Attachment J-3 - Deliverables Price Schedule 10-5-26 (4 Pages).docx

Attachment J-3 – 030ADV27R0010 – Deliverables Price Schedule 10-5-26 (4 Pages)

Offeror shall provide a firm fixed price for each deliverable in the below price schedule. Proposals that do not provide prices for each deliverable (excluding the deliverable marked as Not Separately Priced (NSP) will not be accepted.

C.3.2.1 Initial Project Set-up and Planning (START) Phase:

· Agenda and Meeting Notes from Kick-off Meeting

· Initial and revised (post Kick-off Meeting discussion) detailed design schedule

· Roles/Responsibilities Matrix

· Exhibit Design Requirement List

· Pre-Design Field Report

· Project Management Deliverables (throughout project) to include

· Regular progress meetings and/or calls with meeting notes submitted no later than 48 hours after the meeting/call

· Weekly maintained and distributed design schedule, including all phases, from start to completion, highlighting any critical deadlines and/or edits to the schedule since previous submission

· Review of Library-furnished content assets (object information and images) to confirm accuracy and useability in design purposes; the Contractor shall alert the Library COR, in writing, of any issues/concerns that may impact the content or design integrity, schedule, costs, or maintenance of the exhibit No later than 12/18/26

C.3.2.2. Concept Design (CD) Phase:

· CD Phase Schedule

· CD Phase Milestone Presentation Package of (3) concepts (presentation and digital submission)

· CD Phase Initial Cost Estimate (for each concept)

· CD Phase Brochure and Poster Design Package

No later than 02/26/27

C.3.2.3. Schematic Design (SD) Phase:

· SD Phase Schedule

· SD Phase Milestone Presentation Package including 3D, 2D, and case layouts)

· SD Phase Lighting Package

· SD Phase AV Systems Package

· SD Phase Prototype Report

· SD Phase Preliminary Cost Estimate

No later than 04/30/27

C.3.2.4 Design Development (DD) Phase:

· 50% DD design package (presentation and digital submission)

· DD exhibit assessment report

· 100% DD design package (presentation and digital submission)

· DD exhibit lighting package, aligned with DD design and within established project budget and schedule parameters as needed

· DD AV systems design package, aligned with DD design and within established project budget and schedule parameters as needed

· DD media package (presentation and digital submission) as needed

No later than 06/30/27

C.3.2.5 Final Design (FD) Phase:

· 95% FD design package (presentation and digital submission)

· 100%-Final FD design package (presentation and digital submission)

· FD exhibit lighting package, aligned with FD design and within established project budget and schedule parameters

· FD AV systems design package, aligned with FD design and within established project budget and schedule parameters

· FD prototype report

· FD exhibit assessment report (digital submission)

· FD cost estimate (digital submission)

· FD schedule (digital submission)

No later than 08/31/27

C.3.2.6 Rotation Requirements:

· revised detailed case/object layouts, with object images clearly identified with object numbers and layout dimensions

· frame, mat, mount, and cradles schedules, which includes all suggested dimensions and materials

· final designs for any new case furniture and interior case graphics, as needed

· FDA graphic files for any necessary text alterations, new labels, and any related graphics associated with each rotation

· indications for how the layout changed from the previous rotation No later than 06/01/28

C.3.2.7 Final Digital Artwork (FDA) and Production Ready Art (PRA) Phase:

· Initial FDA package (digital submission)

· Final FDA package (including packaged files ready for graphic production output) (digital submission)

· FDA Tracking Log that verifies completion of all FDA in accordance with FD Package and graphic schedule (quantities, numbering, sizing, production method, and inclusion of approved Library content)

No later than 04/15/28

C.3.2.8 Construction Administration/Fabrication (CA/FAB) Phase:

· Written responses to CA/FAB RFI entries

· Review and written responses to all CA/FAB shop drawing reviews, noting approval, approved as noted, or not approved/resubmit for Library concurrence

· Review and written responses to all CA/FAB samples (materials and finishes), noting approval, approved as noted, or not approved/resubmit for Library concurrence

· Review and written feedback on Fabricator-supplied schedule for fabrication and installation, noting issues-concerns related to overall completion

· Review and written feedback on Fabricator-proposed substitutions with recommendation on approval/rejection and supporting reasons

· Review and written feedback on Fabricator-proposed Change Orders (cost and/or no cost) with recommendation on approval/rejection and supporting reasons No later than 04/30/28

C.3.2.9 Construction Administration/Installation (CA/INSTALL) Phase:

· Written responses to CA/INSTALL RFI entries

· Draft punch list of final installation

· Final punch list of final installation

· Documented resolution of punch list

· Checklist confirming delivery of all contractual requirements per this contract (including date submitted and written proof of receipt/approval acceptance by the Library) No later than 05/31/28