SOLE AGENT LETTER_SHIMA_REDACTED.pdf

This is a sole agent letter from Shima American Corporation to the Mississippi Department of Transportation (MDOT) Materials Division, confirming the company's exclusive authorization to supply dynamic friction testing equipment. The letter establishes Shima American Corporation as the sole authorized agent for the specific friction tester model required by MDOT for conducting friction testing on concrete and asphalt surfaces. The equipment is designated for use by the Materials Division to perform quality assurance and safety testing across the state's transportation infrastructure. The correspondence supports the procurement justification for this sole source acquisition, demonstrating that only this vendor possesses the requisite product and expertise to meet MDOT's technical specifications and operational requirements.

The letter serves as supporting documentation for the sole source purchase authorization, eliminating the need for competitive bidding by establishing that no other entity is authorized to provide the identical equipment and services. By confirming Shima American Corporation's exclusive agency status, the document validates the procurement methodology and ensures compliance with sole source purchasing provisions. This correspondence is critical to the contract award process, as it provides the necessary justification for direct procurement without public competition, thereby expediting the acquisition timeline and guaranteeing the delivery of specialized equipment that meets MDOT's precise technical and operational standards for friction testing applications.