Solicitation_12447U20R0002 Road Maintenance IDIQ.pdf

����� !"#$%�&#�'()*+)**�#�, & -�#.�#./�0**%�1$2���% .3$% ,�4$-/#.#�3%�&3##3##3553�#6 �4$-/#.�#/-73!/

����8����� � ���������

��� 9

�����������A�������\ 8���

�������� ��B������ �+ ��+�(aD0(*bccdebe�fb�gbhijdfd�kjbglm�nop�nqp�orp�osp�t�ru

� v������ {'(<0*

��������� �� �v

����>>~�A������v

B������ z@���

���������-����&�������������������%��������4�����������������&�������������������#�����������3����������������5����������������#��������<��������.��������������������������������3�����������������6��������E�3��������������������363���&��������������� �����.����$�����!����������& .$!����������������������������������������������������������������������������������������������������������������������������������<�.�����������������������������������������������������������������&�����'+��)*)+��������F�NK��K�K�NK�M� ¡H��¢LLMI£�¢ ¤L¤H�MJ�¥£KKLN�MN�GKIKNNM�¦O

� ����;� 99 �����- "//&� <�1$,6/% ����

���B�����

���B������ ����� ���������� v�� ������

A�̈�������� B��� z����

��F¥©ªG¢«��¬�®�̄G«�¢̄ «©Gª�®®©̄¬�O�A>̈�������� B��� A���������

� �B�

���F«¦°K�H��°�¤�LO���� ����������

v������

� ���z�����

������]z�z�z|�§�]z�z�z|@�������]z�z�z|A������]z�z�z|]��������� ����������������z8���

����F®H��ªH�L²��NK��J¦O

[WVQ_VT_�RSTU�³́ µ́�¶T̀ ·y�̧̂ ¹̧³̧º»¼½¾¿¼ÀÁ½Â�ÁÃ�Ä[V�Å�RVT�¶́Æ�XRTº�ÇÈy̧³̧

����v

�z���

�����������������z]���

������ zw��������

��/��0112332445#���� �����������06789:;7<5#���� ��������" �0=>;<:5#!�������#!������

?@ABCADC�EFDG�HIIJ�KDLMN�OPOQHOR�SATU

����������VWXYVZ�[\]̂ _̀�abYcb�Yd�\e\̂cY_\f�cVghf�\eX\Zf��������cVZX̂]cX��������W\̂dV̂i]Zc\�Xb̂Vgjb�k]̂cb�lm̀�nonlp�qb\̂\�Y_�ZV��������jg]̂]ZX\\�Xb]X�]Z[�VWXYVZ_�aYhh�r\�\e\̂cY_\f�r[��������Xb\�sVt\̂Zi\ZXp��������uZfYtYfg]h�X]_v�V̂f\̂_�aYhh�r\�cViW\X\f�]iVZj��������kwqxy�]a]̂f\\_p�qb\�sVt\̂Zi\ZX�\eŴ\__h[�̂\_\̂t\_��������Xb\�̂YjbX�XV�hYiYX�cViW\XYXYVZ�YZ�V̂f\̂�XV�i\\X��������iYZYigi�cVZX̂]cX�VrhYj]XYVZ_�V̂�]_�i][�VXb\̂aY_\��������r\�f\X\̂iYZ\f�XV�r\�YZ�YX_�r\_X�YZX\̂\_X_p�qb\��������sVt\̂Zi\ZX�̂\_\̂t\_�Xb\�̂YjbX�XV�]fzg_X�Xb\��������{g]ZXYX[�V̂f\̂\f�VZ�]Z[�X]_v�V̂f\̂�r]_\f�VZ�Xb\��������]t]Yh]rYhYX[�Vd�dgZf_p��������w|q}x~u����x~��~u�s�wyqu�uqu����q]_v�V̂f\̂_�i][��������VZh[�r\�Y__g\f�r[�a]̂ ]̂ZX\f�cVZX̂]cXYZj�VddYc\̂_��������V̂�Wĝcb]_YZj�]j\ZX_�VZ�r\b]hd�Vd�Xb\��]XYVZ]h���������V̂\_X_�YZ�kY__Y__YWWYpooom����u��u��~V]f�k]YZX\Z]Zc\�yVZX̂]cX���������̂VfgcX��\̂tYc\�yVf\����m�����������̂VfgcX��\̂tYc\��\_ĉYWXYVZ��kwu�q��w�y��x���������}us}�w���~xw����q~��q���~u�s���~wu��w��

��m�n�Vd�

Road Maintenance IDIQ 12447U20R0002 National Forests in Mississippi Page 3 of 67

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES

SECTON C – STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES AND PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K - REPS, CERTS, AND OTHER STATEMENTS OF BIDDERS

SECTION L – INSTRUCTIONS TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

National Forests in Mississippi Page 4 of 67

SECTION B - SCHEDULE OF SUPPLIES/SERVICES

Road Maintenance National Forests in Mississippi

Item

Task/Subtask Description

Unit

Estimated Quantity*

Unit Price Base Year Date of Award through 03/31/2021

Unit Price Option Period 1 4/1/2021 through 3/31/2022

Unit Price Option Period 2 4/1/2022 through 3/31/2023

North Zone - Holly Springs & Tombigbee Ranger Districts

0109(01) Blading Aggregate Surfaced & Non- Surfaced Roads

Mile 200 $ $ $

1090(02)

Blading Aggregate Surfaced & Non- Surfaced Roads w/ Fore slope Ditching

Mile

30307 Road Reconditioning Mile 100 $ $ $ 1091 Sub Soiling Traveled Way Mile 100 $ $ $ 21101 Roadway Obliteration Mile 250 $ $ $

1130(01)

Spot Surface Repair, Aggregate Surfaced Roads (Pit Run Aggregate)

CY

1130(02)

Spot Surface Repair Aggregate Surfaced Roads, Type #4, #57, #610, B-Base or Similar (Crushed Aggregate)

TN

1130(03)

Aggregate Surfaced Roads, Type Milling, Crushed Asphalt (Crushed Aggregate)

1130(04)

Aggregate Surfaced Roads, Concrete (Crushed Aggregate)

1130(05)

Aggregate Surfaced Roads, Type Wash Gravel (Crushed

20301 Removal of Structures and Obstructions

1 $ $ $

3010(01) Clean and Reshape Ditches Mile 50 $ $ $ 3010(01A) Wattles Each 150 $ $ $ 3010(02) Erosion Control Acre 50 $ $ $ 3010(03) Seed and Fertilize Acre 20 $ $ $ 3010(03A) Pelletized Lime Acre 10 $ $ $ 3010(03B) Pensacola Bahia Grass Acre 100 $ $ $ 3050 Installing Deep Water Bar Each 1 $ $ $

Cleaning and Reconditioning Culverts 36” Diameter or Less

Each

National Forests in Mississippi Page 5 of 67

Notes:

1. Contractor must be registered in www.sam.gov in order to submit an offer on this project.

THIS IS A FREE REGISTRATION.

2. Any contract awarded will be an Indefinite-Delivery, Indefinite-Quantity contract (IDIQ). The Quantities shown are for price evaluation purposes only.

3. The Government can later elect to purchase an increased or decreased quantity of any or all the indicated items, by issuance of another task order; again, multiplied by that same unit price.

4. Offerors must provide pricing for all items, otherwise the offer will be considered non-responsive.

5. Responses to this solicitation will be evaluated on several factors and therefore the submission of a technical package is required. See Sections L & M.

6. Award could be made to more than one quoter. You must submit pricing for all items, including any option items and/or option years to be considered

Unit Price Base Year Date of Award through 03/31/2021

Unit Price Option Period 1 4/1/2021 through 3/31/2022

Unit Price Option Period 2 4/1/2022 through 3/31/2023

North Zone - Holly Springs & Tombigbee Ranger Districts

4010(01) Mowing Mile 1 $ $ $ 4010(02) Hazard Tree Removal Mile 16 $ $ $ 4010(03) Hazard Tree Removal Each 16 $ $ $

602.18 Culvert Installation 18”

corrugated steel pipe, 0.064” thickness, method B

LF

602.24 Culvert Installation 24"

corrugated steel pipe, 0.064"

7010(01) Sign Assembly & Placement Regulatory

Each 16 $ $ $

7010(02) Sign Assembly & Placement Route Markers

Each 16 $ $ $

7070(01) Earthen Mound Each 1 $ $ $ 7070(02) Gate Closure Each 1 $ $ $ 8080 Cogon Grass Control Acre 1 $ $ $

National Forests in Mississippi Page 6 of 67

Unit Price Base Year Date of Award through 03/31/2021

Unit Price Option Period 1 4/1/2021 through 3/31/2022

Unit Price Option Period 2 4/1/2022 through 3/31/2023

South Zone – Bienville, Homochitto, Chickasawhay, De Soto Ranger Districts

0109(01) Blading Aggregate Surfaced & Non- Surfaced Roads

Mile 200 $ $ $

1090(02) Blading Aggregate Surfaced & Non- Surfaced Roads w/ Fore slope Ditching

Mile

30307 Road Reconditioning Mile 100 $ $ $ 1091 Sub Soiling Traveled Way Mile 100 $ $ $ 21101 Roadway Obliteration Mile 250 $ $ $ 1130(01) Spot Surface Repair, Aggregate Surfaced Roads (Pit Run Aggregate)

1130(02) Spot Surface Repair Aggregate Surfaced Roads, Type #4, #57, #610, B-Base or Similar (Crushed

TN

1130(03) Spot Surface Repair Aggregate Surfaced Roads, Asphalt (Crushed Aggregate)

1130(04) Spot Surface Repair Aggregate Surfaced Roads, Concrete (Crushed Aggregate)

1130(05) Spot Surface Repair Aggregate Surfaced Roads, Type Wash Gravel (Crushed

20301 Removal of Structures and Obstructions

1 $ $ $

3010(01) Clean and Reshape Ditches Mile 50 $ $ $ 3010(01A) Wattles Each 150 $ $ $

3010(02) Erosion Control Acre 50 $ $ $ 3010(03) Seed and Fertilize Acre 20 $ $ $ 3010(03A) Pelletized Lime Acre 10 $ $ $ 3010(03B) Pensacola Bahia Grass Acre 100 $ $ $ 3050 Installing Deep Water Bar Each 1 $ $ $ 3050(01) Cleaning and Reconditioning

Culverts 36” Diameter or Less

Mile 1 $ $ $

National Forests in Mississippi Page 7 of 67

Notes:

1. Contractor must be registered in www.sam.gov in order to submit an offer on this project.

THIS IS A FREE REGISTRATION.

2. Any contract awarded will be an Indefinite-Delivery, Indefinite-Quantity contract (IDIQ). The Quantities shown are for price evaluation purposes only.

3. The Government can later elect to purchase an increased or decreased quantity of any or all the indicated items, by issuance of another task order; again, multiplied by that same unit price.

4. Offerors must provide pricing for all items, otherwise the offer will be considered non-responsive.

5. Responses to this solicitation will be evaluated on several factors and therefore the submission of a technical package is required. See Sections L & M.

6. Award could be made to more than one quoter. You must submit pricing for all items, including any option items and/or option years to be considered

Unit Price Base Year Date of Award through 03/31/2021

Unit Price Option Period 1 4/1/2021 through 3/31/2022

Unit Price Option Period 2 4/1/2022 through 3/31/2023

South Zone – Bienville, Homochitto, Chickasawhay and De Soto Ranger Districts

4010(01) Mowing Mile 1 $ $ $ 4010(02) Hazard Tree Removal Mile 16 $ $ $ 4010(03) Hazard Tree Removal Each 16 $ $ $

602.24

Culvert Installation 18”

602.36

Culvert Installation 24”

7010(01) Sign Assembly & Placement Regulatory

Each 16 $ $ $

7010(02) Sign Assembly & Placement Route Markers

Each 16 $ $ $

7070(01) Earthen Mound Each 1 $ $ $ 7070(02) Gate Closure Each 1 $ $ $ 8080 Cogon Grass Control Acre 1 $ $ $

National Forests in Mississippi Page 8 of 67

SECTION C – STATEMENT OF WORK

Description/Specification/Work Statement

C1.1 – Scope of Contract

This Request for Proposal (RFP) is 100% Set Aside for Small Business Concerns.

The Contractor shall provide all equipment, labor, supervision, transportation, materials, tools and other incidentals and execute all work necessary to perform road maintenance on National Forest roads in accordance with the Performance Work Statement (PWS) specifications, exhibits, and industry standards. See Attachment 1.

Contractor is responsible for ensuring all equipment meets State, Federal, and Local Laws. Services shall be provided on any of the Forest Service roads managed by the Ranger District for which this contract applies.

Specific roads and tasks will be detailed on individual task orders. District maps showing road locations, for the projects on awarded task orders, may be obtained at the individual District Ranger Office.

The intent of this performance-based service contract is to provide for tasks and subtasks related to road maintenance including but not limited to road blading, cleaning of culverts and ditches, aggregate placement, seeding and fertilizing, hazard tree removal, erosion control measures and sign installation on National Forest roads. Attachment 2 contains a list of possible maintenance items that may be ordered by task orders. Other maintenance work items not listed may be ordered if mutually agreed by the Contracting Officer and Contractor.

Offerors are required to submit price and technical proposals as specified in this solicitation.

Umbrella Contract – The government intends to award no more than three to five (3-5) MATOC contracts per zone, with a $5,000,000 combined maximum quantity to be ordered, depending upon the relative merits of the proposals received. The combined maximum for the MATOC contracts is calculated as the sum of all Task Order awards and modifications.

Individual Contract Minimum – The minimum amount guaranteed for the life of the individual contract is $2,500; this minimum may be awarded at any time during the life of the contract. Task Orders – All work will be awarded on a Task Order basis. As requirements develop and funding becomes available, Task Order Requests for Quotations/Proposals (TO-RFQs/RFPs) will be issued among the MATOC contract holders. Task Orders will vary in size, ranging from $5,000 to approximately $500,000.

Each Task Order is considered a separate contract. At the Contracting Officer’s discretion, projects under $5,000 may also be awarded under this contract.

Location and Description of Work

This work is located on the six (6) National Forests in Mississippi Ranger Districts. Those Ranger Districts are broken up into Two Zone (North and South). The North Zone is comprised of the Holly Springs and Tombigbee Ranger Districts, while the South Zone is comprised of the Bienville, Homochitto, Chickasawhay and De Soto Ranger Districts. Roads which may be designated to receive maintenance under this contract are limited to: (1) Roads under Forest Service jurisdiction and (2) Roads under other local jurisdiction that are designated for Forest Service maintenance under a cooperative agreement. Work to be performed under this contract is comprised of various maintenance activities as listed in the Schedule of Items.

Schedule of Work

Task orders may be placed throughout the fiscal year. Task orders issued by the Government will detail the roads to be serviced, the services to be provided and the order in which performance is required. Primary orders for services may be placed monthly and proceed within 48 hours of written notification. However, when deemed necessary by the Forest Service, due to emergencies or other unforeseen acts of nature, short notice orders can be made, and deliveries shall be placed within 12 hours of notice. Smaller delivery quantities may be ordered with a delivery time.

Contractors work schedule will be Monday through Friday. The contractor will not schedule work for Saturday, Sunday or Federal Holidays unless approved by COR. However, when deemed necessary by the Forest Service, due to emergencies or other unforeseen acts of nature, short notice orders can be made, and deliveries shall be placed within 12 hours of notice on Saturday, Sundays or Federal Holidays.

National Forests in Mississippi Page 9 of 67

Task orders may be placed throughout the fiscal year. However, primary orders for services will be placed once each quarter, as shown below:

Primary Delivery Dates

1st Quarter - October 1 through December 31 2nd Quarter - January 1 through March 31 3rd Quarter - April 1 through June 30 4th Quarter - July 1 through September 30

Refer to Sections H of this contract for ordering procedures and restrictions. Task orders issued by the Government will detail the roads to be serviced, and services to be provided and the order in which performance is required. Actual quantities of services ordered will depend upon existing conditions at the time of government inspection.

C1.2 – PERSONNEL

Contractor Representative. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The contractor shall designate their superintendent or representative in writing provide the designation to the Contracting Officer.

Authority. The contractor representative shall have authority to act for the contractor on all contract matters relating to daily operation of this contract.

Response Time. The contractor representative shall be available during normal duty hours within 60 minutes to meet, at the site of work, with Government personnel designated by the Contracting Officer to discuss and resolve performance issues. After normal duty hours the representative shall be available within 2 hours in case of emergency.

Language. The contractor representative shall be able to read, write, and speak English and communicate with crew members.

1.2.1. Public Safety and Traffic Control

The contractor shall exercise caution and care while pursuing the work in order to prevent unnecessary conflict with road users.

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users.

The Contractor shall post warning signs on each end of the section of road being worked. Signs shall be of the size, quantity, and colors as required in the current edition of the "Manual on Uniform Traffic Control Devices", (MUTCD). A copy of MUTCD is in the District Ranger's Office and may be available to the Contractor for in-office reference on request. These signs shall be moved as needed to properly delineate and identify the section of road being maintained. At no time shall these signs be more than one mile from operating equipment and shall be in place only when road equipment or men are performing operations, in no case shall warning signs be greater than 5 miles apart. Additional signs may be placed to cover entire work area. All slow-moving equipment shall have a reflectorized "slow moving" vehicle emblem properly attached.

Online pdf version of the MUTCD is available for viewing at http://mutcd.fhwa.dot.gov/.

All work shall be so scheduled that at the end of a working day, the road is passable for the type of traffic normally using the road. If for any reason traffic hazards are left in or adjacent to the road after normal work period, they shall be properly signed as hazards and visibly illuminated at night. Segments of unfinished work which may present a hazard to road users, such as rolls of surface material, berms on the shoulder, etc., may not be left in the roadway overnight, weekends or holidays.

The contractor is responsible for locating all utilities before beginning work. Any damage to utilities shall be the responsibility of the Contractor.

http://mutcd.fhwa.dot.gov/

National Forests in Mississippi Page 10 of 67

Contractor Safety Responsibilities: It shall be the responsibility of the Contractor to assure that proper techniques and procedures are followed, and precautions taken to prevent injury to any person or property as a result of work performed under this specification. The Contractor shall be solely responsible for the repair of, or payment for, any damage or injury to government property and their property caused by his representatives, materials, or equipment. All work areas shall be left in a safe and clean condition equal to that in which they were found.

The Contractor and the Contractor’s employees shall adhere to all safety regulations and guidelines applicable to this type of work. These include but are not limited to safety requirements provided by the Occupational Safety and Health Administration (29 CFR 1910-1926, www.osha.gov). It is the contractor’s responsibility to know what safety regulations and guidelines are applicable to this type of work.

The contractor shall exercise caution and care while pursuing the work in order to prevent unnecessary conflict with road users.

For all items of work provide safety signage, barricades, lane closures, certified flaggers, and other traffic control devices appropriate for the location of the work. Take all necessary precautions for the protection of workers and the public. At a minimum, erect warning signs in advance of any place on the project where operations may interfere with the use of the road or trail by traffic. ACCESS. In most cases, roads are open continuously. The Government will supply a key to the Contractor for roads closed by Forest Service gates.

C1.3 – QUALITY CONTROL.

QUALITY CONTROL PLAN. The contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are achieved. One copy of the contractor's Quality Control Plan shall be provided to the Contracting Officer prior to the start of contract work.

PLAN CONTENTS.

Inspection System. An inspection system must cover all the services listed on the Performance Requirements Summary (PRS). It must specify: (1) the areas to be inspected (on either a scheduled or unscheduled basis), (2) how often inspections will be accomplished, and (3) the title of the individual(s) who will perform the inspection.

The inspection system must provide for a written record of inspections and results.

Methods. The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

Records. The contractor shall maintain on-site records of all inspections and necessary corrective action taken. This documentation shall be furnished to the project inspector weekly, or when requested by the Contracting Officer’s Representative during the term of the contract.

GOVERNMENT REVIEW. The Government will review the Contractor Quality Control Plan to determine if it is adequate within 10 calendar days of submission. If the plan is found to be adequate, the Government will authorize the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or contract start date, whichever is sooner. Work which fails to conform to standards when the Government performs quality assurance work will serve as an indicator that the contractor’s quality control system is not adequate.

C1.4. QUALITY ASSURANCE.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). COR(s) will be appointed to monitor contractor performance and have the right to inspect and accept or reject the services as required by the contract. The name and telephone number of each COR under the contract will be furnished to the contractor in writing by the Contracting Officer at task order award.

TECHNICAL MONITOR. A Project Inspector will be appointed to monitor contractor performance and have the right to inspect and accept or reject the services as required by the contract. The inspector will monitor the contractor's performance under this contract using the method(s) of surveillance specified in the Performance Requirements Summary. All monitoring observations will be recorded by the government.

National Forests in Mississippi Page 11 of 67

When an observation indicates defective performance, the inspector will request the contractor's representative to confirm defective work and perform corrective work.

PERFORMANCE EVALUATION MEETINGS. The contractor’s representative and/or project manager may be required to meet weekly with the COR or others during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the Government. However, a meeting will be held whenever a Work Order and Notice of Noncompliance (Exhibit E in Section J) is issued, if requested by the Contractor. The meetings shall focus on contractor performance and actual or potential problems. A mutual good faith effort shall be made by all parties to resolve all issues. The written minutes of these meetings shall be signed by the parties to the discussion.

Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within seven workdays of receipt of the minutes.

CONTRACTOR NOTIFICATION RESPONSIBILITIES. To facilitate timely inspections, the contractor shall inform the Project Inspector of the proposed operation schedule on a weekly basis. It is the Contractor’s responsibility to notify the Inspector or COR if the schedule changes. Should the Contractor be unable to notify the Inspector, notify the COR or CO, in that order.

C1.5. Physical Security

1.5.1. KEY CONTROL. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the quality control plan.

C1.6 PERIODS OF OPERATION

Work hours are generally limited to weekdays between dawn and dusk. Work outside of those times requires approval by the COR or Project Inspector. Work on federal holidays requires prior written approval from the Contracting Officer.

C1.7. ENVIRONMENTAL PROTECTION.

1.7.1 The contractor shall instruct employees in environmental protection practices. The contractor shall be responsible for operating under conditions which preclude the waste of fuel or spoiling the environment which shall include:

Fuel. Fuel for equipment, trucks and vehicles shall not be wasted. Extended engine idling shall not be permitted.

Machine Fluids. Machine fluids (fuel, oils, coolants, etc.) shall not be drained on the ground or allowed to enter any watercourse. Inadvertent spills shall be contained immediately and the Contracting Officer’s Representative (COR) and Project Inspector shall be notified immediately. Promptly remediate the spill unless otherwise directed by authorities.

1.7.2 EQUIPMENT CLEANING – INVASIVE SPECIES OF CONCERN

(a) The contractor shall ensure that any equipment intended for use during contract performance, either mechanical or otherwise, shall be free from invasive species of concern before use on this contract or any subsequent task order.

(i) Prior to commencing work on a project, the contractor shall advise the Forest Service of previous equipment cleaning measures and make equipment available for inspection upon request. Forest Service shall have 2 days, excluding weekends and Federal holidays, to inspect any equipment to ensure it is free of invasive species of concern. Equipment shall be considered clean when a visual inspection does not disclose seeds, soil, vegetative matter, and other debris that could contain or hold seeds of invasive species of concern. After satisfactory inspection or after such 2-day period, the contractor may proceed with work as directed by the CO.

National Forests in Mississippi Page 12 of 67

(ii) If the contractor desires to clean equipment on National Forest land, such as at the end of a project or prior to moving to or through an area that is free of invasive species of concern, the contractor shall obtain prior approval from Contracting Officer’s Representative as to the location for such cleaning and measures, if any, for controlling impacts.

(b) The Forest Supervisor’s Office maintains a current list and maps of areas known by the Forest Service that are infested with invasive species of concern and are available upon request. The parties shall promptly communicate with one another with respect to description or designation of additional locations; discovery of locations of new species or new infestation; and addition of species to the list of invasive species of concern and any potential impact on contract operations.

1.7.3. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place.

(b) The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and

(2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(c) The Contractor shall take every precaution necessary to prevent pollution of any stream. All streams shall be kept free of Contractor generated debris. Heavy equipment shall not operate within the streamside management zones as designated by the COR. The COR/ Technical Monitor will designate stream crossings.

(d) Improvements such as fences, gates, property boundaries, corner monuments and trees that are marked or identified with paint, signs, tags, and/or blazes shall be protected by the contractor.

(e) Trees that are located adjacent to roads, fire lines, fences, private property, rights-of-ways, or other structures and are designated for treatment shall be severed and felled so as not to damage, lean on, clog or otherwise obstruct existing structures or facilities.

(f) The contractor will notify the COR immediately of any damaged structures and repair damages that have resulted from the contractor’s operations.

(g) Tracked equipment shall be loaded or unloaded onto unimproved roads or within the area to be treated.

CLEANING UP: The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer or their designee.

C1.8. DOCUMENTATION AND RECORDS.

1.8.1. The contractor shall maintain records of accomplishment using the work activity schedule provided by the Contracting Officer’s Representative. These reports shall be turned in weekly and verified by the Project Inspector and submitted to the Contracting Officer’s Representative along with the contractor’s invoice for payment and shall be become the property of the Government. No payment or acceptance shall be made prior to receipt of these records.

1.8.2. All documentation, records and schedules as described in the PWS that are the responsibility of the contractor, are the property of the Government and shall be turned over to the Government upon completion or termination of the contract. All records are subject to the Freedom of Information and/or Privacy Acts and any

National Forests in Mississippi Page 13 of 67 requests for release of any records shall be handled accordingly.

C1.9 OTHER

1.9.1 CONTRACT PRICES-SCHEDULE OF ITEMS. The Government's payment for the items listed in the Schedule of Items of individual task orders shall constitute full compensation to the Contractor for- (1) Furnishing all plant, labor, equipment, services, materials, and expertise; and (2) Performing all operations required to complete the work in conformity with the requirements. The Contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

1.9.2 OMBUDSMAN. If the Contractor believes it was not fairly considered for a particular task order, the Contractor may present the matter to the Contracting Officer. The Contractor may appeal the explanation or decision of the Contracting Officer to the Ombudsman, who is the Head of the Contracting Activity. The Ombudsman will review the Contractor's complaint, and in coordination with the Contracting Officer, ensure that the Contractor was afforded a fair opportunity to be considered for the Task Order.

1.9.3 STATEMENT OF WORK AND ATTACHMENTS. The Contractor will be provided an electronic copy of the Statement of Work (with pertinent supplemental specifications and maps/drawings as applicable) upon issuance of each Task Order notice. All further reproduction shall be at the Contractor's expense. The Government may provide these as hard copy or as electronic media, such as email attachments, at its option.

National Forests in Mississippi Page 14 of 67

SECTION C-2 DEFINITIONS

Whenever in these specifications, or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows: (Reference to a specific standard or specification shall mean the latest addition or amendment thereto in effect on date of Invitation for Bids.)

2.1. STANDARD DEFINITIONS.

ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable defects that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow a contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

CONTRACTING OFFICER'S REPRESENTATIVE (COR). A Government person designated by the Contracting Officer with authority to act within the scope the delegated authority.

QUALITY ASSURANCE SURVEILLANCE AND COR ACTION PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

QUALITY CONTROL. Actions taken by a contractor to control the performance of services so that services meet the requirements of the PWS.

2.2 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS.

2.2.1 Graphic definitions and representations of road structural terms are shown on drawing Exhibit D.

Acceptable Quality Level (AQL). The maximum allowable defects that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow a contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Adjustment in Contract Price--“Equitable adjustment,” as used in the Federal Acquisition Regulations

Agreed or Approved - Official agreement or approval by use of a written document issued by the Government.

Agreements also require signature of Contractor's Representative and are dated.

Backslope – Slope from the ditch line to the existing ground beyond the ditch.

Berm - A curb or dike which controls traveled way and shoulder runoff water, or delineates traffic direction.

Berms commonly parallel road centerline; however, on limited use roads may be placed diagonally across the roadbed. An unnecessary berm is a berm that prevents proper drainage or does not perform a desirable function.

Best Value - The expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Bid Schedule - Schedule containing a list of maintenance items, quantities, units of measure, unit price and amount.

Channel – A natural waterway leading into or away from a culvert or bridge.

National Forests in Mississippi Page 15 of 67

Contract - A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

Contract Modification - Any written change in the terms of a contract.

Contract Quantities - Those estimated quantities shown in the Schedule of Items as awarded.

Contracting Officer Representative (COR) and Inspector - Technical Representative designated in writing by the Contracting Officer who performs quality assurance evaluations of the Contractor's performance. Sample Designation form is provided in Attachment 4.

Contracting Officer (CO) - A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor - The term as used herein refers to both the prime Contractor and any subcontractor. The Contractor shall be responsible for ensuring that his subcontractors comply with the provisions of this contract.

Contractor Representative - A foreman, superintendent, or manager, assigned in writing, to be responsible for the execution of work under this contract. Form is provided in Attachment 4A.

Culvert - Any structure which provides a passageway, drain, or waterway under a road or embankment.

Daily Diaries - Documentation of Government inspections which reflect the Contractor’s performance.

Ditch - A relatively long narrow excavation placed to collect or disperse water.

Drainage Dip - A constructed depression within the roadbed to form a uniform depression that allows routine passage of vehicles while diverting water from the traveled way.

Drainage Ditch - A ditch located parallel to and abutting the roadbed. Road Ditch. Roadside Ditch.

Drainage Structure - A term identifying man-made devices placed to control water movements.

Drawings – Design sheets or fabrication, erection, or construction details submitted to the Government by the Contractor. Also refers to submissions and submittals.

Equipment - All machinery, operating supplies and tools necessary for the proper performance and acceptable completion of the work.

Excess Material – Material generated from the work of this contract which is unsuitable or in excess to that needed for maintenance work required by this contract. See also unsuitable material.

Foreslope - The slope of the ditch section from the road shoulder to the ditch flowline.

Forest Service --The United States of America, acting through the Forest Service, U.S. Department of Agriculture.

Furrow Ditch – A ditch used to remove water from roadside drainage ditches.

Government - The Contracting Officer or the duly authorized Contracting Officer's Representative (COR) with authority to sign orders.

Grade (noun) - The vertical alignment of the top surface of the road, a ditch flowline, the ground or other surface.

Grade can also mean slope.

Project Inspector/Technical Monitor - A person designated in writing by the COR to assist with inspection of the Contractor’s performance. Sample form is provided in Attachment 4.

National Forests in Mississippi Page 16 of 67

Lead-off ditch – Furrow Ditch.

Materials - Any substances specified for use in the performance of the work.

Measurement – The process of identifying the dimensions, quantity, or capacity of an item.

Neat Line --A line defining the proposed or specified limits of an excavation or structure.

Offer - A response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract.

Option - A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract or may elect to extend the term of the contract.

Task Order - A written order, issued on an OF-347, by the Government directing fulfillment of work requirements under the terms of the contract.

Plans – The contract plans furnished by the government showing the location, type, dimensions, and details of the work.

Quality Assurance - Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Quality Assurance Surveillance and COR Action Plan (QASP) - An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

Quality Control (QC) - A method used by the Contractor to control the quality of goods and services provided.

Reasonably Close Conformity - Compliance with customary maintenance tolerances where working tolerances are not specified.

Right-of-Way--A general term denoting (1) the privilege to pass over land in some particular line (including easement, lease, permit, or license to occupy, use, or traverse public or private lands), or (2) Real property necessary for the project, including roadway, buffer areas, access, and drainage areas.

Roadbed - The graded portion of a road between the intersection of subgrade and side slopes excluding the portion of the ditch below subgrade.

Roadway – Top of cut to bottom of fill. See Attachment 1

Road Ditch – Drainage ditch. Roadside ditch.

Roadside Ditch – Road ditch. Drainage ditch.

Rolling Dip - A shallow, wide, ditch placed across the roadbed to remove water from the roadbed surface that can be driven across by high clearance vehicles; usually placed diagonal to the centerline. Drainage Dip.

Schedule of Items - Schedule containing a listing of maintenance items, quantities, units of measure, unit price, and amount. Bid Schedule.

Shall - The imperative.

Shoulder – Surface of the roadbed from the edge of the traveled way, outward to any one of the following: 1) the top of the ditch Foreslope, 2) toe of cut slope, or 3) top of fill slope.

Slough or Slide - Material fallen or slid on to the roadway or off or down an embankment slope that may need to be repositioned or removed.

Slump - A localized portion of the roadbed which has slipped or otherwise become lower than that of the adjacent roadbed and constitutes a hazard to traffic.

National Forests in Mississippi Page 17 of 67

Special Project Specifications - Specifications which detail conditions and requirements specific to the individual project.

Subcontractor - Any supplier, distributor, vendor, or firm that furnishes supplies or services to a prime contractor.

Supplemental Agreement - A contract modification that is accomplished by the mutual action of both parties.

Tail Ditch – A ditch used to convey water away from a culvert outlet, Cattle guards, or similar drainage structure, typically and preferably to daylight.

Traveled Way - The portion of the roadway for the movement of vehicles. For purpose of this contract, traveled way includes, turnouts and curve widening.

Turnouts - A short auxiliary lane on a road provided for passage of meeting vehicles or overtaking vehicles.

Unsuitable Material - Material removed during maintenance which must be disposed of in designated locations.

This includes material with substantial amounts of debris, rocks, vegetation, muck, sod, organics or other objectionable material. See also excess material.

Waterbar – A shallow ditch placed across the roadbed to remove water from the surface. Waterbars are similar to Rolling dips but are much shorter and abrupt.

Where "as shown", "as detailed", or words of similar import are used, it shall be understood that reference is made to the attachments accompanying this specification unless stated otherwise.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval or acceptance of the Contracting Officer is intended unless stated otherwise.

Wing Ditch – Lead-off ditch.

Work Schedule - The Contractor's current schedule for work progression.

Other Abbreviations, Acronyms, and Terms or Definitions referenced specifically to a construction project are contained in Federal Highway Administration’s STANDARD SPECIFICATIONS FOR CONSTRUCTION OF

ROADS AND BRIDGES ON FEDERAL HIGHWAY PROJECTS.

ABBREVIATIONS

AASHTO - American Association of State Highway and Transportation Officials.

ABC – Aggregate Base Course AQL – Acceptable Quality Level COR – Contracting Officer’s Representative FAR - Federal Acquisition Regulation System.

MUTCD - Manual of Uniform Traffic Control Devices. OSHA - Occupational Safety and Health Administration.

PBSC – Performance Based Service Contract PRS – Performance Requirements Summary QA – Quality Assurance (Government Responsibility) QC – Quality Control (Contractor Responsibility) QASP – Quality Assurance Surveillance and COR Action Plan

SECTION C-3 GOVERNMENT FURNISHED PROPERTY/MATERIAL

3.1. Government Keys the Government will provide a gate key to the contractor if any of the road gates are locked and government personnel cannot open the gate(s) when work is required.

3.2 Sign Installation and Replacement the Government will provide all signs, post and hardware.

National Forests in Mississippi Page 18 of 67

SECTION C-4

CONTRACTOR FURNISHED

PROPERTY, SUPPLIES, MATERIALS, and EQUIPMENT

4.1 General. Except for those items or services specifically stated to be Government furnished in Section C-3 or other sections of this specification, the contractor shall furnish all equipment, materials, supplies, and incidentals required to perform the tasks identified in this contract in a skillful and workman like manner.

SECTION C-5 SPECIFIC TASKS

Activity Code 1090, 1130 and 3010 – Blading Aggregate Surfaced Roads, Spot Surface Repair Aggregate Surfaced Roads, and Clean and Reshape Ditches

A motorgrader meeting or exceeding the following specifications will be required:

Wheels: 6 with 4 drive wheels Horsepower: 120 flywheel Gross Weight: 27,000 lbs.

Articulation Blade: 12 ft. width, capable of side shifting, rotating, tilting and down pressure GVW of 14,000 lb.

Backup Alarm Caution Lights Rollover Protection Slow moving vehicle Emblem

Activity Code 1090(01A) - Ripping Traveled way

A wheeled machine with a sub soiler will be required:

Horsepower: 90 flywheel minimum Sub soiler(ripper): capable of reaching and maintaining a 12” depth while being pulled, the traveled way should be ripped with a minimum of two passes. The ripper shanks should be a minimum 20” to a maximum 30” in width.

Backup Alarm Rollover Protection Slow moving vehicle Emblem

Activity Code 3010 - Clean and Reshape Ditches

A crawler tractor with dozer blade meeting or exceeding the following specifications will be required:

Track Type Tractor Horsepower: 100 Net SAE 6 Way Hydraulic Blade Rollover Canopy Backup Alarm

Activity Code 3010(03A)

A hydraulic tracked excavator meeting the following specifications will be required:

Track Type excavator Horsepower: 115 Flywheel power minimum Rollover Canopy Backup Alarm

Activity Code 4010 - Mowing, Routine

Some slopes that require mowing under Activity Code 4010 may be too steep for conventional rear-mounted

National Forests in Mississippi Page 19 of 67 bushhog. A side-mounted boom type bushhog and/or hand labor may be required to safely mow these slopes.

Activity Code 1130 - Compaction Equipment

Pneumatic-tire rollers shall have smooth tread tires of equal size that provide a uniform compacting pressure for the full width of the roller and shall meet the following minimum requirements:

Towed Rollers Ballast density shall exceed 100 pounds per cubic foot Volume of ballast shall exceed 7 cubic feet per tire Tire pressure shall exceed 45 pounds per square inch

Self-Propelled Rollers

Shall exert a force that exceeds 200 pounds per linear inch of rolling width.

Material Specifications

Activity Code 1130(01) - Spot Surface Repair, Aggregate Surfaced Roads (Pit Run Aggregate) A certified laboratory shall perform the following sampling and testing for each clay gravel pit to be used. A GPS location for each sample will also be provided and attached to the laboratory’s results for each pit. The location of the sample’s and pit will be made available to the COR for inspection. The aggregate shall be reasonably hard, durable, free of organic material or other objectionable materials and at least 25% by weight shall be larger than the #4 sieve. The aggregate shall not exceed 30% abrasion when tested on the material passing the 1-1/2 inch sieve in accordance with AASHTO T-96. The Plasticity Index shall be between 0 and 9 when tested in accordance with AASHTO T-90.

Activity Code 1130(02) - Spot Surface Repair, Aggregate Surfaced Roads (Crushed Aggregate) Gradation for crushed aggregate will be shown in the following listing:

Percent Passing (AASHTO T 11 and T 27)

Sieve Grading

Grading

Grading

Grading

Grading

2 ½” 100 2” 90-100 100 1 ½” 35-70 90-100 100 100 100 1” 0-15 20-55 90-100 80-100 90-100 3/4” 9 0-15 40-50 70-100 1/2” 0-5 25-60 62-90 3/8” 0-5 0-5 50-80 No. 4 0-10 40-65 No. 8 0-5 No. 40 12-26 No. 200 5-12

Material types and availability vary by district. Each district will provide specific specifications for materials not covered.

Standard Specifications for Road Maintenance Activities

Activity Code 1090 - Blading Aggregate Surfaced and Non-surfaced Roads - Blading operations to remove ruts, potholes, corrugations and unnecessary berms.

All suitable dislodged aggregate shall be smoothly spread over the entire traveled way to produce proper cross slope or crown. (1/4” to ½” per foot of width).

All suitable aggregate which has been worked onto road shoulders by traffic or maintenance activities shall be reclaimed onto the traveled way. A definite, continuous, and smooth line between aggregate surface and road

National Forests in Mississippi Page 20 of 67 shoulder shall be obtained. Grass, pine needle, or leaf litter to be evenly spread within the traveled way after sifting out the surface aggregate.