Sole_Source_Determination_HOBO_abl.pdf
PDF 227 KB Posted
- Attached to
- Data logger
- Solicitation number
- S-63500-00003631
- Issued by
- Marion County, Oregon
About this file
This document is a Sole-Source Determination and Justification for the Oregon Department of Fish & Wildlife (ODFW) to purchase 200 HOBO MX TidbiT 400 temperature data loggers manufactured by Onset Computer Corporation. The ODFW requires these data loggers to support a critical initiative to identify coldwater refugia areas, which is a time-sensitive task funded through the 2022 legislative short session. The HOBO data loggers were selected due to their proven accuracy, reliability, and cost-effectiveness, as well as their compatibility with the ODFW's existing analysis systems. This sole-source procurement is justified under Oregon statutes due to the unique design, availability, and manufacturer warranty services offered by Onset Computer Corporation, the sole provider of this product.
The total estimated cost for the 200 data loggers is $23,630. This sole-source procurement will result in a Purchase Order, and no other jurisdictions are explicitly listed as participating. The ODFW has determined that there are no comparable or suitable alternative products available on the market to meet their specific requirements for this critical environmental monitoring initiative.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Purchase_Order TC~14.xlsx | XLSX spreadsheet | |
| E000045484 Spencer Sawaske OR DFW 002.pdf | ||
| Onset Sole Manufacturer Letter 2022 002.pdf | ||
| OregonBuys_RegistrationGuide~10.pdf | ||
| S63500 00003631 Data logger Bidding Instructions.docx | DOCX document | |
| Timelapse Photography RFP S-62800-00003633 Revised.DOCX | DOCX document | |
| S63500 00003631 RFQ - Mandatory Bid Proposal Form .gov - Copy - Copy.docx | DOCX document |
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Text version
SOLE-SOURCE DETERMINATION & JUSTIFICATION
FOR SUPPLIES AND SERVICES
To: Contract Services
From: Chandra Ferrari Date: 06/09/2022
Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 for:
Description of Goods or Services:
Request to purchase 200 HOBO MX TidbiT 400 manufactured by Onset Computer Corporation.
Reason for Need:
ODFW received resources in the 2022 legislative short session to further actions to improve drought resiliency. One action is the identification of coldwater refugia areas. Critical to this task, is the field validation of desktop analysis through installation of numerous data loggers at tributary junctions.
Given the relatively short time frame to collect data with short session resources, the importance of the final product (coldwater refugia maps) and the amount of resources that can be expended on this function, it is critical that we can secure temperature data loggers that are accurate, reliable and cost-effective. HOBO temperature data loggers are solely manufactured through Onset Computer Corporation.
Single of Multiple Purchases:
This is for a single purchase of 200 loggers.
Estimated Cost:
23,630.00
Research Leading to Determination:
Through an internet search and outreach to other governmental agencies, we have determined that there is not a comparable product and very few similar products. BlueMaestro is the closest alternative identified. However, the memory capacity and battery life of the BlueMaestro are insufficient for our research purposes. Additionally, it’s made overseas.
Additionally, to my knowledge, all existing data loggers owned by ODFW are also made by HOBO. Our analysis codes are all developed for HOBO data files and it would be an inconvenience to re-develop the code for new logger data formats.
Analysis of Research / Findings of Fact:
Pursuant to OAR 125-247-0275(2)(a): Compatibility.
All existing data loggers owned by ODFW are made by HOBO. Our analysis codes are all developed for HOBO data files and it would be an inconvenience to re-develop the code for new logger data formats.
Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data.
Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project.
Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:
unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
A letter is attached from the product manufacturer stating that they are sole manufacturer of the product and offer exclusive warranty services.
APPROVED BY:
April Brenden-Locke, DPO, ODFW Contract Services Date
6/29/2022
File details come from the government source that posted it. Updated .