Solicitation Bidding Instructions FIN 082526.docx

This is a bidding instructions document from the Oregon Department of Fish & Wildlife (ODFW) for an intermediate procurement solicitation. ODFW is requesting quotes for the purchase and delivery of 100 tons of Alfalfa Hay for the Wenaha Wildlife Area. The solicitation is issued under OregonBuys Solicitation Number S-63500-00017696 and will result in a purchase order. All bids must be submitted through the OregonBuys platform using the mandatory bid form provided by the agency. The bid close date is September 2, 2026, at 3:00 PM, and late bids will not be accepted. Interested bidders must be registered in OregonBuys prior to submission. Questions regarding the solicitation may be submitted via email to odfw.bids@odfw.oregon.gov up to three business days before the bid close date, though ODFW does not guarantee responses will be posted before the deadline.

The solicitation documents include the mandatory bid form, requested specifications for the alfalfa hay, a sample purchase order incorporating State of Oregon terms and conditions for goods, and sample federal terms and conditions that will be incorporated into the final purchase order. Bidders are solely responsible for ensuring timely delivery of bids through OregonBuys, and ODFW will not accept protests as this is an intermediate procurement under Oregon Administrative Rule 125-247-0270. The Wenaha Wildlife Area delivery location and additional pertinent details are referenced in the mandatory bid proposal form.