ensure project documentation and execution comply with U.S. Law, U.S. Code, United Facility Guidance, DoD facility policies, Host Nation laws, Status of Forces Agreement (SOFA), and OPNAVINST 11010.20J.

3.5.8 Initiatives Realignment: Align local plans with ongoing U.S. Global, Regional, and Installation Planning initiatives and participate in or provide input during the production of these plans. Attend and provide training related to job duties; and balance multiple projects and priorities.

3.5.9 Stakeholder Coordination: Coordinate with and provide advice to supported commands, Installation Commanding Officers, the Regional Engineer, program managers, supervisors, coworkers, contracted personnel, senior civilian and military supervisors, technical personnel, DoD-approved private contractors, American Embassy and Consulate personnel, and military, municipal, and state-owned enterprise personnel to accomplish objectives.

3.5.10 Professional Development: Attend training, develop professional development and training plans, and perform administrative work as required.

4.0 DELIVERABLES

As assigned by the resource manager (Planning, Design and Construction Branch Head / Supervisory Contract Specialist), the requirements above shall be performed on time, accurately, and completely. Service providers shall submit a weekly project status report for any assigned project and attend any project meetings.

The Contractor shall provide a monthly summary report to the Contracting Officer, PDC3, PDC4, and PDC5 staff summarizing service provider actions for each month. For the purposes of submission, the following personnel, or their designated representatives, are designated to receive submittals:

Construction Manager (CM) Design Manager (DM) Senior Strategic Planner (SSP) Contracting Officer (KO) Contract Specialist (CS) Resident Officer in Charge of Construction (ROICC) Planning, Design, and Construction Branch Head (PDCB) Contracting Officer's Representative (COR) Engineering Technician (ET)

NAVFAC EURAFCENT PDC5 (PDC5)

NAVFAC EURAFCENT PDC4 (PDC4)

NAVFAC EURAFCENT PDC3 (PDC3)

Table 4.0: Summary Reports Deliverables

Deliverable Reference When due # copies

Submit to

Summary of service provider actions by location. Shall include a table summary of CM, ET, ADM, PLANN or ARCH personnel names assigned to each location by CLIN, and itemized out-of-area travel authorized.

Section 14.5

Last working day of each month

KO,

PDC5,

PDC4,

PDC3

Separate monthly invoices for each office in which service is provided, to include pencil copy and WAWF upload

Section 14.4

Monthly, per office

KO,

PDCBs, PDC4, PDC3

4.1 Engineering Technician Deliverables

The Contractor shall be responsible for timely submission of the deliverables identified in the table below:

Table 4.1: Engineering Technician Deliverables

Deliverable Reference When due # copies

Submit to

Documentation supporting the qualifications of the ET

Section M 5 days after award of CLIN 1

KO, CS,

PDCB

Daily Quality Assurance Report Sections 3.1.5, 3.1.8, 3.1.9, 3.1.10 First workday of following week, per site visit

1 CM, COR

Constructability Review Comments Section 3.1.4 As required by mission 1 DM

Safety Inspection Report Sections 3.1.3, 3.1.6, 3.1.8 As required by mission 1 CM, COR

Construction Inspection Report/Punch list Sections 3.1.8, 3.1.10, 3.1.12 As required by mission 1 CM, COR

Submittal and RFI Reviews Sections 3.1.3, 3.1.7, 3.1.13, 3.1.14, 3.1.15

As required by mission 1 CM, COR

Statements of Work and cost estimates Section 3.1.9 As required by mission 1 KO, COR

Potential task order change requests Section 3.1.9 As required by mission 1

CM, COR,

KO

4.2 Construction Manager Deliverables

The Contractor shall be responsible for timely submission of the deliverables identified in the table below:

Table 4.2: Construction Manager Deliverables

Deliverable Reference When due # copies

Submit to

Documentation supporting the qualifications of the CM

Section M 5 Days after award of CLIN 1

KO, CS,

PDCB

Constructability Review Comments Sections 3.2.4, 3.2.23 As required by mission 1 DM

Cost estimate information/technical evaluation

Sections 3.2.10, 3.2.11, 3.2.23 As required by mission 1 CS

Invoice Review Section 3.2.18 Within 3 days of submission by Construction Contractor

1 COR

Contract Change Order Resolution and Tracking Log

Sections 3.2.9, 3.2.11, 3.2.17 As required by mission 1 COR, KO

Submittal and RFI Reviews Sections 3.2.4, 3.2.7, 3.2.8, 3.2.14, 3.2.18, 3.2.20, 3.2.21, 3.2.22, 3.2.23

As required by mission 1 COR

4.3 Functional and Administrative Support Deliverables

The Contractor shall be responsible for timely submission of the deliverables identified in the table below:

Table 4.3: Functional and Administrative Support Deliverables

Deliverable Reference When due # copies

Submit to

Documentation supporting the qualifications of the FA Section M 5 Days after award of CLIN

1 COR, KO

General Office Correspondence Sections 3.3.1, 3.3.8, 3.3.10, 3.3.12

As required by mission

1 COR, KO

Establish and maintain file management system Sections 3.3.3, 3.3.4, 3.3.5, 3.3.6

Weekly 1 COR

Assist with processing of contractor invoices, submittals, proposals, and other contract documents

Sections 3.3.9, 3.3.11, 3.3.12, 3.3.13, 3.3.14

As required by mission

1 COR

Assist with travel documentation or purchase orders, or human resource matters

Sections 3.3.9, 3.3.10, 3.3.15 As required by mission

PDCB, PDC4,

PDC3, KO

4.4 Design Architect Deliverables

The Contractor shall be responsible for timely submission of the deliverables identified in the table below:

Table 4.4: Design Architect Deliverables

Deliverable Reference When due # copies Submit to

Documentation supporting the qualifications of the DA Section M 5 Days after award of CLIN 1 PDC4

Project Status Report Section 3.4 By the 1st of the month for the previous month 1 PDC4

Design Deliverables Sections 3.4.5 to 3.4.24 As required per project milestones 1 PDC4

Construction Phase Deliverables Sections 3.4.16 to 3.4.24 As required 1 PDC4

4.5 Project Planner…