Solicitation - N0018926RL026.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Continuation

HVAC

N0018926RL026

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

MINIMUM AND MAXIMUM QUANTITIES MINIMUM AND MAXIMUM QUANTITIES (FFP, SINGLE AWARD IDIQ) (SEP 2015)

As referred to in paragraph (b) of the "Indefinite Quantity" clause of this contract, the total contract minimum quantity is a total of $1,000.00 worth of orders at the contract unit price(s). The contract maximum quantity is a total of $TBD at time of award

Period Contract Maximum Amount

Base Period $TBD at time of award

If FAR 52.217-8 is exercised (End of Text) $0

Government Minimum/Maximum to Order Minimum: 1,000.00 Dollars, U.S.

Item Supplies/Service Estimated Quantity

Unit Unit Price Amount

The vendor shall provide scheduled maintenance for W-143 NASVSUP FLCN HVAC parts and services to be performed in accordance with the Performance Work Statement (PWS) incorporated herein. "The Contractor shall perform PM twice a year in accordance with Original Equipment Manufacturer (OEM) specifications, industry standards (e.g., ASHRAE), and UFC 3-410- 01; and be inclusive of all labor and materials. The one year ordering period beginning 30 September 2026-29 September 2027.

For CLIN 0001, vendors shall use the following Government estimated quantity amount in preparing their price quote.

Pricing Arrangement: Firm Fixed Price

30 Each

The vendor shall provide W-143 NASVSUP FLCN HVAC parts and services to be performed in accordance with the Performance Work Statement (PWS) incorporated herein. The one year ordering period beginning 30 September 2026-29 September 2027.

Pricing Arrangement: Firm Fixed Price

1 Lot

The vendor shall provide W-143 NASVSUP FLCN HVAC parts in accordance with the Performance Work Statement (PWS) incorporated herein. The one year ordering period beginning 30 September 2026-29 September 2027.

Pricing Arrangement: Firm Fixed Price

1 Lot

Continuation of Description

Performance Work Statement (PWS) Heating, Ventilation, and Air Conditioning (HVAC) Preventative Maintenance and IDIQ Repairs

Document Status: Active

Prepared For: Facility Management & Contracting Office

Effective Date: 30 September 2026

Document Version: 2.0

1.0 General Information

1.1 Background

The purpose of this contract is to secure a highly qualified contractor to provide comprehensive Heating, Ventilation, and Air Conditioning (HVAC) services. This includes scheduled Preventative Maintenance (PM) and an Indefinite Delivery/Indefinite Quantity (IDIQ) component for unscheduled repairs, emergency service calls, and equipment replacement.

1.2 Scope of Work

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform HVAC PM and IDIQ repair services as defined in this PWS. All work shall be performed in accordance with the latest revisions of applicable Uniform Facilities Codes (UFC), including but not limited to UFC 3-410-01: Heating, Ventilating, and Air Conditioning Systems.

2.0 Preventative Maintenance (PM) Requirements

The Contractor shall establish and follow a preventative maintenance program to ensure all HVAC equipment operates efficiently, reliably, and safely.

2.1 Routine Inspections and Maintenance

The Contractor shall perform PM twice a year in accordance with Original Equipment Manufacturer (OEM) specifications, industry standards (e.g., ASHRAE), and UFC 3-410-01. PM activities shall include, but are not limited to:

- Filters: Inspecting, cleaning, or replacing air filters on a regular quarterly schedule or as dictated by environmental conditions.

- Belts and Pulleys: Inspecting for wear, adjusting tension, and replacing belts as needed.

- Coils: Inspecting and cleaning evaporator and condenser coils to ensure optimal heat exchange.

- Lubrication: Lubricating all bearings, motors, and moving parts according to manufacturer guidelines.

- Electrical: Inspecting contactors, relays, and wiring; tightening electrical connections; and measuring voltage and amperage on motors. All electrical work shall comply with UFC 3-510-01: Electrical Systems.

- Refrigerant: Checking system pressures, verifying proper refrigerant charge, and inspecting for leaks as well as topping off as needed.

- Condensate Systems: Clearing and treating condensate drain lines and pans to prevent overflows and biological growth.

2.2 Seasonal Start-Up and Shut-Down

The Contractor shall perform comprehensive seasonal transitions (heating to cooling, cooling to heating) to ensure equipment is prepared for the upcoming season.

2.3 Documentation

The Contractor shall maintain a log of all PM performed, identifying the equipment serviced, date of service, tasks completed, parts replaced, and the technician performing the work. All documentation must be maintained in a format suitable for transfer and acceptance as outlined in UFC 1-300-08.

3.0 Indefinite Delivery/Indefinite Quantity (IDIQ) Services

The IDIQ portion of this contract allows for unscheduled repairs, parts replacement, emergency service calls, and minor system upgrades.

3.1 Unscheduled Repairs and Task Orders

When a deficiency or failure is identified, the Government/Client will issue a Task Order for the required repair. The Contractor shall provide a written estimate of hours, labor rates, and materials required prior to commencing non-emergency repairs.

3.2 Emergency Service Calls

The Contractor shall provide a 24/7 emergency contact number. An emergency is defined as an HVAC failure that poses a risk to life, safety, critical operations, or significant property damage.

3.3 Parts and Materials

The Contractor shall furnish all replacement parts and materials required to perform IDIQ repairs. All parts shall be new and meet or exceed OEM specifications.

4.0 Performance Metrics and Service Level Agreements (SLAs)

The following performance metrics and response times represent the Service Level Agreements (SLAs) required under this contract. Failure to meet these targets may result in contract performance penalties.

Service Category Performance Metric / SLA Response Target

Preventative Maintenance

100% of scheduled PM tasks must be completed within the designated month. Monthly

Routine IDIQ Repair Respond on-site to routine service calls within 24 hours of Task Order issuance. Within 24 Hours

Emergency Service Respond on-site to emergency service calls within 2 hours of notification, 24 hours a day, 7 days a week.

Within 2 Hours (24 /7)

5.0 Contractor Qualifications

5.1 Licensing and Certification

The Contractor must possess all applicable state and local licenses required to perform HVAC commercial services.

- All technicians working with refrigerants must possess active EPA Section 608 Universal Certifications.

- Technicians must be trained and certified to work on the specific makes and models of equipment listed in the facility's inventory.

6.0 Safety and Environmental Compliance

The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) regulations as well as U.S. Army Corps of Engineers (USACE) EM 385.

- Refrigerant Management: The Contractor is strictly responsible for the lawful recovery, recycling, and disposal of refrigerants in accordance with the Clean Air Act.

- Lockout/Tagout: The Contractor shall strictly adhere to Lockout/Tagout (LOTO) procedures to ensure personnel safety during maintenance and repairs.

- Fire Safety: All maintenance and repair activities must consider the facility's fire protection systems. Any impairment or modification to smoke dampers, fire dampers, or HVAC-related fire control systems shall be coordinated with the facility manager and must adhere to UFC 3- 600-01: Fire Protection Engineering for Facilities.

Requirements HVAC services

Continuation of Packaging and Marking ADDENDUM TO 52.232-18 Pursuant to FAR 52.232-18, funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract. The notice of availability of funds can be found at the following: https://www.navsup.navy.mil/public/navsup/flcn/contracting/.

N0018926RL026

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.navsup.navy.mil%2Fpublic%2Fnavsup%2Fflcn%2Fcontracting%2F&data=05%7C02%7Cbrittany.s.simmons3.civ%40us.navy.mil%7Cb593dcee61f5493206e908defd32b441%7Ce3333e00c8774b87b6ad45e942de1750%7C0%7C0%7C639226591379748404%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=sJIGAO0Xdo3%2BOc6onB%2BsHtlekXCxlxCO%2FeK%2FLGy7hr8%3D&reserved=0

Continuation of Inspection and Acceptance USE OF MINIMUM FUNDING IDIQ USE OF MINIMUM FUNDING UNDER IDIQ CONTRACTS - TASK ORDER NOTE (SEP 2015):

The FY 26 funds on this task order were obligated on the underlying IDIQ contract to cover the guaranteed minimum. However, the guaranteed minimum was not satisfied through task orders issued in FY 26. Accordingly, such FY 26 funds are on this task order in accordance with the decision of the Government Accountability Office, "Interagency Agreements - Obligation of Funds under an Indefinite Delivery, Indefinite Quantity Contract, B-308969, May 31, 2007." This GAO decision held that, if task order(s) issued in the fiscal year in which the underlying IDIQ contract is awarded are not sufficient to satisfy the entire guaranteed minimum, said funds obligated for the guaranteed minimum must be used for task order(s) issued in the following fiscal year(s) until the guaranteed minimum is satisfied. The contract's guaranteed minimum [is/is not] satisfied by the issuance of this task order.

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Source Instructions: See PWS

DoDAAC: N50144 CountryCode: USA

NAVSUP FLC NORFOLK ERP

ATTENTION CODE 301, 1968 GILBERT STREET SUITE 600

NORFOLK, VA 23511-3392

UNITED STATES

Taylor Carson, POC Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Inspection and Acceptance Location

Both Source Instructions: See PWS

DoDAAC: N50144 CountryCode: USA

NAVSUP FLC NORFOLK ERP

ATTENTION CODE 301, 1968 GILBERT STREET SUITE 600

NORFOLK, VA 23511-3392

UNITED STATES

Taylor Carson, POC Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Inspection and Acceptance Location

Both Source Instructions: See PWS

DoDAAC: N50144 CountryCode: USA

NAVSUP FLC NORFOLK ERP

ATTENTION CODE 301, 1968 GILBERT STREET SUITE 600

NORFOLK, VA 23511-3392

UNITED STATES

Taylor Carson, POC

Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Continuation of Deliveries or Performance DURATION OF CONTRACT PERIOD (a) This contract shall become effective on 30 September 2026 or date of award, whichever is later, and the ordering period shall continue in effect during the period ending 12 months after date of contract unless terminated in accordance with other provisions herein. Performance under task orders issued under this contract may begin 10 days after the effective date of the contract and may continue in effect during the period ending 60 days after the last day of the ordering period. (b) Notwithstanding the above, the Contracting Officer may extend the contract ordering period to accommodate the issuance of task orders in accordance with paragraph (e) of "Level of Effort". (End of Text)

Overall Contract Delivery Period

Period of Performance From 30 Sep 2026 to 29 Sep 2027

The ordering period above may include unexercised options

Line Item Delivery Schedule Estimated Quantity

Address and POC

Delivery Period From 30 Sep 2026 to 29 Sep 2027

Period of Performance From 30 Sep 2026 To 29 Sep 2027

30 Each Ship To DoDAAC: N4018A CountryCode: USA

DEFENSE FINANCE AND ACCOUNTING SERV

CLEVELAND-NORFOLK ACCOUNTS PAYABLE, 1240 EAST 9TH ST

POB 998022 N69117

CLEVELAND, OH 44199-8022

UNITED STATES

Taylor Carson, POC Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Delivery Period From 30 Sep 2026 to 29 Sep 2027

Period of Performance From 30 Sep 2026 To 29 Sep 2027

1 Lot Ship To DoDAAC: N4018A CountryCode: USA

DEFENSE FINANCE AND ACCOUNTING SERV

CLEVELAND-NORFOLK ACCOUNTS PAYABLE, 1240 EAST 9TH ST

POB 998022 N69117

CLEVELAND, OH 44199-8022

UNITED STATES

Taylor Carson, POC Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Delivery Period From 30 Sep 2026 to 29

1 Lot Ship To DoDAAC: N4018A

Sep 2027

Period of Performance From 30 Sep 2026 To 29 Sep 2027

CountryCode: USA

DEFENSE FINANCE AND ACCOUNTING SERV

CLEVELAND-NORFOLK ACCOUNTS PAYABLE, 1240 EAST 9TH ST

POB 998022 N69117

CLEVELAND, OH 44199-8022

UNITED STATES

Taylor Carson, POC Email: taylor.g.carson.civ@us.navy.mil Telephone: 7577936937

Continuation of Accounting and Appropriation Data

Quality Assurance Surveillance Plan (QASP) Contract Name: NAVSUP FLC W-143 HVAC PM

NAVSTA Norfolk W-143 NAVSUP FLCLocation:

1. Purpose This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate the performance of the Contractor under the NAVSUP FLC W-143 HVAC Preventative Maintenance (PM) and IDIQ contract. The intent is to ensure that the Contractor delivers the quality of services required by the Scope of Work (SOW), specifically focusing on timely and effective preventative maintenance, swift emergency responses, and strict adherence to safety and budgetary guidelines.

2. Roles and Responsibilities

Contracting Officer (KO): Has overall responsibility for overseeing the contractor's performance and is the only individual authorized to make changes to the contract.

Contracting Officer's Representative (COR): Represents the KO in administering the technical details of this contract and monitoring the contractor's performance. (Points of Contact: Mark Chandler and Taylor Carson).

Contractor: Responsible for delivering all services in accordance with the SOW, maintaining an effective internal Quality Control (QC) program, and ensuring compliance with all Federal, State, Installation codes, OSHA and EM-385 safety standards.

3. Performance Standards and Acceptable Quality Levels (AQL) The following table outlines the critical performance objectives, the standard expected, and the Acceptable Quality Level (AQL) for each task.

Performance Objective

SOW

Reference

Performance Standard Acceptable Quality Level (AQL) Surveillance Method

1. Quarterly Preventative Maintenance (PM)

Section 3.0 Perform all required PM tasks (inspection, cleaning, lubrication, testing) on covered equipment.

100% of equipment maintained quarterly with no major defects due to missed maintenance.

Periodic Inspection / Direct Observation

2. Schedule and Updates

Section 1.0 Provide an initial schedule and monthly updates to the government.

100% on-time submission. 100% Review

3. Limitation of Liability Compliance

Section 2.0 Complete PM up to $2500. Halt work and submit a formal proposal for any work exceeding this limit.

Zero instances of unauthorized work exceeding the $2500 threshold.

100% Review of Invoices / Proposals

4. IDIQ Emergency Response

Section 4.1 Respond to on-call system failures within two (2) hours of notification.

95% on-time response rate for emergency calls.

Customer Feedback / Timelogs

5. Safety and Compliance

Work Notes

Submit and adhere to Activity Hazard Analysis (AHA) and Accident Prevention Plan (APP) per

EM-385.

100% compliance. No work started prior to AHA/APP acceptance. Zero safety incidents.

100% Review / Direct Observation

1.

2.

3.

6. Quality of Workmanship & Clean-up

Section 1.0 & Work Notes

Dispose of materials properly. Contractor inspects their own work prior to Government inspection and acceptance.

100% compliance with environmental regulations. Zero rework required upon Gov inspection.

Periodic Inspection

4. Methods of Surveillance The Government will use the following methods to monitor contractor performance:

Periodic Inspection: The COR will conduct random, unannounced inspections of the HVAC equipment after scheduled PM visits to verify that filters were changed, coils cleaned, and overall maintenance was performed to standard.

100% Review/Inspection: Mandatory for administrative and critical requirements, such as reviewing the AHA/APP before work begins, verifying monthly schedules, and ensuring no work exceeds the $2500 liability limit without prior approved proposals.

Customer Feedback/Complaints: Used primarily for monitoring the IDIQ emergency repair response times and identifying any significant comfort cooling/heating issues resulting from equipment failure.

5. Corrective Action and Documentation

Minor deficiencies (e.g., missed filter change, minor cleanup) will be communicated to the contractor for immediate correction during the scheduled visit or within 24 hours.

Major deficiencies (e.g., failure to respond to an emergency within 2 hours, safety violations, exceeding the liability limit) will result in a formal Contract Discrepancy Report (CDR).

The Contractor must reply to any CDR in writing, explaining the cause of the deficiency and detailing the corrective action taken to prevent recurrence.

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Deviation 2026- O0038)

Feb 2026

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) (Feb 2026)

POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2026) (DEVIATION 2026-O0038)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, Affiliates or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract number.____ ____

(2) [ .] The Contractor represents Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause that it is, is not, a small disadvantaged business concern as defined in .13 CFR 124.1001

(3) . The Contractor represents that it is, is not a Women-owned small business (WOSB) joint venture eligible under the WOSB Program joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity ____ identifier of each party to the joint venture: __.]

(4) . The Contractor represents that it is, is not a joint Economically disadvantaged women-owned small business (EDWOSB) joint venture venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier ____ of each party to the joint venture: __ .]

(5) . The Contractor represents that it Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program is, is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The ____ Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(6) [ ] The HUBZone joint venture eligible under the HUBZone Program. Complete only if the offeror is a HUBZone small business concern.

offeror represents, as part of its offer, that It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business ____ concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized ____ signer's name and title.]

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires. (Tailored) (May 2014)

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( ), this clause identifies 29 CFR Part 4 the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

_GS_10 step 1__ _$34.00___

(End of clause)

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) To be completed at contract award!

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

Addendum to Contract Clauses

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026- O0038)

Apr 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

Apr 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038)

Feb 2026

52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

Feb 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.225-7048 Export-Controlled Items. Jun 2013 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

Aug 2024 Deviation 2024-O0014 Aug 2024

252.240-7997 NIST SP 800-171 DoD Assessment Requirements. (DEVIATION 2026- O0025)

Feb 2026 Deviation 2026-O0025 Feb 2026

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(DEVIATION 2026-O0015)

Feb 2026 Deviation 2026-O0015 Jan 2026

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEVIATION 2026-O0025)

May 2024 Deviation 2026-O0025 Jun 2026

252.240-7007 Prohibitions Relating to Chinese Military Companies. (DEVIATION 2026- O0025)

Jun 2026 Deviation 2026-O0025 Jun 2026

FAR Clauses Incorporated by Full Text

52.216-18 Ordering. (Tailored) (Aug 2020)

Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through .30 September 2026 29 September 2027

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when-

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either-

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations. (Tailored) (Oct 1995)

Order Limitations (Oct 1995)

(a) . When the Government requires supplies or services covered by this contract in an amount of less than the Government is Minimum order $1.00 not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) . The Contractor is not obligated to honor-Maximum order

(1) Any order for a single item in excess of _TBD

(2) Any order for a combination of items in excess of orTBD at time of award

(3) A series of orders from the same ordering office within day that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of 1 this section.

(c) If this is a requirements contract ( includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the i.e., Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within day after issuance, with written notice stating the Contractor's 1 intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements. (Deviation 2026-O0038) (Feb 2026)

REQUIREMENTS (FEB 2026) (DEVIATION 2026-O0038)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's ordering period; , that the Contractor shall not be required to make any provided deliveries under this contract after [insert date].____

52.216-22 Indefinite Quantity. (Deviation 2026-O0038) (Tailored) (Feb 2026)

Indefinite Quantity (Feb 2026) (Deviation 2026-O0038)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 .September 2030

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Tailored) (Feb 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 and https://www.acq.osd.mil/dpap/dars /dfars_far_overhaul_class_deviations.html________

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Tailored) (Nov 2020)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR ) clause with an authorized deviation is indicated by the addition of DFARS _Chapter 2___ "(DEVIATION)" after the name of the regulation.

(End of clause)

DFARS Clauses Incorporated by Full Text

252.232-7007 Limitation of Government's Obligation. (Apr 2014)

LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) is/are incrementally funded. For this/these item(s), the sum of $ ____[Contracting Officer insert after negotiations] ____ of the total price is presently available for payment and allotted to this contract. An allotment schedule [Contracting Officer insert after negotiations] is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "Termination for Convenience of the Government." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "Disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "Default." The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ ____

(month) (day), (year) ____ $ ____

(month) (day), (year) ____ $ ____

(month) (day), (year) ____ $ ____

(End of clause)

List of Contract Documents, Exhibits, or Attachments Wage Determination- 2015-4341

Attachments:

Number Attachment Name Attachment Description Reference Identifier

Date

Wage Determination 2015-4341

Wage Determination 12 Aug

Solicitation Provisions

FAR Clauses Incorporated by Reference

Number Title…