Notice of Intent to Award OregonBuys~28.pdf

This is a Notice of Intent to Award issued by the Oregon Department of Fish and Wildlife (ODFW) Administrative Services Division for RFQ S-63500-00015737 regarding a LiDAR Component for Drone project. The solicitation sought a UAS-mounted Flux O1 LiDAR sensor system combining an Ouster OS1 scanner with an NDAA compliance system to enhance conservation easement monitoring and generate spatial data for land management projects. The system deliverables include a fully integrated LiDAR and RGB camera payload with mounting hardware, cables, accessories, user documentation, and training materials. Proposals were due by January 27, 2026, at 2:00 p.m., with all goods required to be delivered no later than June 30, 2026. The Notice of Intent to Award was issued on January 29, 2026, following completion of the agency's proposal evaluation.

ODFW has determined its intent to award the contract to Cleartopia Solutions, LLC of Denver, Colorado, identified as the lowest responsive and responsible proposal received. The technical specifications required the system to support multiple returns per pulse, ground detection beneath vegetation canopy, achieve relative vertical accuracy of 10 centimeters and horizontal accuracy of 20 centimeters under vegetated conditions, and export data in LAS or LAZ version 1.2 or newer formats compatible with Pix4D Mapper and ArcGIS Pro. The bid tally sheet has been posted on OregonBuys for public review. Bidders were permitted to propose alternate products meeting or exceeding the specified equipment specifications, with the agency retaining sole discretion to evaluate equivalency. The solicitation did not explicitly specify set-aside designations but required bidders to be registered in OregonBuys and offered options for COBID certification.