Solicitation.pdf

Document Number: 36C78624R50386 PROCESSED Page 1 of 63

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F36C786-25-2000000

PAGE 1 OF

5. SOLICITATION NUMBER

36C78624R50386

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/27/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Paul Zagaruyka

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

09/17/2024

15:00 ET

CODE 36C786

National Cemetery Administration NCA Contracting Services 18434 Joplin Road Triangle, VA 22172

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 541620

SIZE STANDARD: 19000000

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 36C78616. ADMINISTERED BY

National Cemetery Administration NCA Contracting Services 18434 Joplin Road Triangle, VA 22172

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

NCA-VACOCODE18a. PAYMENT WILL BE MADE BY

TUNGSTEN

http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Continuation Page (Section 1) Below

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Katherine Iacovelli

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78624R50386 PROCESSED Page 2 of 63

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78624R50386 PROCESSED Page 3 of 63

Table of Contents

Section Description Page Number

1 Continuation Sheet 2 - Statement of Work AWE_08-27-2024.docx

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.217-8 Option to Extend Services (Nov 1999) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.227-14 Rights in Data-General (May 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY

2020) 52.216-18 Ordering (Aug 2020) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024) 52.216-21 Requirements (Oct 1995) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.242-15 Stop-Work Order (Aug 1989)

3 Documents, Exhibits, or Attachments 2 - PAST PERFORMANCE QUESTIONNAIRE New.docx

4 Solicitation Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-7 System for Award Management (Oct 2018)

852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

52.204-20 Predecessor of Offeror (Aug 2020) 52.233-2 Service of Protest (Sept 2006) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.201-1 Acquisition 360: Voluntary Survey (Sep 2023)

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Section 1 - Continuation Sheet

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Document Number: 36C78624R50386 PROCESSED Page 5 of 63

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PSC: C213

A/E - INSPECT - NON

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Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

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PSC: C213

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PSC: C213

A/E - INSPECT - NON

CONTRUCT

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PSC: C213

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135.000000 EA

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PSC: C213

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PSC: C213

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CONTRUCT

200.000000 EA

Description: Phase 3 - IH Equipment/Analytical – Noise (per person/location for area sample)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4005

Pricing Options: 0005

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4006 See Description Below

15.000000 EA

Document Number: 36C78624R50386 PROCESSED Page 17 of 63

A/E - INSPECT - NON

CONTRUCT

Description: Phase 3 - IH Equipment/Analytical – IAQ (per building)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4006

Pricing Options: 0006

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4007 See Description Below

PSC: C213

A/E - INSPECT - NON

CONTRUCT

15.000000 EA

Description: Phase 3 - IH Equipment/Analytical – Pesticides (per person)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4007

Pricing Options: 0007

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4008 See Description Below

PSC: C213

A/E - INSPECT - NON

CONTRUCT

20.000000 EA

Description: Phase 3 - IH Equipment/Analytical – Lead Paint (per sample)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4008

Pricing Options: 0008

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4009 See Description Below

PSC: C213

A/E - INSPECT - NON

CONTRUCT

5.000000 EA

Description: Phase 3 - IH Equipment/Analytical – Dust/Sawdust (per person)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4009

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Pricing Options: 0009

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4010 See Description Below

PSC: C213

A/E - INSPECT - NON

CONTRUCT

5.000000 EA

Description: Phase 3 - IH Equipment/Analytical – Organic Solvents (per person)

Period of Performance: 10/01/2028 - 09/30/2029

Reference Line: F36C786-25-2000000 - 4010

Pricing Options: 0010

Document Number: 36C78624R50386 PROCESSED Page 19 of 63

Request for Proposal

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78624R50386

Post Date: 8/28/2024

Original Response Date: 9/17/2024

Applicable NAICS: 541620

Classification Code: C213

Set Aside Type: Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: Base plus 4 option years, if exercised.

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Delivery: Various National Cemetery Administration Cemeteries

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP), solicitation number

36C78624R50386.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC)

2024-06, dated 7/31/2024.

SOLICITATION NOTICE OF SDVOSB SET-ASIDE:

This procurement is set-aside for Service-Disabled Veteran Owned Small Businesses.

If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

Any offeror claiming SDVOSB status must be registered as such at Veteran Small Business Certification

(sba.gov) before the solicitation closes. Any offer rendered, of which SDVOSB status is claimed which are not registered, will be considered non-responsive and will not be accepted.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 541620. The business size standard $19 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a

Requirements Indefinite Delivery, Indefinite Quantity (IDIQ) Contract. IDIQ Contracts do not procure or specify a firm quantity of services. The funding shall be issued via Task Orders (TOs) for the performance of services during the period of the contract. This IDIQ Contract is for the National

Cemetery Administration. Work will be performed at various National Cemeteries.

RESPONSE TO REQUEST FOR PROPOSAL (RFP): Proposals are due to the Contracting officer no later than 15:00 EST on 09/17/2024. The Government intends to make award without discussions. All

Document Number: 36C78624R50386 PROCESSED Page 20 of 63 information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining all amendments or additional information concerning this announcement.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than close of business, 9/9/2024. Questions pertaining to this announcement shall be sent by email to:

Paul.Zagaruyka@va.gov with a copy to Katherine.Iacovelli@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment.

Should an amendment not be endorsed by the interested Offeror, the proposal will be considered Non-

Responsive.

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application

(ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered non-Responsive.

All offers are to be submitted to the Contracting Officer, via email at Katherine.Iacovelli@va.gov, with a copy to Paul.Zagaruyka@va.gov no later than 15:00 on 9/17/2024.

SUMMARY INTRODUCTION

National Cemetery Administration (NCA) owns and operates a significant infrastructure portfolio of

National Cemeteries throughout the nation. NCA is committed to protecting its workers from hazardous conditions in the workplace.

Additionally, the Occupational Safety and Health Administration (OSHA) requires that Federal agencies establish a comprehensive program for the evaluation of Federal employee occupational safety and health programs. All areas and operations of each workplace, including office operations, shall be inspected at least annually. The purpose of this procurement is to engage a contractor with the necessary health and safety expertise to conduct Annual Workplace Evaluations (AWEs) and to provide Industrial Hygiene (IH) monitoring support for NCA nationwide. This approach will ensure that NCA receives expert third-party feedback by an independent and highly skilled firm with extensive experience and credibility in this critical area. This firm should be to both identify hazards and how those hazards should be mitigated.

Statement of Work: National Cemetery Administration Annual Workplace

Evaluation and Industrial Hygiene Monitoring Support

1. BACKGROUND

This document outlines the scope and steps to be taken to create a methodology to obtain expert insight into the safety problems and solutions that workers across NCA could be exposed to and how to mitigate them to prevent future injury and illness, as well as meeting OSHA’s and VA’s long-standing mandate to perform AWEs and IH monitoring at NCA locations including field and

Document Number: 36C78624R50386 PROCESSED Page 21 of 63 district offices.

Monitoring compliance with these OSHA and VA requirements is essential to understanding and mitigating the health and safety risks to NCA employees and visitors. Rules and regulations are examined for proper adherence and for providing critical information required for taking corrective actions to improve program and facility-level compliance. The AWEs also provide an opportunity for the Collateral Duty Safety Officers (CDSO) to consult with third party experts during the AWEs.

The current situation requires action in the form of a national AWE technical capability accessible by all NCA cemeteries and district offices to minimize potential risks to the employees and visitors, minimize potential impacts to facility operations, and mitigate vulnerabilities in the sustained execution of the NCA mission.

2. Period of Performance

The estimated Period of Performance (POP) is October 1, 2024, to September 30, 2025, as the base year with four additional option years if exercised.

Base Year: October 1, 2024, to September 30, 2025

Option Year 1: October 1, 2025, to September 30, 2026

Option Year 2: October 1, 2026, to September 30, 2027

Option Year 3: October 1, 2027, to September 30, 2028

Option Year 4: October 1, 2028, to September 30, 2029

Any work at the Government site shall not take place on Federal holidays, weekends or May 1 – 31 unless directed by the Contracting Officer (CO).

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

New Year's Day: January 1

Martin Luther King's Birthday: Third Monday in January

Washington's Birthday: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving: Fourth Thursday in November

Christmas Day: December 25

If the holiday falls on a Saturday, the previous Friday is observed. If the holiday falls on a Sunday, the following Monday is observed.

3. Place of Performance

Some of the work will be at the Contractor’s facility; however, most of the work will occur at NCA facilities‒primarily National Cemeteries‒across the country. NCA locations, and addresses included as

Attachment A.

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TRAVEL

Much of the work described in this Statement of Work (SOW) will require travel by the Contractor.

Anticipated requirements for travel include Contractor or combined Contractor/NCA staff teams performing facility assessment visits, AWEs, inspections, or training, all travel will be in accordance with the Federal Travel Regulations. Travel shall be included in the price proposal. In addition, all travel must be pre-approved by the Contracting Officer’s Representative (COR).

The Contractor will visit up to 135 NCA facilities, at least once during each period of performance.

Each AWE visit will include a Pre-Visit Conference Call, Opening Conference, and Closing

Conference with the facility Director, Assistant Director (if applicable) and Collateral Duty Safety

Officer CDSO, followed up with a written AWE report that will be delivered the COR who will submit the report to each facility and NCA leadership. Each IH monitoring visit will include a Pre-Visit

Conference Call and a meeting at the time of arrival to coordinate details with on-site personnel, as needed. A written report of the results of the IH monitoring will follow.

AWEs at most NCA facilities will require a one-day visit plus travel to and from the facility. Some of the larger facilities could require 2 days depending on size and complexity. The Contractor will be responsible for preparing a draft schedule each year for approval by the COR based on the locations to be visited that year. The schedule will be made to minimize travel and combine individual visits within a normal work week.

4. Scope of Work

NCA objectives are to promote enhancement of the safety inspection program including inspection consistency, effectiveness, rater reliability and data quality through the completion of AWEs. To meet these objectives, the Contractor will follow the approach detailed below. These phased milestones will serve to systematically form the basis to validate NCA’s AWE Program and IH monitoring objectives;

implement NCA’s standard AWE process; orient and train safety assessors for optimal effectiveness;

and conduct AWEs selected in coordination with NCA management, field staff, and the Contractor

(currently estimated at up to 135 NCA facilities during each annual period of performance). The

Contractor will also include a summary report of major systemic safety issues, trends, and areas for focus 30 days before the end of the period of performance and an annual briefing to senior NCA leadership if requested.

Phase 1 – Conduct NCA AWE Program Review

The Contractor will conduct a comprehensive evaluation of the NCA AWE program, in collaboration with NCA Safety Program Management staff. The purpose of this evaluation is to assess the effectiveness of the AWE program, as well as the IH monitoring objectives, in achieving desired outcomes. The evaluation will also identify best practices and lessons learned to guide the execution of the AWE program.

The evaluation will involve several key steps. First, there will be a thorough review of the program's execution and data analysis. This will ensure that the program is being implemented correctly and that the collected data is accurate and reliable. Additionally, the NCA Safety Inspection Program Objectives will be verified to ensure that they align with the goals of the AWE program. This will involve a collaborative review with NCA safety program leadership to determine the current and future goals, priorities, vulnerabilities, and operational considerations of the facilities involved in the AWE program.

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The evaluation will include a review of the facility's workload considerations and critical desired outcomes. This will help identify any potential challenges or areas for improvement in the AWE program.

The evaluation will include a quarterly review (4 times per year, within 30 days of the end of each fiscal quarter) of findings, broken out by location, severity, and category. It will also include an annual comprehensive program review that includes status of safety goals, year over year performance trends, and upcoming priority activities. This will allow for a comprehensive assessment of the program's progress and effectiveness.

Phase I evaluation will provide valuable insights and recommendations for enhancing the NCA AWE program, Noise Monitoring, and Silica Exposure Monitoring. By identifying best practices and lessons learned, the evaluation will guide the future execution of the program, ensuring its continued success in achieving desired outcomes.

Phase I will also include an evaluation of all AWE data that has been entered into the VA-approved occupational safety and health (OSH) management information system (MIS). This evaluation will provide a statistically based evaluation across the NCA and, if available, across the last three years’ evaluations.

Phase 2 – Conduct One Year Cycle of AWEs

During this Task Order Period of Performance, the Contractor will conduct AWEs at NCA facilities identified by NCA Safety Program Management Office. Key work steps include:

o Develop AWE Deployment Schedule. The AWE deployment priorities will be established by the

NCA Safety Program Management Office. The AWE schedule will consider accessibility, proximity, and complexity to streamline logistics requirements. The NCA Safety Program

Management Office will work with the Contractor who will develop the draft schedule. The schedule will group multiple NCA facilities into a single trip where the AWEs can be completed in a given week based on geography, proximity, and other travel considerations. Due to the nationwide footprint and number of locations to be visited annually, multiple AWEs need to be performed simultaneously.

o Update AWE Agenda. The Contractor will provide the AWE draft agenda at the start of Phase 2 efforts. The schedule will be modified by the Contractor as required to meet team, logistics and

NCA Safety Program Management Office requirements.

o Conduct AWEs

Planning/Preparation. The AWE Contractor team will review applicable regulations for the facility based on the answers to the pre-AWE questionnaire (developed as part of the protocol), prepare an AWE Team Plan for each facility visit to minimize time impacts to

NCA facilities operations, and review the protocol so that all the AWE steps will be followed to complete the review. The Contractor will create the Opening Conference Guide and

Facility Schedule. NCA Safety Program Management Office will coordinate with the

Contractor for any AWEs attended by NCA observers. Copies of the prior AWE reports will be provided by the COR.

Facility Visit. The Contractor will conduct the AWE facility visit/audits. In conducting the facility visit, the Contractor will gather information that will be used to confirm compliance with applicable internal and external standards as well as the NCA AWE Checklist. The

Document Number: 36C78624R50386 PROCESSED Page 24 of 63 facility visit will begin with an Opening Conference, review of the Pre-AWE Questionnaire to confirm the responses, verification of the Facility Visit Schedule, review the status of prior findings, and a perform a facility orientation tour. The team will conduct interviews of staff, observe operations, and review records to gather AWE data and develop findings.

Preliminary findings will be discussed with facility management to ensure that the information gathered is correct and the Contractor will conduct a Closing Conference to review all findings at the conclusion of the AWE.

Data Synthesis/Reports. The Contractor will create an AWE report using a format and content approved by the NCA Safety Program Management office to report findings of the

AWE conducted, listing of the findings, any standard not being met, Risk Assessment Code

(RAC), the location of the finding, the actual observation, and recommended corrective action to be taken. In addition to a narrative report, an Excel table will be required which includes the findings information.

Report Development and Delivery. The Contractor will develop the AWE report and then review before delivering to the NCA Safety Program Management office. The review will consist of an evaluation for consistency and data integrity as well as a technical edit to ensure reports meets the VA and NCA defined level of quality. The Contractor will make any edits/changes identified by the NCA and deliver the final report, within 14 calendar days of the conclusion of the AWE, to the NCA Safety Program Management Office who will distribute the results as appropriate.

During the POP of this contract the new Occupational Safety and Health (OSH)

Management Information System (MIS) or designated data base is scheduled to come online.

The vendor will be expected to enter findings from the AWE into the new data base. At that point a decision will be made as to how that will be accomplished, whether Government equipment will be furnished or not, and the costs to meet all VA IT Security requirements.

A contract modification will be issued.

Phase 3 – Conduct Industrial Hygiene (IH) Monitoring and Exposure Assessments

Conduct qualitative and quantitative IH monitoring and exposure assessments for known hazards will be a regular and reoccurring tasking each contract year. The Contractor will conduct IH monitoring and exposure assessments at NCA facilities identified by the NCA Safety Program Office on an annual basis

(up to 135 facilities per year). The assessments will be managed by a Certified Industrial Hygienist (CIH) and may be conducted by Industrial Hygienists. The assessments will identify chemical, biological, and non-ionizing radiation exposures risks at the facility. Where exposure determinations can’t be determined by qualitative means, quantitative analysis shall be performed. Assessments and monitoring events will generally last one working day per hazard; multiple NCA personnel may be monitored concurrently during a single event. Contractor shall schedule monitoring to occur within 4-6 weeks of request by NCA

Safety Program Management Office. The assessments generally will be performed independently of the

AWEs.

Quantitative IH noise exposure assessments shall be conducted in accordance with 29 CFR 1910.95 and Appendix A through I.

Quantitative IH exposure monitoring for hazardous materials (e.g., chemicals, silica, pesticides, lead, etc.)

shall include either passive badges or personal sampling pumps with in-line media; whichever is better suited for the analyte being sampled and provides the best limits of detection and be

Document Number: 36C78624R50386 PROCESSED Page 25 of 63 conducted in accordance with current OSHA sampling and analysis methods guidelines as published in the Alphabetic Index of Sampling and Analytical Methods of the OSHA Occupational Chemical

Database. If OSHA-specific sampling and analytical methods are not published, the contractor is expected to follow the most current NIOSH Manual of Analytical Methods (NMAM).

Direct read instrumentation may be utilized for noise hazards (e.g., sound level meters and dosimeters), and for baseline area monitoring only for chemical exposure monitoring and monitoring of non-noise related physical hazards (e.g., indoor air quality). Passive badges/pumps and direct read instrumentation, unless otherwise specified, will be the responsibility of the contractor to provide. Contractor shall be responsible for arranging laboratory analysis with an appropriately accredited and qualified laboratory, using standard turnaround times.

Contractor shall physically monitor and observe work activities and document important details affecting exposure, e.g., duration of activity, chemical container sizes, air flow, etc., throughout the duration of the sampling event and document using a log. The Similarly Exposed Group (SEG) shall be documented during the sampling.

The Contractor shall prepare a final report which details sampling and laboratory methodologies, summarizes activities observed and monitored, reviews and evaluates laboratory data, e.g., identification of sampled employees (full name and job title), 8-hour time weighted average, and/or short-term excursion limit, and whether its anticipated results are at acceptable levels in accordance with OSHA and other applicable consensus standards (e.g., ACGIH, NIOSH) equipment calibration records and copies laboratory sample change of custody forms. Contractor shall provide a discussion of results as they related to activities and work practices used along with any recommendations for process improvements, personal protective equipment (PPE), further testing, program development requirements, etc.

Quantitative exposure monitoring reports will be submitted on Contractor letterhead and will be signed by the sampler/report writer and the CIH reviewer. All reports will be submitted to the NCA Safety Program

Management Office within 14 working days of their receipt of the monitoring results. NCA will be responsible for notifying affected employees of the results.

Results of all quantitative IH exposure monitoring will also be entered into the VA-approved occupational safety and health (OSH) management information system (MIS) or designated database.

5. General Qualifications

a. Required personnel: Qualified safety and health assessors with equipment and competencies to recognize and evaluate hazards of the working environment and to suggest general abatement procedures with various recognized credentials including:

Certified Hazardous Materials Managers (CHMM), Certified Safety Professionals (CSP), and/or

Industrial Hygienists (IH)/Certified Industrial Hygienists (CIH).

b. IH monitoring requires a CIH. Additional IHs experienced in the types of monitoring described above may work under the direction of the CIH.

c. Adequate staffing of qualified assessors to perform multiple AWEs simultaneously on a national basis.

d. AWE Assessors with strong knowledge of and extensive experience with the underlying

Document Number: 36C78624R50386 PROCESSED Page 26 of 63 regulations including OSHA (29 CFR 1910 and 29 CFR 1926), VA, NCA and National

Fire Protection Association (NFPA).

e. AWE Assessors with strong technical experience and capability that is directly relevant to NC operations. Demonstrated past performance conducting similar assessments, including AWEs or similar assessments of federal facilities, assessments of cemetery operations, and construction safety assessments is required.

f. Demonstrated track record of high quality, sustained AWE Program Performance. NCA needs an AWE program support provider familiar and experienced with the AWE life cycle from protocol development, pilot tests, AWE reporting and close-out, and any subsequent recommendations or support that may be required to improve safety and health performance in administrative locations and cemetery operations.

g. Demonstrated success in federal project and program management within the past five years.

h. Demonstrated success performing a nationwide safety assessment program at multiple locations simultaneously.

i. Demonstrated track record and strong working knowledge of interior and exterior regulations and hazards including ventilation, silica exposure, various fuels and other issues commonly seen in operations such as public buildings new and historical, golf courses, cemeteries and stonework.

j. Ability to learn and access, after go-live, VA-approved occupational safety and health

(OSH) management information system (MIS) to enable AWE and quantitative IH exposure monitoring data entry and report development and output.

6. Required Staff Qualifications

a. The Contractor selected must provide evidence, through past performance, of experience, capability, and willingness to commit the resources necessary to plan, organize, and execute tasks in an expeditious and efficient manner.

b. The Contractor shall provide staff specialized in the field of safety management. The

Contractor must provide safety specialists to conduct the AWEs and IH monitoring who have at a minimum a BS in the engineering, science, or safety disciplines. The staff provided for

AWE purposes should have experience in conducting AWEs in accordance with 29 CFR Part

1960. The project manager and AWE facility survey personnel shall each have at least 10 years of occupational safety and health management/assessment experience.

c. The Contractor must have at least one CHMM, one CSP, and one CIH as part of the AWE/IH monitoring team for support as needed. Air Quality Assessors on each team must be approved in advance by the COR and a CSP, CIH, or CHMM credential is preferred.

d. The Contractor shall provide staff with experience and capability in evaluating cemetery

Document Number: 36C78624R50386 PROCESSED Page 27 of 63 operations for safety and health requirements and are knowledgeable of NCA safety and health requirements and the VA-approved occupational safety and health management information system.

e. The Contractor shall have full responsibility for their staff and shall make direct contact with NCA COR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning logistical and/or technical requirements.

7. Preliminary Delivery Schedule

Tasks will be within the period of performance. Facility AWE schedule will be determined by

NCA for each facility visit at the beginning of the period of performance.

Contract deliverables and anticipated delivery schedule are summarized in the table below. All deliverables will be provided to the NCA Safety Program Management Office/COR in electronic format. Days represent business days.

Item Frequency Delivery

Phase 1 Activity

Deliverables (Findings

Review by Site, Severity, Category)

Four Times, at the end of each quarter