Solicitation_140R2025R0010.pdf

Solicitation No. 140R2026R0010

Bradbury Dam Outlet Valve Replacement

South-Central California Area Office (SCCAO)

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1449)

SECTION B - Pricing Schedule

SECTION C – Performance Work Statement

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION M - Evaluation Factors for Award

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NO.

5. REQUISITION/PURCHASE REQUEST NO.

CODE

6. PROJECT NO.

8. ADDRESS OFFER TO

4. CONTRACT NO.

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

NEGOTIATED (RFP) REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF

SEALED BID (IFB) INVITATION FOR BID

9. FOR

INFORMATION CALL

PAGES

140R2026R0010

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

R20

Charlesetta Seibure 9169785456

07/09/2026

08/10/2026

7 365

A. Bradbury Dam Outlet Valve Replacement

B. Work Site Location: Work is located at Bradbury Dam approximately 20 miles northwest of Santa

Barbara, California in Santa Barbara County.

C. Site Visit Information: Site Visit information is TBD.

D. Estimate Price Range: The estimated cost of this project is between $1 Million and $5 Million.

E. Small Business Information: This requirement is a restricted procurement using NAICS 237990 and applicable size standard of $45 million.

1 249

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Continued...

AMENDMENT

NUMBER

DATE.

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

R20

Roxana Ahola

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140R2026R0010

00010 1 EATo replace the existing 30-inch valves to enhance the operation and efficiency of water releases within the outlet works.

Product/Service Code: Z2KA

Product/Service Description: REPAIR OR

ALTERATION

OF DAMS

140R2026R0010 Bradbury Dam Outlet Valve Replacement

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

BRADBURY DAM OUTLET VALVE REPLACEMENT

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(1) The Government reserves the right to award the Price Schedule depending on available funds.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81 Alt. I, Payment for Mobilization and Preparatory Work, for CLIN 1.

(d) Definitions:

(1) CLIN – Contract Line Item Number

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

1 WBR

1452.232 -81 Alt. I

Mobilization and Preparatory Work

For the lump sum of $

2 01 31 30 Contract Document Management System

For the lump sum of $

3 01 52 37 Temporary Bypass Pump System

For the lump sum of $

4 26 05 02 26 05 10 26 05 20 26 05 33 26 05 90 26 24 24

General Electric System For the lump sum of $

Price Schedule

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

4 26 05 02 26 05 10 26 05 20 26 05 33 26 05 90 26 24 24

General Electric System For the lump sum of $

5 03 62 20 05 50 00 35 22 25

Valve Removal and Installation

For the lump sum of $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SUPPLIES OR SERVICES AND PRICES/COSTS

Table of Contents 00 01 10 - 1

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 30 Interruption of Service 01 31 22 Coordination Meetings 01 31 30 Contract Document Management System 01 32 10 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 51 00 Temporary Utilities 01 51 37 Temporary Bypass Pump System 01 54 20 Use of Government Crane 01 55 00 Vehicular Access and Parking 01 56 10 Protection of Existing Installations 01 60 00 Product Requirements 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 03 - CONCRETE

03 62 20 Nonshrink Grout for Equipment and Metalwork

DIVISION 05 - METALS

05 50 00 Metal Fabrications

DIVISION 09 - FINISHES

09 96 20 Coatings

DIVISION 26 - ELECTRICAL

26 05 02 Basic Electrical Materials and Methods 26 05 10 Conductors and Cables 26 05 20 Grounding and Bonding

Fixed-Cone Valve Replacement Bradbury Dam – Outlet Works Cachuma Project, CA Specification No. 20-C0923

Table of Contents

00 01 10 - 2

26 05 33 Raceways and Boxes 26 05 90 Wiring Checkout and Tests 26 24 24 Distribution Panelboards

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 22 25 Valves

DIVISION 51 - INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 50 Electronic Media Release

DIVISION 52 - DRAWINGS

52 00 00 Drawings

END OF CONTENTS

Cachuma Project, CA Specification No. 20-C0923

Summary of Work 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 BACKGROUND

A. The Bradbury Dam Outlet Works (Outlet Works) was constructed to release storm water flows and prior water rights flows for downstream users. The outlet works arrangement utilizes a diversion tunnel running through the Monterey formation of the left abutment of the dam. Water is conveyed through a concrete-lined tunnel before transitioning to a 38-inch diameter pipe at the approximate midpoint of the outlet line. Once at the Outlet Works, the water proceeds through a trifurcation and is discharged by two 30-inch fixed-cone valves and a 10-inch butterfly valve. The Outlet Works has been positioned so that discharges from the valves are released into Bradbury Dam’s stilling basin.

1.02 LOCATION

A. Work is located at Bradbury Dam approximately 20 miles northwest of Santa Barbara, California in Santa Barbara County.

1.03 PRINCIPAL COMPONENTS OF WORK

A. The work consists of removing and replacing fixed-cone valves and related equipment.

Principal components of the work include:

1. Electrical inspection, design, and installation:

a. Inspect the power system.

b. Complete electrical design based on provided baseline and inspection results. Provide design documentation signed by a U.S. registered Electrical Engineer.

c. Perform demolition and installation of electrical equipment.

d. Electrical equipment to include panels, fuses, conduit, and conductors.

2. Remove two (2) existing fixed-cone valves and the following peripheral equipment:

a. Valve supports including anchors.

b. Pipe spool piece.

c. Valve actuators.

d. Conductors, cables, and conduit associated with the valve actuators.

3. Design two (2) valve supports for new fixed-cone valves. Design shall be completed and stamped by a California-registered Professional Engineer (PE).

Summary of Work

01 11 00 - 2

4. Furnish, install, and test two (2) fixed-cone valves with hoods and the following peripheral equipment:

a. Butterfly valves

b. Reducer or valve supports grouted and anchored to concrete.

c. Reducers.

d. Valve actuators.

e. Conductors, cables, conduit and grounding associated with the valve actuators.

5. Provide temporary pump to supply water from Lake Cachuma to the Bradbury

Dam Spillway during the Outlet Works Outage of the project.

1.04 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 52.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.05 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

B. A glossary of common terms used by the Bureau of Reclamation is located on the Reclamation website: https://www.usbr.gov/library/glossary/index.html

C. Government: Bureau of Reclamation.

D. Transferred Works: Facilities owned by the Bureau of Reclamation but operated and maintained by an irrigation district or other entity.

E. Quality Assurance: Inspection and tests performed by Government to ensure compliance with the terms of the contract.

F. Quality Control: Activities performed by Contractor to ensure work conforms to contract requirements.

G. Contractor Quality Testing: Specified tests to be performed by the Contractor.

1. The Government may use the test results for Quality Assurance.

2. The Contractor may use the test results as part of Contractor quality control.

01 11 00 - 3

a. The Government anticipates that these tests will be part of the Contractor’s quality control program, however the tests do not relieve the Contractor of providing adequate quality control measures in accordance with the clause at FAR 52.246-12, Inspection of Construction.

1.06 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 52:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

01 11 00 - 4

This page intentionally left blank.

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. Cleaning Manual-2012 Inspection and Cleaning Manual for

Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition Available online at:

http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

b. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to

01 14 10 - 2 jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. Government land as shown on drawing 368-208-60010, and referenced in Note 5 of the drawing, may be used for required construction facilities.

1. There is limited space available for lay down and parking at the Outlet Works

Control House work area. Additional space is available at Auxiliary Lay Down Areas.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

PART 2 PRODUCTS

2.01 TEMPORARY FENCING

A. Fencing used for construction shall not have fence posts that penetrate the ground.

PART 3 EXECUTION

3.01 CLEANING

A. Construction equipment:

01 14 10 - 3

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in Cleaning Manual.

3. COR will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.02 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

B. After completion of work, regrade and scarify Government land used for construction purposes and not required for completed installation so that surfaces blend with natural terrain and are in a condition that will facilitate revegetation, provide proper drainage, and prevent erosion.

01 14 10 - 4

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the Price Schedule for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR:

1. Coordinate work with Government operations.

2. No specific interruption of service request will be considered unless:

a. Request is received at least 30 days prior to the beginning of interrupted service.

b. COR has reasonable assurance that materials and equipment required for work will be onsite.

Interruption of Service

01 14 30 - 2

c. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

4. Interruption of service window available to Contractor: Government will unwater penstocks to accommodate Contractor-requested and approved interruption of service only during the following interval.

a. December 1 through March 31.

5. Facility shall be returned to service within 30 days’ notice beginning April 1.

B. Work shall not begin until all materials and equipment have been received and accepted onsite.

C. When work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

D. Show construction interruption of services in construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Cachuma Project, CA Specification No. 20-C0923

Coordination Meetings 01 31 22 - 1

SECTION 01 31 22

COORDINATION MEETINGS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost

1. Include in prices offered in the Price Schedule for other items of work.

1.02 COORDINATION MEETINGS

A. Weekly Coordination Meetings:

1. Contractor shall conduct weekly coordination meeting with Government.

2. Purpose: Review work progress, performance, issues, and contract administration with Government representatives.

3. Contractor Attendees: Contractor project manager, superintendent, and other representatives, as needed, who understand the work, schedule, technical requirements, components, and contract administration.

4. The meeting will be convened and led by the Contractor to discuss and provide updates for the following:

a. Work Schedule

b. Safety and Weekly Safety Walk

c. Outages

d. Security

e. Personnel

f. Contract Administration:

1) Modifications

2) Requests for Equitable Adjustment (REAs). (Contractor generated document).

3) Requests for Changes (RFCs). (Contractor generated document).

4) Requests for Information (RFIs). (Contractor generated document).

5) Requests for Proposal (RFPs). (Contractor generated document).

6) Requests for Substitutions (RFSs). (Contractor generated document).

7) Required Submittals

Cachuma Project, CA Specification No. 20-C0923

Coordination Meetings 01 31 22 - 2

8) Quantities and Invoices

5. Other outstanding issues.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. Contractor shall coordinate meeting time, place, invite list, notifications, and teleconference access with the COR.

B. Contractor shall prepare and distribute agendas for each meeting.

C. Contractor shall compile and distribute meeting minutes after each meeting.

Cachuma Project, CA Specification No. 20-C0923

Contract Document Management System 01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include but are not limited to:

a. Specifications.

b. Contract drawings.

c. Submittals.

d. Approval Drawings (Contractor generated document)

e. Shop Drawings (Contractor generated document)

f. Final Drawings (Contractor generated document)

g. As-built Drawings (Contractor generated document)

h. REA: Request for Equitable Adjustment (Contractor generated document).

i. RFC: Request for Change (Contractor generated document).

j. RFI: Request for Information (Contractor generated document).

k. RFP: Request for Proposal (Government generated document).

l. RFS: Request for Substitution (Contractor generated document).

m. CM: Contract modification.

n. Value engineering proposals.

o. Government inspection reports.

p. Contract schedules.

q. Meeting agendas and meeting minutes.

r. Letters, memos, and other typical contract correspondence.

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

Cachuma Project, CA Specification No. 20-C0923

Contract Document Management System 01 31 30 - 2

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

C. RSN 01 31 30-2, Final Data:

1. DVD or CD of documents uploaded to CDMS.

1.04 QUALIFICATIONS

A. System Provider: At least 5 years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-Based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Internet Explorer, Apple Safari, Mozilla Firefox, and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Adobe Acrobat.

b. Microsoft Word.

c. Microsoft Excel.

d. Microsoft Project.

e. Autodesk AutoCAD Civil 3D.

3. Allow Contract Documents to be prepared by the Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

Cachuma Project, CA Specification No. 20-C0923

Contract Document Management System 01 31 30 - 3

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e.

Contractor, project location, description, bid amount, project directory, etc.).

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g. entry of a new submittal);

b. Changes to project information (e.g. approval of a submittal);

c. Alerts (e.g. submittal under review for greater than 15 days without action).

6. Ability to link files; examples:

a. RFP linked to a CM.

b. Submittal linked to a specification section or drawing.

C. Reports:

1. Generate reports that list and sort documents by status; examples include:

a. Submittals that have been approved.

b. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports; examples include:

a. Submittal turnaround.

b. RFI turnaround.

4. Reports shall be printable, exportable as searchable Portable Document Format (PDF) or printer-friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it. For example, in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within CDMS in both PDF and XML format.

D. Document Security and Backup:

1. Secure Sockets Layer (SSL) encryption for secured data exchange between browser and server (secure access to documents and information).

2. Allow document access security until authoring party chooses to share it with others.

Cachuma Project, CA Specification No. 20-C0923

Contract Document Management System 01 31 30 - 4

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/archiving to File Transfer Protocol (FTP) site of documents to which an organization has access on a regular (minimum monthly) basis. Backups shall be in PDF format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, Daily

Inspection Reports, Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved, or Rejected; etc.).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (required submittal number, title, description, due date, and specification section shall be required fields) and then upload submittal data in electronic format.

3. Track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Government standard designations A/CA/R/NA/Acc/CAcc/NAcc (Approved/Conditionally Approved, Resubmit/Not Approved, Accepted, Conditionally Accepted, Not Accepted).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to appropriate reviewers.

5. Ability to generate automatic notification after specified days without response.

Contract Document Management System

01 31 30 - 5

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Government standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Contract Modifications:

1. Supply standard Contractor proposal form with ability to attach documents and link to other documents within CDMS.

2. Ability to attach documents to these forms and link to other documents within

CDMS.

J. Correspondence:

1. Ability to generate letters and memos.

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes, e.g. first response to

Memo 32 to be 32.1, second response to be 32.2, etc.

3. Official correspondence from Government to Contractor shall contain

Government’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to minutes. CDMS shall automatically assign sequential meeting numbers.

K. Miscellaneous Tracking and Controls. Ability to:

01 31 30 - 6

1. Generate reports tracking RFCs, RFIs, RFPs, Submittals, Memos, DIRs, survey requests, plant inspection reports, and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status

(A/CA/R/NA/Acc/CAcc/NAcc).

b. RFIs: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Sort logs based on a criterion, e.g. for Submittal, Specification Section, Days Out, Status, or other criterion determined by the COR.

4. Keyword search of documents in database.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. The Contractor shall be the administrator of the CDMS site. The Contractor shall maintain and manage CDMS services directly with the software provider. All data and stored information shall belong to the Contractor who has sole responsibility for the CDMS solution.

B. The Contractor shall share access to CDMS site and data with the Government for Contract purposes as described herein.

C. In accordance with Reclamation Directive and Standard RCD 05-01, all information received, created, or compiled by Government officials, employees, contractors, and other staff (employees) is the property of the Federal Government and must be maintained in accordance with established standards. The CDMS shall not be considered as storage of official records or correspondence.

D. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

E. Contractor shall input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Table 01 33 00A - List of Submittals.

2. Scheduled submittal date.

Cachuma Project, CA Specification No. 20-C0923

Contract Document Management System 01 31 30 - 7

F. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section title.

3. Submittal title.

4. Date submitted.

5. Date of response.

6. Approval status (Approved/Conditionally Approved, Resubmit/Not Approved, Accepted, Conditionally Accepted, Not Accepted).

7. Days in review.

8. Due date.

G. CDMS shall be operational until final project closeout.

01 31 30 - 8

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in the Prices

Schedule for Mobilization and Preparatory Work.

2. Updating and Using Construction Program: Include as part of Contractor’s overhead.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. All references below are to be the current adopted edition at the time of solicitation for this contract. If any conflict arises between installing the new equipment in the existing installation, the contractor is to notify the COR. At which point, the CO will give direction on the course of action.

B. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

Cachuma Project, CA Specification No. 20-C0923

Construction Program 01 32 10 - 2

1. Furnish database files in format compatible with Microsoft Project or Oracle Primavera P6 Professional Project Management.

2. Furnish schedule and analysis data on CD-ROM disc.

3. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

f. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

g. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts and WBR 1452.232-82 - Other Invoice Requirements. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

01 32 10 - 3

c. Primavera layout file (.plf).

d. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report specifically stating status of project.

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified delivery time. When float changed from previous month’s updated schedule, explain reason for change.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

f. Submittal Register:

1) List submittals as listed in Table 01 33 00A.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report explaining results and conclusions.

01 32 10 - 4

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules.

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

7. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) will not be subject to workday duration limitation.

8. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign

01 32 10 - 5

Government submittal review activities to a seven-day calendar with durations as specified in Section 01 33 00 - Submittals. Include Required Submittal Number (RSN) in activity description.

9. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR

10. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

11. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

12. Include table of abbreviations used in the schedule, listed and defined alphabetically.

13. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Do not use negative lead or lag times.

14. Use durations in units of whole workdays.

15. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

16. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

17. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

18. Interruption of service request must be received at least 30 days prior to beginning of interrupted service. See Section 01 14 30, Interruption of Service, for more information.

19. Include 2 days in the schedule for a Government inspection of the pipe after the existing fixed-cone valves have been removed. Contractor will not be able to install new equipment until directed by COR.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, or at a location approved by the COR, to review progress made to end date of progress payment period.

01 32 10 - 6

Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

3. Assign a unique project file name for each schedule update.

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis for contract changes (e.g., change order, proposed modification, or value engineering change proposal) to support a claim or request for equitable adjustment to the contract due to delay or accelerated schedule.

B. The CO may use time impact analysis to determine if time extension or reduction to contract milestone dates is justified.

1. Time impact analysis is required for contract changes whether the Contractor’s current schedule milestone dates are the same as, earlier than, or later than, those required under the contract.

2. Changes, additions, or deletions to activities; activity durations; activity time frames; or activity predecessors and successors will not automatically determine that extension or reduction of contract time is warranted or due the Contractor.

3. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either the Government or the Contractor.

D. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event.

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays.

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and/or manufacture schedules, material orders, construction seasons, and labor and/or equipment utilization.

01 32 10 - 7

b. For activities directly affected by change or delay, include the current and proposed items:

1) Activity description.

2) Types and quantities of major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

4) Narrative containing rationale used in developing the proposed logic relationships and activity data.

c. Data date for impacted schedule used in comparison shall be the same as approved updated schedule data date.

d. Base schedule comparisons on status of work and available float at time the CO directs or proposes change to the work, the Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Within 21 calendar days after receipt of baseline schedule:

a. CO will approve or not approve proposed baseline schedule.

b. Upon request from the CO, meet with COR for a joint review of proposed baseline schedule.

c. If schedule is not approved, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by the Government.

B. Updated schedules:

1. Submit updated Construction Program schedule monthly.

2. Submit updated schedule at least seven days prior to the submission of each invoice request for progress payment.

3. If updated schedule is not approved, revise and resubmit updated schedule within

7 calendar days following date of rejection letter.

4. The COR will schedule pre-submittal meeting with the Contractor’s representative each month to review draft updated schedule prior to the Contractor submitting RSN 01 32 10-3, Updated Schedule.

C. Failure to include elements of the work in schedules will not release Contractor from completing required work under the contract.

01 32 10 - 8

D. Performance will be evaluated by the Government using approved CPM schedules.

1.10 FAILURE TO COMPLY

A. Failure to comply with requirements of this Section shall be grounds for determination by the CO that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within specified time.

B. The CO may terminate the Contractor’s right to proceed with the work, or separable part of it, in accordance with default terms of this contract.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Submittals

01 33 00 - 1

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. All references below are to be the current adopted edition at the time of solicitation for this contract. If any conflict arises between installing the new equipment in the existing installation, the contractor is to notify the COR. At which point, the CO will give direction on the course of action.

B. American Society of Mechanical Engineers (ASME)

1. ASME Y14.1 Decimal-inch Drawing Sheet Size and

Format

C. National Institute of Building Sciences (NIBS)

1. NIBS NCS United States National CAD Standards, Version 6

1.03 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included elsewhere take precedence.

B. General:

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement Units: US Customary Units.

4. Provide a unique transmittal number for each submittal.

01 33 00 - 2

C. Drawings:

1. Minimum Identification in Title Block:

a. Contract number and title.

b. Contractor’s or supplier’s title and drawing number.

c. Date.

2. Reserve 3- by 3-inch space next to title block for review stamps.

3. Size: D size (22 inches by 34 inches) as defined by ASME Y14.1.

4. Draw to scale using computer drafting or drafting equipment, unless otherwise specified.

a. Computer drafted drawings:

1) In accordance with NIBS NCS.

2) Electronic file format: Compatible with AUTOCAD, Version

2023 or later.

3) Compile using “eTransmit” utility in AUTOCAD.

b. Drawing prepared with drafting equipment, when allowed: Lettering shall be neat.

5. Drawings Designated as “Government Format” in Specifications:

a. Computer drafted.

b. Government will provide an electronic AutoCAD format template.

c. Title block and sheet format:

1) As shown on standard drawing 40-D-7102.

2) Government will provide template.

3) Government will provide specific title block information to be used.

6. Final Drawings:

a. Computer…