PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV26R0022 04-01-2026

Curl, Brian (202) 707-3090 04-20-2026

12:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Curl, Brian

030ADV26R0022

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE SCHEDULE

B.3 ORDERS

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 SCHEDULE OF EVENTS/DELIVERABLES

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.10 LC52.239-1 INFORMATION SECURITY (JUL 2025)

PART II - CONTRACT CLAUSES

030ADV26R0022

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.8 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.9 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.10 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

I.11 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

L.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.3 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.4 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF

030ADV26R0022 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Solicitation for a single award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts. Individual Firm- Fixed Price (FFP) Task Orders shall be issued against this IDIQ, the cumulative value of which shall not exceed the maximum defined in the contract. The minimum does not represent the minimum amount for each order under this contract.

IDIQ Minimum: $50,000.00 IDIQ Maximum: $5,000,000.00

The Library of Congress will order the specified minimum amount under this IDIQ contract. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Government may order items in any quantity up to the specified maximum contract value.

B.2 PRICE SCHEDULE

All unit prices for this IDIQ Contract are to be Firm-Fixed Price. Pricing is established in Attachment J3. All overhead prices, including labor, materials, and shipping costs shall be included in the unit price for all items. This contract uses Ordering Periods and not Option Years. As a result, no options need to be exercised during the life of this contract.

Orders may be placed for estimated pages at fixed unit prices based on the tables below. Orders shall also indicate a ceiling price.

Description Ordering Period I

(8/1/2026-7/31/2027)

Ordering Period II

(8/1/2027-7/31/2028)

Ordering Period III

(8/1/2028-7/31/2029)

Ordering Period IV

(8/1/2029-7/31/2030)

Ordering Period V

(8/1/2030-7/31/2031)

Unit: Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Re-shelving Items

Shifting Shelves

Newspaper Shelving Items

Periodicals Shelving Items

Binding Prep - English Language Materials

Binding Prep -Foreign Language Materials

Inventory (Pin and Link items not otherwise prepped for bindery) Volumes

Inventory (Pin and Link) Microfilm

Review, collate, and inventory digitization

B.3 ORDERS

In the event that a task order period of performance crosses ordering periods as defined in Section B, task order unit pricing must comply with the ordering period price that is current at the time the order is placed.

No blended rates will be authorized at the order level.

For instance, if an order, with a 12-month period of performance starts January 27, 2027, the Ordering Period I rates will be used to price the entire order. An order cannot be priced using prices for two different Ordering Periods.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR _______________

Shelving and Binding Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2031

GRAND TOTAL _______________

030ADV26R0022 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work

C.1. OVERVIEW/ BACKGROUND

The Library of Congress, Library Collections and Services Group (LCSG) requires contractor assistance to maintain and manage its collection of materials through maintenance, preservation work for binding preparation, shifting, shelving, inventory, and reshelving (PRESSI) services for items in its collections to help achieve Library of Congress (Library) goals of assuring long-term, sustainable preservation, and access for items in its collections. Services shall be provided according to the highest professional standards, guidelines, and best practices.

LCSG acquires, describes, processes, preserves, and makes accessible the largest and most comprehensive legislative research and national library in the world, including materials in over 450 languages. In addition to making collections accessible to current and future patrons of the Library, staff also provides services to libraries around the world through its bibliographic information, standards setting, and digital collections development.

Accurate and timely updating and maintenance of all these collections is required for mission effectiveness of the Library of Congress in service to Congress. The majority of these services shall be performed for collections administered by the General and International Collections Directorate (GICD), which includes seven divisions: African and Middle Eastern Division; Asian Division; European Division; Hispanic Division; Researcher Engagement & General Collection Division; and Serial and Government Publications Division. The major activities of the GICD include developing the Library’s collections in almost all languages and subjects; serving requested items to patrons; and providing on- and off-site reference and information services through specialist librarians staffing Library reading rooms and research centers on Capitol Hill as well as via the Internet, through email or the Ask-a-Librarian program. GICD plays a critical role in collections inventory control as well as collections security. The binding preparation services shall be performed for published, textual resources in the classified serial collections primarily within these Divisions. Other services required (pin and linking;

shifting, etc.) may be performed on monographs, multi volume monographs, serials, non-paper-based formats such as microfilm or other collection items as directed by the Library Contracting Officer Representative (COR). Units prepared for binding are routed to the Preservation Services Division (PSD).

C.2. SCOPE

The contractor shall provide collection maintenance, preservation, and inventory services to the Library of Congress, and other Service Units using the Library Collections Access Platform (LCAP).

C.3. REQUIREMENTS

The work requires reading knowledge of specific foreign language(s): Amharic, Arabic, Armenian, Bengali, Chinese, Cyrillic scripts for Kazakh, Georgian, Hebrew, Hindi, Indonesian, Japanese, Korean, Kyrgyz, Persian, Russian, Serbian, Turkmen and Azeri, Ukrainian, Urdu, Uzbek, Vietnamese, and the ability to use Romanization tables (as applicable).

The contractor shall provide collection maintenance, preservation, and inventory services to support standard operations of the Library. Work for these tasks shall be performed on a daily and weekly basis. In addition, the contractor shall perform projects as assigned. All work shall be completed pursuant to the performance standards indicated in Section C.4.

C.3.1 Maintenance. (Reshelving, Shifting and Shelving).

The contractor shall maintain the Library collection to support tracking, inventory control, updating, and overall security of the collection. The tasks associated with this work include:

C.3.1.1 Reshelving:

The Contractor shall re-shelve all the bound items that are returned from the bindery or shall route items to a processing unit for offsite transfer. Instructions on where to reshelve the items returned from the bindery will be provided by Division POC staff. The Contractor shall shelve all the materials according to call number and Division location within two (2) weeks of their return from the bindery.

C.3.1.2 Shifting:

The Contractor shall pull items from one (1) location and load them onto book trucks, security bins, and/or other transportation equipment provided by the COR and shift the items in a different location. These collection maintenance operations are intended to address changes in location resulting from pin & linking volumes for inventory purposes, considerations of off-site storage, reorganizing the items into proper order, or arranging the existing space to leave room for shelving incoming materials into the collections. The Contractor shall shift items by adding or removing physical shelving, selecting specific items based on instructions, re-labeling shelf ranges immediately upon completion of work, updating online documents which identify range locations and producing paper copies of updated locations.

C.3.1.3 Shelving:

Shelving is defined as the act of taking materials newly received by the Library and placing them on the shelf. Routine shelving consists of five (5) categories of materials (Loose Periodicals, Newspaper Issues, Microfilm Reels, Loose Comic Book Issues, and Unbound and Loose Collection) managed by the Physical Collections Services Section in each Division that require varying workflows and tasks. Within each material category, there are distinct physical groupings of materials that require attention. The contractor shall follow the guidance provided by the Division Section Point of Contact (POC), as designated by the COR, on the order of the work to be performed. Any conflict between the instruction of the Division POC with those of the COR shall be brought to the attention of the COR for resolution.

The Contractor shall complete the number of units stated in each task order for Maintenance below:

Loose Periodicals – Loose periodicals are currently stored in upright collection shelving areas throughout the Division.

The contractor shall, per Division POC instructions, sort loose periodicals by year and title, then order alphabetically and within that, chronologically; and shelve them in pre-determined locations as identified by the Division POC. Some loose materials may be temporarily stored in moveable carts or fixed shelving. Some materials may be in sealed boxes (in tubs) and require opening and unboxing (with packaging managed as described above.) These materials will need to be moved into shelving areas, then sorted, ordered, and shelved as above.

Newspaper Issue – Newspaper issues are loose, grouped, wrapped, and tied, boxed, shrink-wrapped and/or tied with plastic ties and stored in large, wheeled storage tubs, wheeled mail carriers/cages, or in plastic mail totes stored throughout the Division. The contractor shall move the storage containers to the Division POC-specified sorting areas, unpack and sort, per Division POC instructions, including opening and removing issues from boxes, discarding packing material, removing any vendor shipping slips from individual issues (storing for later review by Division POC), unwrapping bundles of issues within boxes, comparing title with accepted title list and setting aside unlisted titles for further Division POC review, and arranging accepted titles by geography, title, and chronology in designated storage areas.

Microfilm Reels – Reels of newspaper microfilm are stored in shipping boxes in large, wheeled storage tubs in the Division. The contractor shall move storage containers to sorting areas and unpack, confirm reel contents, label match, and sort per Division POC instructions, including matching film content to label through physical inspection, perforating with the Library identification, sorting them geographically and alphabetically by country (based on film label), then alphabetically and chronologically by title, and storing in designated areas.

Loose Comic Book Issues – Loose comic books issues are stored in large, wheeled storage tubs in the Division. The contractor shall move the storage containers to the sorting areas and unpack, removing plastic sleeves where present, and sort, per Division POC instructions, sorting the items alphabetically and chronologically (by title based on specialized instructions for locating and reading indicia) and shelving them in pre-determined locations. Handling requires direct observation of contractor staff by Division POC.

Unbound and Loose Collection Items - These items may be from any of the above-listed categories. These items may be somewhat fragile and susceptible to damage during handling and transport. Additional collection or other miscellaneous materials may be stored in shipment packaging. The contractor shall handle these items especially carefully, Per Division POC instructions. Such handling will vary according to the type of material.

For all categories of materials, the contractor shall:

Handle Collections - The contractor shall unpack materials not already stored as loose items, e.g., contained in a box or bundled together with string, tying tape, wrapper, or another housing method. Unpacking shall include unwrapping a bundle of items from a box, unboxing boxed material (except for individual microfilm reel boxes), removing plastic covers or wrapping, etc. The contractor shall alert the COR when encountering any problem that may jeopardize a safe move of a specific collection or item. The Library will have Division point of contact staff on-site to support these services and provide special handling guidance and address these situations, including any problems with handling and moving special collections that may be fragile

Maintain Order of Collections - The contractor shall maintain the appropriate shelf order of the collection items during all phases of movement, per guidance below, including the final placement of collection items on shelves in the Serials Division. The contractor shall follow any guidance and markings provided by the COR to the location of materials in the origin and destination shelving locations to aid in proper placement. The contractor shall work closely with Division POC staff to ensure that intellectual control information on packages shall allow shelving in Division collection storage locations to follow the prescribed chronological, alphabetical, and locational order. The Library recognizes that it may be necessary to refine the process and guides as the project proceeds for maximum effectiveness. Any such refinements will be communicated to the contractor for immediate implementation.

Materials Packaging Disposal - The Contractor shall discard used packing material and break down boxes that were emptied during the work session into trash bins supplied by the COR. The Contractor shall inspect each box before disposal to ensure that no materials are inadvertently left behind. After filling the trash bin, which will be located in the sorting area or designated area, the Contractor shall move the packaging debris to a dumpster accessible from loading dock doors on the Madison Building Ground level or other location designated by the COR.

C.3.1.4 Preservation. (Binding preparation and Packing)

C.3.1.4.1 Binding Preparation work shall include: Each Library Division will provide the contractor with selection criteria for materials to be bound based on item types, locations, and goals for selection. Based on these criteria, the Contractor shall establish binding preparation priorities in consultation with the COR or the COR’s designee. The priorities may vary from month to month. (Titles may in English and foreign languages (see C.3.7 for foreign language list)

C.3.1.4.2 The contractor shall prepare serials for binding in one of several binding styles used by the Library. A description of these binding styles may be found in Attachment J-4. The contractor shall retrieve all loose serial issues of titles from the assigned collections; ensure they are not duplicates of existing bound material, collate, remove loose material from units (for example, blown-in advertisements, subscription cards, sample CD’s from advertisers, and Library paperwork) and tie bindable units; barcode each serial bindable unit and create or edit holdings in the LC LCAP system;

link proper holdings record to item record and update summary holdings records to reflect issues prepared for binding;

locate and correct or create title information in the binding preparation software, enter binding instructions into the binding preparation software (including notating close gutter margins, the presence of pocket material and other special instructions for the bindery or notes for library staff); print out binding tickets or otherwise prepare the equivalent;

complete bindery transmittal slips and truck labels for each job with information required by Preservation Directorate;

suppress the individual bound issues from display in the Online Public Access Catalog (OPAC); print out the OPAC record for quality review for each title processed; perform quality assurance and correct binding software records and tickets for all errors found during quality control activity, and re-shelve items which are determined to be unsuitable for binding. Contractor shall pack completed lots of unbound materials by shipment lists containing the number of items and indicating the lot and shipment dates as directed by the COR or designee.

C.3.1.4.3 Following Library-provided guidelines, the Contractor shall remove and properly discard loose materials not related to the issue's content, for example, blown-in advertisements, subscription cards, sample CDs from advertisers, and Library paperwork. The Contractor shall examine all issues during collation for damage or for missing pages. The Contractor shall provide damaged issues to the COR for repair or replacement.

C.3.1.4.4 Following Library-provided guidelines, the Contractor shall note in the Library-provided Advanced Binding Library Exchange (ABLE) binding software application during collation such characteristics as close gutter margins, fold-out material, folded covers, variation in size of issues, missing issues, incorrect pagination, and table of contents and indexes, so that proper instructions may be conveyed to the bindery. The Contractor shall tie together all bindable units with cotton tape provided by the COR.

C.3.1.4.5 The Contractor shall review each completed item according to established quality control workflow; transport the completed materials to the Library Processing and Preparation Section within the Preservation Services Division or at an area identified by the Processing and Preparation Section POC with a sign of clear delivery direction on a weekly basis; and dispose of duplicates according to Library designated staff instructions after Library staff review.

C.3.1.4.6 The Contractor shall report technical problems encountered in setting up units for binding to the COR on a weekly basis. Such technical problems may include (but are not limited to): problems with the bibliographic record and incomplete cataloging; discrepancies between the piece and the catalog record; lack of a proper retention decision on the catalog record; and physical problems with the serials physical piece, such as brittle paper, damaged pages, acidity, missing pages, or oversized issues.

C.3.1.4.7 Packing of bindable units: The Contractor shall prepare the completed binding lots for shipment to the Contract bindery. Binding lots consist of the binding styles from the bindable units. Binding lots shall be sent to the Processing and Preparation Section (PPS) each week at a time established by the Library COR. The number of lots to be shipped per week shall be worked out between the Library COR and the contractor on an ongoing basis. The Contractor shall take the material to the PPS loading area and pack into designated gray tubs.

C.3.1.4.8 The Contractor shall tie together bindable units of collated serials with flat cotton tape provided by the COR and in a manner directed by the COR to hold the issues in bindable units during transit to the off-site binder.

C.3.1.4.9 Packing, labeling, and marking: The Contractor shall pack processed bindable units in containers and legibly mark them with the lot and style number. The Contractor shall mark the containers according to the container count for each lot number (e.g., Container 1 of 3, Container 2 of 3, Container 3 of 3). Then, the Contractor shall place the containers on skids designated by Preservation and Processing Section (PPS) staff.

C.3.1.4.10. Transmittal Forms. The Contractor shall fill out all applicable fields on a binding transmittal form supplied by the client. The Contractor shall leave the white portion with Processing and Preparation (PPS) personnel at time of shipment preparation, and the yellow carbon portion shall be provided to the COR or the COR’s designee.

C.3.1.5 Inventory. The process of tracking, providing inventory control, and overall security of the collection through pin & linking items, creating holding and item records in the Library’s LCAP.

The task associated with this work shall include:

C.3.1.5.1 Tracking, providing inventory control, and overall security of the Library collections by pin & linking monographs and serials and creating item and summary holding records in the LCAP. The contractor shall pin and link volumes in the Library collection to facilitate piece identification of volumes to facilitate shelving in the Library and/or offsite locations; to facilitate tracking of in-use volumes which are requested by patrons or Library staff. If the Item has a barcode, it is considered “pinned” and if this barcode has been entered in the LCAP Item record then it is considered “linked”.

C.3.1.5.2 The Contractor shall use the LCAP cataloging module to retrieve bibliographic records; check required fields such as title, place of publication, frequency of publication, ISSN and other fields; compare the physical piece to ensure all the information is correctly matched; barcode items and attach barcode information to item record, and otherwise create or update holdings, including correcting or entering holdings statements for serials; and input data into the item record, such as item type; enumeration field; chronology field; caption; free text; copy numbers; pieces, notes, and status. Item records shall be ordered in sequence within the hierarchy.

C.3.1.5.3 The Contractor shall identify and resolve problems encountered in creating, verifying, and updating records for all language materials. The Contractor shall verify that each item arranged by LC call number order during the pin and linking process. The Contractor shall remove items that are out of order on a cart during pin and linking and arrange them immediately in correct order to facilitate retrieval.

C.3.1.6. Additional Requirements

The contractor shall perform other projects as required, performing some or all the tasks identified in sections C.3.1 - C.3.5.3 above as specified on individual task orders. Projects may also include the following tasks:

C.3.1.6.1. Digitization Support. For this task, the contractor shall provide retrieval, collation, and inventory of collection materials to ensure completeness and facilitate digitization projects; perform inventory tasks to support tracking and inventory control.

C.3.1.6.2. Collation for Materials That Are Not Camera Ready C.3.1.6.2.1. All collation of materials for digitization shall be performed in the Division area designated by the COR or the Division’s POC.

C.3.1.6.2.2. Contractor shall use the database provided by the Library to enter the collation information that will generate a pickup worksheet for materials to be shipped for digitization.

C.3.1.6.2.3. The Collation Sheet will provide all information necessary to be used by the Division and/or for the Quality Review.

C.3.1.6.2.4. All years, volumes, issues or parts of a title, or groups of titles to be processed shall be assembled at the workstation. All serial years of issues or volumes shall be put in order starting with the earliest date or number and working through to the last date or number in the run.

C.3.1.6.2.5. Contractor shall complete a page-by-page inspection (collation) of all volumes and issues. All pages shall be arranged in sequential order prior to capture. Information from the collation shall be recorded on the Collation Sheet.

C.3.1.6.2.6. The Contractor shall remove any duplicate pages, issues, or volumes. In the case of duplicate volumes or issues or pages, the Contractor shall use the best copy which is the most complete and in the best condition. Material from duplicates may be incorporated to achieve the most complete digitized version.

C.3.1.6.2.7. Serial indexes shall be placed immediately in front of the material they index.

C.3.1.6.2.8. The Contractor shall insert an “ISSUE(S) MISSING NOT AVAILABLE” element attribute la-bel, “VOLUME(S) MISSING NOT AVAILABLE” element attribute label or “COVER MISSING” element attribute label wherever issue(s), volume(s), or cover(s) are missing.

C.3.1.6.2.9. Some serials, including newspapers, have an issue number and/or date in each issue. If any inconsistencies are found, the contractor shall insert a “Special Attention” form or sheet in the issues for future reference to help in preparing the Collation Sheets. The “Special Attention” form will not be captured.

C.3.1.6.2.10. The Contractor shall record missing pages, covers, sections, issues, volumes, years on the Collation Sheet. The contractor collator shall record other missing material such as plates, maps, pocket material, etc., which is identified in the text in the volume.

C.3.1.6.2.11. The Contractor shall note supplements (both regularly published and occasionally published), combined issues or combined issue numbers, expected issues not published, and periods of suspended publication on the Collation Sheet.

C.3.1.6.2.12. The Contractor shall note indexes on the Collation Sheet.

C.3.1.6.2.13. If separately paginated, additional pages shall be collated and placed immediately following the last page of the regular issue, in the following order: (1) Parts; (2) Supplemental pages; (3) Supplements; (4) Magazines; (5) Comics; (6) Advertising Sections. (This happens most often with newspapers, although periodical issues shall occasionally have supplements. If a periodical supplement is general and undated and/or unnumbered, it shall be placed at the end of the year or volume). Should separately paginated supplemental material appear within an issue, incorporated into that issue’s total pagination or designated parts, the Contractor shall get directions from the Division COR or the designated alternate before completing the collation of the issues.

C.3.1.7. Foreign Language Table – This table will be used for languages other than English when performing tasks for Maintenance, Preservation, and Inventory requirements. The contractor shall have staff that can interpret these languages to complete the tasks.

Amharic Arabic Armenian

Bengali Chinese Cyrillic scripts for Kazakh

Georgian Hebrew Hindi

Indonesian Japanese Korean

Kyrgyz Persian Russian

Serbian Turkmen and Azeri Ukrainian

Urdu Uzbek Vietnamese

There are four Divisions of the Library where the Contractor staff will be working. The contractor shall provide a manager assigned to each division. As the Contractor moves through the collection in the foreign division's they may be task to go between the languages in that section. These should be established at the start of each order per year.

Serials Division only has English titles.

Asian Division languages includes Chinese, Japanese, Korean, Hindi, Bengali, Urdu, Indonesian, and Vietnamese.

European Division, Slavic and Baltic languages. Some Slavic languages and all the Baltic languages are in Latin script;

other Slavic languages are in Cyrillic script. . To specify Slavic languages in Cyrillic you could have something like “materials in Slavic languages using Cyrillic scripts such as Bulgarian, Russian, Serbian and Ukrainian.”’

African and Middle Eastern Division (AMED) Persian, Amharic, Armenian, Georgian, and Cyrillic scripts for Kazakh, Kyrgyz, Uzbek, Turkmen and Azeri.

C.4. PERFORMANCE REQUIREMENTS

The contractor shall perform all required tasks as ordered by the COR. In accordance with Section C.6.3, the Contractor is required to submit weekly production statistics and monthly summary reports containing the specified job and workflow details. If the Contractor does not meet the ordered number of units, the invoice will not be approved.

Additionally, failure to meet these requirements shall subject the Contractor to the remedies and requirements specified in Section C.5.11, including but not limited to correction of deficiencies, withholding of invoice approval, and any associated corrective actions at the Contractor’s expense.

C.5. QUALITY ASSURANCE

C.5.1. The Contractor shall review completed work to meet the following levels of accuracy: The Contractor shall maintain less than a 1% critical error rate and less than a 5% significant error rate on items examined and processed. The Contractor shall be expected to achieve these error rates within 30 days after the effective date of the contract. The Contractor shall correct all the errors identified by Contractor or Library staff before putting the items back onto shelves or sending them to the binding office.

C.5.2. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall submit in print and electronic format a description of its quality assurance policies and procedures which demonstrate effective independent review of Contractor staff quality and quantity within 30 days after the effective date of the contract.

C.5.3. The Library’s quality review for shelving Serials material includes:

• Unpacking materials in a safe and responsible manner.

• Recording accurate information in daily worksheets, entering it into the spreadsheet and providing weekly updates in electronic format.

• Sampling completed sorted, ordered, and shelved materials.

• Removing discarded boxes as described above (on p. 4) checking to ensure that no copyright deposit material is disposed.

• Providing correct completion of problem resolution

C.5.4. The Library’s quality review for reshelving and shifting includes:

• Sampling completed work to look for errors

• Providing correction completion of problem resolution

• Recording accurate information for required reports

C.5.5. The Library’s quality review for binding preparation includes:

• Examining bindable units for proper placement of issues, removal of extraneous materials, identification of pocket material, and examining the binding ticket for accuracy of information and spelling.

• Reading the OPAC printout in each volume for accuracy of work in the LC-LCAP, including use of proper set number, suppression of unbound issues, and proper entry of holdings records both as to spelling and formatting.

C.5.6. The contractor shall correct all errors. The following types of errors are defined as critical or significant and have specific benchmarks. The Contractor shall correct critical errors. The following are considered critical binding preparation errors:

• Shelved or re-shelved in the incorrect location

• Incorrect title, variable(s), or call number

• Incomplete information on binding ticket or ABLE record

• Error in identifying issues as appropriate for binding, such as binding incorrect units together or leaving out units from their bindable group

• Improper binding style or leaf attachment

• Collation out of order C.5.6.1. The Contractor shall correct significant binding preparation errors. The following are considered significant binding preparation errors:

• Title pages, tables of contents, supplements, and indexes misplaced

• Typographical or formatting errors on binding ticket

C.5.7. The Contractor shall correct critical serial inventory errors. The following are considered critical serial inventory errors:

• Using the wrong bibliographic or holdings record

• Missing or incorrect information in the item records includes inputting the wrong item barcode or failure to scan a barcode into the record

• Listing wrong location in the item or holdings records

C.5.8. The Contractor shall correct significant serial inventory errors. The following are considered significant serial inventory errors:

• Improper formatting in the holdings or item records

• Typographical errors in the holdings or item records

• Mis-sorted item records

C.5.9. Quality assurance also includes, but is not limited to, (1) selecting, monitoring, reviewing, and solving technical problems associated with the pin and linking of individual item records in the ILS; (2) planning, monitoring, and reviewing the shifting and shelving projects and seeing that books are being moved as planned. The Contractor shall be responsible for accomplishing these functions.

C.5.10. The COR will review all aspects of work and monitor performance throughout the duration of the contract.

Specifically, the COR or the COR’s designee will review all work performed by the Contractor within the initial 30 days of contract performance or until an accuracy of ninety-five percent (95%) is consistently achieved and thereafter continue random review of the Contractor’s completed work.

C.5.11. The contractor shall not invoice until the Library accepts completed work each month. The Library will not certify nor approve authorization of payment associated with contractor’s invoices until the contractor corrects all errors to the satisfaction of the Library. Unacceptable error rates will result in a request for replacement staff, the training (or cost for training through reimbursement) for which will be the responsibility of the contractor.

C.6. Reports and Deliverables C.6.1. The COR will assign a set day per week when the Contractor shall have jobs completed. The COR will have monthly meetings with the Contractors and the Subject Matter Experts on the progress of the work completed. For all tasks besides bindable units, which are due as above and ready for the Library inspection and acceptance. The Contractor shall ensure items have no errors before delivery to the COR for review. Every binding lot that is prepared by the Contractor shall be reviewed by the Contractor before transport to PPS for shipment. The Contractor shall correct any errors returned by the COR before the weekly shipment.

C.6.2. The Contractor shall provide the following statistics to the COR, which the Contractor shall record on a daily basis and shall provide as a deliverable on a weekly basis to COR:

For Serials shelving: pieces and counts of number of containers emptied as materials are shelved.

For Serials shelving: number of pieces shelved, by type of material

Number of volumes barcoded Number of volumes pin and linked into the ILS system Number of volumes not able to pin and link into the ILS system Number of items processed Number of shelves shifted Number of loose issues collated Number of binding units/job prepared

C.6.3. Every Monday, the Contractor shall provide a weekly report on completed items prepared for binding, inventoried, and shipped that includes but is not limited to job number, technician responsible for the job, number of bindable units, number of titles, and number of pieces in the job, as well as numbers of items pulled and pinned and linked, and number of items shifted or shelved for the prior week. The Contractor shall submit statistics of work produced on a weekly basis and provide monthly summaries by the fifth business day of the following month. This information will be used to track work and approve payments.

C.7 GOVERMENT FURNISHED PROPERTY

The Library will provide the following items:

• Computer equipment, e.g., workstation and shared printers.

• Book trucks or carts.

• Supplies, including, but not limited to: Printing paper; shipping containers; packing materials to support items within the container, and shipping container labels; string for securing issues in binding units; scissors, tape, and tools for collection care.

C.8 TRAINING

The Library shall provide appropriate training in the use and functionality of the LC LCAP system and training in best practices for collection maintenance services. Consistency of individuals assigned by the contractor to perform work described herein is required since workflow procedures are complex and detailed and the LC LCAP is complicated, with detailed training needed for each contract employee.

The Library shall provide orientation with regard to the various tasks only once, and thereafter the contractor is responsible for any subsequent orientation (or cost of such orientation through reimbursement or invoice reduction) due to staff turnover and/or sub-standard performance.

C.9 STAFF REQUIREMENTS AND QUALIFICATIONS

The Contractor shall provide staff with experience working with collections in a library and demonstrate experience providing proper care and handling of library materials. All staff must possess knowledge and understanding of the Library’s LCAP and must have the ability to perform routine/repetitive work with attention to detail. In addition, the contractor’s staff must be able to do the following:

• Be capable of physical exertion such as long periods of standing, walking, recurring bending, lifting, crouching, stooping, stretching, reaching, or similar activities.

• Be able to lift to 44lbs and push book trucks weighing up to 400lbs.

• Ensure security, safe handling, and accountability of collections they are working with throughout the contract.

The contractor shall, to the best of its ability, ensure a consistent team of staff, reducing the need for re-training.

Preference shall be given to proposed staff who have foreign language proficiency (see C.3.7 for foreign language list) and the ability to use Romanization tables (as applicable).

The contractor shall keep the COR informed about staffing issues and shall submit resumes of proposed staff for approval by the COR prior to adding or changing staff.

The contractor shall notify the COR within one business day if onsite staff resign or leave contractor's employment. The contractor shall identify replacements for staff (Key Personnel, Lead Technicians and Technicians) who leave and shall submit resumes and background check paperwork to the Library within 10 business days.

C.10 Project Manager Qualifications

The Project Manager (PM) is considered key personnel. The contractor shall provide a PM who will work full-time, on-site for the duration of the contract to meet the operational needs of the Library, to include evening and Saturday work as needed. The PM shall manage all aspects of the projects assigned, to assure quality control and serve as liaison with the Contracting Officer Representative (COR).

The PM shall be responsible for overseeing that the task associated with this contract are accomplished. This work includes, but is not limited to: (1) planning, monitoring, and reviewing the work of the contractor staff, (2) ensuring that all safety rules and procedures are followed when transporting materials to and from the various areas in the Library, (3) ensuring that the work of those involved are meeting the accuracy and productivity requirements stipulated, and (4) completing and providing regular progress reports to the COR.

The PM shall have the following qualifications/skills:

• Have a minimum of one [1] year of experience performing similar work to what is required in this SOW in a major research Library or heritage organization or similar operation.

• At least one (1) years of working experience within a library cataloging system.

• Have two (2) years of project-based supervisory experience, including training employees and reviewing the work of others.

030ADV26R0022 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

030ADV26R0022 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Items (NOV 2023).

030ADV26R0022 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.1 SCHEDULE OF EVENTS/DELIVERABLES

Deliverables under this contract consist of the following items:

Reference Description Due Date

C.3. Collection maintenance, preservation, and inventory services per task order

Continuously throughout task order period of performance

C.5.11 Monthly invoices upon all errors corrected

Monthly after acceptance of completed work is received

C.6.1 Kickoff Meeting Within one week after POP Start

C.6.2 Weekly Statistics Reporting per task order

Weekly, on Monday for the prior week.

C.6.3 Monthly Report per task order Five (5) business days after the end of each month

C.6.3 Monthly Summary Statistics Reporting per task order

Summary Monthly, 5th business day of the following month.

**Additional deliverables will be identified in each individual order.

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: All Work performed under this contract shall be performed at The Library of Congress, Capitol Hill Campus.

030ADV26R0022 Section F

The Library of Congress

James Madison, John Adams, and the Thomas Jefferson Building (Capitol Hill Campus)

101 Independence Ave

Washington, DC 20540

The overall period of performance shall be as stated in section B.

The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Contractors may extend working hours from 6:30 AM to 6:00 PM if demonstrably adequate supervision is provided and all quality assurance metrics are within contract ranges. The Project Manager must be on site full time for the duration of the contract to meet the operational needs of the Library, to include evening and Saturday work as needed. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV26R0022 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Brian Curl

Address: Contracts & Grants Directorate

Library of Congress

Washington DC 20540-9411

Phone: (202)-707-3090

Email: bcurl@loc.gov

Library Contracting Officer Representative: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

030ADV26R0022 Section G

The contractor must submit invoices for payment upon delivery and successful performance of all work processed in each task order at the unit prices in Section B of this contract. Invoices must breakdown cost of each item by CLIN line and reference the task order number. Individual orders will have their own schedules of payment.

030ADV26R0022 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of…