Solicitation - 030ADV26Q0008.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV26Q0008 09-29-2025

Samuel, Ramon (202) 707-3086 10-29-2025

12PM EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Samuel, Ramon

030ADV26Q0008

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.8 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.9 LC52.239-1 INFORMATION SECURITY (JUL 2025)

H.10 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (JAN 2025)

PART II - CONTRACT CLAUSES

030ADV26Q0008

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.3 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.4 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.5 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.6 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

L.2 INSTRUCTIONS

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV26Q0008 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Kislak Painting Frames fabrication services Contract Period: Base POP Begin: 12-01-2025 POP End: 07-01-2026 COMMODITY NAME: Misc-Other than Capitalized Fixed Asset

GRAND TOTAL _______________

030ADV26Q0008 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. OVERVIEW/BACKGROUND

In Fall 2026, the Library of Congress (Library) will open the Kislak Gallery of the Early Americas exhibition in the NW Gallery of the Library’s Thomas Jefferson Building, to give annual onsite visitors (1.9 million in 2019) a better sense of what the Library is, what it collects, and what it preserves, as the largest physical collection of human knowledge in the world.

The Library of Congress (LOC) Exhibits Office (EO) seeks a highly experienced museum exhibition Framer to create custom, conservation grade frames, acrylic glazing, and support components as needed, for paintings on canvas. Framer must also fit the paintings in the frames on-site at LOC prior to display and provide and attach hanging and security hardware to the frames, appropriate to secure the finished objects to the exhibit walls. The installation of the frames at the exhibit will be completed by LOC.

C.2. SCOPE

The Contractor shall provide frame fabrication services for the Library of Congress.

C.3. REQUIREMENTS

C.3.1 GENERAL SUMMARY

The contractor shall fabricate and deliver eight (8) frames and fit those frames to eight (8) paintings from the Library’s collection. All frames and additional components shall be fabricated in the Contractor’s facilities and brought to the LOC for custom fitting prior to installation and include appropriate hardware for exhibition installation, to be approved by COR. The Contractor, with LOC Conservation staff in attendance, shall assemble the glazing, paintings, spacers, strainers, backing boards, any additional padding between the frame and painting, and hardware in designated frames.

C.3.2 KICK OFF MEETING AND SITE VISITS

The Contractor shall attend meetings both onsite at the LOC and via Zoom, Teams, or other video-conferencing platforms, as scheduled by the COR.

a. Introductory Kick Off meeting – The Contractor shall participate in an introductory kick off meeting where the project will be formally launched. During this meeting, the Contractor shall be introduced to the LOC staff to discuss the contract scope and the project schedule.

b. Site Visits – The Contractor shall attend subsequent on-site meetings to review exhibit artifacts in need of frames and to take the necessary field dimensions for creating frames, spacers, glazing, strainers, and backing boards. The typical installation location(s) for all framed components shall be reviewed in the gallery by the Contractor, the COR, Library conservators, and EO staff. The fitting of frames and components to the paintings shall be done on-site at LOC. The Contractor shall coordinate visits with the COR and LOC Conservation.

c. Meetings - The Contractor shall attend a minimum of five (5) meetings, as needed, via Zoom, Teams, or other video-conferencing platforms throughout the duration of the project. During these meetings, the Contractor shall review any issues or items relevant to services that are being provided under this contract. The meetings are intended to accomplish general project management.

d. The Contractor’s project manager and/or frame fabricator shall be on-site during delivery and fitting phases.

C.3.3 DETAIL DRAWINGS

C.3.3.1 Exhibition Package Review The Library will provide the contractor with the Exhibition Drawing package at the kick off call as a design reference.

C.3.3.2 Detail drawings:

The Contractor shall deliver detailed drawings outlining frame dimensions and related painting assembly to frame clearances to the COR. Drawings shall include all proposed materials, surface finishes, and any material(s) that may make contact with the painting. Drawings shall include notes on how the framed painting will anchor into the exhibit supports where the object will be displayed. Drawings shall be electronically delivered via email, Dropbox, MediaShuttle, or Box.com in the form of PDF files to the COR. The drawings shall provide recommendations for display support structures and methodology of interface with slatted wall design of exhibit installation locations.

Drawings will be reviewed, redlined, and approved by the LOC within ten (10) business days of receipt of drawings. The Contractor shall make corrections to the drawings and resubmit updated drawings to the COR within three (3) business days.

C.3.3.3 – Project Plan and Scheduling The Contractor shall produce a project plan and schedule indicating the following events/deliverables to be reviewed and approved by LOC:

a) Measurement of paintings

b) Delivery of drawing of frames, glazing, and components

c) Materials sample submission

d) Project timetable submission

e) Fabrication of all new object frames, glazing, and components, with mandatory curing time

f) Deliver and fit all new frames, glazing and components to corresponding objects onsite at LOC

C.3.4 MATERIAL SAMPLES

The Contractor shall provide material samples of designated exhibit components that will be near or touching paintings for aesthetic and conservation review and approval. All materials suggested by the Contractor shall adhere to current Museum and Conservation quality standards.

C.3.4.1 Material Samples The Contractor shall provide two (2) frame material samples, 12” in length each, for aesthetic and conservation review.

Material samples shall be labeled on the back with information including name of exhibit element, and date of submission for Library approval. All material sample submissions shall include related Sample Data Sheet (SDS) material data sheets, where applicable. All approvals or responses will be provided to the Contractor by the COR. Approval of materials by LOC will take ten (10) days.

C.3.5 ARTIFACT FRAMES FABRICATION

Contractor shall fabricate a frame to fit each designated painting. The Contractor shall provide and install 6mm thick Optium glazing, or equivalent, cut to precisely fit each frame. Contractor shall, with LOC Conservation in attendance, install glazing, archival spacers, archival strainers (cut to precisely fit) and line those strainers with an approved conservation grade material, fit painting to the frame, install the strainer, backing board, and mechanically secure the painting assembly to the frame using approved hardware. Contractor shall attach pre-determined exhibition installation hardware. Process and/or utilization of components may be altered only with approval by COR.

a. During the review of the paintings prior to fabricating the frames, the contractor may suggest a frame modification that would best suit the safety and preservation of these rare paintings. Changes in frame construction or assembly will be considered by the LOC staff, but must be approved by the COR.

b. The following dimensions are estimates only. Contractor shall measure each painting for accurate fabrication of frames and components.

i. Object 133.00.00: "La Conquista de Mexico: Entrance of Cortes"48 ½"x71 1/8”x1 1/8”

ii. Object 134.00.00: "Arrival of Cortes in Vera Cruz" 48”x71 ¼"x1 1/8”

iii. Object 135.00.00: "Meeting of Cortes and Moctezuma” 48 3/16”x72 9/16”x1 1/8”

iv. Object 136.00.00: “The Death of Moctezuma” 48 ¼"x73 ¼"x1 1/8”

v. Object 137.00.00: “The Sad Night” 48 5/16”x72 ¾"x1 1/8”

vi. Object 138.00.00: “The Battle of Otumba” 48 1/8”x72 1/8”x1 1/8”

vii. Object 139.00.00: “The Capture of Tenochtitlan 48 ½"x73”x1 1/8”

viii. Object 140.00.00: "The Capture of Cuahtemoc." 48 7/8”x72 ¾"x1 1/8”

See attachment J-3 for visual reference.

C.3.5.1 CONSERVATION MATERIALS

Spacers, strainers, and backing boards shall be fabricated from LOC Conservation approved materials. Where frames or spacers come in contact with the painting, the surface shall be lined with conservation grade felt, moleskin, or other LOC Conservation approved material. Frames, glazing, support components, related hardware components, and installation methodology shall not damage, alter, or harm any object to be displayed. The Contractor can suggest materials to be used with the understanding that the Library’s Department of Conservation will need to approve the materials prior to usage.

C.3.5.2 PAINT AND FINISHES

Painted surfaces shall be fully cured and completed 30 days prior to installation of artifacts, to allow for proper off-gassing. Color and finish sample to be provided at kick off meeting.

C.3.5.3 FRAME SUPPORT COMPONENTS – SPACERS, STRAINERS, & BACKING BOARDS.

All internal support components must be fabricated out of materials reviewed and approved by LOC Conservation. If any support material is to be painted, it shall be done with at least one (1) coat primer, two (2) coats paint, and cured for at least 30 days prior to installation. Color and finish to be provided at kick off meeting. All edges shall be clean and without burrs, dents or blemishes. No painted surfaces may make direct contact with the surface of the painting. All contact surfaces must be lined with either conservation grade felt or moleskin.

C.3.5.3.a Spacers – Spacers must provide a minimum clearance of approximately ¼” between the surface of the painting and glazing. The material and any stain must be reviewed and approved by LOC Conservation. Painting to contact edge of spacers should be clean, smooth, without dents, burrs, or surface defects that could abrade or otherwise adversely affect the condition of the painting. Painting contact edge must be lined with conservation grade felt or moleskin or comparable conservation approved material. Spacers will be mechanically fastened to frame to ensure structural stability of both the glazing and the painting.

C.3.5.3.b Strainers – Strainers are to be constructed of materials submitted to and approved by LOC Conservation, with minimum stock dimensions of ¾”x1 ½”, precisely fit the painting and frame, sanded smooth, free of dust, burrs, or any surface defect that could adversely affect the condition of the painting. Contractor shall mechanically fasten strainers to the frame during installation. If use of strainers adversely affects or may affect the condition of the painting(s), painting(s) may be secured to the frame through alternate methods, subject to LOC Conservation and COR approval.

C.3.5.3.c Backing Boards – Backing boards are to be constructed out of ¼” thick (minimum) fluted Coroplast poly board (or equivalent) and cut to precisely cover the frame cavity. Contractor shall mechanically and securely fasten backing board to the reverse side of the frame.

C.3.5.3.d Additional Support Components—Any additional support components required to safely and securely frame paintings, such as build-outs or bracing, shall be determined during site visits or bi-weekly meetings and must be fabricated from materials approved by LOC.

C.3.5.3.e Glazing-- Contractor shall provide 6mm thick Optium Museum Acrylic glazing (or the equivalent) with the following characteristics: anti-static, anti-reflective, shatter resistant, cut to fit each frame; one piece per frame.

C.3.6 MATERIAL SPECIFICATIONS AND TESTING

The Contractor shall submit product specifications and safety data sheets where applicable for all frame components including glazing, paints, coatings, caulks, and adhesives including tapes for approval by

LOC.

C.3.7 PROHIBITED CONSTRUCTION MATERIALS

Prohibited construction materials include but are not limited to the following:

1. Oil-based paints or varnishes, modified alkyd paints.

2. Any material that emits formaldehyde including, but not limited to, plywood, particleboard, hardboard, and plastic laminates.

3. Acid-curing silicones, sealants and adhesives.

4. Vinyl products, including, but not limited to, unstable chlorine-containing polymers (i.e., polyvinyl chloride, and Saran).

5. Polyurethane-based products, including, but not limited to, paints, varnishes, and foams.

6. Asbestos, sulfur, and lead-containing materials.

7. Cellulose nitrate containing materials (i.e., lacquers and adhesives).

8. Cellulose acetate-containing fabrics and films.

C.3.8 OFF-GASSING PRIOR TO INSTALLATION

All mount fabrication shall be scheduled to ensure that all components have at least 30 days to off-gas any volatile chemicals before delivery to the Library of Congress.

C.3.9 DELIVERY AND FITTING

The Contractor shall safely deliver all frames and related components to the LOC, and fit all paintings in frames onsite, in coordination with the COR. The Contractor shall follow all Library delivery protocols, when delivering final product. The Contractor shall provide all tools, equipment, and materials necessary to complete a successful installation.

C.3.9.1 - Delivery The Contractor shall work closely with the COR to schedule and coordinate parking and loading in of materials at least one week prior to proposed delivery date. All deliveries must made as described in LC52.211-2 (Deliveries to the Library of Congress), prior to arriving to the James Madison Building. Offsite inspection may be necessary for large products as described in LC52.211-2 (Deliveries to the Library of Congress, Capitol Hill Campus) in section F and is coordinated by the

COR.

The Contractor shall be financially responsible for all repairs needed as a direct result of any damage incurred during the delivery of new exhibit components and related material. See LC52.211-2 for further delivery instructions.

It is the responsibility of the Contractor to physically deliver all components into the gallery space or designated staging areas for object storage.

C.3.9.2 Fitting of frames to paintings The Contractor shall fit all paintings in new exhibit frames. The Library will be responsible for installing the framed painting into the exhibition.

C.3.10 PUNCH LIST

At the completion of delivery and installation of all items described in this contract, the Contractor and Library staff will generate an official list of delivery items that need to be amended, adjusted, corrected, repaired, or replaced within ten

(10) business days of the generation of the approved list.

C.4. OTHER REQUIREMENTS

C.4.1 KEY PERSONNEL. The following positions are considered key personnel:

a. PRINCIPAL. The Contractor shall provide a Museum Fabrication Principal with a minimum of seven (7) years of experience leading a firm and a demonstrated track record of successfully producing museum quality, conservation-grade, high-value mounts for historical exhibitions for cultural institutions of comparable size and importance to the Library of Congress. The Principal shall attend project kick- off meetings, site visits, and quality control inspection tasks. The Principal may also attend progress meetings, but attending all progress meetings is not mandatory.

b. CHIEF MOUNT MAKER or FRAMER. The Contractor shall provide a Museum quality Fabrication Chief Mount Maker or Framer who shall be responsible for the performance of the firm’s work and have five (5) years of experience successfully managing the production, delivery and installation of museum quality, conservation-grade, high-value mounts and frames for objects in historical exhibitions. The Chief Mount Maker or Framer shall have experience in fabricating and installing mounts and/or frames for artifacts of cultural institutions of comparable size and importance to the Library of Congress. The Chief Mount Maker/Framer must have experience with a variety of materials for mounts including frames, acrylic, brass, steel, and museum board similar to the artifacts and objects listed in the section C.3.5 above. The Chief Mount Maker/Framer shall attend project kick- off meetings, site visits, progress meetings and quality control inspection activities. The Chief Mount Maker/Framer shall be on-site during deliveries, throughout the installation phase, and during quality control inspection tasks.

C.5. ADDITIONAL INFORMATION

C.5.1 GOVERNMENT FURNISHED PROPERTY. The LOC will provide the following:

a) CAD drawings (hard copy or electronic where available) of exhibit design.

b) All exhibit artifacts designated in Section C.3.5. Note, artifacts will need to stay onsite at the Library, but, access to these artifacts will be given in order to complete the work.

C.5.2 The Jefferson Building passenger elevator dimensions are:

a) Jefferson Building interior elevator dimensions (73” Length x 69.5” Width x 92” Height)

b) Elevator door dimensions (70” Length x 42” Width x 81” Height). However, Contractor is responsible for confirming all measurements for the purpose of providing services under this contract.

C.6. TRAVEL: All travel undertaken under this contract is non-reimbursable.

030ADV26Q0008 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV26Q0008 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV26Q0008 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Contractor’s place of business and on-site at the Library of Congress

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

F.1 Deliverables Schedule

All of the required items listed shall be delivered as described below. Any delays in meeting the dates below shall be immediately communicated to the COR and the Contracting Officer. Failure to properly indicate all of the required shipping information listed below can result in the items being delivered but not being received by the correct recipient (Library of Congress); and could delay disbursement of payment until after all deliverables are received by the addressee listed below:

The Library of Congress – Exhibits Office Attn: Raymond Leo 101 Independence Ave, SE Office: TBD at Kickoff call Mail Stop: TBD at kickoff call Washington DC 20540-9360

Requirement Paragraph Reference

Description of Event/Deliverable

Due Date Amount

C.3.2 – Site Visit(s) Kick off meeting and site visit to complete field dimension, review exhibit components and delivery requirements.

Within five (5) days of period of performance start date.

Not Separately Priced

(NSP)

030ADV26Q0008 Section F

C.3.3.2 – Detail Drawings

Generate shop drawings in CAD of each typical exhibit element to be fabricated for review/approval by LOC staff. Deliver samples.

No later than 1/30/2026

C.3.4 - Samples Present required samples to LOC

No later than 2/28/2026

C.3.5 - Fabrication Fabricate all components.

Between 3/1/2026 – 6/1/2026

C.3.9 – Delivery and Framing of paintings

Deliver scope of order for original installation

No later than 6/15/2026

C.3.10 -- Punchlist Official list of delivery items

No later than 7/1/2026

030ADV26Q0008 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Samuel, Ramon

Address: Contracts & Grants Directorate

Library of Congress

Washington DC 20540-9411

Email: rsamuel@loc.gov

Library Contract Specialist: Pacheco, Eric

Address: Contracts & Grants Directorate

Library of Congress

Washington DC 20540-9411

Email: erpacheco@loc.gov

Library Contracting Officer Representative: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email Provided at time of award

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR

030ADV26Q0008 Section G time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section F pursuant to the standards and acceptance criteria defined in this contract.

030ADV26Q0008 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Principal

Chief Mount Maker/Framer

(End of Clause)

H.8 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.9 LC52.239-1 INFORMATION SECURITY (JUL 2025)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.).

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI.”

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate,” placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate,” “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate,” “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate,” “Security Category: High” and “Limited Official…