Solicitation - FA465426Q0010.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

FA465426Q0010

6. SOLICITATION ISSUE DATE

26 Jun 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CEDRIC ROBERTS

b. TELEPHONE NUMBER (no collect calls) 388-2818

8. OFFER DUE DATE/

LOCAL TIME

03 Jul 2026

05:00 PM

9. ISSUED BY CODE: FA4654

FA4654 434 CONF LGC

448 MUSTANG AVE, ADMINISTRATIVE ONLY NO REQUISITIONS

GRISSOM ARB, IN 46971-5000

UNITED STATES

CEDRIC ROBERTS, Email: cedric.roberts@us.af.mil Telephone: 388-2818 CEDRIC ROBERTS, Email: cedric.roberts@us.af.mil Telephone: 388-2818

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: 100

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

NORTH AMERICAN

INDUSTRY

CLASSIFICATION

STANDARD (NAICS):

532284

HUBZONE SMALL

BUSINESS

ECONOMICALLY

DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

USD 9,000,000.00

SERVICE-DISABLED

VETERAN-OWNED SMALL

BUSINESS (SDVOSB)

8(A)

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a.THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM-DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

REQUEST FOR

QUOTE (RFQ)

INVITATION

FOR BID (IFB)

REQUEST FOR

PROPOSAL (RFP)

15. DELIVER TO CODE:

See Schedule

16. ADMINISTERED BY CODE:

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE:

TELEPHONE NUMBER

18a. PAYMENT WILL BE MADE BY CODE:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT

PRICE

24.

AMOUNT

See Schedule (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See Section G - Contract Administration Data

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR

52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: See Schedule

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

COMPUTER GENERATED STANDARD FORM 1449 (REV. 11/2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation/Contract Form Grissom Air Reserve Base Golf Cart Rentals - Airshow

Grissom ARB Golf Cart Rentals 24 August 2026 - 1 September 2026 Product Service Code: W023

FA465426Q0010

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Gas Utility Cart (w/ Cargo Bed)

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

8 Each

Gas Passenger Cart (4-Seater)

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

17 Each

Delivery & Freight Fees for CLIN 0001 & 0002

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item 0004

OPTIONAL SURGE - Gas Utility Carts (with Cargo Bed)

The Government reserves the right to exercise this Option CLIN, in whole or in part, on or before 14 August 2026.

The total quantity exercised under this CLIN shall not exceed 40 units.

The contractor is obligated to deliver the quantity of carts designated by the Contracting Officer at the time of exercise, up to the maximum limit, subject to the pricing established herein.

Freight pricing (delivery, setup, and return transport) shall be fully integrated into the unit price of this CLIN. Freight will not be separately priced or billed.

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

40 Each Not to Exceed

Option Line Item 0005

OPTIONAL SURGE - Gas Passenger Carts (4-Seater)

The Government reserves the right to exercise this Option CLIN, in whole or in part, on or before 14 August 2026.

The total quantity exercised under this CLIN shall not exceed 40 units.

The contractor is obligated to deliver the quantity of carts designated by the Contracting Officer at the time of exercise, up to the maximum limit, subject to the pricing established herein.

Freight pricing (delivery, setup, and return transport) shall be fully integrated into the unit

40 Each Not to Exceed price of this CLIN. Freight will not be separately priced or billed.

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

Option Line Item 0006

OPTIONAL SURGE - On-Site Event Maintenance

*The attached Service Contract Wage Rate is only applicable to this

CLIN.

The Government reserves the right to exercise this Option CLIN, in whole or in part, on or before 14 August 2026.

The contractor is obligated to provide on-site event maintenance services as designated by the Contracting Officer at the time of exercise, subject to the pre-established pricing herein.

Offerors shall provide fully burdened pricing (inclusive of labor, travel, tools, and materials) for this requirement at the time of proposal submission.

Pricing for this CLIN will be evaluated prior to contract award.

Travel and mobilization costs shall be integrated into the CLIN pricing and will not be separately priced or billed.

Unit pricing is per day.

Product Type Code: W023 Product Service Code: W023 Pricing Arrangement: Firm Fixed Price

1 Days

Description/Specifications/Statement of Work

Requirements

F6286-FY26-3000CC-AF9- AIR SHOW GOLF CARTS

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts Email: cedric.roberts@us.af.mil Telephone: 7656882818

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts Email: cedric.roberts@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts Email: cedric.roberts@us.af.mil

Option Line Item 0004

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts

Email: cedric.roberts@us.af.mil

Option Line Item 0005

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts Email: cedric.roberts@us.af.mil

Option Line Item 0006

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Cedric Roberts Email: cedric.roberts@us.af.mil Telephone: 7656882818

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

Delivery On Or Before Delivery Date 24 Aug 2026

8 Each Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From 24 Aug 2026 To 01 Sep 2026

Delivery On Or Before Delivery Date 24 Aug 2026

17 Each Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From 24 Aug 2026 To 01 Sep 2026

Delivery On Or Before Delivery Date 24 Aug 2026

1 Each Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From 24 Aug 2026 To 01 Sep 2026

Option Line Item 0004

Delivery On Or Before Delivery Date 24 Aug 2026

40 Each Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From 24 Aug 2026 To 01 Sep 2026

Option Line Item 0005

Delivery On Or Before Delivery Date 24 Aug 2026

40 Each Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From

24 Aug 2026 To 01 Sep 2026

Option Line Item 0006

Delivery On Or Before Delivery Date 24 Aug 2026

1 Days Service Performance Site DoDAAC: FA4654 CountryCode: USA

FA4654 434 CONF LGC

ADMINISTRATIVE ONLY NO REQUISITIONS, 448 MUSTANG AVE

GRISSOM ARB, IN 46971-5000

UNITED STATES

Period of Performance From 24 Aug 2026 To 01 Sep 2026

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Electronic invoicing.

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.

submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract WAWF payment instructions.

or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2-in-1

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment Document routing.

requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4654

Admin DoDAAC FA4654

Inspect By DoDAAC FA4654

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) FA4654

Service Acceptor (DoDAAC) FA4654

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the Payment request.

payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Cedric.roberts@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

1.

2.

3.

4.

5.

Special Contract Requirements

Execution of Optional Surge CLINs (CLINs 0004 & 0005)

Incremental Exercise (At Will): The Government reserves the unilateral right to exercise Optional Surge CLIN 0004 (Gas Utility Carts) and CLIN 0005 (Gas Passenger Carts) "at will," either in whole or in part, on multiple occasions. The Government is under no obligation to exercise the maximum quantity in a single action.

Ceiling Limits: The cumulative total of all surge quantities ordered throughout the period of performance shall not exceed 40 units for CLIN 0004 and 40 units for

CLIN 0005.

Exercise Period: The Contracting Officer may exercise these options at any time during contract performance, but no later than 14 August 2026.

Notification & Delivery Timeline: The Contracting Officer will provide written or electronic notification of option exercise to the contractor. Upon receipt of the exercise notification, the contractor shall deliver the designated quantity of carts to the specified base location within [Insert Delivery Window, e.g., 5 calendar days].

Pricing: All surge carts delivered under these option exercises shall be billed at the firm-fixed unit price established at the time of contract award. Freight, mobilization, and return delivery are fully inclusive in the unit price and shall not be separately billed.

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.217-6 Option for Increased Quantity. (Tailored) (Mar 1989)

Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor by August 14, 2026 at 11:59pm. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-7 Option for Increased Quantity-Separately Priced Line Item. (Tailored) (Mar 1989)

Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule.

The Contracting Officer may exercise the option by written notice to the Contractor by August 14, 2026 at 11:59pm. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (Tailored) (Mar 2000)

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day of the period of performance ending; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least before the contract expires. The preliminary notice does not commit the Government to 1 day an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed .1 month

(End of clause)

List of Attachments

Number Attachment Name Attachment Description Reference Identifier Date Line Item

Airshow - Golf Carts

- Performance Work Statement as of 6.24.2026

Statement of Work 24 Jun 2026

Service Contract Act WD 2015-4809 Rev 30

Wage Determination 24 Jun 2026 0006

Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023

DFARS Clauses Incorporated by Full Text

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

(May 2021)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

3.

Instructions, Conditions, & Notices to Offerors or Quoters

Section L: Addendum to FAR 52.212-1

L.1. PRICING INSTRUCTIONS

Offerors shall submit firm-fixed pricing for all Contract Line Item Numbers (CLINs) 0001 through 0006. Failure to price the Optional Surge CLINs may result in the proposal being deemed unacceptable. Offerors must adhere to the following pricing constraints when completing the Schedule of Supplies/Services:

Base Equipment (CLINs 0001 & 0002): Pricing shall reflect the rental cost of the equipment only.

Base Freight (CLIN 0003): Offerors shall price CLIN 0003 as a single lot to cover all delivery, setup, and return transportation costs specifically for the base quantity carts ordered under CLINs 0001 and 0002.

Surge Carts (CLINs 0004 & 0005): Unlike the base carts, freight for surge carts shall be all-inclusive. The proposed unit price for each surge cart must be fully burdened to include all freight, delivery, setup, and return transportation. Offerors shall not propose separate shipping charges for surge carts. Pricing must remain valid for any quantity ordered by the Government up to the maximum ceiling of 40 units per CLIN, executable on or before 14 August 2026.

Event Maintenance (CLIN 0006): Pricing shall be proposed as a Per Day rate. This rate must be fully burdened, including all direct labor, overhead, General & Administrative (G&A) expenses, profit, specialized tools, and incidental materials. All travel time, mileage, and mobilization costs must be integrated into this daily rate. Travel will not be separately reimbursed.

L.2. SUBCONTRACTOR AND TEAMING ARRANGEMENTS

If an offeror proposes to utilize a subcontractor, joint venture partner, or teaming partner to fulfill any portion of this requirement (including Base CLINs, Optional Surge CLINs, or On-Site Maintenance), the prime contractor shall submit certified, executed documentation demonstrating a binding relationship.

The offeror must include the following in their proposal:

Formal Agreement: A copy of the signed Teaming Agreement, Letter of Commitment, or executed Subcontract.

Authorized Signatures: The documentation must be signed by authorized representatives of the prime contractor and the subcontractor/partner.both Scope of Commitment: The agreement must explicitly state the subcontractor's commitment to providing the specific resources required (e.g., guaranteed access to the surge cart quantities or certified maintenance personnel) for the full duration of the contract, including the option period through 14 August 2026.

Failure to provide certified teaming agreements or subcontractor contracts for proposed third-party resources may result in the proposal being evaluated as high risk or deemed technically unacceptable.

L.3. COMPLIANCE WITH LIMITATIONS ON SUBCONTRACTING & PASS-THROUGHS

To prevent unacceptable pass-through arrangements and ensure compliance with Small Business Administration (SBA) regulations, all offerors must demonstrate how they will perform the primary and vital requirements of this contract.

Offerors shall provide a brief narrative affirming compliance with the Limitations on Subcontracting (FAR 52.219-14) or the Nonmanufacturer Rule (FAR 52.219-33), as applicable based on the solicitation's NAICS code.

Pass-Through Prohibition: The proposal must clearly demonstrate that the prime contractor is not acting as an improper "pass-through" entity.

Value Added: If the prime contractor is leasing equipment from a large business supplier, the prime must detail the value-added services they will independently provide (e.g., providing the on-site maintenance, managing logistics, or providing direct fleet oversight) utilizing their own employees.

L.4. EVALUATION OF OPTIONS NOTIFICATION

In accordance with FAR 52.217-5, Evaluation of Options, the Government will evaluate offers for award purposes by adding the total price for all options (CLINs 0004, 0005, and 0006) to the total price for the basic requirement.

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

3.

4.

Evaluation Factors for Award

M.1. BASIS FOR AWARD

The Government intends to award a single Firm-Fixed-Price (FFP) contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and represents the Lowest Price Technically Acceptable (LPTA) offer.

The Government will evaluate proposals using two main factors: Factor 1: Technical Acceptability and Factor 2: Price. Award will be made to the lowest evaluated priced offer that meets or exceeds the acceptability standards for non-cost factors.

M.2. FACTOR 1: TECHNICAL ACCEPTABILITY

The Government will evaluate the technical proposal on a pass/fail basis. An offer must be rated "Acceptable" in all Subfactors to be considered for award. If an offer receives an "Unacceptable" rating in any Subfactor, the entire proposal will be deemed Unacceptable and ineligible for award.

Subfactor A: Subcontractor & Teaming Agreements

The offeror provided certified, signed teaming agreements, letters of commitment, or subcontracts for all proposed third-party resources (including surge cart inventory and maintenance personnel). If no subcontractors are used, the offeror explicitly stated they are performing 100% of the work in-house.

Subfactor B: Limitations on Subcontracting (Pass-Throughs)

The offeror provided a clear, credible narrative demonstrating compliance with FAR 52.219-14 or FAR 52.219-33 (as applicable). The narrative confirms the prime contractor is providing sufficient value-added services and is not acting as an improper pass-through entity.

Subfactor C: Technical Capability

The proposal demonstrates the ability to meet all requirements of the Statement of Work (SOW)/Performance Work Statement (PWS), including the capability to provide the specific gas-powered carts, deliver them within the required timeframes, and meet the 40-unit surge capacity.

M.3. FACTOR 2: PRICE EVALUATION

The Government will evaluate price for reasonableness, completeness, and unbalanced pricing. The Government will calculate a Total Evaluated Price (TEP) for award purposes.

In accordance with FAR 52.217-5, Evaluation of Options, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

The TEP will be calculated as follows:

Base Requirement: The sum of CLINs 0001, 0002, and 0003.

Surge Carts (Options): For evaluation purposes, the unit price proposed for CLIN 0004 will be multiplied by the maximum ceiling of 40 units. The unit price proposed for CLIN 0005 will be multiplied by the maximum ceiling of 40 units.

On-Site Maintenance (Option): For evaluation purposes, the daily rate proposed for CLIN 0006 will be multiplied by an estimated quantity of [1 Day]. Note: This estimated quantity is for evaluation purposes only and does not guarantee a minimum order.

Total Evaluated Price (TEP) = Base Requirement + Surge Carts (Evaluated Max) + On-Site Maintenance (Evaluated Estimate).