AMENDMENT - 030ADV26Q0008 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 11-19-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV26Q0008

11-19-2025

X

X X

See CONTINUATION Page

X 1

Samuel, Ramon

BLOCK 14 ADDENDUM

The purpose of this amendment to the solicitation is as follows: 1. The proposal due date is extended from 12PM Noon ET 10/29/2025 to 12PM Noon ET 12/3/2025. 2. To revise Attachment J-2, Past Performance Questionnaire response due date from 10/29/2025 to 12PM ET 12/3/2025. 3. To incorporate the Question and Answers at Attachment J-5. 4. To revise the Period of Performance begin date from 12/1/2025 to 1/7/2026. 5. To revise the Statement of Work at Section C based on the questions received.

030ADV26Q0008 0001 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Kislak Painting Frames fabrication services Contract Period: Base POP Begin: 01-07-2025 POP End: 07-01-2026 COMMODITY NAME: Misc-Other than Capitalized Fixed Asset

GRAND TOTAL _______________

030ADV26Q0008 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. OVERVIEW/BACKGROUND

In Fall 2026, the Library of Congress (Library) will open the Kislak Gallery of the Early Americas exhibition in the NW Gallery of the Library’s Thomas Jefferson Building, to give annual onsite visitors (1.9 million in 2019) a better sense of what the Library is, what it collects, and what it preserves, as the largest physical collection of human knowledge in the world.

The Library of Congress (LOC) Exhibits Office (EO) seeks a highly experienced museum exhibition Framer to create custom, conservation grade frames, acrylic glazing, and support components as needed, for paintings on canvas. Framer must also fit the paintings in the frames on-site at LOC prior to display and provide and attach hanging and security hardware to the frames, appropriate to secure the finished objects to the exhibit walls. The installation of the frames at the exhibit will be completed by LOC.

C.2. SCOPE

The Contractor shall provide frame fabrication services for the Library of Congress.

C.3. REQUIREMENTS

C.3.1 GENERAL SUMMARY

The contractor shall fabricate and deliver eight (8) frames and fit those frames to eight (8) paintings from the Library’s collection. All frames and additional components shall be fabricated in the Contractor’s facilities and brought to the LOC for custom fitting prior to installation and include appropriate hardware for exhibition installation, to be approved by COR. The Contractor, with LOC Conservation staff in attendance, shall assemble the glazing, paintings, spacers, strainers, backing boards, any additional padding between the frame and painting, and hardware in designated frames.

C.3.2 KICK OFF MEETING AND SITE VISITS

The Contractor shall attend meetings both onsite at the LOC and via Zoom, Teams, or other video-conferencing platforms, as scheduled by the COR.

a. Introductory Kick Off meeting – The Contractor shall participate in an introductory kick off meeting where the project will be formally launched. During this meeting, the Contractor shall be introduced to the LOC staff to discuss the contract scope and the project schedule.

b. Site Visits – The Contractor shall attend subsequent on-site meetings to review exhibit artifacts in need of frames and to take the necessary field dimensions for creating frames, spacers, glazing, strainers, and backing boards. The typical installation location(s) for all framed components shall be reviewed in the gallery by the Contractor, the COR, Library conservators, and EO staff. The fitting of frames and components to the paintings shall be done on-site at LOC. The Contractor shall coordinate visits with the COR and LOC Conservation.

c. Meetings - The Contractor shall attend a minimum of five (5) meetings, as needed, via Zoom, Teams, or other video-conferencing platforms throughout the duration of the project. During these meetings, the Contractor shall review any issues or items relevant to services that are being provided under this contract. The meetings are intended to accomplish general project management.

d. The Contractor’s project manager and/or frame fabricator shall be on-site during delivery and fitting phases.

C.3.3 DETAIL DRAWINGS

C.3.3.1 Exhibition Package Review The Library will provide the contractor with the Exhibition Drawing package at the kick off call as a design reference.

C.3.3.2 Detail drawings:

The Contractor shall deliver detailed drawings outlining frame dimensions and related painting assembly to frame clearances to the COR. Drawings shall include all proposed materials, surface finishes, and any material(s) that may make contact with the painting. Drawings shall include notes on how the framed painting will anchor into the exhibit supports where the object will be displayed. Drawings shall be electronically delivered via email, Dropbox, MediaShuttle, or Box.com in the form of PDF files to the COR. The drawings shall provide recommendations for display support structures and methodology of interface with slatted wall design of exhibit installation locations.

Drawings will be reviewed, redlined, and approved by the LOC within ten (10) business days of receipt of drawings. The Contractor shall make corrections to the drawings and resubmit updated drawings to the COR within three (3) business days.

C.3.3.3 – Project Plan and Scheduling The Contractor shall produce a project plan and schedule indicating the following events/deliverables to be reviewed and approved by LOC:

a) Measurement of paintings

b) Delivery of drawing of frames, glazing, and components

c) Materials sample submission

d) Project timetable submission

e) Fabrication of all new object frames, glazing, and components, with mandatory curing time

f) Deliver and fit all new frames, glazing and components to corresponding objects onsite at LOC

C.3.4 MATERIAL SAMPLES

The Contractor shall provide material samples of designated exhibit components that will be near or touching paintings for aesthetic and conservation review and approval. All materials suggested by the Contractor shall adhere to current Museum and Conservation quality standards.

C.3.4.1 Material Samples The Contractor shall provide two (2) frame material samples, 12” in length each, for aesthetic and conservation review.

Material samples shall be labeled on the back with information including name of exhibit element, and date of submission for Library approval. All material sample submissions shall include related Sample Data Sheet (SDS) material data sheets, where applicable. All approvals or responses will be provided to the Contractor by the COR. Approval of materials by LOC will take ten (10) days.

C.3.5 ARTIFACT FRAMES FABRICATION

Contractor shall fabricate a frame to fit each designated painting. The Contractor shall provide and install 6mm thick Optium glazing, or equivalent, cut to precisely fit each frame. Contractor shall, with LOC Conservation in attendance, install glazing, archival spacers, archival strainers (cut to precisely fit) and line those strainers with an approved conservation grade material, fit painting to the frame, install the strainer, backing board, and mechanically secure the painting assembly to the frame using approved hardware. Contractor shall attach pre-determined exhibition installation hardware. Process and/or utilization of components may be altered only with approval by COR.

a. During the review of the paintings prior to fabricating the frames, the contractor may suggest a frame modification that would best suit the safety and preservation of these rare paintings. Changes in frame construction or assembly will be considered by the LOC staff, but must be approved by the COR.

b. The following dimensions are estimates only. Contractor shall measure each painting for accurate fabrication of frames and components.

i. Object 133.00.00: "La Conquista de Mexico: Entrance of Cortes"48 ½"x71 1/8”x1 1/8”

ii. Object 134.00.00: "Arrival of Cortes in Vera Cruz" 48”x71 ¼"x1 1/8”

iii. Object 135.00.00: "Meeting of Cortes and Moctezuma” 48 3/16”x72 9/16”x1 1/8”

iv. Object 136.00.00: “The Death of Moctezuma” 48 ¼"x73 ¼"x1 1/8”

v. Object 137.00.00: “The Sad Night” 48 5/16”x72 ¾"x1 1/8”

vi. Object 138.00.00: “The Battle of Otumba” 48 1/8”x72 1/8”x1 1/8”

vii. Object 139.00.00: “The Capture of Tenochtitlan 48 ½"x73”x1 1/8”

viii. Object 140.00.00: "The Capture of Cuahtemoc." 48 7/8”x72 ¾"x1 1/8”

See attachment J-3 for visual reference.

C.3.5.1 CONSERVATION MATERIALS

Spacers, strainers, and backing boards shall be fabricated from LOC Conservation approved materials. Where frames or spacers come in contact with the painting, the surface shall be lined with conservation grade felt, moleskin, or other LOC Conservation approved material. Frames, glazing, support components, related hardware components, and installation methodology shall not damage, alter, or harm any object to be displayed. The Contractor can suggest materials to be used with the understanding that the Library’s Department of Conservation will need to approve the materials prior to usage.

C.3.5.2 FRAME STYLES, PAINT, AND FINISHES

The frame stock shall be wood, matte finish, dark in color tending towards black. The shape of the frame stock should be square, clean lines with no or minimal ornamentation. The stock must be no more than 3” wide, the height of the frame and depth of the rabbet must accommodate the full depth of the object and materials included in the fitting (i.e.

painting, spacers, backing, glazing, etc.).

Painted surfaces shall be fully cured and completed 30 days prior to installation of artifacts, to allow for proper off-gassing. Color and finish sample to be provided at kick off meeting.

C.3.5.3 FRAME SUPPORT COMPONENTS – SPACERS, STRAINERS, & BACKING BOARDS.

All internal support components must be fabricated out of materials reviewed and approved by LOC Conservation. If any support material is to be painted, it shall be done with at least one (1) coat primer, two (2) coats paint, and cured for at least 30 days prior to installation. Color and finish to be provided at kick off meeting. All edges shall be clean and without burrs, dents or blemishes. No painted surfaces may make direct contact with the surface of the painting. All contact surfaces must be lined with either conservation grade felt or moleskin.

C.3.5.3.a Spacers – Spacers must provide a minimum clearance of approximately ¼” between the surface of the painting and glazing. The material and any stain must be reviewed and approved by LOC Conservation. Painting to contact edge of spacers should be clean, smooth, without dents, burrs, or surface defects that could abrade or otherwise adversely affect the condition of the painting. Painting contact edge must be lined with conservation grade felt or moleskin or comparable conservation approved material. Spacers will be mechanically fastened to frame to ensure structural stability of both the glazing and the painting.

C.3.5.3.b Strainers – Strainers are to be constructed of materials submitted to and approved by LOC Conservation, with minimum stock dimensions of ¾”x1 ½”, precisely fit the painting and frame, sanded smooth, free of dust, burrs, or any surface defect that could adversely affect the condition of the painting. Contractor shall mechanically fasten strainers to the frame during installation. If use of strainers adversely affects or may affect the condition of the painting(s), painting(s) may be secured to the frame through alternate methods, subject to LOC Conservation and COR approval.

C.3.5.3.c Backing Boards – Backing boards are to be constructed out of ¼” thick (minimum) fluted Coroplast poly board (or equivalent) and cut to precisely cover the frame cavity. Contractor shall mechanically and securely fasten backing board to the reverse side of the frame.

C.3.5.3.d Additional Support Components—Any additional support components required to safely and securely frame paintings, such as build-outs or bracing, shall be determined during site visits or bi-weekly meetings and must be fabricated from materials approved by LOC.

C.3.5.3.e Glazing-- Contractor shall provide 6mm thick Optium Museum Acrylic glazing (or the equivalent) with the following characteristics: anti-static, anti-reflective, shatter resistant, cut to fit each frame; one piece per frame.

C.3.6 MATERIAL SPECIFICATIONS AND TESTING

The Contractor shall submit product specifications and safety data sheets where applicable for all frame components including glazing, paints, coatings, caulks, and adhesives including tapes for approval by

LOC.

C.3.7 PROHIBITED CONSTRUCTION MATERIALS

Prohibited construction materials include but are not limited to the following:

1. Oil-based paints or varnishes, modified alkyd paints.

2. Any material that emits formaldehyde including, but not limited to, plywood, particleboard, hardboard, and plastic laminates.

3. Acid-curing silicones, sealants and adhesives.

4. Vinyl products, including, but not limited to, unstable chlorine-containing polymers (i.e., polyvinyl chloride, and Saran).

5. Polyurethane-based products, including, but not limited to, paints, varnishes, and foams.

6. Asbestos, sulfur, and lead-containing materials.

7. Cellulose nitrate containing materials (i.e., lacquers and adhesives).

8. Cellulose acetate-containing fabrics and films.

C.3.8 OFF-GASSING PRIOR TO INSTALLATION

All mount fabrication shall be scheduled to ensure that all components have at least 30 days to off-gas any volatile chemicals before delivery to the Library of Congress.

C.3.9 DELIVERY AND FITTING

The Contractor shall safely deliver all frames and related components to the LOC, and fit all paintings in frames onsite, in coordination with the COR. The Contractor shall follow all Library delivery protocols, when delivering final product. The Contractor shall provide all tools, equipment, and materials necessary to complete a successful installation.

C.3.9.1 - Delivery

The Contractor shall work closely with the COR to schedule and coordinate parking and loading in of materials at least one week prior to proposed delivery date. All deliveries must made as described in LC52.211-2 (Deliveries to the Library of Congress), prior to arriving to the James Madison Building. Offsite inspection may be necessary for large products as described in LC52.211-2 (Deliveries to the Library of Congress, Capitol Hill Campus) in section F and is coordinated by the

COR.

The Contractor shall be financially responsible for all repairs needed as a direct result of any damage incurred during the delivery of new exhibit components and related material. See LC52.211-2 for further delivery instructions.

It is the responsibility of the Contractor to physically deliver all components into the gallery space or designated staging areas for object storage.

C.3.9.2 Fitting of frames to paintings The Contractor shall fit all paintings in new exhibit frames. The Library will be responsible for installing the framed painting into the exhibition.

C.3.10 PUNCH LIST

At the completion of delivery and installation of all items described in this contract, the Contractor and Library staff will generate an official list of delivery items that need to be amended, adjusted, corrected, repaired, or replaced within ten

(10) business days of the generation of the approved list.

C.4. OTHER REQUIREMENTS

C.4.1 KEY PERSONNEL. The following positions are considered key personnel:

a. PRINCIPAL. The Contractor shall provide a Museum Fabrication Principal with a minimum of seven (7) years of experience leading a firm and a demonstrated track record of successfully producing museum quality, conservation-grade, high-value mounts for historical exhibitions for cultural institutions of comparable size and importance to the Library of Congress. The Principal shall attend project kick- off meetings, site visits, and quality control inspection tasks. The Principal may also attend progress meetings, but attending all progress meetings is not mandatory.

b. CHIEF MOUNT MAKER or FRAMER. The Contractor shall provide a Museum quality Fabrication Chief Mount Maker or Framer who shall be responsible for the performance of the firm’s work and have five (5) years of experience successfully managing the production, delivery and installation of museum quality, conservation-grade, high-value mounts and frames for objects in historical exhibitions. The Chief Mount Maker or Framer shall have experience in fabricating and installing mounts and/or frames for artifacts of cultural institutions of comparable size and importance to the Library of Congress. The Chief Mount Maker/Framer must have experience with a variety of materials for mounts including frames, acrylic, brass, steel, and museum board similar to the artifacts and objects listed in the section C.3.5 above. The Chief Mount Maker/Framer shall attend project kick- off meetings, site visits, progress meetings and quality control inspection activities. The Chief Mount Maker/Framer shall be on-site during deliveries, throughout the installation phase, and during quality control inspection tasks.

C.5. ADDITIONAL INFORMATION

C.5.1 GOVERNMENT FURNISHED PROPERTY. The LOC will provide the following:

a) CAD drawings (hard copy or electronic where available) of exhibit design.

b) All exhibit artifacts designated in Section C.3.5. Note, artifacts will need to stay onsite at the Library, but, access to these artifacts will be given in order to complete the work.

C.5.2 The Jefferson Building passenger elevator dimensions are:

a) Jefferson Building interior elevator dimensions (73” Length x 69.5” Width x 92” Height)

b) Elevator door dimensions (70” Length x 42” Width x 81” Height). However, Contractor is responsible for confirming all measurements for the purpose of providing services under this contract.

C.6. TRAVEL: All travel undertaken under this contract is non-reimbursable.

030ADV26Q0008 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Pages

1 Attachment J-1 - Price Schedule 2025 09032025

September 3, 2025 2

2 Attachment J-2 - Past Performance Questionnaire 09032025

Attachment J-2 - Past Performance Questionnaire 11192025

September 3, 2025

November 19, 2025

3 Attachment J-3 - Kislak Painting Measurements 09232025

September 23, 2025 9

4 Attachment J-4 - SCA Wage Determinations

September 24, 2025 11

5 Attachment J-5 - 030ADV26Q0008

- QandA 11192025

November 19, 2025 1

End of Document