Sole Source Justification Memo For General Recreation Inc Dumor Products 3~1.pdf

This is a Sole Source Justification Memorandum prepared for General Recreation Inc regarding Dumor Products replacement cast iron bench supports for the City of Pennsylvania. The document outlines the requirement to procure Dumor brand replacement cast iron bench supports, which are specialized components for existing park furniture installations. The procurement is structured as a micro purchase to be awarded on a requirements contract basis, with the option to award either as a whole or by individual line items, whichever serves the City's interests most effectively. All sellers must submit quotes for all items to qualify for award consideration, and no delivery or services are authorized until formal notification is received from the purchasing department.

The justification addresses the rationale for awarding to General Recreation Inc as the sole source provider, emphasizing the proprietary nature of Dumor replacement parts and their compatibility with existing City equipment. The sole source determination is based on the specialized and non-interchangeable character of these cast iron bench supports, which necessitates procurement directly from the original equipment manufacturer's authorized distributor. This approach ensures equipment compatibility and operational continuity for the City's recreational facilities while establishing pricing terms specific to the requirements contract structure, which allows for flexible ordering based on the City's actual needs throughout the contract period.