Sole Source Justification Form Part One 27DM103011 DMT Solutions Olympic Mail Sorter Maintenance.pdf

This is a Sole Source Justification Form submitted by the Illinois Secretary of State for annual maintenance services related to mail sorting equipment. The document outlines the state's intent to enter into a sole source contract with DMT Solutions for the maintenance of two Olympus II Mail Sorting Machines and associated Hand Scanners. The contact for this procurement is Dave Littrell (217-782-3091, dlittrell@ilsos.gov), with Katherine Tople listed as an additional point of contact (217-782-8892, ktople@ilsos.gov). The form was prepared on May 28, 2026, and is associated with procurement ID 27-350SOS-VEHSE-B-52725.

The annual contract value for maintenance services is $199,790. As a sole source procurement, this contract was justified based on the specialized nature of the Olympus II Mail Sorting Machines and the need for authorized maintenance support. The sole source approach indicates that DMT Solutions was determined to be the only vendor capable of providing the required maintenance services for this specific equipment, eliminating the need for competitive bidding.