Sole Brand Justification Airstack Chiller.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post – Podgorica, Montenegro

Requiring Activity Sole brand purchase of spare parts for Airstack Chillers

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole brand basis to provide spare parts for Airstack Chiller spare parts order, or the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide sole brand purchases for Airstack Chiller spare parts for the U.S Embassy in

Podgorica, Montenegro. The estimated value for the entire spare parts order is approximately 50,000$. These supplies and parts must be from a sole brand as only that brand is interoperable with our existing Chiller. Only

OEM (Original Equipment Manufacturer) parts can be installed into the existing Chillers which were provided by US Government. There is only a requirement that the brands noted are the brands ordered and there is no requirement that this is a sole source request as these parts are available from various vendors including the manufacturers. The parts we are looking for are commercially available off the shelf items widely available various sources. This will allow the embassy to maintain mission critical equipment and have critical spare parts on hand for emergency response.

This requirement addresses only a portion of a purchase, sole brand purchase is required for the following items:

-CONTROLLER – CAREL - ORIGINAL SPARE PART: P500BBA00ES0

-CONTROLLER – CAREL - ORIGINAL SPARE PART: P500BAA00EL0

-ELECTRONIC EXPANSION VALVE DRIVE – CAREL - ORIGINAL SPARE PART: EVD0000E00

-TRANSFORMER – MULTISTACK - MANUFACTURER NO: B100‐1059‐GA

-PGD DISPLAY WALL MOUNT W/BUZZER – CAREL - ORIGINAL SPARE PART: PGD0000WZO

-GASKET FOR PRICE PUMP – MULTISTACK - ORIGINAL SPARE PART MULTISTACK GASKET-0245

-HORIZONTAL CENTRIFUGAL PUMP – MULTISTACK - MULTISTACK PART NO: PUMP10439

-SCROLL COMPRESSOR – MULTISTACK - MULTISTACK PART NO: COMPRESS364

-GASKET FLANGE WATER 3 NPS CL150 NONASB NITRILE 1/16 THICK -MULTISTACK - SPARE PART NO: 479987

-HOFFMAN VACUUM BREAKER 3/4" – MULTISTACK - SPARE PART NO: 401446

-GASKET FOR PFC PUMP – MULTISTACK - SPARE PART NO: GASKET-4035

-SEAL/SEAT – MULTISTACK - SPARE PART NO: SEAL-1148

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☒ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Rationale for Brand Name Purchase of MULTISTACK, CAREL, Spare Parts for Embassy HVAC (Airstack Chiller).

1. Introduction The U.S. Embassy Podgorica requires the purchase of spare parts specifically for Airstack Chiller

2. Brand Name Justification

2.1 Compatibility and Integration

• Seamless Integration: MULTISTACK/CAREL spare parts are specifically designed as parts of already installed Airstack Chiller, another manufacturer’s part simply won’t fit into many of the mounts we have. Using parts from other brands may result in incompatibility issues, leading to system malfunctions.

• Proprietary Technology: CAREL utilizes proprietary technology and protocols that are unique to Airstack Chillers. Non – CAREL parts may not support these proprietary features, compromising the system's functionality. For example, certain controllers or electronic board are designed to work only with the software that manufacturer installed on our Chillers.

2.2 Reliability and Performance

• Manufacturer's Specifications: MULTISTACK parts are manufactured to meet the exact specifications and standards required for optimal performance of Airstack Chiller. Using alternative brands may result in subpar performance and increased risk of system failures.

2.3 Warranty and Support

• Warranty Coverage: The use of Non MULTISTACK/CAREL parts will void active warranties on our Chiller. To maintain warranty coverage and ensure continued support from the manufacturer, it is essential to use genuine MULTISTACK/CAREL parts.

• Technical Support: MULTISTACK/CAREL provides comprehensive technical support for their products. Using brand name parts number ensures that the Embassy can access expert assistance and troubleshooting when needed.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Bradley Rollans Date Facility Manager FAC, Podgorica

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Marisa MacIsaac Date General Services Officer GSO, Podgorica

06/13/2025 14:45 GMT

Rollans, Bradley (RollansB@state.gov)

06/13/2025 15:11 GMT

MacIsaac, Marisa (MacIsaacM@state.gov)