Sole Source Hearing Details Form~19.docx
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- Solicitation number
- 27-350SOS-VEHSE-B-52725
- Issued by
- St. Clair County, Illinois
About this file
This is a Sole Source Hearing Details Form from the Illinois Secretary of State regarding a proposed sole source contract with DMT Solutions for maintenance services of Olympus equipment. The hearing is scheduled for June 11, 2026, at 2:00 p.m. at 501 South Second Street, Springfield, Illinois 62756. Interested parties must submit written comments or requests for a public hearing by June 8, 2026, at 12:00 p.m. to Katherine Tople at the Illinois Secretary of State's Budget and Fiscal Management office. The procurement involves annual maintenance for two Olympus II Mail Sorting Machines and Hand Scanners, with the hearing designed to receive public testimony regarding whether sole source procurement is the appropriate method under the Illinois Procurement Code.
The proposed contract value is $199,790 for annual maintenance services. The sole source procurement method requires justification from the purchasing agency, which will be presented during the hearing if one is requested. Any interested party may present testimony for or against the award, and written comments will receive equal consideration as oral testimony. The Chief Procurement Officer will make the final determination regarding approval of the sole source procurement method following consideration of all testimony and comments submitted.
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Text version
Sole Source Hearing Details Agency: Illinois Secretary of State Title of Procurement: Sole Source: DMT Solutions Maintenance for 2 Olympus mail sorters and Hand Scanners BidBuy Reference Number: 27-350SOS-VEHSE-B-52725 Vendor: DMT Solutions Global Date of hearing: 6/11/26 Time of hearing:__2:00pm__________________________________ Location of hearing: 501 South Second Street, Springfield, IL 62756 Notice contact: Katherine Tople Illinois Secretary of State Budget and Fiscal Management 501 S. Second St.
Howlett Office Building; Room 108 Springfield, IL 62756 E-mail: ktople@ilsos.gov Phone: 217-782-8892
The hearing will be cancelled unless an interested party submits written comments or makes a written request for public hearing by 6/08/26 at 12:00 p.m. to the notice contact listed above.
If a public hearing is requested, the purchasing agency shall present testimony justifying the procurement method. Any interested party may present testimony for or against the awarding of a sole source contract. The purpose of the hearing will be to receive information from the public as to whether contract award by Sole Source is appropriate and in accordance with the Illinois Procurement Code. Formal rules of evidence will not apply. Hearings may be recorded in order to aid in the production of minutes. Parties may submit written comments in lieu of attending the hearing. Written comments will be afforded the same weight as oral comments received at hearing. After consideration of the testimony, the Chief Procurement Officer may approve the purchasing agency’s request to contract by the sole source procurement method.
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