Sole Source Justification FY26_revised BUMED SIGNED.pdf

Source Selection Information See FAR 2.101 and 3.104

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JUSTIFICATION FOR SOLE SOURCE

(Simplified Acquisitions - MPT to < SAT)

Document number: N0018926QB004

The supplies or services described herein are being solicited on a sole source basis and competition is precluded for reasons indicated below. There are no substitutes available for the supplies or services.

Check One:

Service:

Contractor: Pitney Bowes, Inc.

Contractor Address: 3001 Summer St

Stamford, CT 06926-4317 Contractor POC: Jan Aalto Phone #: 1-475-217-4685 Email: Jan.aalto@pb.com Cage Code/DUNS: 47486

Supply:

Restricted to the following source. If a manufacturer distributes via dealers, ALSO provide dealer information.)

Original Manufacturer Name:

Manufacturer:

Manufacturer POC:

Manufacturer Phone #:

Manufacturer Address:

Dealer/Rep:

Dealer/Rep Address Phone No.

Email:

Description of the supplies or services required, the estimated price/cost, and required delivery date.

The supplies and services to be acquired include a mailing system and data hosting services that meet current security requirements for use within the BUMED HQ network as mandated by government standards. The mailing systems must comply with the Federal Information Security Management Act (FISMA), National Institute of Standards and Technology (NIST) guidelines, and US Postal Service General Services Administration Schedule 48 for commercial pricing. The mailing systems will also adhere to security standards protecting Personally Identifiable Information (PII).

Specifically, the mailing systems will be hosted on a FedRAMP certified cloud hosting system, with the contractor responsible for data hosting and security in compliance with FedRAMP authorization. The data generated by the mailing system must be compatible and integrated with the existing BUMED HQ mailing systems. The mailing system components include power cords, consoles, scales, printers, workstations, meters, support, maintenance, and enterprise licensing agreements for all equipment and software. The enterprise software associated with the system will facilitate obtaining commercial pricing and operate as a single integrated system.

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In conclusion, the requested supplies or services represent the minimum requirements of the government.

Describe in detail why only this source can furnish the requirements to the exclusion of other sources.

(what specific characteristics of the supplies or services limit the availability to a sole source (e.g., unique features, function of the item, etc.)?)

Pitney Bowes is the only source capable to provide the required maintenance and technical support required as their system is used enterprise-wide.

The supplies or services must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/ service must coordinate, connect, or interface with the existing system.

A patent, copyright or proprietary data limits competition.

These are "direct replacement" parts/components for existing equipment.

The Defense Health Headquarters (DHHQ) command utilizes an enterprise mailing solution to consolidate and . As a component, without the continued subscription and service agreement, the existing equipment would not be able to function and support postal operations.

Document number:

I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF

MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION

PRECLUDES THE USE OF FULL AND OPEN COMPETITION.

Signature Date

Activity Title

I HEREBY DETERMINE THAT THE CIRCUMSTANCES OF THE CONTRACT ACTION DEEM ONLY ONE

SOURCE REASONABLY AVAILABLE.

Contracting Officer Signature Date

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NAVSUP Fleet Logistics Center, Norfolk Contracting Department

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