Solicitation 9594CS25Q0042 RSC Boilers.pdf

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SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

9594CS25Q0042

Court Services and Offender Supervision Agency Office of Procurement 800 North Capitol Street, NW Washington, DC 20002-4260 POC: Cathy Collins; (202) 220-5354 Email: catherine.collins@csosa.gov

See pages 2 through 20.

See solicitation section L.7.

FAC240096

Cathy Collins 202.220.5354

1 2003/08/2025

03/25/2025

8:00PM

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Section G.3

CSOSA, Office of Procurement 800 North Capitol Street, NW, Washington, DC 20002-4260 Cathy Collins; 202.220.5354; catherine.collins@csosa.gov

CSOSA, Office of Financial Management 800 North Capitol Street, NW Washington, DC 20002-4260

CLIN 0001

Electronic Funds Transfer

9594CS25Q0042

RSC Boilers

Continuation of SF1442

CLIN Schedule of Supplies Qty Unit Unit Price Amount 0001 Provide & Install Two New Boilers and

Decommission and Dispose of One Existing Boiler* 1 Lot $

* Price in the “Amount” column includes:

• Compliance with all requirements identified in section C below, including Start-up and

Commissioning and Warranty;

• Any markups such as overhead, profit, bonds, etc.; and

• Labor prices using the rates in the attached Wage Determination, when applicable.

SF1442, Block 23, Accounting and Appropriation Data To be added at award

Section B - Supplies or Services and Prices/Costs

B.1 The Contractor shall provide all labor, equipment, materials, and supervision necessary to complete the work outlined in this purchase order.

B.2 Type of Contract. This is a firm-fixed price purchase order.

B.3 North American Industry Classification System (NAICS) and Small Business Size Standard.

The NAICS Code for this purchase order is 238220, Plumbing, Heating, and Air-Conditioning Contractors.

The Small Business Size Standard is $19M.

Section C – Description/Specifications/Statement of Work

C.1 The Contractor shall install two new boilers at CSOSA’s Re-Entry and Sanctions Center (RSC) located at 1900 Massachusetts Ave, SE, Washington, DC, 20003. Each installed boiler shall meet the following specifications:

• Shall be new boilers (not refurbished or used);

• Shall be equal or similar to Patterson Kelly boiler, Model # SN-2000; Serial# CL08-03-24619;

• Boiler Type: Hot Water Boiler, , gas-fired boiler;

• Boiler Horsepower rating (each) –51BHP;

• Heat Input (BTU/hr) (each) - 2,000,000 BTU/hr;

• Heat Output (BTU/hr) (each) - 1,700,000 BTU/hr;

• Min. Relief Valve Cap – 2060 lbs/hr;

• Maximum Pressure – 160 PSI;

• Gas Pressure (Max) - 14.0 inches WC;

• Gas Pressure (Min.) – 5.0 inches WC for the purpose of input adjustments;

• Electrical – 120V, 60Hz, 1Ph;

• Total Amperage – 12 Amps; and

• Boiler dimensions shall not exceed 25 ¾” x 66 ¼”.

• Overall footprint for each installed boiler shall not exceed 25 ¾” x 66 ¼”.

C.2 Boiler Construction. Each new boiler shall be:

C.2.1 Hot Water Boiler, gas fired with no fixed steam or water line.

C.2.2 Furnished with an adequate number of inspection openings to facilitate internal inspection and cleaning.

C.2.3 Come with a skid mounted, steel frame.

C.2.4 Come complete with an inner and outer casing, pressurized gas tight. The inner casing must be fabricated of minimum 16-gauge steel. There shall be insulation between the inner and outer casings such that the outer casing temperature will not exceed 140ºF at maximum boiler capacity.

C.2.5 Have an outer casing finished with a heat-resistant paint.

C.3 Codes and Reference Standards – Installation of New Boilers.

C.3.1 The Contractor shall comply with all Federal and District of Columbia codes and regulations.

C.3.2 Design, documentation, fabrication, and testing shall comply with ASME, ASTM, ANSI, CSA, CGA, AND UL standards.

C.3.3 Each boiler package is to bear UL or CGA label.

C.3.4 All pressure piping and fittings shall comply with the ANSI B31.1 Code.

C.3.5 All flanges and fittings shall comply with the ANSI B16.5, B16.11, or B16.9 Code.

C.4 Boiler Burners.

C.4.1 Burner operation for each boiler shall include step-fire control suitable for operation on Natural Gas.

C.4.2 Burners shall be complete with integral motor and blower (forced draft fan of the centrifugal type) for supplying adequate combustion air with normal vent.

C.4.3 The following items shall be incorporated to each boiler/burner:

C.4.3.1 A gas-electric igniter, an observation port and mounting brackets for pilot and main flame.

C.4.3.2 The main gas train shall be completely piped to each boiler and shall include: one main gas actuator valves, one fluid powered gas valve, ball valve type shut off valve, a main and pilot gas pressure regulator.

C.4.4 Other equipment furnished on the gas train shall include high and low gas and air pressure switches.

C.5 Boiler Controls.

C.5.1 Control panel for each boiler:

C.5.1.1 Shall be mounted in the front of the boiler for easy access.

C.5.1.2 Shall be steel, with hinged door, NEMA 1 enclosure with dust seal.

C.5.1.3 Shall contain a thermostat (manual reset), thermostat (operation reset), air flow switch, motor starter relay, terminal block (neutral), terminal block (junction), terminal block (power), flame safeguard programmer, amplifier (flame rod), amplifier (UV Scanner), timing card, sub-base programmer, lighted on/off switch, ignition transformer, ignition cable, connector spark plug, indicator light (red & green), lo-hi-lo operations thermostat, lo-high-lo jumper terminal block, low water switch and alarm bell.

C.5.1.4 Shall contain the Honeywell (or equivalent) series programming relay, blower motor starter, relays and control switch, and control circuit breakers. All electrical equipment shall be in conformity with the National Electrical Code. Oil, heat, and moisture resistant wiring materials must be used throughout.

C.5.1.5 Flame safeguard controller shall be a Honeywell controller (or equivalent).

C.5.1.6 Provide an alarm to sound on "flame failure" and other error situations.

C.5.2 Each boiler shall be equipped with the Honeywell (or equivalent) Boiler Control System.

C.5.3 Wiring inside the panel shall be through clearly identified terminal strip.

C.5.4 Each boiler control shall feature and be connected to the following communication capabilities:

C.5.4.1 TRANE Summit Tracer signal communications:

BMTX BCU system (Existing System)

C.5.4.2 Points List through communications:

• Read Only Digital Measurements o Common Caution o Common Alarm o Water pump “ON” o Blower motor “ON” o Operation switch “ON” o Flue gas temperature o Feed water temperature o Loop temperature

• Located on the wall in the boiler room: Boiler Emergency Stop

C.5.4.3 Boiler control shall feature the following hard-wired communication capabilities:

• Boiler input:

o Emergency stop o Alarm check o All combustion o All stop

• Boiler output:

o Sensor failure o Communications status o Boiler operation o Common alarm o Emergency stop o Boiler trouble / caution

C.6 Boiler Accessories. The Contractor shall provide all necessary piping, wiring and connections required to install and make each boiler operational.

C.7 Decommissioning and Disposal of Existing Boilers. The Contractor shall decommission and dispose of 1 existing boiler in accordance with all local, state, and federal regulations for decommissioning commercial heating systems.

C.8 Start-up and Commissioning – Two New Boilers.

C.8.1 The Contractor shall perform the below start-up and commissioning tasks once installation of each new boiler is completed:

C.8.1.1 Check the installation, start the boilers, calibrate controls, and train the owner's operators in the proper operation and maintenance of the equipment.

C.8.1.2 Demonstrate operation of all safety controls to the satisfaction of the COR and CSOSA’s engineer.

C.8.1.3 Demonstrate operation of the boilers over the entire firing range of the burners. Record water temperature, gas pressure, flue gas temperature, percent of O2 and other relevant data on the start-up reports. These reports will be submitted to and witnessed by the COR and engineer on completion.

C.8.2 Upon completion of the above start-up and commissioning tasks, the Contractor shall provide to the COR the owner’s manual for each newly installed boiler.

C.9 Warranty.

C.9.1 Boiler Installation Services. The Contractor shall provide a one-year warranty for its boiler installation services. Any installation found to be defective in workmanship and, if results in an equipment/part failure, the Contractor will provide corrective services as well as the replacement part at no cost to the Government.

C.9.2 Parts Warranty: The Contractor shall provide the Boiler Manufacturer’s warranty for repair or replacement of parts found to be defective in workmanship or material.

C.10 Submittals.

C.10.1 Prior to purchasing each new boiler to be installed, the Contractor must submit:

C.10.1.1 The boiler specification sheet for each new boiler to be installed via email to the Contracting Officer’s Representative (COR) identified in section G.1.1 for approval; and

C.10.1.2 The boiler manufacturer’s warranty for the boiler to be purchased.

C.10.2 The COR will provide a response within two business days of receipt of the above identified submittals regarding whether the provided information meets the requirements included in this Statement of Work.

C.11 Contractor Personnel. Contractor personnel shall:

C.11.1 Only use lights and faucets in areas where and when the work is actually being performed.

C.11.2 Participate in building fire and civil defense drills. In the event of a fire the Contractor shall leave the building and not enter until authorized by Fire officials. The Contractor staff should also be familiar with each building’s Occupancy Emergency Plan, which includes shelter in place program.

C.11.3 If applicable, lock rooms and return keys to designated office.

C.11.4 Turn in lost and found articles to the COR.

C.11.5 Notify the security on duty when unauthorized or suspicious person(s) are seen on premises.

C.11.6 Not place hazardous materials in trash or recycling receptacles.

C.11.7 Adhere to the Contractor personnel standards of conduct outlined in section H.2.

C.12 Other Requirements.

C.12.1 Adherence to Safety and Environmental Regulations.

C.12.1.1 All Contractor operations shall be conducted and performed in accordance with all Federal and District of Columbia safety and environmental regulations including, but not limited to, Department of Labor, Occupational Safety and Health Administration (OSHA) requirements found in Title 29 Volume 5 Subtitle B Chapter XVII 1910. All job sites are subject to inspections by the Government.

C.12.1.2 Under no circumstances will the Contractor store flammable or explosive liquids (naphtha, gasoline, etc.) in the building. The Government will not be responsible in any way for damage or loss to the Contractor's stored supplies, materials, replacement parts, or equipment.

C.12.2 Site Maintenance and Cleanup.

C.12.2.1 The Contractor shall collect any and all trash, debris, refuse, garbage, etc., that is generated and place it in appropriate containers with lids or approved covers on a periodic basis or as directed by the Contracting Officer Representative (COR). The Contractor is not permitted to use installation dumpsters and other trash receptacles. The aforementioned materials shall be hauled from the site by appropriate means on a daily basis, unless otherwise approved by the COR. Disposal shall be outside the limits of Government property. Disposal shall be by sanitary landfill or recycled and shall conform to all Local, State, and Federal guidelines, EPA criteria, and regulations. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to the Government.

C.12.2.2 Contractor Provided Dumpsters. Should the Contractor require a dumpster it shall be at the Contractor’s expense. The location of the dumpster will be submitted for approval by the COR and will be maintained to prevent overflow and spreading of construction debris caused by wind and other factors.

C.12.3 Parking. Parking will be provided in a government issued space at the rear of the building.

C.12.4 Permits. The Contractor is responsible for obtaining all permits required in the performance of the work included in the purchase order.

C.12.5 Utility outages. Since the boiler system is on a separate breaker from the RSC offices and resident areas of the building, there are no utility outage restrictions.

C.12.6 Security Requirements. All Contractor personnel not currently cleared by CSOSA performing any of the work included in this purchase order shall be escorted by the COR or an identified CSOSA employee when inside the RSC.

Section D – Packaging and Marking

D.1 Packaging and marking of all shipments or mailing of all items delivered under this purchase order shall be done in accordance with good commercial practices to ensure safe transportation at the most economical rate.

D.2 All shipments/deliveries shall be FOB destination to: 1900 Massachusetts Ave, SE, Building#17 Washington, DC, 20003.

D.3 Shipments/deliveries shall be addressed to the attention of the COR identified in section G.1.1 and shipped to the location identified in section F.1.

D.4 The Contractor shall be responsible that delivered equipment is free from damage during shipment (either concealed or exposed). Contractor is responsible for claims against carrier in the event there is damage.

Section E – Inspection and Acceptance

Inspection and acceptance shall be in accordance with FAR 52.246-12, Inspection of Construction, incorporated by reference in section I of this purchase order.

Section F – Deliveries and Performance

F.1 Period of Performance. Refer to section I – Contract Clauses, paragraph I.3, FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984).

F.2 Place of Performance. The work identified in section C of this purchase order shall be performed at the following location:

Court Services and Offender Supervision Agency (CSOSA) 1900 Massachusetts Ave, SE Washington, DC 20003

F.2 Deliverables.

F.2.1 The Contractor shall provide the Certificate of Insurance signed by an authorized representative of the insurer(s) as required by section H.1. Approval of the Certificate of Insurance must be made by the Contracting Officer prior to commencing any work under this purchase order.

F.2.2 A payment bond is to be submitted as required by section I.4 below.

F.2.3 In addition to the above, the Contractor is required to provide the submittals identified in section C.10 above.

F.3 Delivery of Equipment/Materials.

F.3.1 The Contractor shall deliver any equipment/materials required in the performance of this purchase order to the following location:

Court Services and Offender Supervision Agency (CSOSA) Attn: Orlando Williams

1900 Massachusetts Ave, SE Washington, DC 20003

F.3.2 Delivery at the above designated location shall be between 8:00am and 5:00pm, Monday through Friday, except federal holidays. All weekend and after hour deliveries must be coordinated with the COR identified in section G.1.1.

F.3.3 Prior to the delivery of the boiler, the Contractor shall notify the COR in section G.1.1 seven calendar days in advance of when delivery is expected to occur. Notification shall be made via email to Orlando.Williams@csosa.gov. The Contractor shall not attempt delivery without receiving acknowledgement from the COR.

F.4 Hours of Operation.

F.4.1 All work shall be performed during normal working hours. Normal working hours are 7:30AM to 4:00PM, Monday through Friday.

F.4.2 The Contractor shall coordinate work hours at Government facilities with the COR. The Contractor shall not perform work at Government facilities on federal holidays or other non-business days without prior approval of the COR. Refer to section F.5 below for identification of Legal Holidays.

F.5 Observance of Legal Holidays and Excused Absence

F.5.1 CSOSA personnel observe the following days as holidays:

(1) New Year's Day (7) Labor Day

(2) Martin Luther King's Birthday (8) Columbus Day

(3) President’s Day (9) Veterans' Day

(4) Memorial Day (10) Thanksgiving Day

(5) Juneteenth Day (11) Christmas Day

(6) Independence Day

F.5.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.5.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.5.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.5.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order. No work is authorized to be performed by the Contractor on any legal holiday or other day as designated by paragraph F.4.2 above.

mailto:Orlando.Williams@csosa.gov

F.6 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, timely performance, the Contractor shall immediately, within one (1) business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Travel. No travel is authorized under this purchase order.

Section G – Contract Administration Data

G.1 Contracting Officer’s Representative

G.1.1 The Contracting Officer’s Representative (COR) for this purchase order is:

TBD at time of award Court Services and Offender Supervision Agency (CSOSA) 1900 Massachusetts Ave, SE Washington, DC 200003 Telephone Number: TBD at time of award Email Address: TBD at time of award

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed purchase order, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.

G.2.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the Contracting Officer, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260 Telephone: 202.220.5795 (office) / 202.352.0537 (mobile) Email Address: elijah.anderson@csosa.gov.

G.3 Submission of Invoices - Electronic Invoicing and Payment Requirements – Invoice Processing Platform.

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in section B.2, Type of Contract.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices must be submitted in IPP with a unique invoice number. As authorized by FAR 52.232-5, Payments under Fixed-Price Construction Contracts, invoices for progress completed may be submitted monthly as the work proceeds.

G.3.5.2 Each payment request/invoice submission must identify the specific CLIN for which the Contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following:

• Contractor’s Contact Information;

• CSOSA’s Billing Information, i.e.:

CSOSA, Office of Financial Management 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260

• Award number, i.e., 9594CS25PXXXX;

• Unique Invoice Number;

• Total Invoice Amount;

mailto:elijah.anderson@csosa.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

• Contract Line-Item Number (CLIN) invoiced (i.e., CLIN 0001) and description as it appears on page 2 of this award; and

• If invoicing at the completion of all work, identify the completion date. If submitting a progress payment, then as required by FAR 52.232-5, Payments under Fixed-Price Construction Contracts, section (b)(1), the following additional information must be included with the submitted invoice:

o An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

o A listing of the amount included for work performed by each subcontractor under the contract.

o A listing of the total amount of each subcontract under the contract.

o A listing of the amounts previously paid to each such subcontractor under the contract.

o Additional supporting data in a form and detail required by the Contracting Officer, if any.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice.

Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

Section H – Special Contract Requirements

H.1 Insurance

H.1.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this purchase order, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 5 business days of purchase order award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this purchase order. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the Contracting Officer. All insurance shall be written with financially responsible companies authorized to do business in the District mailto:rolanda.white@csosa.gov of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA. The Government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors (except for workers’ compensation and professional liability insurance) as an additional insureds for claims against CSOSA or The United States relating to this purchase order, with the understanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured.

H.1.2 The following insurance coverage and minimum amounts are required to be maintained by the Contractor in the performance of all work included in this purchase order:

H.1.2.1 Workers Compensation and Employers Liability - $100,000.00;

H.1.2.2 General Liability - $500,000.00;

H.1.2.3 Property Liability - $500,000.00; and

H.1.2.4 Automobile Liability Insurance - the limits of the Contractor’s per accident limits or $1,000,000.00 per occurrence combined single limit for bodily injury and property damage.

H.2 Contractor Personnel Standards of Conduct.

H.2.1 Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities.

H.2.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall take such disciplinary action against its employee as may be necessary. All Contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employee, CSOSA, and the Government.

H.2.3 The Contractor shall ensure Contractor employees understand and abide by CSOSA established rules, regulations and policies concerning safety and security.

H.2.4 Contractor personnel performing work on-site at any CSOSA location shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor personnel shall be fully capable of performing the requirements of the statement of work.

H.2.5 The Government may, at its sole discretion, direct the Contractor to remove any Contractor personnel from CSOSA facilities for poor performance, misconduct, or security reasons.

H.3 Indemnification.

H.3.1 The Contractor agrees for itself, its employees, and approved subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and/or approved subcontractors, in performance or nonperformance of its work called for by the contract.

H.3.2 The Contractor shall:

H.3.2.1 Promptly notify the Contracting Officer of any claim or action against, or any loss by, the Contractor or any approved subcontractors that may reasonably be expected to involve indemnification under this clause;

H.3.2.2 Immediately furnish to the Contracting Officer copies of all pertinent papers of the Contractor that pertain to any indemnification matter;

H.3.2.3 Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the Contracting Officer requires; and

H.3.2.4 Comply with the Contracting Officer’s directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.3.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.3.4 This indemnification shall survive the termination of this contract.

H.3.5 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents. Specifically, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature, for injury to or death of any person or persons and for loss or damage to any Contractor equipment or property or property owned by a third party occurring in connection with, or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

H.3.6 Government Liability. The Government shall not be liable for any injury or damages to Contractor or subcontractor personnel, or damage to Contractor or subcontractor equipment or property resulting from the delivery of services required under this purchase order, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.4 Independent Contractor Status

H.4.1 Contractor is an independent contractor, and neither Contractor nor Contractor's employees or approved subcontract personnel are, or shall be deemed, Government's employees.

H.4.2 In its capacity as an independent contractor, Contractor agrees and represents, and the Government agrees, as follows:

H.4.2.1 Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this purchase order.

H.4.2.2 Contractor has the right to hire assistants as subcontractors to provide the services required by this purchase order provided Contractor notifies the CO in writing of the need to hire subcontractors and receives the expressed written permission from the CO before hiring any subcontractor under this purchase order.

H.4.2.3 The services required by this purchase order shall be performed by Contractor, Contractor's employees, and/or approved subcontract personnel, and the Government shall not hire, supervise, or pay any assistants or subcontractors to help Contractor.

H.5 Security Requirements. The Contractor shall not employ persons for work on this purchase order if such employees are a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population. All personnel employed by the Contractor in the performance of this purchase order, or any representative of the Contractor entering the work location, shall abide by all security regulations of the installation. The Contractor will be suspect to security inspections at any given time.

H.6 Period of Claim. Notwithstanding the claim period stated in FAR 52.233-1, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

Section I – Contract Clauses

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/far/

(End of Clause)

I.2 The following clauses are incorporated by reference:

FAR Clause

No.

Title Date

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements Jan 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun 2020 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Reporting Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application Jun 2023 52.209-6 Protecting the Government's Interest when Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.222-3 Convict Labor Jun 2003 52.222-4 Contract Work Hours and Safety Standards-Overtime Compensation May 2018 52.222-5 Construction Wage Rate Requirements-Secondary Site of the Work May 2014 52.222-6 Construction Wage Rate Requirements Apr 2018 52.222-7 Withholding of Funds May 2014 52.222-8 Payrolls and Basic Records Jul 2021 http://www.acquisition.gov/far/

52.222-9 Apprentices and Trainees Jul 2005 52.222-10 Compliance with Copeland Act Requirements Feb 1988 52.222-11 Subcontracts (Labor Standards) May 2014 52.222-12 Contract Termination-Debarment May 2014 52.222-13 Compliance with Construction Wage Rate Requirements and Related

Regulations May 2014

52.222-14 Disputes Concerning Labor Standards Feb 1988 52.222-15 Certification of Eligibility May 2014 52.222-21 Prohibition of Segregated Facilities Apr 2015 52.222-26 Equal Opportunity Sep 2016

52.222.27 Affirmative Action Compliance Requirements for Construction Apr 2015 52.222-50 Combating Trafficking in Persons Nov 2021 52.222-55 Minimum Wages Under Executive Order 14026 Jan 2022 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.225-9 Buy American-Construction Materials

Fill-in for Section (b)(2): None Oct 2022

52.225-13 Restrictions on Certain Foreign Purchases Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.227-4 Patent Indemnity-Construction Contracts Dec 2007 52.228-2 Additional Bond Security Oct 1997 52.228-5 Insurance – Work on a Government Installation Jan 1997 52.228-12 Prospective Subcontractor Requests for Bonds Dec 2022 52.229-3 Federal, State, and Local Taxes Feb 2013 52.232-5 Payments Under Fixed-Price Construction Contracts May 2014 52.232-27 Prompt Payment for Construction Contracts Jan 2017 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors May 2023 52.233-1 Disputes ALT 1 Dec 1991 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.236-5 Material and Workmanship Apr 1984 52.236-7 Permits and Responsibilities Nov 1991 52.236-12 Cleaning Up Apr 1984 52.236-14 Availability and Use of Utility Services (water and electric) Apr 1984 52.242-14 Suspension of Work Apr 1984 52.242-17 Government Delay of Work Apr 1984 52.243-5 Changes and Changed Conditions Apr 1984 52.246-12 Inspection of Construction Aug 1996 52.246-21 Warranty of Construction Mar 1994 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short

Form) Apr 1984

I.3 FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 15 calendar days from the date the Contractor receives the award, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than 75 days from award. The time stated for completion shall include final cleanup of the premises.

(End of clause)

I.4 FAR 52.228-13 Alternate Payment Protections (JUL 2000)

(a) The Contractor shall submit one of the following payment protections: ___Payment Bond ____

(b) The amount of the payment protection shall be 100 percent of the contract price.

(c) The submission of the payment protection is required within _5 business_ days of contract award.

(d) The payment protection shall provide protection for the full contract performance period plus a one-year period.

(e) Except for escrow agreements and payment bonds, which provide their own protection procedures, the Contracting Officer is authorized to access funds under the payment protection when it has been alleged in writing by a supplier of labor or material that a nonpayment has occurred, and to withhold such funds pending resolution by administrative or judicial proceedings or mutual agreement of the parties.

(f) When a tripartite escrow agreement is used, the Contractor shall utilize only suppliers of labor and material that signed the escrow agreement.

I.5 FAR 52.236-3 Site Investigation and Conditions Affecting the Work (APR 1984)

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

Section J – List of Attachments

Attachment J-1: General Decision Number DC20240003 – 08/022024 Attachment J-2: SEC0010 Security Form for Temporary Contractors Attachment J-3: FAR 52.204-8 Annual Representations & Certifications

Section K – Representations, Certifications, and Other Statements of Offerors or Respondents

K.1 FAR 52.204-7 is included in this solicitation (section L) which requires the entity to be registered in the System for Award Management (SAM) and to have completed representations and certifications in

SAM.

K.2 Complete Attachment J-3, FAR 52.204-8, Annual Representations & Certifications, as appropriate.

since FAR 52.204-7 is included in this solicitation

K.2.1 No submission regarding Attachment 3, FAR 52.204-8, Annual Representations & Certifications, with the entity's quote is required if the submitter's completed annual representations and certifications entered or completed in the System for Award Management (SAM) in the last 12 months are current, accurate, complete, and applicable to this solicitation (including the business size standard).

K.2.2 If this solicitation results in any exceptions to the submitter's annual representations and certifications entered or completed in the last 12 months in the System for Award Management (SAM) accessed through https://www.sam.gov, only complete paragraph (d) of this provision.

Section L – Instructions, Conditions, and Notifications to Offerors

L.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Quoter is cautioned that the listed provisions may include blocks that must be completed by the Quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these Internet addresses:

https://www.acquisition.gov/browsefar

(End of provision)

L.2 The following solicitation provisions are incorporated by reference:

FAR Provision No Title Date 52.204-7 System for Award Management Nov 2024 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 52.222-5 Construction Wage Rate Requirements – Secondary Site of the Work May 2014

L.3 FAR 52.216-1 -- Type of Contract (APR 1984)

The Government contemplates award of a firm-fixed price purchase order resulting from this solicitation.

(End of Provision) L.4 Site Visit.

L.4.1 A site visit at 1900 Massachusetts Ave, SE, Washington, DC, is scheduled for March 18, 2025 beginning at 9:00 a.m., Eastern Time. Contractors interested in submitting a quote in response to this solicitation are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after award of the purchase order.

http://www.sam.gov/ https://www.acquisition.gov/browsefar

L.4.2 Participation is limited to two Contractor personnel per company. Participants must be registered in order to attend the scheduled site visit.