J-4 - 030ADV27R0010 – Responses to Offeror Questions – 11/09/2026

# Section Reference

Question Answer

1 L.4(b) A – Minimum Requirements

May an offeror meet the five example projects requirement and the square footage requirements with projects completed as prime by a proposed subcontractor or teaming partner, or by a member of a joint venture? Or must every project be the offeror's own prime work?

The requirements are as stated in Section L.4(b)A of the solicitation.

2 L.4(b) A – Minimum Requirements

Please confirm that the Minimum Requirements for projects completed as a principal contractor apply only to the offeror & not to proposed subcontractors.

Confirmed.

3 C.4 and L.C.ii May key personnel, including the Principal/Creative Director, come from a proposed subcontractor?

Yes.

4 L.4 – Proposal Format and Contents

Is there a page limit for Volume 1 or Volume 2?

There is no page limit for proposal volumes.

5 F.2 and B.1 Section F lists the Closeout deliverable as due 07/31/2028, but Section B ends the period of performance on 06/21/2028. Also, Rotation is due 06/01/2028, after FDA/PRA (04/15/2028). Please confirm the intended dates.

See updated section B. Rotation Requirements (C.3.2.6) includes the following: “FDA graphic files for any necessary text alterations, new labels, and any related graphics.”

FDA/RA deadline of 4/15/2028 is for initial design approach/opening rotation.

6 N/A – General Question

Q 6.1 - Can the Library share the target fabrication budget range, or an order of magnitude, to help offerors scale their concepts?

Q 6.2 - How was the project budget determined?

Q 6.3 - Is funding for the project in-hand, or does it need to be fundraised?

A 6.1 - The Library is not sharing information regarding the budget at this time.

A 6.2 – Please see Answer 6.1 above.

A 6.3 – This project will be fully funded at award.

7 N/A – General Question

Is there a list of interested vendors, a teaming list, or an incumbent, for this requirement?

There is no interested vendors list, no teaming list, or incumbent for this requirement. This is a new requirement.

8 L.4 – Proposal Format and Contents

If offerors are using the same projects for the responses to A. Minimum Requirements and D. Corporate Experience, can offerors combine their

Offerors must provide their responses in the appropriate sections as required in Section L.4 of the solicitation.

responses for these sections as some of the text will be duplicated.

9 C.2 - Scope Please confirm that the scope includes exhibit design for the initial display for Comics and for one rotational package?

Yes, the scope includes the full initial exhibit design (3D and 2D graphics) as well as rotational graphics (at least 1 round but I think up to 2-3) as noted in the final design package.

10 C.1 Since audiovisual integration and media production are anticipated to be procured under a separate contract:

Q 10.1 – Does the Library anticipate issuing separate solicitations for these services? If so, is there an estimated timeline for when those opportunities might be released?

Q 10.2 – Will there be opportunities to contribute to the creative direction, environmental graphics, visual identity, or promotional elements of the exhibition?

Q 10.3 – Is there a way for a vendor to be placed on a potential media vendor list for the AV integration and Media Production Contract.

A 10.1 – Yes; timeline to be announced at a later date.

A 10.2 – Yes.

A 10.3 – The vendor will be notified with the solicitation is released and can bid at that time.

11 L.4 D(ii) and L.4D(iii)

The solicitation requires offerors to provide examples of work completed with a proposed subcontractor and the offeror’s experience managing that subcontractor. If a proposed subcontractor has recent, relevant experience but no prior project history with the offeror, will the Library evaluate the subcontractor’s independent experience on its own merits?

Yes. The Library will evaluate the proposed subcontractor’s experience as described in Section M.2.D of the solicitation.

12 C.3.2 May specialized deliverables, such as the computer-generated renderings in Sections C.3.2.2 through C.3.2.5 and the signature advertisement variations in Section C.3.2.8(n), be produced by a subcontractor, provided the Key Personnel retain design oversight?

Yes

13 H.9 – Information Security

Do the information security requirements in Clause H.9 (including FIPS 140-3 encryption & the workstation documentation in paragraph (j)) flow down to subcontractors who receive Library furnished content assets?

Yes.

14 N/A – General Question

Would the Library consider a proposal from an independent designer teaming with an established exhibit design/fabrication firm?

Teaming is not permitted.

Subcontracting is permitted.

15 C.3.2.6 Please confirm that the Section C.3.2.6 Rotation requirements will be completed within the same schedule of the Final Design Phase?

The rotational content may not be completed with the initial exhibit, therefore it has a delayed production deadline.

16 C.3.2.6 Q 16.1 - Please confirm that there is only one rotation of artifacts and graphics for this exhibition?

Q 16.2 - Can the Library clarify the anticipated scope of the single exhibition rotation, including the approximate number of objects being replaced and whether significant changes to graphic layouts or interpretive content are expected?

Q 16.3 - For the object rotation, should offerors assume similar object types and sizes that can be accommodated within the same case types and layouts?

Q 16.4 - For the rotational package, does the Library anticipate primarily substituting comparable objects within the established themes and case layouts, or should the design team plan for changes to the interpretive content and presentation as well?

A 16.1 – There is one rotation of objects after the initial design and display of artifacts.

A 16.2 – Rotations typically involve like content – similar size and messaging – that will require updates to labels, and in limited cases graphic layouts to match any changes to stories (usually not more than 1-2 such larger changes).

A 16.3 – Yes

A 16.4 – Please see Answers 16.2 and

16.3 above.

17 N/A – General Question

Can the Library confirm that the Library has existing lighting tracks and fixtures installed for both the space and the display cases?

The existing exhibit cases have existing lighting; all other element lighting must be designed into the exhibit structures without contact/attachment to the base building historic structure or its lighting; all proposed exhibit lighting must align with the available power for the exhibit space (amount and access).

18 N/A – General Question

Can the Library provide a copy of the existing lighting package and specifications for the SW Gallery as an Attachment?

There is no existing exhibit lighting package to supply (will need to be new and integrated into the exhibit design, minus that for internal case lighting which is existing).

19 N/A – General Question

Who will be installing the lighting fixtures?

The future fab/install contractor will be responsible for exhibit lighting purchase and general installation under the direction of the offeror and its lighting designer (specifications, lighting package, review of lighting-related drawings, final focus).

20 N/A – General Question

Who will point and focus the lighting during installation?

The offeror’s lighting designer will be responsible for final focus (direction and physical focus) during installation.

21 L.4 D(ii) and L.4E

Section L, Volume 1.E requires Past Performance Questionnaires from all customers described in the Corporate Experience section. Does this include the customers for subcontractor example projects provided under Section L, Volume 1.D(ii)?

No. The Past Performance Questionnaires must be submitted on behalf of the offeror and not a subcontractor working on the referenced projects.

22 L.4E and Attachment J-

Attachment J-2 directs respondents to return questionnaires to Mr. Levchuk and Ms. Adejuwon, while Section L, Volume 1.E also includes Mr. Samuel.

Please confirm that references should send completed questionnaires to all three.

Please see revised Attachment J-5 Revised Past Performance Questionnaire.

23 C.3.2.2 Section C.3.2.2 asks for concepts using existing casework. Does the Library anticipate any new freestanding casework for the Comics exhibition, or should offerors assume all objects will be displayed in existing cases, with design limited to case interiors, layouts, and new non-case structures such as walls and platforms?

Offeror should assume all objects will be displayed in existing cases.

24 C.3.1.1(I) Section C.3.1.1(I) states that lighting design may utilize existing lighting systems. Please describe the existing lighting in the SW Gallery, including which existing cases have integrated case lighting and its type (e.g., LED or fiber optic), and the gallery's track or

Only interior existing cases have existing lighting. Casework details will be shared at or shortly after kick-off.

ambient lighting system and controls.

Can drawings or photos of the existing casework and lighting be shared with offerors before proposals are due?

25 C.3.2.6 Section C.3.2.6 requires frame, mat, mount and cradle schedules, and the CA/FAB tasks include review of object mount design. Who will design and fabricate object mounts, frames, mats and cradles: Library Conservation staff, the exhibit fabricator, or a separate mountmaker? What level of mount detail is expected in the Contractor's FD case layout packages?

Library will handle all mount fabrication (internal or subcontracted directly); offeror will need to work with Library production and conservation staff to ensure final sizing, materials, angles, and individual case layouts (initial and rotations) and deliver a final mount schedule that documents all mounts;

case layout package must include each object (name, number, and full display measurements) and show arrangement (plan and elevation) with all interior case graphics, fully dimensioned with all finishes called out.

26 C.3.2.3(f) Section C.3.2.3(f) requires functional prototypes of unique design elements, including tactile interactives, tested with no fewer than 20 participants.

Does the Library anticipate a number or range of physical/tactile interactives for the Comics exhibition, so offerors can scope the prototyping effort appropriately?

No more than 3, but no specific number or type of tactile-based interactives confirmed at this time (part of design process).

27 N/A – General Question

To help offerors propose design approaches that respond to the exhibition's interpretive goals, can the Library share any preliminary content information, such as: (a) the working storyline or main thematic sections; (b) key messages or visitor takeaways; (c) intended audiences; (d) representative highlight objects or object categories (e.g., original art, comic books, newspaper strips, ephemera); and (e) whether the exhibition is organized chronologically, thematically or otherwise? Any level of detail, including a draft outline, would be helpful.

The requested information will be presented to the selected designer at kick-off as part of the initial concept brainstorming process as we see this as a collaborative opportunity to develop best design approach based on anticipated content.

28 N/A – General Question

Has the Library set a budget range for media production and AV integration, separate from the exhibit fabrication

Please see the answer to Question No. 6 above.

budget? If so, please share an approximate range or the expected scale of media, such as the number of media elements, to inform the proposed media strategy.

29 C.3.1.1(II) Section C.3.1.1(II) states that the media strategy "must utilize the Library's audiovisual (AV) systems design."

Q 29.1 - Please clarify whether this refers to existing AV infrastructure in the SW Gallery, Library AV equipment standards, or a design to be provided by the Library.

Q 29. 2 - Will documentation be furnished, and how does it relate to the AV systems packages the Contractor delivers at SD, DD and FD?

Q 29.3 - Should those AV systems packages address sound containment between media zones, such as speaker types, placement, and directional or personal audio, or does the Library's AV systems design already address these parameters?

Q 29.4 - Does the Library anticipate any acoustic analysis or treatment under this contract?

We are open to new AV integration;

any proposed media must work with the Library’s existing power infrastructure (power needs and access locations). Please see revised Section C.3.1.1(II) in Amendment 0001.

A 29.1 – N/A. Please see revised Section C.3.1.1(II) in Amendment 0001.

A 29.2 – N/A Please see revised Section C.3.1.1(II) in Amendment 0001.

A 29.3 – Yes.

A29.4 – Potentially, dependent on proposed media strategy.

30 C.3.2.8 Section C.3.2.8, CA/FAB Task k, requires fabrication shop site visits "as requested by the COR."

Q 30.1 - Since the fabricator will be selected under a separate contract and its location is unknown, please indicate the number of shop visits offerors should assume for pricing.

Q 30.2 - May offerors state travel assumptions in the Price Proposal, with additional visits addressed by contract modification?

A 30.1 – Up to 4 fabricator shop visits and at least 3 onsite visits (for mock-up/prototype reviews), in addition to 2-3 installation punch list-related visits.

A 30.2 – This is a firm-fixed price contract. Assumptions for additional costs for travel will not be accepted.

See Section C.6 of Amendment 0001.

31 N/A – General Question

Can CEI and EO give examples of specific past projects you have seen

No similar projects – we invite the contractors to share their creative approaches, inspired by the Library’s that your team has found inspiring and relevant to this new project?

comic collection:

https://guides.loc.gov/comic-books.

32 N/A – General Question

What role does the Library see media playing in this exhibit?

While media is not anticipated to be the primary experience or “driver” it is important to the overall design and content delivery and must be thoughtful in how it is integrated into the overall exhibit in terms of meaningful engagement, amount, and presentation.

33 N/A –

General Question

If this is a changing exhibit, how does the Library want this to be different from previous changing exhibits?

Yes, this is a temporary exhibition that anticipates a new design approach (while using existing exhibit cases).

34 C.3.1.1 Section C.3.1.1 makes reference to “initial display as well as up to 1 rotational round, which will include approximately 75-100 objects”.

Q 34.1 - Will both the initial and rotational round be 75-100 objects, meaning that the rotation is a complete replacement?

Q 34.2 - In the requirement — “(II) Recommended media strategy (video, interactive, environmental, and audio programs) integrated with the exhibit design, which must utilize the Library’s audiovisual (AV) systems design.” — can the Library provide prospective offerors a sense of what the AV systems design is that the contractor must utilize?

A 34.1 - The rotation will represent a subset of changes to the initial display, not complete replacements.

A 34.2 - This will be supplied at concept kick-off for discussion/consideration. Please see revised Section C.3.1.1(II) in Amendment 0001.

35 C.3.1.3.10 Section C.3.1.3.10 mentions “Subject- Matter-Experts (as needed)”. How many SMEs does the Library anticipate participating, and will the chosen exhibition design firm work directly with them regularly?

Number of SMEs to be determined.

SMEs may participate in the design process, however the Library may have separate content discussions and relay information solely to the offeror/design group.

36 C.3.2.1(f) In the requirement — “f) Develop and maintain an exhibit design project management system” — does “system” refer to a software package, or does it mean any approach that makes project management systematic, including analog or other methods?

System means an approach which may include software in order to maintain that approach; the management approach must demonstrate how documentation and communication are tracked/managed along with detailed costs and schedule throughout the project.

37 C.3.2.2. Q 37.1 - Section C.3.2.2. states, “the Contractor shall use Library-furnished content.” Can the Library share how far along content development is?

Q 37.2 - Can the Library clarify the anticipated level of involvement from the selected design firm in shaping the interpretive narrative, visitor experience, and content organization?

Q 37.3 Has the Library established an overarching creative vision or interpretive approach for the exhibition, or is the selected design team expected to explore and propose this direction during Concept Design?

A 37.1 – Major stories have been identified, draft object list to be provided at or shortly after kick-off.

A 37.2 – The Library will provide shape of interpretive narrative/visitor experience/content organization but solicit the opinion and corresponding design options from the offeror; final decisions will be the Library’s.

A 37.3 - Exhibit designer is expected to work collaboratively with the Library on establishing creative vision.

38 C.3.2.2.d Q 38.1 - Section C.3.2.2.d mentions “using existing casework”. Can the Library provide details on what that casework is, how much of it there is, how much it can be moved or creatively altered or reconfigured, etc.?

Q 38.2 - Is there an expectation that the majority of existing casework infrastructure will be retained?

Q 38.3 - This same clause requires the Contractor to work “within the limits of the project fabrication budget—which will be provided after contract award.”

Can the Library give prospective offerors some sense of range of the project budget? For example, the design fee for a project with a budget of $5,000,000 is different from a fee for a project with a total budget of $50,000. Without some sense of the project’s budget scale, it is difficult for us to know if our proposed fee is appropriate, or even whether we would be a suitable firm for the project.

A 38.1 – Detailed information on the existing casework will be supplied to the design firm at concept kick-off.

A 38.2 - Yes, only existing casework will be used; there is no existing infrastructure (i.e. existing exhibit elements) anticipated for reuse and the historic fabric of the space (building and its infrastructure) cannot be altered.

A 38.3 – Please see the answer to Question 6.1 above.

39 C.3.2.2.f Section C.3.2.2.f requires a cost estimate for each design concept.

Q 39.1 - Is it expected that this be produced in-house by the designer, or externally to get a second opinion? If externally, can this be provided by a fabrication firm without disqualifying them? Or is an independent cost consultant required?

Q 39.2 - How has this service typically been provided most successfully to the Library in the past?

A 39.1 – Library is open to either design-provided or design-contracted cost estimating but it must be valid and based on recent fabrication/installation projects and demonstrate professional, detailed level of exhibit pricing; there is no guarantee that the fabrication firm contracted to provide pricing would be excluded.

A 39.2 - Designers have provided both internal and sub-contracted design cost estimating—either way it must be professional, detailed and based on recent exhibit costs.

40 C.3.2.3.f Section C.3.2.3.f requires prototyping.

Q 40.1 - What material fidelity is expected for prototypes? Meaning, cardboard? Fome-core? Finished wood construction?

Q 40.2 - What has met the requirements in the past?

Q 40.3 - Where would such prototyping sessions be held normally? Onsite at the Library, or elsewhere?

A 40.1 – Whatever is necessary to best demonstrate the final product, using the same materials.

A40.2 – Please see Answer 40.1.

A 40.3 - Prototyping review should happen at the Library (coordinated in advance for delivery and installation).

41 C.3.2.4.c.xx Section C.3.2.4.c.xx requires “Revised accessibility approaches for 3D and 2D elements”.

Q 41.1 - Can the Library give specific instructions regarding what “accessibility approaches” are in this context?

Q 41.2 - As a related follow-up, does this contract require independent subcontractors for accessibility?

This same section requires “revised structural drawings”.

Q 41.3 - Does this refer to structural drawings done by a licensed structural

A 41.1 - Offeror should meet or exceed accessibility standards for Smithsonian Institution (See Section C.3.4.2 of the solicitation) as a baseline for the Library.

A 41.2 – Please see Answer 41.1.

A 41.3 – Please see revised Section C.3.2.3.c.xvii in Amendment 0001.

A 41.4 – Please see Answer 41.3.

engineer who can stamp and permit their work?

Q 41.4 - As a related follow-up, how has this been successfully handled by design firms in the past?

42 C.3.2.4.c.xxiv and C.3.2.4.c.xxv

In Section C.3.2.4.c.xxiv and Section C.3.2.4.c.xxv an exhibit lighting package and revised exhibit AV systems design are required. Most exhibition design firms do not maintain lighting or AV engineers on staff.

Is this typically handled by subconsultants to the chosen exhibition designer, who are submitted as part of the team and cost at the procurement phase?

The offeror should sub-contract as part of their team a professional exhibit lighting designer and AV systems designer to provide those services as part of their fully integrated design service.

43 C.3.2.4.e Section C.3.2.4.e requires an “exhibit assessment (EA)”.

Q 43.1 -Can the Library provide more information about this process, and how it has been successfully done in the past, so offerors can understand the complexity and scope of what they would need to provide?

Q 43.2 - For example, is this a half-day on-site workshop? Or something different?

Q 43.3 - Does this require a trained VE facilitator? Or is it done by design firm staff?

A 43.1 - EA refers to a review of the proposed design/concepts and corresponding cost estimates to determine best value and any potential “value engineering” to select the best design to move forward into SD Phase. Creativity, affordability, durability are some of the factors for a “pros vs cons” analysis to determine best value.

A 43.2 – Yes, a half to full day workshop which could be incorporated into the final concept design presentation as long as that phase presentation has sufficient pricing and other information to successfully conduct the EA.

A 43.3 – This can be completed by the design firm staff.

44 C.3.2.5.f.ii Section C.3.2.5.f.ii states that “Contractor shall perform any final prototyping”.

Can the Library share its expectations on what number, type, location, etc. is expected for this round of prototyping?

Prototyping is to be determined based on proposed design elements that are deemed necessary to have prototyping, applicable to any phase in which that element requiring prototyping is presented and developed. Prototyping must be completed and approved/accepted by

For the first round, the requirements were specific and quantified in detail.

the Library before completion of design and final design package acceptance

45 C.3.2.9.e Section C.3.2.9.e requires “Photo documentation of final, installed exhibition; photo quality sufficient for online uses (i.e. Library website and potential marketing or advertising purposes)”.

For clarification, is the Library requiring the design firm to professionally photograph the project and provide those images to the Library?

As stated, the photo quality must be acceptable to the intended use; it does not require professional subcontracted photography unless the designer firm/offeror does not feel it is capable of providing such photography internally.

46 F.2 Can the Library confirm that when the Schedule of Events/Deliverables states “No later than 05/31/28” for CA phase services, this can be understood to mean that the exhibit will be installed, completed and open at that time?

Yes, but a specific opening date has not been determined. The date in the Schedule of Events/Deliverables is the requirement due date, not the official opening date.

47 N/A – General Question

Can the Library provide scaled floor plans, elevations, existing-condition photographs, and any available architectural or technical documentation for the approximately 3,700 SF SW Gallery before proposals are due?

Yes, detailed floor plans can be provided at concept kick-off (not before).

48 N/A – General Question

Can the Library share a preliminary storyline, curatorial outline, thematic framework, or interpretive objectives to help offerors better understand the intended exhibition narrative and scope of the three required concept designs?

As currently conceived, the exhibition will focus on “comic superpowers”— that comics’ unique power lies in their combination of words and images for storytelling, and their ability to immerse readers in new worlds. It will explore the narrative structures of comics (including character origin stories, archetypes, and building imaginary worlds) and the history and structures of sequential storytelling (composition of comics, use of color, light, and text/type).

Visitor Takeaways:

• Appreciate comic books as a unique storytelling medium

• Recognize and appreciate the value of the Library’s unrivaled collection of comic books

• Recognize how comics ignite our own imaginations

• Appreciate that comic books are for everyone

However, these are subject to change and to be used a starting point for the proposal only.

49 N/A – General Question

Q 49.1 - Can the Library provide a preliminary object list identifying the anticipated number, type, dimensions, and conservation requirements of objects to be displayed?

Q 49.2 - Additionally, does the stated estimate of 75–100 objects apply to the initial installation, the rotation, or both?

A 49.1 – The preliminary object list will be provided at or shortly after kick-off.

A 49.2 – The initial installation will include up to/approximately 100 objects, and the rotation will include a subset of that, up to/approximately 75.

50 N/A – General Question

Can the Library provide an inventory of existing display cases and exhibit components anticipated for reuse, including quantities, dimensions, photographs, and any known limitations or required modifications?

Yes, the design firm will receive a full list of available exhibit cases with dimensions/photography/specific information necessary for display at kick-off meeting.

51 C.1 Q 51.1 - Given that AV integration and media production will be procured separately, can the Library clarify the exhibit design contractor's responsibilities for media strategy, AV systems design, lighting design, and coordination with separately contracted specialists?

Q 51.2 - While media production and AV integration will be contracted separately, can the Library clarify the anticipated level of coordination and design responsibility for media and interactive experiences?

Q 51.3 - Has a preliminary media budget been established?

A 51.1 – The exhibit design contractor will work with the Library to develop media strategy, media concepts, and media treatments suitable for media production bid as well as AV systems design and eventually AV integration.

A 51.2 – The exhibit design contractor is expected to review proposed media and AV systems to ensure physically and conceptually aligned with design vision and built environment related to those media elements.

A 51.3 - Please see the answer to Question 6.1 above.

52 N/A – General Question

Does the Library have a preliminary estimate of the quantity and types of interpretive panels, object labels, case graphics, environmental graphics, and

No fixed quantities for any exhibit graphics exist; this will be developed with the Library over the course of the design, ultimately with a graphic other final digital artwork anticipated?

If not, what assumptions should offerors use when developing their firm-fixed-price proposals?

package and graphic schedule that accounts for ALL graphic elements and graphic specifications.

53 C.3.2.3(f) Q 53.1 - Can the Library clarify the anticipated number and complexity of required prototypes, the scope of visitor testing, and whether prototype fabrication, participant recruitment, and testing expenses are to be included in the exhibit design contractor's fixed price?

Q 53.2 - Will the participants be museum stakeholders or members of the public assembled by the design team?

Q 53.3 - Would the Contractor be testing physically produced prototypes or sharing a visual presentation for discussion?

A 53.1 – No set number of prototypes has been established; quantities complexities of prototypes shall be such to fully demonstrate the design aesthetic and functionality requiring the prototype; all costs associated with prototypes should be included in contractor’s pricing.

A 53.2 – Library will assemble a review group (participants will include Library staff but may also include non- Library staff if needed necessary).

A 53.3 - Both testing physical prototypes but potential sharing visual presentation (depends on the prototype and level of design and completeness).

54 Section B and F.2

Section B ends the contract on June 21, 2028, but Attachement J-3 schedules closeout for July 31, 2028.

Please see Answer to Question 5 above.

55 C.3.1.3(9) and C.3.2.1 –

START

Deliverables

Section 3.1.3(9) specifies a 24-hour turnaround for meeting notes and Section C.3.2.1 – START Deliverables specifies 48-hour turnaround for meeting notes. Is this a discrepancy?

Should turnaround times be uniform?

48 hour turnaround for notes is sufficient (24 appreciated); agenda 24 hours in advance is mandatory; 48 hours for review/comments back to Library mandatory

56 L.4E and Attachment J-

Attachment J-2 lists two email recipients, while Section L requires three. Is this discrepancy?

Please see the answer to Question 22 above.

57 C.3.2.1 and F.2

The initial field report appears due December 18, 2026, but the required site visit is specified as at least one month after kickoff. Is this a discrepancy?

We require the field report 7-10 business days after designer’s onsite visit (instead of specifying a date so that this follows whatever date the onsite inspection or kick-off occurs)

58 B.1 and Attachment J-

Section B lists a quantity of 0.00, and J- 3 references an NSP deliverable that isn't clearly identified. Is this a discrepancy?

Please see Section B.1 in Amendment 0001 and Attachment J-6 Revised Deliverables Price Schedule.

59 C.3.1.1. The dimensions for the SEG Banner under Section C.3.1.1. is listed as “(SEG

Window SEGs should be 67.5” W x 126”H and banner should be 28 is 28” W x 145.5.5” L)”. This appears to be a typographical error. Please clarify.

1/8”W x 146”L. See revised Section C.3.1.1.

60 F.2 The Rotation deliverables appear to be due after the main FDA and installation-support deliverables.

Please clarify the intended sequence of these deliverables.

Typically the content for rotations follows that of the inaugural exhibit so it is provided separately for its FDA (by Designer) and then produced/delivered by the Fabricator to the Library several weeks prior to the rotation installation.

61 C.1 and C.3.1.1.

The overview references one poster design, while the detailed scope includes two poster applications and two SEG banners. Please confirm the number of unique designs.

(1) CVC tunnel poster 30”W x 54”L,

(1) Madison kiosk poster 24”W x 43.125”L, and (1) SEG brochure stand banner 28 1/8”W x 146”L. See revised Section C.3.1.1.

62 J-2 The footer dates appear to be carried over from a 2022 template. Please confirm this is the questionnaire that we should use.

The 2022 template is the intended template for the Past Performance Questionnaire. Please see revised Section L.4E in Amendment 0001 and Attachment J-5 Revised Past Performance Questionnaire.

63 N/A – General Question

Q 61.1 - Who is on the client project team?

Q 61.2 - What are their Roles and Responsibilities?

A 63.1 – Center for Exhibits and Interpretation (CEI) and Exhibits Office (EO) staff (Director, Chiefs, Exhibit Director, Library SMEs, Registrar, and Production staff)

A 63.2 - To participate in discussions and review deliverables for feedback per each participants individual role and discipline on the project

64 L.4E and Attachment J-

For offerors who have successfully completed similar projects for the Library of Congress in the past, are these completed projects permissible as a reference for completing the Past Performance Questionnaire?

Yes. Past Projects completed for the Library of Congress are acceptable.

65 N/A – General Question

If an offeror firm has an estimator from an exhibit fabricator on their team as a subcontractor, would that disqualify that fabrication firm from competing for the fabrication portion of this project?

No. This will not disqualify the fabrication firm from competing for a future fabrication contract.

66 C.3.2.2 - C.3.2.5

Please clarify whether the cost estimates required under Sections C.3.2.2 through C.3.2.5 should

Yes, inclusive of all that is listed address the complete anticipated exhibition implementation cost, including exhibit fabrication, shipping, installation, AV equipment and integration, and media production. If certain components will be budgeted separately by the Library, please identify those components.

67 C.3.2.4(g) and F.2

Section C.3.2.4(g) requires an itemized Design Development cost estimate, but neither the DD deliverables list nor the F.2 Schedule of Events/Deliverables separately identify this estimate. Please confirm whether the estimate is required as part of the 100% DD submission or at another deliverable.

Yes. See updated deliverables in Section C.3.2.4 and Section F.2 of Amendment 0001.

68 C.1 and

C.3.2.5 - FD

Phase Specific Tasks

Section C.1 states, “AV integration and media production is not within the scope of this contract and will be subject to a separate contract.”

However, the detailed technical requirements of Section C.3.2.5 - FD Phase Specific Tasks – subpart (x) requires “Final exhibit AV systems design, including AV systems approach design/diagrams, specification for AV hardware, and indication of AV hardware quantities (including power/infrastructure support) if applicable”.

This appears to be a discrepancy. Does statement in Section C.1 override the FD Phase Specific Task (x)?

AV systems design is not AV integration; the designer is expected to provide AV systems design aligned and part of the overall design; AV integration (by the future Fabricator or separately contracted AV integrator) will entail the purchase, wiring, and installation of AV equipment.

69 F.2 Q 68.1 - Are the milestone dates outlined in Section F fixed, or is there flexibility to adjust the design schedule in collaboration with the selected firm to accommodate content development, review periods, and design refinement?

Q 68.2 - Can the Library confirm the anticipated opening date for the exhibition and whether any milestones are fixed due to institutional

A 68.1 – Overall design phase durations are set but the Library is open to minor adjustments to dates and progress deliverables within each design phase as necessary and mutually agreed to by both parties in advance, without any delay to the overall project or elimination of scope or deliverables

A 68.2 – The official open date has not been confirmed but the presented overall schedule is aligned with the programming, collection availability, or other commitments?

anticipated completion opening and should be followed

70 N/A – General Question

Can the Library clarify the anticipated number and format of stakeholder workshops, design presentations, and approval meetings throughout the design process, including expectations for in-person participation?

The Library expects at least (1) kick-off meeting per phase, (1-2) progress meetings to demonstrate progress and provide collaboration, and (1) milestone presentation; meetings can be in-person or virtual and involve necessary design team and Library team participants as needed for the anticipated discussion and review;

meetings should be schedule in advance and adhere to agenda and note requirements.

71 N/A – General Question

Can the Library clarify the anticipated evaluation and selection timeline, including whether shortlisted firms will be invited to participate in interviews or presentations and the anticipated contract award date?

The evaluation will be conducted as described in the solicitation.

72 L.4(A) - Minimum Requirements

The Minimum Requirements state that the offeror must provide examples of projects "that offeror completed as a principal contractor (not sub-contractor)."

Q 71.1 - If an offer is submitted by a joint venture, may the combined project experience of the joint venture members be used to satisfy the Minimum Requirements, or must the offeror entity itself have completed all five projects (plus the 3,500 SF project) as principal contractor?

Q71.2 - Separately, may a named subcontractor's project experience count toward any part of the Minimum Requirements?

A 72.1 - Joint ventures are not permitted.

A 72.2 – No.

73 L.4(A) - Minimum Requirements

Section L.4(A) requires at least five (5) projects of at least 1,000 sq. ft. and at least one (1) project of at least 3,500

sq. ft.

May the 3,500 sq. ft.

project be one of the five 1,000 sq. ft.

projects, or must it be a sixth, distinct project?

Yes.

74 L.4(A) - Minimum Requirements

Regarding the "Comparable to the Library" requirement of Section L.4(A), for purposes of the Minimum Requirements, do major museums or cultural institutions located outside the United States qualify as comparable to the Library, or must the institutions be located in the United States?

Yes.

75 N/A – General Question

Will the Library offer a pre-proposal site visit of the SW Gallery, or provide the SW Gallery floor plan and drawings/dimensions of existing casework and wall systems to offerors before proposals are due?

No existing plans or drawings will be shared prior to the CD Phase kick-off.

There will be no pre-proposal site visit for prospective offerors. The SW Gallery of the Library’s Thomas Jefferson Building is open to the public. Prospective offerors are welcome to visit the SW Gallery during regular hours.

76 N/A – General Question

The solicitation describes comics as both a storytelling medium and a cultural icon. Are there particular visitor takeaways or audience priorities the Library would like the design team to emphasize when developing the three initial concepts?

Please see Answer 48 above. Note that the current takeaways are as follows:

Visitor Takeaways:

• Appreciate comic books as a unique storytelling medium

• Recognize and appreciate the value of the Library’s unrivaled collection of comic books

• Recognize how comics ignite our own imaginations

• Appreciate that comic books are for everyone

77 N/A –

General Question

Q 77.1 - What stage of development does the Library anticipate the exhibition storyline and preliminary object list will have reached at kickoff?

Q 77.2 - Are there key objects or stories already identified as anchors for the visitor experience?

A 77.1 – The Library expects to share an outline and draft object list at or shortly after kick-off.

A 77.2 – Yes.

78 H.10(e), C.3.2.8, C.3.2.9

Under C.3.2.8 and C.3.2.9, the design contractor reviews and approves Fabricator shop drawings, samples, substitutions and change orders, and reviews AV Integrator designs.

Will the awardee of this contract, or any of its subcontractors, be eligible to

Yes.

compete for the Comics exhibition fabrication/installation, AV integration, or media production contracts? If not, please confirm the restriction in an amendment.

79 H.10(e) Clause H.10(e) requires disclosure of conflicts of interest in accordance with LC52.209-1, but the clause is not included in full text or listed in Section I.1. Please provide the full text of

LC52.209-1.

LC52.209-1 is not included in this solicitation.

80 L.4(A) - Minimum Requirements

May an offeror satisfy the Minimum Requirements (five projects of at least 1,000 SF and one project of at least 3,500 SF) using projects completed as prime by a proposed teaming partner or major subcontractor, or must all qualifying projects be completed by the offeror itself as prime contractor?

All project examples provided for the Minimum Requirements Section must have been completed as a prime contractor.