Amendment 0001 9594CS25Q0042.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Description of this amendment begins on page 2.

Court Services and Offender Supervision Agency Office of Procurement 800 North Capital Street, NW Washington, DC 20002-4260 POC: Cathy Collins;202.220.5354;catherine.collins@csosa.gov

N/A

9594CS25Q0042

1 3

03/23/2025

03/08/2025

Solicitation 9594CS25Q0042 Amendment 0001

SF30 Block 14, Continued

a. This amendment responds to all questions received regarding solicitation 9594CS25Q0042, RSC Boilers, and makes changes to the solicitation as a result of the responses.

b. Attachment 1 to this amendment provides responses to all questions received.

c. SF1442, block 12a., delete the “x” in the “NO” box, insert an “x” in the “YES” box, and add, “Only a payment bond is required as stated in the solicitation sections F.2.2 and I.4, FAR 52.228-13.

d. Solicitation section C.1, revise to read as follows (changes in red font):

C.1 The Contractor shall install two new boilers in the basement level of CSOSA’s Re-Entry and Sanctions Center (RSC) located at 1900 Massachusetts Ave, SE, Washington, DC, 20003.

C.1.1 The two new boilers will replace boiler #1 and boiler #3 at the above location. Boiler #2 is in place and operational at the above location. Access to the boiler room is from the rear of the RSC building on the basement level.

C.1.2. Each installed boiler shall meet …

e. Solicitation section C.6, delete in its entirety and replace with the below revised section C.6:

C.6 Boiler Accessories. The Contractor shall:

C.6.1 Replace boiler exhaust stack;

C.6.2 Install new motorized fresh air dampers on the existing duct work; and C.6.3 Provide piping for boiler #1, where the current temporary boiler is in place (which will be removed prior to installation of the new boiler). Piping for boiler #3 can be re-used.

Notes:

(1) Existing flue piping will be used. Existing butterfly valves are fully operational and working properly.

(2) Existing wiring, connections/disconnections, and breakers can be used; however, the Contractor is responsible for providing these for each new boiler and performing any necessary fabrications of piping, etc. to make each new boiler operational if the need is due to the installation of a boiler brand different than the brand being replaced (i.e., Patterson Kelly).

f. Solicitation section C.7, revise to read as follows (changes in red font):

C.7 Decommissioning and Disposal Requirements. The Contractor shall decommission and dispose of 1 existing boiler and dispose of all equipment/parts removed during the performance of the work in accordance with all local, state, and federal regulations for decommissioning commercial heating systems.

g. Solicitation section C.8.1.2, revise to read as follows (changes in red font):

C.8.1.2 Demonstrate operation of all safety controls to the satisfaction of the Contracting Officer’s Representative (COR) (identified in Section G.1.1) and CSOSA’s engineer.

Solicitation 9594CS25Q0042 Amendment 0001

h. Solicitation section F.1, delete in its entirety and replace with the below revised section F.1:

F.1 Completion Dates. Refer to Section I – Contract Clauses, paragraph I.3, FAR 52.211- 10 Commencement, Prosecution, and Completion of Work (APR 1984), provides the completion period for all work to be performed. The project timeline is as follows:

F.1.1 Delivery of Equipment. Delivery of equipment shall be in accordance with section F.3.3 below.

F.1.2 On-site Work. The Contractor shall communicate with the COR the actual on-site start date. On-site start date must be a minimum of two business days from the date of equipment delivery. During this 2-day period, the temporary boiler will be removed and CSOSA’s in place current boiler #2 will run the required operations while waiting for the new boilers to be installed.

F.1.3 Installation of Boilers. Once on-site work commences, the Contractor must continue with installation and commissioning on consecutive days until all work is completed. The Contractor has five business from the start of on-site work to complete the installation and commissioning of the new boilers.

i. Solicitation section J, make the following changes:

(1) Change the title of Attachment J-1 as shown below to align with the actual Attachment J-1 document issued with the solicitation:

From: Attachment J-1: General Decision Number DC20240003 – 08/022024 [sic] To: Attachment J-1: General Decision Number DC20250002 – 02/01/2025.

(2) Add the following attachment (a copy of this attachment is included with this amendment):

Attachment J-4, Tax Exempt Form

j. The quote due date and time identified in solicitation Section L.7 is changed as follows (changes in purple font):

L.7 Due Date for Quotations. All information required by section L.6.1 thru L.6.4 above shall be provided via email catherine.collins@csosa.gov no later than March 28, 2025 at 8:00PM Eastern Time. The email shall be titled, “Quote for 9594CS25Q0042, Boilers @ RSC, insert name of Contractor.”

k. Receipt of this Amendment 0001 must be acknowledged by providing a signed copy of page 1 of this amendment, i.e., the SF30, along with any submitted quote.

mailto:catherine.collins@csosa.gov

AMENDMENT 0001 TO SOLICITATION 9594CS25Q0042 – RSC BOILERS

ATTACHMENT 1 - QUESTIONS & RESPONSES

QUESTION #1: Who is responsible to remove the temporary boiler?

RESPONSE: The Government is responsible for removal of the temporary boiler. There is no scope of work regarding any aspect of the temporary boiler included in this requirement. While the total completion period identified in I.3, FAR 52.211-10 Commencement, Prosecution, and Completion of the Work remains the same, see Amendment 0001, revised solicitation section F.1, Completion Dates, for newly added project timelines/milestones.

QUESTIONS #2: Who is the contact for your BMS to tie in the Trane Tracer system?

RESPONSE: Bernadette 1-420-3063-3007 (Boland Trane).

QUESTION #3: Are we to install new motorized fresh air dampers for the new boilers?

RESPONSE: Yes. See Amendment 0001, revisions to solicitation section C.6, Boiler Accessories.

QUESTION #4: There is a discrepancy between the RFP and Beta. Sam on if a payment bond will be required. Will this project require a payment bond?

RESPONSE: We could not locate in SAM.gov on the advertised solicitation where it indicates a payment bond is not required. The “Description” block of the posted solicitation in SAM.gov specifically states, “A payment bond is required.” The bonding requirement identified in the solicitation is applicable. See Amendment 0001, page 2, paragraph c.

QUESTION #5: Is May 19, 2025 at 12:00 pm the correct deadline for RFI submissions?

RESPONSE: No. The due date for submission of quotes in response to the solicitation is identified in the solicitation, section L.7. See Amendment 0001, page 2, paragraph j, which extends the quote due date.

QUESTION #6: In regard to section C.5 of the solicitation, is there a preferred controls contractor?

RESPONSE: Controls for each unit are located on the front face of each boiler. The boiler communicates through our BMS (Trane Tracer Summit).

QUESTION #7: Is there currently a rental boiler being used in place of one of the new boilers?

If so, will it be removed from the site before the start of work?

RESPONSE: Yes, there is currently a temporary boiler being used in place of one of the new boilers. See response to Question #1 for additional information regarding the temporary boiler.

Amendment 0001 – 9594CS25Q0042 Attachment 1, Questions & Responses

QUESTION #8: Will you have a fire safety contractor to disconnect/reconnect any fire safety controls and smoke detectors for this project?

RESPONSE: We will not need a fire safety Contractor onsite.

QUESTION #9: I want to confirm what documents are needed for the proposal and how you want them submitted.

RESPONSE: See solicitation section L.6 which provides specific information regarding what is to be included with any quote submitted.

QUESTION #10: Are there any pictures of the project?

RESPONSE: No project pictures are provided with the solicitation. The solicitation includes all information required to provide a fixed-price quote. However, Contractors that attended the site visit were allowed to take pictures.

QUESTION #11: Where are the boilers located? upstairs, basement, main floor, RESPONSE: See Amendment 0001, revision to solicitation sections C.1 and C.1.1.

QUESTION #12: Is there an elevator to use if not on main floor.

RESPONSE: There will be no need to use an elevator. Access to the boiler room will be on the ground floor.

QUESTION #13: When is the job required to be completed by?

RESPONSE: See solicitation section I.3, FAR 52.211-10 Commencement, Prosecution, and Completion of the Work and Amendment 0001, revisions to solicitation section F.1, Completion Dates.

QUESTION #14: Line 12a of the Standard Form 1442 states that Performance and Payment Bonds are not required while clause L6.3, no 9 states' "A statement that the bond required by section I.4, FAR 52.228-13, Alternate Payment Protections, will be provided by the due date identified in the clause. Please clarify whether Performance or Payment bonds are required under this solicitation.

RESPONSE: Block 12a of the Standard Form 1442 is checked when both Performance and Payment Bonds are required. This acquisition only requires a payment bond. Unfortunately, the SF1442 form does not allow editing. See Amendment 0001, page 2, paragraph c, which re-iterates the requirement for a payment bond.

QUESTION #15: Is there a set of mechanical prints for this job?

RESPONSE: There are not any mechanical prints for this job.

QUESTION #16: System design is changing, will design drawings be required?

RESPONSE: No design drawings will be required.

QUESTION #17: Re-use or replace existing boiler exhaust stack?

RESPONSE: See Amendment 0001, revisions to solicitation section C.6, Boiler Accessories.

QUESTION #18: Who is the proprietary controls contractor?

RESPONSE: Boland Trane.

QUESTION #19: Please provide any site visit photos available.

RESPONSE: See response to Question #10.

QUESTION #20: Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

RESPONSE: No. It can be the same person.

QUESTION #21: If the building is to be occupied during construction; are there any phasing requirements, how many people will be in the building, are there any temporary heating/cooling requirements?

RESPONSE: There are no phasing requirements; however, see Amendment 0001, revised solicitation section F.1.1, Completion Dates, for newly added project timelines/milestones. There are no “temporary heating/colling requirements.” Three boilers are used at the project location, 1900 Massachusetts Ave, Washington, DC. This requirement is to replace two of the three boilers.

Boiler #2 is operational. A temporary boiler is currently installed in the location of boiler #1.

This requirement includes, but is not limited to, the installation of two new boilers (boiler #1 and boiler #3). There is no impact to personnel in the building as a result of installing the two new boilers as boiler #2 will fully support building operations during the 5-day installation period (as identified in Amendment 0001, revised solicitation section F.1, Completion Dates).

QUESTION #22: Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

RESPONSE: Solicitation section F.6, Notice of Contractor Delays, provides the terms and conditions for any delays from the schedule included in the solicitation. Changes to the solicitation schedule must be agreed to via modification signed by both the Contractor and the Contracting Officer.

QUESTION #23: Please provide the site visit attendee sign in sheet.

RESPONSE: This is not a “bid” per FAR part 14 where a “plan holders list is provided.” This is a competitive acquisition under FAR part 13 and therefore, there is no list of companies to share.

QUESTION #24: Is there a bulk water fill i.e. a hydrant or water source available in close proximity?

RESPONSE: Yes. There is a fire hydrant at the rear of the building.

QUESTION #25: Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

RESPONSE: There is no asbestos or lead in the building. The entire building was abated in 2004 before new construction was done.

QUESTION #26: Please provide all drawings for this project.

RESPONSE: There are no drawings.

QUESTION #27: Is this project tax exempt?

RESPONSE: Yes, purchases of equipment and material to be installed in this project is tax exempt. See Amendment 0001, newly added Attachment J-4, Tax Exempt Form.

QUESTION #28: Please confirm who is responsible for water treatment of the system.

RESPONSE: Bond Water Treatment

QUESTION #29: (SOW Section F) - Please confirm the maximum allowable downtime of the system.

RESPONSE: See Amendment 0001, added solicitation section F.1.3.

QUESTION #30: (SOW C.5.4.1) - Please provide contact information for the company that maintains the controls system.

RESPONSE: Bernadette 1-420-3063-3007 (Boland Trane)

QUESTION #31: (SOW C.8) - Please provide system parameters for test, balance, and commissioning.

RESPONSE: The parameters are stated in the SOW, solicitation section C.8. No additional information is required outside of section C.8.

QUESTION #32: Please verify the isolation valves for the equipment are in good working order, if not, please provide a contingency plan for isolation of equipment.

RESPONSE: Yes, all butterfly valves are in operations and working properly.

QUESTION #33: What is to be done with the decommissioned equipment once it is removed from the building?

RESPONSE: The Contractor is required to dispose all equipment/parts removed during the performance of this requirement. See Amendment 0001, revision to solicitation section C.7, Decommissioning and Disposal Requirements.

QUESTION #34: Will CSOSA please confirm that the awarded Contractor will have to replace the flue pipe as part of the project?

RESPONSE: Existing Flue piping will be used. See Amendment 0001, revised solicitation section C.6.

QUESTION #35: Can CSOSA provide an anticipated award date for this project?

RESPONSE: See the SF1442, block 13.d., which states each submission must provide 30 calendar days from the submitted quote for Government acceptance. Based on this, the Government intends to make an award within 30 days from the quote due date.

QUESTION #36: Do the new boilers need to be integrated to the new BMS control?

RESPONSE: Yes, see solicitation section C.5.4.

QUESTION #37: Who is the HVAC control contractor for the building?

RESPONSE: Boland Trane.

QUESTION #38: When replacing the boilers is there any additional piping, valves or insulation that needs to be replaced?

RESPONSE: See Amendment 0001, revised solicitation section C.6, Boiler Accessories.

QUESTION #39: Do you want to replace the existing disconnects, wire and breakers or do you want to re-use the existing?

RESPONSE: See Amendment 0001, revised solicitation section C.6, Boiler Accessories.

Questions_Responses 9594CS25Q0038 RSC Boilers