RFQ Mandatory Bid Proposal Form FIN 082526.docx
DOCX document 34 KB Posted
- Attached to
- ODFW Wenaha Alfalfa Hay
- Solicitation number
- S-63500-00017696
- Issued by
- Oregon
About this file
This is a Request for Quotation (RFQ) mandatory bid proposal form issued by the Oregon Department of Fish and Wildlife (ODFW) for procurement opportunity S-63500-00017696 through the OregonBuys platform. ODFW is soliciting quotes for the purchase and delivery of 100 tons of Alfalfa Hay to the Wenaha Wildlife Area located at 85060 Grande Ronde Road, Enterprise, Oregon 97828. Bids must be submitted by 3:00 PM on September 2, 2026, via OregonBuys, and all hay must be delivered no later than September 20, 2026. Bidders are required to be registered in OregonBuys to participate, and registration is free. The solicitation permits alternate bids on products that meet or exceed the specified requirements, with the agency retaining sole discretion to determine equivalency.
Pricing must be held firm for 30 days and should be submitted for both the 100 tons of Alfalfa Hay (per ton) and delivery/freight costs as line items on the bid form, with a grand total that includes all costs and delivery. This is classified as an intermediate procurement under Oregon Administrative Rule 125-047-0270, and the agency will not accept protests. The resulting award will be issued as a Purchase Order including attached state and federal terms and conditions. Bidders may be Certified Firms in Oregon (COBID) but certification is not required. All vendor information, including current supplier registration and applicable commodity or service codes, must be accurate and current in OregonBuys at the time of bid submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| OregonBuys Registration Guide~34.pdf | ||
| Federal terms for contracts under federal grants~29.pdf | ||
| Solicitation Bidding Instructions FIN 082526.docx | DOCX document | |
| Purchase Order SAMPLE 081826.pdf | ||
| Wenaha Alfalfa Hay Specifications 081826.docx | DOCX document |
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Text version
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
MANDATORY BID FORM
FOR OregonBuys Opportunity # S-63500-00017696
Return To: Christian Boenisch by 3:00 PM on 09/02/2026 via OregonBuys
REGISTRATION REQUIREMENT. Bidders must be registered in OregonBuys to do business with the State. Registration is free. To create a supplier account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see Supplier Resources: https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx.
Suppliers are responsible for ensuring that their supplier registration and information is current and correct in OregonBuys, including choosing any commodity or service codes associated with its business. ODFW shall not be responsible for defective registration or incorrect supplier information. Suppliers shall contact support.oregonbuys@das.oregon.gov with any questions or supplier registration support.
ALL GOODS MUST be delivered No later than 09/20/2026
DELIVERY DATE PROPOSED BY BIDDER: calendar days from date of order. Failure to provide a schedule or submittal of proposed schedule dates later than those required may result in Bid rejection. Submittal of schedule dates providing for earlier delivery than required by the State will bind the Bidder, should it be awarded the bid, but shall not be considered for award purposes.
Any reference to brand names is meant as descriptive not restrictive.
Alternate bids will be considered on products, which meet or exceed products indicated on quote.
Vendor is to mark clearly alternate proposals.
“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.
Vendor Name: Federal ID No:
Vendor Address:
| City: | State: | ZIP: | |
| Vendor Phone: | Vendor Fax: |
Vendor E-mail Address:
CONTACT NAME – TITLE (Print):
Vendor (COBID) Certification Number (If Applicable):
(Certification Office for Business Inclusion and Diversity)
All Pricing Must Be Held Firm For 30 Days
| Item |
| Item Description |
| Unit: |
| Quantity |
| Total Cost |
| 1 |
| Purchase of one hundred (100) tons of Alfalfa Hay as per the Oregon Buys Specifications document S-63500-00017696. |
| TON |
| 100 |
| $ |
| 2 |
| Delivery and Freight Costs |
All hay will be delivered to:
Wenaha Wildlife Area 85060 Grande Ronde Rd Enterprise, OR 97828
Delivery date: Must be delivered no later than 09/20/2026.
| LOT |
| 1 |
| $ |
| GRAND TOTAL (INCLUDES ALL COST & DELIVERY) |
| $ |
Signature of Vendor’s Authorized Representative:
Name (Print) ___________________________ Signature __________________________ Date ___________
ARE YOU A CERTIFIED FIRM IN OREGON?
Help Grow your Business in Oregon. Visit www.oregon4biz.com/How-We-Can-Help/COBID/
Rev 7/26/18 image1.png
File details come from the government source that posted it. Updated .