PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV27R0010 10-20-2026

Adejuwon, Mojisola (202) 707-0400 11-16-2026

12:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

X 1

Adejuwon, Mojisola

030ADV27R0010

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.8 LC52.239-1 INFORMATION SECURITY (JUL 2025)

H.9 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

H.10 GENERATIVE AI

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV27R0010

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

I.3 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

I.4 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.5 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.6 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

I.9 LC52.239-4 SECTION 508 COMPLIANCE (JAN 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV27R0010 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE PERIOD POP: 12-15-2026 to 06-21-2028

ITEM TITLE QUANTITY UNIT UNIT PRICE TOTAL AMOUNT

00-000001 Creative Exhibit Design - Comics 0.00 $_______________ $_______________

PERIOD OF PERFORMANCE: 12/15/2026 - 06/21/2028

PRICING ARRANGEMENT: Firm Fixed Price

TOTAL PRICE: $_______________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a solicitation for a firm-fixed price contract.

030ADV27R0010 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. OVERVIEW / BACKGROUND:

The Library of Congress (“Library”) is the largest library in the world, with millions of books, films and video, audio recordings, photographs, newspapers, maps and manuscripts in its collections. The Library is the main research arm of the U.S. Congress and the home of the U.S. Copyright Office. The Library preserves and provides access to a rich, diverse and enduring source of knowledge to inform, inspire and engage visitors in their intellectual and creative endeavors.

The Center for Exhibits and Interpretation (CEI) supports the Library’s mission by creating exhibits and publications that forge meaningful connections with the Library’s vast collections.

Within CEI, the Exhibits Office (EO) is responsible for the design, fabrication, installation and maintenance of all components of the permanent and changing exhibitions at the Library. On behalf of the Library/CEI, EO seeks an experienced museum exhibit design firm for a full-service design of its upcoming changing exhibit Comics for its SW Gallery, approximately 3,700 SF, including one rotational package, and promotional graphics (one brochure, one poster design, and three website graphic designs as described below).

The Comics changing exhibit will feature the Library’s unrivaled collections of comic books and related ephemera to explore their power as a storytelling medium and cultural icon. This exhibit will showcase a wide array of objects, images, and stories from the Library’s collections (and potential incoming loans) to tell the unique story of comics.

AV integration and media production is not within the scope of this contract and will be subject to a separate contract.

C.2 SCOPE

The Contractor shall provide expert quality creative exhibit design services for the Library’s Comics changing exhibition.

C.3 EXHIBIT DESIGN REQUIREMENTS

C.3.1. Exhibit Design Standards Requirement

1. All design work under this contract must meet museum quality design standards and conservation, and security standards set by the Library and the Architect of the Capitol. (See Section C.3.3 Material Specifications and Testing Requirements for Design and Attachment J-1 AOC Design Standards).

C.3.1.1. Exhibit Design Service Requirements

The Contractor shall provide exhibit design services:

https://www.loc.gov/about/general-information/#year-at-a-glance https://www.loc.gov/about/general-information/#year-at-a-glance

(I) 3D and 2D graphic design, the work to be performed under this contract includes the design of a) case layouts (initial display as well as up to 1 rotational round, which will include approximately 75-100 objects and b) lighting design (in-case as well as external to cases) for the exhibit environment (which may utilize existing lighting systems).

(II) Recommended media strategy (video, interactive, environmental, and audio programs) integrated with the exhibit design, which must utilize the Library’s audiovisual (AV) systems design.

(III) Design for promotional graphics including:

a) (1) brochure (21" W x 18" H, 5.25 W x 9" H folded)

b) (1) poster for the CVC tunnel (43.125"L X 24" W, Latex Vinyl Print wrapped, mounted on .063 aluminum)

c) (1) poster for Madison Kiosk (NOTE: could be same design as poster b) (30” W x 54” L, latex vinyl prints wrapped, mounted on .063 aluminum)

d) (2) SEG banner graphics attached to existing brochure stands (SEG is 28” W x 145.5.5” L)

e) (3) graphic designs intended for the Library’s exhibit website:

• Exhibition homepage background: 1600 x 700; PNG or JPG; no text.

• Exhibition logo: SVG, landscape orientation preferred, logo on homepage renders as 140px tall when horizontal and 240px when vertical, scaling depending on browser window and platform. The subpage logo renders 30px tall.

• Search Result thumbnail: 500x500; PNG or JPG.

C.3.1.2 Library Review and Design Revision Process

The Contractor’s Key Personnel shall meet, as required by the COR, either onsite at the Library or via a mutually agreed upon video conference platform, to present deliverables and attend working meetings to review exhibition and graphic design, conservation guidelines, print collateral requirements, and production details with the Library team, and occasionally with partner representatives and other Library stakeholders. The Library will provide consolidated, written feedback/approval within five (5) business days for all presented designs (i.e. update/progress packages and milestone deliverables). The Contractor shall confirm receipt and understanding of Library comments and must make Library requested design changes (per COR direction) to the revised exhibit design and associated material within ten (10) business days of receipt of Library comments. This process, including all submission dates and review/comment dates, shall be documented and maintained by the Contractor in its exhibit design schedule.

C.3.1.3 Design Quality Assurance Standard Requirements

Contractor design tasks/deliverables shall meet, at a minimum, the following performance quality assurance standards:

1. Contractor shall provide detailed, complete, and written documentation of its project management and exhibit development processes, including meeting notes, progress reports, project schedule integration, project team communication as needed, and content deliverables at designated milestones in compliance with this contract and attachments to this contract.

2. Contractor shall provide all written documentation in either 8.5″ x 11″ or 11″ x 17″ (tabloid) page size with Calibri font 12 pt and include in the header “[official Library Exhibit number and name of project]” and current date of submission. Format must be in Word, PDF, or paper.

3. Contractor shall ensure that all documentation is MS Office 365 compatible.

4. Contractor shall ensure that all design-related documentation is clearly organized, showing progression of effort, with summary sections. Recommendations shall be clear and concise, including any applicable schedule and/or process overviews to assist the Library with the evaluation of those recommendations.

5. Contractor shall ensure that all submitted email communications include the LOC project number and name (5417 Comics) in the subject line; emails shall be tailored to specific topics/questions/informational needs with follow-up confirmation of decisions/tasks/approvals; new emails shall be created for new topics for tracking purposes.

6. Contractor shall document and track all responses to Library comments/feedback/directives. All Library comments/feedback/directives shall be noted in the revised deliverables, demonstrating compliance and completion of the revision.

7. Contractor shall document all Library questions or requests for information regarding milestone deliverables for review at weekly meetings. Contractor shall track and respond to these questions or requests for information along with submissions for Library review/approval through an MS Excel “Request for Information (RFI)” RFI Log process; format of RFI Log shall be reviewed and confirmed at the Kickoff Meeting. The RFI Log shall be updated and maintained by Contractor throughout the contract period of performance.

8. Contractor shall develop and maintain a detailed exhibit design schedule in coordination with the COR and Library staff, starting at Kick-off meeting. A schedule of required meetings (onsite and online) and required attendees from the Contractor’s team will be identified at the Kickoff meeting. The Schedule will include all progress and milestone deliverables as well as Library content submission deadlines and Library review periods.

All aspects of the design must conform to the Library’s established target exhibition production schedule and target fabrication budget that will be provided by the COR at the Kickoff meeting.

9. Contractor shall schedule all meetings (virtual and in-person as necessary) with MS Outlook invites (TEAMS is the preferred virtual meeting platform), preceded by an agenda which the Contractor shall submit 24 hours in advance and meeting notes which the Contractor shall submit within 24 hours after the meeting. Meetings must include schedule review, cost estimate review, outstanding questions/RFI needs with responsible party and deadline designations.

10. Contractor shall maintain a close working relationship with the Library team (Exhibit Director/COR lead, other Exhibit Office staff, and Subject-Matter-Experts (as needed) within the Library) for content development;

conduct periodic (weekly and/or bi-weekly as necessary and agreed upon) meetings to facilitate the flow of ideas and information.

11. Contractor shall propose designs, including materials/finishes/production methods, that are sufficient for a high-volume visitation exhibition.

C.3.2 PERFORMANCE PHASES

C.3.2.1 Initial Project Set-up and Planning (START) Phase:

The Contractor, in coordination with the COR, shall conduct an initial project set-up and planning phase that includes:

START Tasks:

a) Kick-off meeting to review contractual exhibit design scope and deliverables, held onsite or virtually.

b) Site visit, held no less than one month after kick-off, to take or confirm all necessary field dimensions, inspect gallery space conditions, and review existing/available exhibit components for consideration or inclusion (if Library requires) in exhibit design.

c) Review preliminary and revised exhibit design schedule for all contractual phases including progress sessions, design milestones, review periods, and official approvals/acceptance

d) Review roles/responsibilities and establish communication protocols

e) Review and confirm exhibit designer/Library requirements/needs

f) Develop and maintain an exhibit design project management system to ensure that all facets of the project are coordinated to meet agreed-upon deliverables and schedules, that all work is coordinated between the Contractor and its subcontractors and the Library and its sub-contractors, and that all appropriate project documentation is maintained and distributed; assist the Library with coordinating and tracking any objects and images supplied for exhibit use, and act as an Advocate for the Library through the design project.

START Deliverables:

a) Agenda and Meeting Notes from Kick-off Meeting

b) Pre-Design Field Report

c) Initial and revised (post Kick-off Meeting discussion) detailed design schedule

d) Roles/Responsibilities Matrix

e) Exhibit Design Requirement List

f) Project Management Deliverables (throughout project) to include:

o Regular progress meetings and/or calls with meeting notes submitted no later than 48 hours after the meeting/call o Weekly maintained and distributed design schedule, including all phases, from start to completion, highlighting any critical deadlines and/or edits to the schedule since previous submission o Review of Library-furnished content assets (object information and images) to confirm accuracy and useability in design purposes; the Contractor shall alert the Library COR, in writing, of any issues/concerns that may impact the content or design integrity, schedule, costs, or maintenance of the exhibit

C.3.2.2. Concept Design (CD) Phase:

During the Concept Design (CD) Phase, the Contractor shall use Library-furnished content to develop initial design concepts, including physical exhibits, graphic approaches, and media concepts. Any additional team members or consultants necessary per the approved concept need to be identified. The goal of CD Phase is to select ONE exhibit design concept (within the schedule and cost parameters of the project) as the basis of exhibit design moving forward.

CD Phase Tasks:

a) Review Library-furnished content (images, objects, and storyline) as the basis of design concepting.

b) Establish the design goals and objectives with the Library team

c) Develop CD phase schedule; participate in periodic CD Phase meetings, workshops, and conference calls per the overall exhibit design schedule

d) Develop three (3) creative preliminary concept designs using existing casework for an exhibition of approximately 75-100 artifacts (including three-dimensional objects as well as manuscript documents, books, prints, maps, and reproductions) within the limits of the project fabrication budget—which will be provided after contract award. These (3) distinct design approaches will each have its own spatial layout and visitor flow diagram, preliminary placement of newly built structures and existing cases, color palette, graphic style, and typography for titles, subtitles, object interpretive labels, object ID labels, and quotes (with the understanding that other forms of text could be developed as the exhibition script is developed and finalized in later design phases)

e) Develop and present a CD Phase design package of (3) concept design options, including:

i. Define the “big idea” that the exhibit will communicate

ii. Outline key themes, subthemes, and desired takeaways for visitors

iii. Initial key interpretive design elements for each concept

iv. Brief, bullet explanatory design narrative for each concept including tone of voice

v. Initial design elements that might require prototyping for each concept

vi. Initial selection of precedent images for look-and-feel to establish graphic approach for each concept

vii. Initial spatial allotments and adjacencies for each concept (i.e. bubble plans)

viii. Initial graphic hierarchy, including fonts, color palettes, and word count options for each concept

ix. Initial computer-generated renderings or modeling of proposed concepts, multiple views sufficient to present concepts

x. Initial recommendations for audiovisual elements (to be developed under a separate contract) for each concept

xi. Potential “hybridization” between the (3) concepts. Either (1) presented concept or a “hybridization” of elements from the various concepts into a new concept will be chosen by the Library as the basis of the next design phase, Schematic Design

f) Develop and present cost estimate for each design concept

g) The Contractor shall present two (2) concept design options for the exhibition brochure and (2) concept design options for the exhibition poster, of which only one (1) design concept for each will be selected for further development.

CD Phase Deliverables:

a) CD Phase Schedule

b) CD Phase Milestone Presentation Package of (3) concepts (presentation and digital submission)

c) CD Phase Initial Cost Estimate (for each concept)

d) CD Phase Brochure and Poster Design Package

C.3.2.3. Schematic Design (SD) Phase:

During the Schematic Design (SD) Phase, the Contractor shall work with the COR and Library staff to develop a preliminary design based on the selected design option from CD Phase. The goal of SD Phase is to continue the design development to full floor plan and preliminary 3D elevations with further developed graphic hierarchy, based on ongoing content development. SD Phase starts translating ideas into reality. SD Design shall continue to stay within budget and schedule parameters of the project.

SD Phase Specific Tasks:

a) Brainstorm SD Phase content and design goals and objectives with Library

b) Develop SD phase schedule; participate in periodic SD meetings, workshops, and conference calls per the overall design schedule

c) Develop and present an SD Design Package that includes:

i. Exhibit floor plans with content outline

ii. Preliminary case matrix and placement plan, including case types, dimensions, security requirements

[NOTE: this may include existing Library-furnished casework]

iii. Preliminary case layout package based on Library-furnished object list that identifies each object by a unique number(#)

iv. Schematic exhibit plan keyed to 3D elevations (basic, select) including locations for AV and interactives

(existing and/or if applicable), electrical points, and potential floor covering

v. Preliminary media/AV list, including any proposed equipment list and AV specifications

vi. Preliminary exhibit plan keyed to 2D graphic elevations (one elevation per area, select view)

vii. Preliminary computer-generated renderings or modeling of proposed designs, multiple views sufficient to present SD design

viii. Preliminary, select 2D graphic elevations for each typical graphic element

ix. Preliminary graphic panel schedule, including quantities, dimensions, and graphic techniques

x. Preliminary fonts, color palettes, and graphic design style selections, including graphic hierarchy with word counts

xi. Preliminary accessibility plan aligned with SD Design

xii. Preliminary reflected ceiling plan (RCP) including any existing structures, new elements, and lighting if applicable

xiii. Preliminary 3D sections and 3D elevations

xiv. Preliminary wall sections for any built walls, as applicable, and attachments or stabilizing elements

xv. Preliminary space prep requirements package, including schematic approach for mechanical, electrical coordination (i.e. electrical source needs and coordination with any Library-furnished security or environmental monitoring devices)

xvi. Preliminary typical details for specialty flooring, structural framework, and casework

xvii. Preliminary structural drawings showing structural approach for new elements and means of attachment/interaction with the existing building

xviii. Preliminary specifications for proposed finishes, materials, and products

xix. Preliminary Furniture, Fixtures, and Equipment (FFE) schedule for any proposed seating, tables, etc.

xx. Preliminary list of suggested mock-ups or prototypes where necessary

d) Develop and present preliminary lighting package that includes lighting approach design/diagrams, lighting controls, specifications for light fixtures, and indication of lighting hardware quantities (including power/infrastructure support)

e) Develop and present preliminary AV systems package that includes AV systems approach design/diagram, specification for AV hardware, and indication of AV hardware quantities (including power/infrastructure support)

f) Prototype for SD Phase: Contractor shall plan and execute a prototyping process for any unique design elements, including but not limited to tactile interactives, based on the outcome of the exhibit assessment.

[NOTE: a SD Phase prototype should be functional. It should include mechanical and other features that demonstrate how the item works. It is not necessarily the final version of that functionality.]

i. Develop a SD Phase prototype team

ii. Coordinate locations, times, and resources for DD Phase prototyping process

iii. Identify specific SD Phase prototypes (quantities, objectives, locations, and alignment with content and design)

iv. Test SD Phase prototype elements based on the SD design with no fewer than 20 participants, representing a range of ages to test durability/usability and content/messaging.

v. Document SD Phase prototype test results/outcomes

vi. Submit a final report on the SD Phase prototype with exhibit design and development recommendations for continued development as a potential first-issue in the Design Development (DD) Phase or Final Design (FD) phase

g) Develop and present preliminary cost estimate for SD design package

SD Phase Deliverables:

a) SD Phase Schedule

b) SD Phase Milestone Presentation Package including 3D, 2D, and case layouts)

c) SD Phase Lighting Package

d) SD Phase AV Systems Package

e) SD Phase Prototype Report

f) SD Phase Preliminary Cost Estimate

SD PHASE Library-Furnished Items:

a) The Library’s Exhibit Director and/or COR will provide content via subject matter specialists and mutually agreed-upon schedule in support of SD design

b) The Library’s COR will consolidate feedback to SD design materials into a single written document in a mutually agreed-upon format.

c) The Library will be responsible for all expert reviews for content accuracy prior to finalization of content per the deadlines established in the master schedule.

d) The Library will be responsible for all object research and acquisition.

e) The Library will be responsible for all initial photo research, rights, and permissions and will provide Contractor with all low- and high-resolution image files and credit lines.

o NOTE: The Library will supply initial or recommended images for design consideration; if the Contractor chooses NOT to use the Library-supplied images the Contractor may review additional images from the Library’s website to propose alternative options for the Library review/approval. Any non-Library image must be reviewed/approved by the Library in advance of use and associated costs determined (and approved by the Library) prior to incorporation into final design.

C.3.2.4 Design Development (DD) Phase:

The Contractor shall work with the COR and Library staff to develop revised exhibit designs (3D, 2D graphic, case layouts, and media treatments with AV hardware needs) from the approved SD Design. The DD Phase will identify any additional team members and consultants needed to develop and produce the experience. The goal of the DD Phase is to continue development of the exhibit design, content, and media packages within schedule and budget parameters.

DD Phase Specific Tasks:

a) Review DD Phase content and design goals and objectives with the Library

b) Participate in periodic DD Phase meetings, workshops, and conference calls per the master schedule

c) Develop and present DD design package that include:

i. Revised exhibit floor plan keyed to 3D elevations

ii. Plans showing media locations, AV and interactives, electrical points, security, and floor finishes

iii. Revised accessibility plan (including but not limited to physical access/egress via ADA compliance but also Architectural Barriers Act accessibility standards related to legibility of graphics, height of text, physical access to mechanical/digital interactives and tactiles, etc.)

iv. Revised reflected ceiling plan, including existing structure, new elements, and lighting if applicable

v. Revised exhibit sections and elevations

vi. Revised wall sections

vii. Revised computer-generated renderings or modeling of proposed design, multiple views sufficient to present DD design

viii. Revised typical details for all exhibit elements: platforms, walls, tables, media enclosures, etc.

ix. Final case matrix and placement plan, including case types, dimensions, security requirements, interior case materials, interior case graphics, case finishes, environmental controls, and interior case furniture related to object mounts-displays, etc.

x. Revised typical case details

xi. Revised design intent for case layout packages based on final object list (plans and elevations, dimensioned with confirmed interior case materials/finishes, artifacts listed per unique ID number(#) and corresponding mounts/displays design with dimensions)

▪ Case layout elevations and plan views should appear in the same orientation (shown from the visitor’s point of view)

▪ Case layout elevations and plan views should indicate case seams

▪ Case layout elevations and plan views should show all necessary dimensions including the spacing between objects

xii. Final media/AV list with treatments in alignment with exhibit design, including equipment list and specifications, if applicable

xiii. Revised object list, including security, electrical, and conservation requirements; display notes; and objects that will be represented as graphic reproductions, coordinated with the case matrix

xiv. Revised space prep requirements package, including mechanical, electrical, and plumbing (MEP) and security coordination (electrical sources, plumbing, coordination with smoke detectors, etc.) if applicable

xv. Revised exhibit plan keyed to 2D graphic elevations (one per area, select view)

xvi. Revised 2D Graphic package, including:

▪ Graphic elevations

▪ Graphic production annotations for each graphic type

▪ Graphic design for all elements (title panel, intro and section panels, reader rails, object labels, case graphics, interactives, etc.)

▪ Color palette/PMS swatch or color build

▪ Final fonts, color palettes, and graphic design style selections, including graphic hierarchy with word counts

• NOTE: All final, official licensed fonts proposed for the exhibit that are not part of MS office suite will need to be purchased by the Library and the Contractor must supply sufficient information for that purchase

xvii. Revised Graphic panel schedule, including quantities, dimensions, substrate, mounting, and graphic techniques

xviii. Revised specifications for finishes, materials, and products

xix. Revised Furniture, Fixtures, and Equipment (FFE) schedule for seating, tables, etc., if applicable

xx. Revised accessibility approaches for 3D and 2D elements

xxi. Revised structural drawings showing structural approach for new elements and means of attachment/interaction with the existing building

xxii. Coordinated response to DD general comments, including proposed options to address any cost overruns within schedule parameters

xxiii. Revised interactive/tactile approaches

▪ At the kick-off of DD Phase, the Library will provide any necessary interactive/tactile-related image assets and text

▪ Contractor shall refine the interactive drawings in consultation with the COR and Library staff, performing any prototyping and updates designs testing as necessary.

▪ Contractor in consultation with the COR and Library staff shall resolve any mechanical issues (i.e., how to be fabricated, installed, maintained) and determine how visitors interact with specific elements BEFORE interactive design is finalized.

xxiv. Revised exhibit lighting package, including lighting approach design/diagrams, specifications for light fixtures, and indication of lighting hardware quantities (including power/infrastructure support)

xxv. Revised exhibit AV systems design, including AV systems approach design/diagrams, specification for AV hardware, and indication of AV hardware quantities (including power/infrastructure support) where necessary

d) Develop and present a DD media package aligned with the DD design package, including:

i. Review the exhibit content outline, DD design, and DD content asset matrices regarding media use

ii. Develop final media treatments aligned with the DD design if applicable

▪ Type of proposed media

▪ Proposed duration

▪ Proposed visitor engagement and activation

▪ Associated AV hardware

▪ Associated content outline/story line specific to media element

▪ Itemized budget and schedule specific to media element

e) Conduct a DD Phase exhibit assessment (EA): The DD Phase EA evaluates the proposed design elements of the DD Phase in terms of constructability, production/installation schedule requirements, and projected costs. The goal of the DD Phase EA is to determine what to maintain, what to eliminate (if anything), what to modify, and what to add to support the DD design intent. The result is an actionable plan with designated tasks and responsible parties to move forward with the Final Design (FD) Phase.

i. The Contractor shall assess the proposed DD design and experience elements to determine costs and constructability within the budget and schedule parameters for the project

ii. The Contractor shall issue a DD Phase EA report for Library review/approval

f) Review Library-furnished script packages in alignment with DD design; issue a report/confirmation of agreement and/or any questions-issues-information needs to resolve discrepancies

g) Develop an itemized DD-level cost estimate aligned with the DD design package and stated project budget parameters

DD Phase Deliverables:

a) 50% DD design package (presentation and digital submission)

b) DD exhibit assessment report

c) 100% DD design package (presentation and digital submission) o DD exhibit lighting package, aligned with DD design and within established project budget and schedule parameters as needed o DD AV systems design package, aligned with DD design and within established project budget and schedule parameters as needed o DD media package (presentation and digital submission) as needed

DD PHASE Library-Furnished Items:

a) The Library’s Exhibit Director and/or COR will provide content via subject matter specialists and mutually agreed-upon schedule deadlines in support of DD design.

b) The Library’s COR will consolidate feedback to DD design materials into a single written document in a mutually agreed-upon format.

c) The Library will be responsible for all expert reviews for content accuracy prior to finalization of content per the deadlines established in the master schedule.

d) The Library will be responsible for all object research and acquisition.

e) The Library will be responsible for all photo research, rights, and permissions (for non-Library images the Contractor researches and proposes) and will provide Contractor with all low and high-resolution image files and credit lines.

o NOTE: The Library will supply initial or recommended images for design consideration; if the Contractor chooses NOT to use the Library-supplied images the Contractor can review additional images from Library’s website to propose alternative options for Library review/approval. Any non-Library image must be reviewed/approved by the Library in advance of use and associated costs determined (and approved by the Library) prior to incorporation into final design.

C.3.2.5 Final Design (FD) Phase:

The Contractor shall provide a final design package that includes all plans, presentation renderings, elevations, and any additional casework and exhibit elements with complete specifications and dimensions to be used for the procurement of any new exhibit construction, which will be performed under separate contracts. The Contractor shall provide plans and layouts with images clearly identified with object numbers and dimensions. The final design package shall include a case layout package that includes frame, mat, and graphic schedules with all suggested dimensions and outputs, and graphic production-ready files for all print and environmental graphics.

The Contractor shall indicate graphic treatments, color palettes, typefaces, and materials for final design. Any new casework and wall structures proposed by the Contractor shall indicate material direction informed by Section C.3.3 (Material Specifications and Testing).

The Contractor must provide a final fabrication cost estimate of proposed Final Design along with the delivery of Final Design package to the COR.

NOTE: If the Library has directly contracted media production, the Library is responsible for overseeing the work of Media Producer(s) with a separate scope, schedule, and budget; however, the Contractor is expected to review media products through their development for comment/feedback to ensure aesthetic and contextual integration with the exhibit design intent.

FD Phase Specific Tasks:

a) Review FD Phase design goals and objectives with the Library

b) Participate in periodic project meetings and conference calls per the master schedule

c) Review Library-furnished final content package, ensuring it aligns with design goals of FD Phase, including:

i. Final copyedited and proofread script, images, and object list, approved by the Library

d) Develop and present a Final Design (FD) package that includes:

i. Final exhibit floor plans keyed to all SD elevations

ii. Final case matrix and placement plan, including case details, for first placement

iii. Final exhibit plan keyed to 2D graphic elevations (all elevations with Library-supplied final/approved script and images)

iv. Final computer-generated 3-D photo realistic renderings or modeling of proposed design, multiple views sufficient to present FD design and inform outside parties of the exhibit design

v. Final graphic package that includes the preliminary graphic panel schedule and production schedule with all graphic elevations

▪ NOTE: Contractor’s ability to complete all final elevations is dependent on receipt of Library-supplied final/approved content (script, any necessary language translations, high-resolution images, and final object selections with full information) by the designated deadline prior to FD Phase start. Any delays in receipt of final content could impact the FD Phase completion schedule.

vi. Final finish/material boards with control samples of materials and finishes for future CA/FAB reference

vii. Final casework and exhibit component typicals

viii. Accessibility approaches revised as necessary to align with FD Design

ix. Final exhibit lighting package, including lighting approach design/diagrams, specifications for light fixtures, and indication of lighting hardware quantities (including power/infrastructure support) if applicable

x. Final exhibit AV systems design, including AV systems approach design/diagrams, specification for AV hardware, and indication of AV hardware quantities (including power/infrastructure support) if applicable

e) Conduct an FD Phase exhibit assessment (EA): The FD Phase EA reevaluates the proposed design elements of the DD Phase in terms of constructability, production/installation schedule requirements, and projected costs. The goal of the FD Phase EA is to determine what to maintain, what to eliminate (if anything), what to modify, and what to add to support the FD design intent. The result is an actionable plan with designated tasks and responsible parties to move forward with the Construction Administration/Fabrication (CA/FAB) Phase.

i. Contractor shall assess the proposed FD design and experience elements to determine costs and constructability within the budget and schedule parameters for the project.

ii. Contractor shall reconcile the FD Phase design/media with the FD Phase cost estimate gross allowances per the established experience elements

iii. Contractor shall issue an FD Phase EA report confirming design schedule and budget parameters are met

f) Final interactive/tactile approaches

i. At the kick-off of the FD Phase, the Library will finalize/submit interactive/tactile-related image assets and text, including the activity instructions for the interactives.

ii. Contractor shall finalize the interactive drawings in consultation with the Library team. Contractor shall perform any final prototyping and revises/completes designs as necessary

iii. Contractor shall work with Library to resolve any mechanical or safety issues and determine how visitors interact with specific elements.

g) Develop an itemized FD-level cost estimate aligned with the final FD design package and stated project budget parameters

FD Phase Deliverables:

a) 95% FD design package (presentation and digital submission)

b) 100%-Final FD design package (presentation and digital submission) o FD exhibit lighting package, aligned with FD design and within established project budget and schedule parameters o FD AV systems design package, aligned with FD design and within established project budget and schedule parameters o FD prototype report

c) FD exhibit assessment report (digital submission)

d) FD cost estimate (digital submission)

e) FD schedule (digital submission)

FD Phase Library-Furnished Items:

a) The Library’s Exhibit Director and/or COR will provide content via subject matter specialists and mutually agreed-upon schedule deadlines in support of FD design.

b) The Library’s COR will consolidate feedback to FD design materials into a single written document in a mutually agreed-upon format.

c) The Library will be responsible for all expert reviews for content accuracy prior to finalization of content per the deadlines established in the master schedule.

d) The Library will be responsible for all object research and acquisition.

e) The Library will be responsible for all photo research, rights, and permissions and will provide Contractor with all low- and high-resolution image files and credit lines.

C.3.2.6 Rotation Requirements:

The Contractor shall deliver the following to the COR as identified for each rotation in the exhibition.

Rotation Deliverables:

a) revised detailed case/object layouts, with object images clearly identified with object numbers and layout dimensions

b) frame, mat, mount, and cradles schedules, which includes all suggested dimensions and materials

c) final designs for any new case furniture and interior case graphics, as needed

d) FDA/PRA graphic files for any necessary text alterations, new labels, and any related new graphics associated with each rotation (proofed and final versions)

e) indications for how the layout changed from the previous rotation

C.3.2.7 Final Digital Artwork (FDA) and Production Ready Artwork (PRA) Phase:

The Contractor shall deliver final digital artwork (FDA) as the basis of Fabricator-produced graphics for the exhibition.

FDA files will be based on the final/approved FD Package as well as the final/approved Fabricator-supplied shop drawings (for quantities, sizing requirements, and production method/material/finish confirmation). NOTE: FDA may be started in advance of fabrication shop drawings for proofing purposes but finalization as well as “packaging” of FDA files to be submitted to a Fabricator for graphic production is the final step and necessary for actual Production Ready Art (PRA) files (based on printer calibration and approved graphic samples for color match) which must include approved high-resolution images, final content, and color matches.

FDA Phase Specific Tasks:

a) Review of FDA content goals and objectives with Library

b) Develop an initial FDA package that includes:

i. Series of “batches” of FDA files (organization depending on type of graphics and/or available materials and production needs; approach determined at start of FDA)

ii. Color and material sampling

iii. FDA progress iterations and reviews with Library

iv. Proofing FDA files to ensure final/approved script and FD Design alignment and overall accuracy

▪ NOTE: FDA is based on Library-supplied final/approved content therefore only minor edits/changes are appropriate for this phase (including but not limited to spelling corrections, name/date changes, image substitutions that do not change the design)

c) Develop a final FDA package that includes:

i. Any revisions to initial FDA package “batches” per Library-written comments

ii. Packaging of FDA files for production ready artwork (PRA) Fabricator production output

d) Participate in periodic project meetings and conference calls with the Library and Fabricator(s) per the master schedule

FDA Phase Deliverables:

a) Initial FDA package (digital submission)

b) Final FDA package (including packaged files ready for graphic production output) (digital submission)

c) FDA Tracking Log that verifies completion of all FDA in accordance with FD Package and graphic schedule (quantities, numbering, sizing, production method, and inclusion of approved Library content)

C.3.2.8 Construction Administration/Fabrication (CA/FAB) Phase:

The Contractor shall provide CA/FAB supporting services including but not limited to:

CA/FAB Phase Tasks:

a) Participate in fabrication reviews (in-person as needed, weekly fabrication meetings/calls, virtual review of fabrication progress photos and documents)

b) Review all Fabricator shop drawings and submit written comments/approval to the Library per the stated deadlines to ensure timeline completion of the shop drawing process in alignment with design intent

c) Review all Fabricator graphic samples and submit written comments/approval to the Library per the stated deadlines to ensure timely completion of the graphic sample process in alignment with design intent

d) Review all Fabricator material/finish/prototype/first issue samples and submit written comments/approvals to the Library per the stated deadlines to ensure timely completion of the materials/finish sample process in alignment with design intent

e) Review all AV Integrator systems designs, hardware lists, and integration plans and submit written comments/approvals to the Library per the stated deadlines to ensure timely completion of the AV integration package review process in alignment with design intent

f) Review all exhibit lighting systems design and hardware lists and submit written comments/approvals to the Library per the stated deadlines to ensure timely completion of the exhibit lighting package review process in alignment with design intent

g) Review all media software development and submit written comments/approvals to the Library per the stated deadlines to ensure timely completion of the media production process in alignment with design intent

h) Review all object mount design (mount materials and display approach) and submit written comments/approvals to the Library per the stated deadlines to ensure timely completion of the mount review process in alignment with design intent

i) Respond to all Fabricator and Library questions and requests for information (RFI) related to completion of fabrication tasks; this may also include review/responses of questions related to graphics, exhibit lighting, AV integration, media production, infrastructure issues, and mount-making for objects as related to the overall design of the project.

j) Review final object mounts, exhibit lighting, AV integration, and media files to ensure alignment with design intent

k) Conduct fabrication shop site visits for any additional exhibition elements specified in the final design as requested by the COR for inspection and review progress

l) Create and upload digital final brochure design files, printer-ready for a Library in-house or Library-organized outside printer as determined by the COR

m) Create and upload digital final files for promotional graphics for existing Library kiosks, Great Hall exhibit banner, Great Hall brochure stands SEG banners, and Capitol Visitor Center (CVC) tunnel display

n) Create and upload digital files for up to ten (10) variations of signature advertisement of exhibition for print, digital and broadcast advertising campaign to be deployed during the entire run of the exhibition. The COR will provide sample advertisements from past exhibitions for reference/guidance

o) Create and upload digital file for a “Coming Soon” graphic file, using the visual identity developed for the exhibition, for use in the SW Curtain Gallery that can be adapted to horizontal and vertical surfaces

p) In consultation with the COR under the guidance of Library’s Office of the Chief Information Officer (OCIO), create and upload digital files for a Web banner, logo, and thumbnail for the exhibition to be used in the overall layout of the homepage for exhibition online; OCIO will create all online exhibitions for the Library

CA/FAB Phase Deliverables:

a) Written responses to CA/FAB RFI entries, submitted by the required format and protocol

b) Review and written responses to all CA/FAB shop drawing reviews, noting approval, approved as noted, or not approved/resubmit for Library concurrence, submitted by the required format and protocol

c) Review and written responses to all CA/FAB samples (materials and finishes), noting approval, approved as noted, or not approved/resubmit for Library concurrence, submitted by the required format and protocol

d) Review and written feedback on Fabricator-supplied schedule for fabrication and installation, noting issues-concerns related to overall completion

e) Review and written feedback on Fabricator-proposed substitutions with recommendation on approval/rejection and supporting reasons

f) Review and written feedback on Fabricator-proposed Change Orders (cost and/or no cost) with recommendation on approval/rejection and supporting reasons

C.3.2.9 Construction Administration/Installation (CA/INSTALL) Phase:

The Contractor shall participate in the CA/INSTALL phase through punch list and official Library acceptance of the project.

CA/INSTALL Phase Tasks:

a) Participate in onsite installation reviews (in-person as needed, weekly installation meetings/calls, virtual review of installation progress photos)

b) Respond to all Fabricator and Library questions and requests for information related to completion of installation tasks; this may also…