1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 85

36C25626R0072

X

TBD 586-27-1-1547-0001

586-26-100

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road Suite 750

Houston TX 77056

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road Suite 750

Houston TX 77056

Madeline Allison 713-350-2906

VAAR Clause 852.219-75 (included herein) is required to be completed and returned with each proposal. Proposals without a completed VAAR Clause 852.219-75 will be considered ineligible for evaluation and award

This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and certified as an SDVOSB in the SBA Veteran Small Business Certification site at https://veterans.certify.sba.gov. Proposals received from contractors who are not certified as SDVOSB at the SBA site shall not be considered for evaluation and award. This includes Joint Ventures. Contract award shall not be delayed due to loss of SDVOSB certification. Verification shall be included with proposal (pricing volume).

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals. SITE VISIT:

A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluation.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT E, (EMAIL IS ACCEPTABLE) TO MADELINE.ALLISON@VA.GOV. RFI DUE DATE: SEE DETAILED

INFORMATION IN INSTRUCTIONS SECTION A.6.3.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

PER VAAR 836.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $10,000,000.00 and $20,000,000.00

IN NEGOTIATED SOLICITATIONS “BID” AND “BIDDER” MEAN “OFFER”AND “OFFEROR”

NAICS CODE: 236220 SIZE STANDARD: $45M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: JACKSON, MS 39216

THIS PROJECT IS NOT TAX EXEMPT

Base Offer Item: furnish all labor, tools, materials, equipment and supervision necessary to perform all work associated with Project 586-26-100, Renovate Radiation and Oncology Department, located at G.V Sonny Montgomery VA Medical Center (GVSMVAMC), 1500 East Woodrow Wilson Drive, Jackson, MS 39216.

10 365

X X

X 10

1 emailed 2:00 PM

07-27-2026

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 38 USC 8127d

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Continuation of SF 1442

36C256

Department of Veterans Affairs NCO 16 Construction

5075 Westheimer Road, Suite 750 Houston TX 77056

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135

1(one)

Jennings B. Herbst

VA-VHA-RPOC-2023-0125

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 SCHEDULE OF OFFER ITEMS

A.4 CONTINUATION OF SF 1442 BLOCK # 17

A.5 GENERAL PROPOSAL INFORMATION

SECTION A.6 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

A.6.1. AVAILABILITY OF SOLICITATION DOCUMENTS

A.6.2. SDVOSB SET-ASIDE

A.6.3. TECHNICAL QUESTIONS

A.6.4. AMENDMENTS

A.6.5. PREPARATION OF PROPOSALS

A.6.6. SELECTION PROCEDURES

A. SOLICITATION TYPE:

A.6.7. PROPOSAL REQUIREMENTS

A.6.8. DETERMINATION OF RESPONSIBILITY

A.6.9. VETS 4212

A.6.10. SYSTEM FOR AWARD MANAGEMENT (SAM)

A.6.11. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

A.6.12. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS ...22

A.6.13. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION NOV 2025)

2.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) ..31

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(DEVIATION NOV 2025)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)(DEVIATION NOV 2025)

3.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION NOV 2025)

GENERAL CONDITIONS

4.1 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION NOV 2025)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(DEVIATION NOV 2025)

4.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(APR 2026)

4.4 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (DEVIATION NOV 2025)

4.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV

2025)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.11 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.12 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

4.13 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.16 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.17 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.18 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

DESIGN BUILD SPECIFICATIONS

4.26 PARTNERING

4.27 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.28 OWNERSHIP OF ORIGINAL DOCUMENTS

4.29 RETENTION OF REVIEW DOCUMENTS

4.30 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.31 COORDINATION WITH MEDICAL CENTER

4.32 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

4.33 List of Attachments

See attached document: 36C25626R0072 STATEMENT OF WORK RENOVATE

RADIATION ONCOLOGY DEPARTMENT

See attached document: DOL WAGE DETERMINATION MS20260051 dated 05.18.2026 See attached document: 36C25626R0072 EXHIBIT A See attached document: 36C25626R0072 EXHIBIT B See attached document: 36C25626R0072 EXHIBIT C See attached document: 36C25626R0072 EXHIBIT D See attached document: 36C25626R0072 EXHIBIT E See attached document: 36C25626R0072 EXHIBIT F

A.3 SCHEDULE OF OFFER ITEMS

Contract Line-Item Number CLIN 0001 & CLIN 0002 (See Statement of Work, Contract Specifications and Drawings)

AWARD POLICY: CLIN 0001 – 0002 includes all labor, tools, materials, equipment and supervision necessary to complete Project# 586-26-100; Renovate Radiation Oncology Department at the G.V. Sonny Montgomery VA Medical Center (GVSMVAMC), located at 1500 E. Woodrow Wilson Drive, Jackson MS 39216. Offerors shall submit offers for CLIN 0001. The Government reserves the right to award the base offer item if sufficient funds are available.

Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

PERIOD OF PERFORMANCE – 365 CALENDAR DAYS AFTER RECEIPT OF NOTICE

TO PROCEED.

CLIN 0001 - Design & Construction Documents (Lump Sum)

CLIN 0002 – Construction (Lump Sum)

A.4 CONTINUATION OF SF 1442 BLOCK # 17

36C25626R0072- Renovate Radiation Oncology Department

Offerors must complete the divisional breakdown provided below and provide enough detail in their price proposals to allow the government to review and make an informed decision, ensuring the prices are fair and reasonable. The price proposals should include detailed pricing that makes up the entire division price.

MATERIAL LABOR EQUIPMENT TOTAL

DIVISION 01: GENERAL REQUIREMENTS

DIVISION 02: EXISTING CONDITIONS

DIVISION 03: CONCRETE

DIVISION 04: MASONRY

DIVISION 05: METALS

DIVISION 06: WOOD, PLASTICS & COMPOSITES

DIVISION 07: THERMAL & MOISTURE PROTECTION

DIVISION 08: OPENINGS

DIVISION 09: FINISHES

DIVISION 10: SPECIALTIES

DIVISION 11: EQUIPMENT

DIVISION 12: FURNISHINGS

DIVISION 13: SPECIAL CONSTRUCTION

DIVISION 14: CONVEYING EQUIPMENT

DIVISION 21: FIRE SUPPRESSION

DIVISION 22: PLUMBING

DIVISION 23: HVAC

DIVISION 25: INTEGRATED AUTOMATION

DIVISION 26: ELECTRICAL

DIVISION 27: COMMUNICATIONS

DIVISION 28: ELECTRONIC SAFETY AND SECURITY

DIVISION 31: EARTHWORK

DIVISION 32: EXTERIOR IMPROVEMENTS

DIVISION 33: UTILITIES

DIVISION 34: TRANSPORTATION

DIVISION 48: ELECTRICAL POWER GENERATION

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

A.5 GENERAL PROPOSAL INFORMATION

Project: 586-26-100; Renovate Radiation Oncology Department Issuing Office: NCO 16 Location of Project: G.V. Sonny Montgomery VA Medical Center (GVSMVAMC), located at 1500 E. Woodrow Wilson Drive, Jackson Mississippi 39216 Point of Contact: Madeline Allison- Contract Specialist E-mail: madeline.allison@va.gov

1. Site Visit: Offerors are urged and expected to inspect the site where services are to be performed as shown in clause RFO FAR 52.237-1. Only one site visit will be conducted during the Phase II solicitation period. Attendance for the site visit is not mandatory but highly suggested for proper proposal preparation.

2. Proposal Due Date: Phase I Proposals are due NLT the date/time shown in Block 13A of Standard Form (SF) 1442. All proposals must be submitted by e-mail (all volumes).

a. NOTE: It is the Offeror’s Responsibility to ensure Phase I Proposals are received by the time/date established in Block 13A on SF1442.

b. Phase II proposal dates will be determined after evaluation of Phase I.

c. Phase II proposals will be submitted by e-mail (all volumes) with a copy of the bid bond.

3. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is of between $10,000,000 and $20,000,000 North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220, Commercial and Institutional Building Construction. The Small Business size standard is $45 Million.

4. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

5. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

6. Superintendence: The offeror shall provide, from their own staff, a competent 30-hour OSHA certified superintendent. This individual shall be 100% full-time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

7. Holidays: The following federal holidays are observed:

New Year's Day Martin Luther King Jr.’s Birthday President's Day Memorial Day Independence Day Labor Day

Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth National Independence Day

Any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

SECTION A.6 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

A.6.1. AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published to Contract Opportunities https://sam.gov/.

A.6.2. SDVOSB SET-ASIDE

This action is a 100% set aside for verified/certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) @ Veteran Small Business Certification (sba.gov). The award of this solicitation shall not be delayed due to loss of SDVOSB verification/certification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Failure to be BOTH visible and verified/certified in Phase I, Phase II, and at time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

Joint Ventures - Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

A.6.3. TECHNICAL QUESTIONS

Requests for Information (RFIs): RFI’s are due 06 July 2026, utilizing Exhibit E, 12:00 PM or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Madeline Allison at madeline.allison@va.gov . Responses will be provided by amendment to the solicitation in a question and answer format. Example:

Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C25626R0072 and Project 586-26-100, Renovate Radiation Oncology Department

A.6.4. AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

A.6.5. PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in preparation and submission of proposals.

A.6.6. SELECTION PROCEDURES

A. SOLICITATION TYPE:

o This solicitation is issued as a Request for Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with RFO FAR 36.101-2 https://sam.gov/ https://veterans.certify.sba.gov/#search mailto:madeline.allison@va.gov https://sam.gov/ o Phase I of the solicitation shall be conducted in accordance with RFO FAR 36.101-2.

o Phase II of the solicitation shall be conducted in accordance with FAR Part 15, with evaluation criteria developed in accordance with RFP FAR 15.104.

B. INTENT TO AWARD:

o The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government.

o It is the intent of the Government to award without discussion; however, the Government reserves the right to conduct discussions if necessary.

o If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

C. EVALUATION OF PROPOSALS:

o All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel.

o The proposals will be evaluated in accordance with the content provided in the solicitation.

D. PHASE I EVALUATION:

o Phase I proposals shall be submitted in accordance with the evaluation criteria identified in the solicitation.

o Signed SF 1442s, amendments, Limitations on Subcontracting documentation, EMR data, and OSHA logs are not required until Phase II.

o Upon receipt of Phase I proposals, the Government will evaluate offerors based on the following factors, listed in descending order of importance:

1.Technical Approach

2. Technical Qualifications

• Key Design Personnel & Experience

• Key Construction Personnel & Experience

3. Past Performance

• The Government will evaluate the qualifications, experience, and capabilities of each offeror to determine the most highly qualified firms.

• A maximum of four (4) offerors will be selected to advance to Phase II.

• Offerors not selected for Phase II will be notified that they are no longer being considered for award.

• Detailed proposal preparation instructions and evaluation procedures are provided in the solicitation under "Instructions, Conditions, and Other Statements to Offerors."

• In the event of any inconsistency between the solicitation and the Source Selection Evaluation Plan (SSEP), the solicitation shall govern.

• The Government intends to award a contract to the responsible offeror whose proposal represents the Best Value to the Government using a tradeoff process.

E. PHASE II EVALUATION:

o NOTE: You will not receive another solicitation document (1442) outside of future amendments (SF30). The original solicitation includes the needed instructions, format, evaluation criteria, submission requirement, and trade off language.

Receiving the phase 2 amendment authorizes entry into phase 2 and provides site visit instructions and revised timelines for phase 2 proposal submission.

o Phase II proposals will be evaluated in accordance with RFO FAR Part 15 using both Non- Price and Price evaluation factors listed for Phase II.

• Phase II proposals will be evaluated based on:

1. Technical Design Concept (Non-Price)

2. Draft Project Schedule and Narrative (Non-Price)

3. Price o The combined Non-Price factors are approximately equal in importance to Price.

o The Government intends to award a contract resulting from this solicitation to the responsible Offeror in accordance with the factors in the Two-Phase Design-Build solicitation.

o Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror or other than the highest Non-Price rated Offeror.

o A responsibility determination will be made in accordance with RFO FAR 9.1, Responsible Prospective Contractors.

F. COMPLIANCE REVIEW:

1. The Contract Specialist and/or SSA will review each proposal to determine adherence to proposal instructions.

2. Each SDVOSB must be verified in SAM.gov and Veteran Small Business Certification (sba.gov) before proposals are sent to the technical evaluation team.

3. Offerors whose proposals are determined not to comply with proposal instructions will be notified immediately in writing and will not be considered for award.

G. GOVERNMENT RESERVES RIGHT TO AWARD

1. The Government reserves the right to award an offeror other than the one with the lowest-priced proposal or the highest-rated technical proposal.

2. Offers will be evaluated using the listed evaluation factors. It is the offeror’s responsibility to ensure the proposal's completeness.

3. The SSEB will evaluate solely based on the information provided in the initial proposal and will not assume any capabilities not specifically identified in the proposal.

H. Objective and Process:

1. The objective is to select the offer that represents the best value to the Government.

2. The Government will rate offers by evaluating all compliant submissions against the source selection criteria in the solicitation.

3. Benefits associated with a higher price will be evaluated by trading off differences in one or more non-price factors.

I. Communications and Competitive Range:

1. As per RFO FAR 15.202 (a)(ii), clarifications may occur with offerors for the relevance of an offeror’s past performance information; and adverse past performance information to which the offeror has not previously had an opportunity to respond.

2. If discussions are required, the Contracting Officer will establish a competitive range of the most highly rated proposals.

3. The Contracting Officer will then enter into negotiations and will allow for Final Proposal Revisions.

4. Final Proposal Revisions will be due at a specified time and place to be determined.

A.6.7. PROPOSAL REQUIREMENTS

GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number

36C25626R0072. Proposals will be in the format stipulated in this document. See Exhibit F for Phase I and Phase II Clarifications.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: madeline.allison@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

i. The bid bond shall be submitted as part of the electronic proposal submission utilizing Exhibit D.

ii. Failure to furnish the required bid guarantee on the proper SF 24 and for the proper amount, by the time specified in Block 13 of the SF 1442, shall result in rejection of the proposal. See RFO FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page.

Proposals shall be submitted using Arial, with font no smaller than 11 points with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

A. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed THRITY (30) pages.

The Offeror shall not include any price or price related material in the Phase I proposal.

Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors: The Phase I proposal shall address the following evaluation factors.

The following factors/subfactors are listed in descending order of importance.

Factor 1: Technical Approach Submission Criteria:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the mailto:madeline.allison@va.gov requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

• Design Approach: Describe the techniques, processes and methods to be used specific to the subject project. Demonstrating a clear understanding of the project requirements, constraints, and operational environment.

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work. Phasing will be critical to the successful execution of this project, as continuous operations of adjacent departments and minimizing impacts on patients, staff and hospital functions must be maintained throughout the process. Offerors shall clearly describe their proposed phasing strategy and demonstrate how uninterrupted steam operations will be sustained during demotion and transition activities. The technical approach shall specifically address methods for maintaining service continuity, such as identification of critical phases, including demolition, system tie-ins, shielding installation, equipment installation and commissioning. The offeror shall demonstrate a clear understanding of the complexities associated with renovating a Radiation Oncology Department within an occupied medical facility.

• Quality Control: Offerors shall describe their design-phase quality control processes and how they will minimize unforeseen site conditions. Including interdisciplinary coordination reviews, clash detection, and constructability reviews. The technical approach shall explain how existing conditions (e.g. field verification, site investigations, and utility mapping) will be thoroughly assessed and incorporated into the design. The Offeror shall also describe how findings will be incorporated into the design to reduce conflicts, omissions, and potential change orders during construction. Describe quality control processes during design and construction phases that will lead to an effective and successful project that is completed on time within budget.

• Evaluation Methodology: The VA will evaluate the Technical Approach to determine the Offeror’s understanding of the complexity and risks associated with performing all required elements of the project. The evaluation will focus on the inclusion of specific technical areas as listed in the criteria. The Offeror’s narrative shall provide sufficient detail to demonstrate a thorough understanding of the project’s scope and complexity. It shall clearly outline how the Offeror plans to successfully complete the requirements, addressing potential challenges and mitigation strategies. By assessing the Technical Approach, the VA aims to ensure that the Offeror is well-prepared and capable of managing the intricacies of the project effectively.

Factor 2: Technical Qualifications Submission Criteria:

Subfactor A: Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A/E personnel:

Lead Structural Engineer- A structural engineer will be necessary for coordination with shielding requirements and existing building constraints.

• Project Manager- with QA/QC experience will be critical for deliverables concurrent with construction. Shall demonstrate overall responsibility for project execution with past Design/Build (DB) experience. Demonstrated ability to coordinate multidisciplinary teams and stakeholders.

• Lead Mechanical Engineer- Shall have previous Design/Build (DB) experience, and experience with healthcare ventilation standards and infection control, coordination with equipment cooling and environmental requirements, cited on their resume.

• Lead Electrical Engineer- Shall have previous Design/Build (DB) experience with imaging/radiation equipment power requirements, coordination with backup systems and redundancy, work cited on their resume.

• Lead Plumbing Engineer- Shall have design domestic water, sanitary, and specialty systems experience.

• Radiology Shielding Specialist- Shall be responsible for developing radiation protection plans compliant with applicable codes, standards, and regulatory requirements. Must have qualifications and previous experience, state licensed in, prior VA health care work. Must demonstrate experience in shielding design for radiation oncology and imaging environments, including coordination with structural, mechanical, and electrical disciplines. Previous experience on Design/Build (DB) healthcare projects should be cited on their resume.

• Leading Architect- Shall demonstrate previous Design/Build (DB) experience with healthcare facilities, including complex renovations within active clinical environments. Must have qualifications and previous experience, state licensed in, prior VA health care work. Must show ability to lead multidisciplinary design teams, integrate specialized shielding and equipment requirements, and coordinate with facility stakeholders.

Experience managing phasing, infection control risk mitigation, and operational continuity during construction should be cited on their resume.

NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings. If proposed personnel are substituted/replaced after award, then the new personnel must meet the minimum solicitation requirements.

Subfactor B: Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

• Project Manager- Please provide the information for both the PM of the design team and the PM for the construction team and identify which will be the primary contact for the entire design building project.

o The Project Manager’s resume shall demonstrate relevant design-build experience, preferably on federal and/or VA projects, and highlight their role in successfully delivering those projects on schedule and within budget.

o The resume shall demonstrate experience managing phased construction projects in an active, operational environment, preferably at VA facilities, and overseeing AE teams during design-build delivery.

*Note: If the Construction Project Manager serves as the primary point of contact for the entire design-built project, the resume must clearly reflect experience performing in that lead role.

• Project Engineer- Provide the project engineers current state licensure and certifications relevant to construction management or engineering. The Project Engineer’s resume shall demonstrate any specialized training or certifications related to healthcare construction, radiation safety, imagining suites, design-build delivery or other specialized medical environments on a similar location as GVSMVAMC.

o Past experience shall demonstrate experience serving as a Project engineer preferably involving renovation or alteration work and successful support of construction administration (“CPS”) in DB projects.

• Site Superintendent- Shall submit a detailed resume demonstrating experience on design build renovation projects, preferably within healthcare environments. Experience managing construction activities in active, occupied, operational VA sites. The resume shall specifically identify relevant government and VA design experience and clearly describe the superintendent’s role and successful completion of those projects.

Experience implementing and maintaining phasing plans to minimize disruption of ongoing hospital operations. Familiar with radiation safety protocols, particularly when working in or around Radiation Oncology or similar environments with emphasis on maintaining patient care operations.

• Lead personnel for any known major subcontractors. Provide names of proposed subcontractors including the mechanical (HVAC), electrical engineer, plumbing, radiation shielding, fire protection engineers, concrete, commissioning agent, and architect if they are subcontractors for the project. For the construction side provide a listing of all subcontractors (including demolition/abatement subcontractor and Building Automation System (BAS) Controls Subcontractor) to be used for the project.

*Note: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, design build projects, and experience with healthcare renovations, including oncology, radiology, or similar related work. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the subcontracted work for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence. Offerors shall submit only the minimum personnel listed; additional resumes will not be evaluated.

Evaluation Methodology: The VA will evaluate the Technical Qualifications to determine that the Offeror’s personnel understand the complexity and risks associated with performing all required elements for each trade listed in the criteria. The evaluation will focus on key personnel and their experience, ensuring that the proposed team includes individuals with expertise in the technical areas specified. This assessment aims to confirm that the Offeror has the necessary qualified personnel who can effectively manage and execute the project, addressing its unique challenges and requirements.

Factor 3: Past Performance Submission Requirement:

1) A listing of no more than three (3) COMPLETED projects consistent with submission criteria below.

(2) Exhibit A – can be used to satisfy #1 or may be used for consideration of current project examples (the form must clearly annotate what it is being used for).

(3) Exhibit B – (if applicable) to be used for subcontractor past performances

Submission Criteria:

***Definitions***

*** Recent-with in past five (5) years from the date of solicitation issuance. A project will be considered complete when construction is 100% completed.

***Relevant- For purposes of this evaluation, a relevant project is defined as “design and/or construction project performed on an occupied medical campus or similar institutional campus environment similar to GVSMVAMC involving healthcare renovations, including oncology, radiology, or related site work similar in size and scope to this project.” ***

Provide a minimum of one (1) and a maximum of three (3) projects completed within the last five

(5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A/E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of three (3) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to three (3) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a Veterans Affairs (VA) medical related use space similar in size and scope to this project.” Project(s) shall have a minimum construction value of between $10,000,000.00 and $20,000,000.00 and be 100% completed for Design- Build (D-B). Projects shall have a minimum AE value of between $100,000.00 and $200,000.00 and be 100% completed for designs completed by the A/E firm in support of D-B.

For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant past performance shall be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared past performance, projects shall be submitted for each Joint Venture partner.

Offerors who fail to submit past performance for all Joint Venture partners may be rated lower.

The Offeror’s submission shall include at a minimum:

• Project Title

• Project Location (Physical Address) or project performance

• Contract Type (Example: Design-Build, Design-Bid-Build, Design)

• Contract Number or Task Order Number

• Project Owner’s Name & Current Contact Information (name, title, telephone number, email address)

• Brief Description of the Scope of Work (highlight relevant factors)

• Identify Project Prime Contractor, Design Firm and Major Subcontractors names, roles, responsibilities and percentage of work.

• Project Start & Completion Date, schedule impacts and efficiencies.

• Project Original Contract Award Amount & Final Award Amount.

NOTE: Limit 1 project per page

• Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

• EXHIBIT A PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance.

• Performance Relevancy Survey (Exhibit A): Utilizing Performance Relevancy Survey (Exhibit A). The offeror shall demonstrate completed recent and relevant projects at a VA medical center (VA or Non-VA) project of this same size, scope, and complexity (or greater). * Note: Clearly identify those examples where an Offeror’s proposed Subcontractor was the Prime (or the Subcontractor) on the Project Examples if utilizing Subcontractor Construction Project Capability.

• An offeror with limited or no past performance may receive a rating based on the evaluation of its subcontractors and/or key personnel, provided an EXHIBIT B SUBCONTRACTOR INFORMATION AND CONSENT FORM has been executed and included in the proposal for proposed subcontractors and/or potential key personnel not employed by the offeror. These ratings shall have the same weight as the ratings of the offeror. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with RFO FAR 15.203(c)(1). However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

The Government may evaluate Past/Present Performance information through the use of Exhibit A & B ; The Government may evaluate Key Staff-Subcontractor Performance information through the use of Exhibit B completed by the offeror; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases;

and/or rely upon professional business working/experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

In accordance with RFO FAR 15.202 (a)(ii), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during December 2025 may have greater importance than performance information for work occurring during December 2023. Performance Trends may, depend upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. For the purpose of this solicitation, Performance Relevancy is defined as contracts completed which are similar in scope, magnitude, and complexity to the current requirement. Higher relevancy will be assessed for contracts that are similar to the effort, or portion of effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein.

Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends, and relevancy.

Evaluation Methodology: The evaluation of past performance will be based on the projects provided by the Offeror, specifically focusing on relevant and recent performance in design-build (D-B) and/or design-bid-build (D-B-B) contracts of comparable size, complexity, and scope.

Only projects completed within the last five (5) years, measured by the issuance date of the solicitation, will be considered. If the Offeror does not have D-B performance experience, the evaluation will then focus on the construction contractor and the AE firm separately. Each will be evaluated based on their relevant and recent projects related to the applicable portions of the project—construction or design, respectively. This approach ensures a comprehensive assessment of the Offeror’s capabilities, whether through integrated design-build projects or through distinct contributions from the construction and design teams.

PHASE II PROPOSAL FORMAT AND EVALUATION:

Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. The maximum number of offerors selected to enter Phase II will not exceed four (4) firms. Technical (Non-Price), Price, and administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in two (2) Volumes (Volume I: Technical, Volume II:

Administrative and Price). The contractor shall NOT include price information in Volume I, Technical. All two (2) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, Technical including, all non-Price factors (Design Concept and Draft Project Schedule & Narrative) shall not exceed a total of THIRTY (30) pages.

ii. Volume II Administrative and Price: shall not exceed THIRTY (30) pages following the formatting requirements stated in general proposal requirements. The Offeror shall submit Volumes I and II in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed two emails (one for each volume) of 5MB each.

Include page numbers and the company name in the header or footer of each page.

The Offeror shall submit Volumes I and II in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed two emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

All Offerors shall submit information pertaining to their past Safety and Environmental record.

The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR).