Solicitation Addendum 1_119-07012025-1_RBCC_Janitorial Services_Update links and Date.docx

This is a Solicitation Addendum issued by Robeson Community College in North Carolina for a Janitorial Services contract opportunity. The addendum, dated January 5, 2026, corrects and updates critical information from the original Request for Proposals. The solicitation seeks qualified vendors to provide comprehensive custodial and janitorial services across 19 main campus buildings and three off-site locations totaling approximately 215,856 square feet. Services are required Monday through Friday with first shift operations from 7:00 a.m. to 4:00 p.m. and second shift from 3:00 p.m. to 11:00 p.m., with weekend and holiday access as needed. A mandatory site visit was scheduled for December 17, 2025, at 10:00 a.m., with automatic proposal rejection for vendors failing to attend. Written questions were due by December 29, 2025, at 5:00 p.m., and vendor responses were provided by January 8, 2026, at 5:00 p.m. The proposal submission deadline is January 15, 2026, at 2:00 p.m., which was corrected in this addendum from the originally stated date of January 15, 2025. The initial contract term is three years, beginning January 1, 2026, or upon final execution, with the vendor required to start work within ten business days of the effective date.

The addendum updates attachment links for six required documents: Instructions to Vendors, North Carolina General Terms and Conditions, HUB Supplemental Vendor Information Form, Customer Reference Form, Location of Workers Utilized by Vendor, and Certification of Financial Condition. Vendors must be registered with the North Carolina Secretary of State and will be required to provide a performance bond equal to three months of contract value within 15 days of award. All employees must undergo criminal background checks at the vendor's expense, and vendors must maintain general liability and other required insurance. Evaluation criteria total 100 points across Project Organization (20 points), Technical Approach (20 points), Cost Proposal (20 points), Vendor Experience (20 points), and References (20 points), with cost scoring on a proportional basis. The procurement is open and competitive with no specified set-aside designations. E-Verify employment authorization compliance is mandatory, and transition assistance of up to six months may be required at contract expiration or cancellation.