Solicitation Bidding Instructions~1.pdf

This bidding instructions document is issued by the Oregon Department of Fish & Wildlife (ODFW) for an intermediate procurement of a Lidar component for a Wildland Watershed Management Plan (WWMP) drone. The solicitation, designated as OregonBuys S-63500-00015737, seeks a UAS-mounted Flux O1 LiDAR sensor from Freefly Systems that integrates an Ouster OS1 scanner with an NDAA compliance system. The procurement will result in a purchase order. Bids must be submitted through OregonBuys by the deadline of January 27, 2026 at 2:00 p.m., with late submissions not accepted. Questions regarding the solicitation may be directed to ashley.j.kallberg@odfw.oregon.gov until January 20, 2026, though ODFW does not guarantee responses prior to the bid close date.

Bidders must be registered in OregonBuys to have their bids considered and are required to complete the mandatory RFQ Bid Form with all requested information. The procurement includes sample documents providing the purchase order format and state and federal terms and conditions for the purchase of goods. ODFW will not be accepting protests on this intermediate procurement. Bidders are solely responsible for ensuring timely bid delivery through OregonBuys, and supporting documentation includes an OregonBuys registration guide and detailed requested specifications for the Lidar component. The equipment is intended to improve the agency's ability to monitor conservation easements and generate spatial data to support partner land management projects.