Sole_Source_Packet.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of Pressure Manifold assembly from Instrument Specialties

Inc.

Document Number: SS-2025-045

Date: July 17, 2025

Written Response Due: July 24, 2025

Time: 03:00 PM EST

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Pressure Manifold Assembly from Instrument Specialties Inc.

Anticipated Cost: $ 6,765.00

Sole Source Justification: The Norwood Water Plant requires the purchase of a Pressure Manifold Assembly, which includes specialized components critical to plant operations. Instrument Specialties Inc. is the exclusive authorized representative for Onyx Valve Co. in the State of Florida, providing the PSW Series 2 Isolating Valve Ring and the Ashcroft Duragauge Pressure Gauge, Inclusive of the E&H Cerabar Pressure Transmitter.

These three components are uniquely assembled as a 90° vertical configuration and factory-tested by Onyx Valve Co. as a single, integrated unit to ensure operational compatibility and compliance with manufacturer specifications. Due to the proprietary nature of the assembly and the exclusive distribution rights held by Instrument Specialties Inc. the purchase of this Pressure Manifold Assembly can only be completed through this sole source vendor.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications.

Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven

(7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 06/2025

TO: City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

for HN

523503

Purchase of Pressure Manifold Assembly from Instrument Specialities Inc.

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department

523503

Purchase of Pressure Manifold Assembly from Instrument specialities Inc.

for HN mailto:bids@citynmb.com

RE: Sole Source Letter

Monday, July 14, 2025

To the City of North Miami Beach:

Instrument Specialties Inc. of the Fluid Flow Group is Onyx Valve Co. Exclusive Representative in the state of Florida.

Onyx Valve Company is the sole source provider of Pinch Valves, Duckbill Check Valves and Isolation Rings along with the Instrumentation Supplied as well as required accessories. Additionally, these Onyx Valve products are protected by copyrights, trademarks, and service marks.

Product specifically for the City of North Miami Beach:

Series PSW, 2” Isolation Ring, Powder Coated Carbon Steel Center, 316 Stainless Steel End Plates, Buna-N Elastomer, 316 Stainless Steel Stinger and Dual Instrument Manifold.

Also included as part of the assembly Is the Ashcroft Pressure Gauge 45-1279 and the Endress + Hauser Pressure Transmitter, Cerabar S PMC71.

The Isolation Ring and the Instrumentation are Tested and Calibrated as one supplied unit.

Testing as one unit ensures the accuracy of all components as a set.

These products are only manufactured at our facility. Our products are only sold as a direct transaction between Onyx Valve Co., Authorized Factory Representatives and end customers. No other vendor manufacturers distribute Onyx Valve Co. products.

Sincerely, V. P. Sales, Onyx Valve Ph 856-829-2888 Fx 856-829-3080 www.onyxvalve.com http://www.onyxvalve.com/

ISI QUOTATION # DRP25-0623A

June 25, 2025

To: City of North Miami Beach Attn: Alejandro Martinez

We are pleased to submit this proposal for your consideration.

Line Vendor Part # Description QTY Unit Price Total Price

001 ONYX

2”

PSW

2” Isolating Ring Seal with Pressure Gauge and Pressure Transmitter

1 $6,405.00 $6,405.00

Estimate Freight: $360.00

QUOTE TOTAL (Not including applicable tax): $6,765.00

Materials of construction: 2” Series PSW

• Wafer design fits securely inside standard ANSI 125/150-lb bolt

• Carbon steel center section

• 316 stainless steel end plates

• Buna-N Elastomer Sleeve

• 90° Stainless Steel stinger fitting

• Silicone Filled Ring and Assembly

Instrumentation:

• Ashcroft 45-1279SS-04L Process Pressure Gauge

▪ 4.5” dial size

▪ Solid-front, blowout back, liquid-filled thermoplastic case

▪ Acrylic window

▪ 0.5% FS accuracy

▪ Stainless steel Bourdon tube and socket

▪ Range: 0-60 PSI

• E&H Cerabar S PMC71 Pressure Transmitter

▪ Model: PMC71-2VV4/0 (PMC71-AAC1P6RAAAU)

▪ Menu-guided operation via display module with LCD and push buttons

▪ F31 Aluminum housing

▪ NEMA 4X/6P enclosure

▪ 4-20mA HART analog signal

▪ NEMA 4X/6P enclosure

▪ Range: 0-150 PSI

• Onyx Type C Dual Instrument Fitting

▪ One-piece construction minimizes leakage paths

▪ 316 stainless steel construction

▪ Sturdy ½” NPT connections

FOB: Cinnaminson, NJ Freight: Prepaid and added to invoice.

Delivery: Approximately 10 weeks after receipt of all required technical information, order acceptance and release to manufacturing.

Quote is valid for 60 days.

If this proposal should result in an order, please address it to Instrument Specialties Inc.

Thank you for the opportunity to submit a proposal for your instrumentation requirements. Feel free to contact me if you have any questions.

Thank you, David Penatzer Project Manager