Solicitation - FA860421RB014.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

FA860421RB014

Solicitation/Contract Form

Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

System Design Complete, Building 80

The Contractor shall design the Baggage Conveyor System for project CSN:

BYK617 in accordance with all applicable paragraphs of the Cover Purchase Description (PD) dated 15 January 2021 (paragraphs 2. through 2.2., 3. through

3.3.8. and 4. through 4.3.3.), Appendices A through B, and all associated drawings as noted in the attachments.

Note: The requirement includes travel to attend a post award conference at Yokota Air Base, Japan and is mandatory.

Generic Name Description: MMHS Drawing Number: BYK617-01 and

BYK617-02

Firm Fixed Price

1 Each

Inbound Baggage Conveyor System, Building 80 (Manufactured and Delivered)

The contractor shall manufacture and deliver Inbound Baggage Conveyor System for project CSN: BYK617 in accordance with the Cover PD paragraph 3.1.1., Appendix "A," and all associated drawings.

All equipment, operation and maintenance manuals and illustrated parts breakdown shall be provided in accordance with Cover PD paragraph 3.4. Documentation and Table 1 - Data Requirements.

Generic Name Description: MMHS Project Code: BYK617 Firm Fixed Price

1 Each

Outbound Baggage Conveyor System, Building 80 (Manufactured and Delivered)

The contractor shall manufacture and deliver Outbound Baggage Conveyor System for project CSN: BYK617 in accordance with the Cover PD paragraph 3.1.2., Appendix "B," and all associated drawings.

All equipment, operation and maintenance manuals and illustrated parts breakdown shall be provided in accordance with Cover PD paragraph 3.4. Documentation and Table 1 - Data Requirements.

Generic Name Description: MMHS Project Code: BYK617 Firm Fixed Price

1 Each

System Installation and Integration, Building 80

The Contractor shall install all items in accordance with all applicable paragraphs of the Cover PD, all associated Appendices, and drawings pertaining to design and fabrication as well as performance of system checkout and quality conformance testing of the Project Name for project CSN: BYK617.

As part of the CLIN, the contractor must complete the inspections, tests, and certifications in accordance with Cover PD paragraphs 3.4.4. Equipment Certifications,

3.4.5 Testing Certification, 4.3.1.

Inspections through 4.3.3. Certifications and tests identified in applicable Appendices.

At the completion of the System Checkout Test, performed in accordance with the requirements of the Cover PD paragraph

4.2.1. System Checkout Test, the

Contractor shall submit to the Contracting Officer the required equipment certifications and the written certification that the system has passed the requirements of the System Checkout Test. The COTR will schedule the quality conformance test to start within 10 days following receipt of the written certification from the contractor. The Quality Conformance Test shall be performed in accordance with the Cover PD paragraph 4.2.2. Quality Conformance Test. The contractor shall perform all orientation prior to the start of the quality conformance test in accordance with Cover PD paragraph 3.5. Orientation.

Generic Name Description: MMHS Project Code: BYK617 Firm Fixed Price

1 Each

System Reliability Demonstration Test (RDT) and Final Acceptance, Building 80

The contractor shall accomplish system reliability demonstration testing, after successful completion of the quality conformance test, in accordance with the specifications set forth in the Cover PD paragraph 4.2.3. and each of the applicable appendices associated with testing and acceptance (e. g., paragraphs 4.2 and 4.3 of all appendices). This includes submission of the as-built drawings identified in paragraph 3.4.6. As-Built Drawings of the Cover PD and other technical documents as listed in the attachments and includes final acceptance of the system by the Government.

Note: Contractor cannot invoice for this CLIN until ALL data items have been submitted and approved by Government.

See Cover Purchase Description Paragraph

3.4. Documentation.

Generic Name Description: MMHS Project Code: BYK617 Firm Fixed Price

1 Each

System Data, Building 80

The Contractor shall deliver all data items in accordance with Cover PD paragraph

3.4 Documentation through 3.4.6. As-Built

Drawings, Cover PD Table 1 - Data Requirements, and paragraphs 4.2 and 4.3 of all Appendices.

This CLIN is Not Separately Priced (NSP).

Generic Name Description: MMHS Project Code: BYK617 Firm Fixed Price

1 Each

Description/Specifications/Statement of Work

Requirements This RFP establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for a Baggage Conveyor System for the 730th Air Mobility Squadron (AMS), Passenger (PAX) Terminal, in Building 80, at Yokota Air Base (AB) Japan. The work shall be completed in accordance with the Cover PD and all applicable Appendices and Air Force Drawings. The PD covers all equipment, materials, and labor necessary to complete installation of the system. It also includes performing tests and making adjustments to the system as well as providing on-the-job instructions to Government personnel.

Packaging and Marking

Note: Add to all shipping labels the verbiage, "To be offloaded and opened by the Contractor or Contractor's Representative."

In addition, the following information should be included on the shipping label:

Contractor Name Contractor Representative Name Local Commercial Phone Number

Inspection and Acceptance

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.246-2 Inspection of Supplies-Fixed-Price. 1996-08 52.246-16 Responsibility for Supplies. 1984-04

0001 Inspection and Acceptance Location Both Destination Instructions: Delivery of the completed system designs (i.e., shop drawings) shall be in accordance with paragraphs 3.4.2. Shop Drawings and Table 1 - Data Requirements of the Cover PD.

DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: emmanuel.parel@us.af.mil Telephone: 937-656-0310

0002 Inspection and Acceptance Location Both Destination Instructions: Ship To: Unit 5114 Attn: Dean Labdon Yokota AB, APO AP 96328-5114 Fussa City ,Japan Note: Add to the shipping label the verbiage, "To be offloaded and opened by the Contractor or Contractor's Representative." In addition, the following information should be included on the shipping label: Contractor Name Contractor Representative Name Local Commercial Phone Number

DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

0003 Inspection and Acceptance Location Both Destination Instructions: Ship To: Unit 5114 Attn: Dean Labdon Yokota AB, APO AP 96328-5114 Fussa City ,Japan Note: Add to the shipping label the verbiage, "To be offloaded and opened by the Contractor or Contractor's Representative." In addition, the following information should be included on the shipping label: Contractor Name Contractor Representative Name Local Commercial Phone Number

DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

0004 Inspection and Acceptance Location Both Destination Instructions: Equipment installation, system checkout, and quality conformance testing shall occur at: Yokota Air Base, Japan.

Certifications submitted as part of the System Checkout Test shall be delivered in accordance with paragraphs 4.2.1. System Checkout Test and Table 1 - Data Requirements of the Cover PD.

DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

0005 Inspection and Acceptance Location Both Destination Instructions: Following completion of the system RDT and acceptance of the system by the Government, the Contractor shall submit as-built drawings in accordance with paragraph 3.4.6. As-Built Drawings and Table 1 - Data Requirements of the Cover PD. System Reliability Demonstration Testing and acceptance of the system shall be at: Building 80, Yokota AB, Japan.

DoDAAC: FB5209

Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

0006 Inspection and Acceptance Location Both Destination Instructions: All data shall be delivered in accordance with paragraphs 3.4. Documentation through 3.4.6. As-Built Drawings and Table 1 - Data Requirements of the Cover PD.

DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

Deliveries or Performance

All deliveries must be shipped to:

Unit 5114 Attention: Dean Labdon, Building 80 Yokota AB, APO AP96328-5114 Fussa City, Japan

Please disregard the building number in the ship-to address on the individual CLINs below.

Contractor Destination

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to completion of performance 90 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: emmanuel.parel@us.af.mil Telephone: 937-656-0310

FoB Details

Contractor Destination

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to delivery 210 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

FoB Details

Contractor Destination

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to delivery 210 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

FoB Details

Contractor Destination

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to delivery 240 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

FoB Details

Contractor Destination

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to delivery 270 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

FoB Details

Contractor Destination

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

Delivery Schedule Ship To Address

Delivery Schedule From date of lead time event to delivery 300 Calendar Days Date of Award Receipt

Ship To DoDAAC: FB5209 Cage:

DunsNumber:

Duns4Number:

CountryCode: JPN

FB5209 374 LRS LGRDDC

CP 011 81 42 552 2510 EXT 58805

YOKOTA AB BLDG 950 MCGUIRE

ST

YOKOTA AB,

197 0001

JAPAN

OfficeCode:

Emmanuel Parel Email: Emmanuel.Parel@us.af.mil Telephone: 937-656-0310

FoB Details

Contractor Destination

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.242-15 Stop-Work Order. 1989-08 52.242-17 Government Delay of Work. 1984-04 52.247-34 F.o.b. Destination. 1991-11

DFARS Clauses Incorporated by Full Text

252.247-7023 Transportation of Supplies by Sea. 2019-02

Basic. As prescribed in 247.574(b) and (b)(1), use the following clause:

TRANSPORTATION OF SUPPLIES BY SEA-BASIC (FEB 2019)

(a) As used in this clause- Definitions.

"Components" means articles, materials, and supplies incorporated directly into end products at any level of manufacture, fabrication, or assembly by the Contractor or any subcontractor.

"Department of Defense" (DoD) means the Army, Navy, Air Force, Marine Corps, and defense agencies.

"Foreign-flag vessel" means any vessel that is not a U.S.-flag vessel.

"Ocean transportation" means any transportation aboard a ship, vessel, boat, barge, or ferry through international waters.

"Subcontractor" means a supplier, materialman, distributor, or vendor at any level below the prime contractor whose contractual obligation to perform results from, or is conditioned upon, award of the prime contract and who is performing any part of the work or other requirement of the prime contract.

"Supplies" means all property, except land and interests in land, that is clearly identifiable for eventual use by or owned by the DoD at the time of transportation by sea.

(i) An item is clearly identifiable for eventual use by the DoD if, for example, the contract documentation contains a reference to a DoD contract number or a military destination.

(ii) "Supplies" includes (but is not limited to) public works; buildings and facilities; ships; floating equipment and vessels of every character, type, and description, with parts, subassemblies, accessories, and equipment; machine tools; material; equipment; stores of all kinds; end items; construction materials; and components of the foregoing.

"U.S.-flag vessel" means a vessel of the United States or belonging to the United States, including any vessel registered or having national status under the laws of the United States.

(b)(1) The Contractor shall use U.S.-flag vessels when transporting any supplies by sea under this contract.

(2) A subcontractor transporting supplies by sea under this contract shall use U.S.-flag vessels if-

(i) This contract is a construction contract; or

(ii) The supplies being transported are-

(A) Noncommercial items; or

(B) Commercial items that-

(1) The Contractor is reselling or distributing to the Government without adding value (generally, the Contractor does not add value to items that it subcontracts for f.o.b. destination shipment);

(2) Are shipped in direct support of U.S. military contingency operations, exercises, or forces deployed in humanitarian or peacekeeping operations; or

(3) Are commissary or exchange cargoes transported outside of the Defense Transportation System in accordance with 10 U.

S.C. 2643.

(c) The Contractor and its subcontractors may request that the Contracting Officer authorize shipment in foreign-flag vessels, or designate available U.S.-flag vessels, if the Contractor or a subcontractor believes that-

(1) U.S.-flag vessels are not available for timely shipment;

(2) The freight charges are inordinately excessive or unreasonable; or

(3) Freight charges are higher than charges to private persons for transportation of like goods.

(d) The Contractor must submit any request for use of foreign-flag vessels in writing to the Contracting Officer at least 45 days prior to the sailing date necessary to meet its delivery schedules. The Contracting Officer will process requests submitted after such date(s) as expeditiously as possible, but the Contracting Officer's failure to grant approvals to meet the shipper's sailing date will not of itself constitute a compensable delay under this or any other clause of this contract. Requests shall contain at a minimum-

(1) Type, weight, and cube of cargo;

(2) Required shipping date;

(3) Special handling and discharge requirements;

(4) Loading and discharge points;

(5) Name of shipper and consignee;

(6) Prime contract number; and

(7) A documented description of efforts made to secure U.S.-flag vessels, including points of contact (with names and telephone numbers) with at least two U.S.-flag carriers contacted. Copies of telephone notes, telegraphic and facsimile message or letters will be sufficient for this purpose.

(e) The Contractor shall, within 30 days after each shipment covered by this clause, provide the Contracting Officer and the Maritime Administration, Office of Cargo Preference, U.S. Department of Transportation, 400 Seventh Street SW, Washington, DC 20590, one copy of the rated on board vessel operating carrier's ocean bill of lading, which shall contain the following information:

(1) Prime contract number;

(2) Name of vessel;

(3) Vessel flag of registry;

(4) Date of loading;

(5) Port of loading;

(6) Port of final discharge;

(7) Description of commodity;

(8) Gross weight in pounds and cubic feet if available;

(9) Total ocean freight in U.S. dollars; and

(10) Name of steamship company.

(f) If this contract exceeds the simplified acquisition threshold, the Contractor shall provide with its final invoice under this contract a representation that to the best of its knowledge and belief-

(1) No ocean transportation was used in the performance of this contract;

(2) Ocean transportation was used and only U.S.-flag vessels were used for all ocean shipments under the contract;

(3) Ocean transportation was used, and the Contractor had the written consent of the Contracting Officer for all foreign-flag ocean transportation; or

(4) Ocean transportation was used and some or all of the shipments were made on foreign-flag vessels without the written consent of the Contracting Officer. The Contractor shall describe these shipments in the following format:

ITEM DESCRIPTION CONTRACT LINE ITEMS

QUANTITY

TOTAL ____ ____ ____

(g) If this contract exceeds the simplified acquisition threshold and the final invoice does not include the required representation, the Government will reject and return it to the Contractor as an improper invoice for the purposes of the Prompt Payment clause of this contract. In the event there has been unauthorized use of foreign-flag vessels in the performance of this contract, the Contracting Officer is entitled to equitably adjust the contract, based on the unauthorized use.

(h) If the Contractor indicated in response to the solicitation provision, Representation of Extent of Transportation by Sea, that it did not anticipate transporting by sea any supplies; however, after the award of this contract, the Contractor learns that supplies will be transported by sea, the Contractor shall-

(1) Notify the Contracting Officer of that fact; and

(2) Comply with all the terms and conditions of this clause.

(i) In the award of subcontracts, for the types of supplies described in paragraph (b)(2) of this clause, including subcontracts for commercial items, the Contractor shall flow down the requirements of this clause as follows:

(1) The Contractor shall insert the substance of this clause, including this paragraph (i), in subcontracts that exceed the simplified acquisition threshold in part 2 of the Federal Acquisition Regulation.

(2) The Contractor shall insert the substance of paragraphs (a) through (e) of this clause, and this paragraph (i), in subcontracts that are at or below the simplified acquisition threshold in part 2 of the Federal Acquisition Regulation.

(End of clause)

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.204-7002 Payment for Contract Line or Subline Items Not Separately Priced. 2020-04 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 252.232-7008 Assignment of Claims (Overseas). 1997-06

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. 2018-12

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.

WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F03000

Issue By DoDAAC FA8604

Admin DoDAAC FY1294

Inspect By DoDAAC N/A

Ship To Code See Section F CLIN Addresses

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Acceptor: Keith Xander Keith.xander@us.af.mil AFLCMC/EZPAA 5215 Thurlow Street, Area A Wright-Patterson AFB, OH 45433-5750

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Special Contract Requirements

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. 2016-03

As prescribed in 211.274-6(a)(1), use the following clause:

ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .____

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology – International symbology specification – Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and (3)

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded ____ Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with Subcontracts paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items.

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.202-1 Definitions. 2020-06 52.203-3 Gratuities. 1984-04 52.204-13 System for Award Management Maintenance. 2018-10 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

2018-07

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. 2018-10 52.212-4 Contract Terms and Conditions-Commercial Items. 2018-10 52.215-23 Limitations on Pass-Through Charges. 2020-06 52.228-5 Insurance-Work on a Government Installation. 1997-01 52.229-3 Federal, State, and Local Taxes. 2013-02 52.229-6 Taxes-Foreign Fixed-Price Contracts. 2013-02 52.229-12 Tax on Certain Foreign Procurements. 2021-02 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2013-12 52.236-2 Differing Site Conditions. 1984-04 52.242-13 Bankruptcy. 1995-07 52.243-1 Changes-Fixed-Price. 1987-08

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09 252.204-7003 Control of Government Personnel Work Product. 1992-04 252.204-7004 Antiterrorism Awareness Training for Contractors. 2019-02 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 2019-12 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2021-01

252.205-7000 Provision of Information to Cooperative Agreement Holders 1991-12

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

2019-05

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. 2014-09 252.223-7008 Prohibition of Hexavalent Chromium. 2013-06 252.225-7001 Buy American and Balance of Payments Program. 2017-12 252.225-7002 Qualifying Country Sources as Subcontractors. 2017-12 252.225-7012 Preference for Certain Domestic Commodities. 2017-12 252.225-7041 Correspondence in English. 1997-06 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States. 2015-06 252.225-7048 Export-Controlled Items. 2013-06 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten. 2020-10

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2019-04

252.227-7015 Technical Data--Commercial Items. 2014-02 252.227-7037 Validation of Restrictive Markings on Technical Data. 2016-09 252.232-7010 Levies on Contract Payments. 2006-12

252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration.

2020-04

252.243-7001 Pricing of Contract Modifications. 1991-12 252.243-7002 Requests for Equitable Adjustment. 2012-12 252.244-7000 Subcontracts for Commercial Items. 2020-10 252.246-7003 Notification of Potential Safety Issues. 2013-06 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations. 2010-10

FAR Clauses Incorporated by Full Text

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. 2016-06

As prescribed in , insert the following clause:4.1903

BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

. As used in this clause–(a) Definitions means an information system that is owned or operated by a contractor that processes, stores, or Covered contractor information system transmits Federal contract information.

means information, not intended for public release, that is provided by or generated for the Government under Federal contract information a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including Information textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, Information system dissemination, or disposition of information (44 U.S.C. 3502).

means measures or controls that are prescribed to protect information systems.Safeguarding

Safeguarding requirements and procedures.(b)

The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information (1) systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other (i) information systems).

Limit information system access to the types of transactions and functions that authorized users are permitted to execute.(ii)

Verify and control/limit connections to and use of external information systems.(iii)

Control information posted or processed on publicly accessible information systems.(iv)

Identify information system users, processes acting on behalf of users, or devices.(v)

Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational (vi) information systems.

Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.(vii)

Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized (viii) individuals.

Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.(ix)

Monitor, control, and protect organizational communications ( ., information transmitted or received by organizational information (x) i.e systems) at the external boundaries and key internal boundaries of the information systems.

Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.(xi)

Identify, report, and correct information and information system flaws in a timely manner.(xii)

Provide protection from malicious code at appropriate locations within organizational information systems.(xiii)

Update malicious code protection mechanisms when new releases are available.(xiv)

Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, (xv) or executed.

This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal (2) Other requirements.

agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (c) Subcontracts.

(including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video…