Soldiers Barrack Roof Prebid meeting minutes Jan 4 2022.pdf
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- Solicitation number
- RFQ - 171 - 230000000102
- Issued by
- Mackinac County, Mackinac Island City, Michigan
About this file
The document provided is the Pre-bid Meeting Minutes for the Fort Mackinac Soldier's Barrack Roof project, Contract No. 751/22340.AGY, in Mackinac County and Mackinac Island City, Michigan. The meeting discussed the bidder's responsibilities, bid opening date of January 18, 2023, at 2:00 PM, and the required bid security. The scope of work, project dates, and contact information were reviewed, as well as the special conditions for using vehicles on Mackinac Island. The vendor is responsible for procuring and emptying a dumpster for the project. Questions were addressed regarding moving shingles, potential asbestos, approval for additional repairs, product material alternatives, and the use of a breather.
The contract opportunity involves the roof project for the Fort Mackinac Soldier's Barracks in Michigan. All questions should be emailed to the designated contact, and bid attachments must be uploaded to the SIGMA VSS system. Emailed submissions may be accepted on a case-by-case basis if SIGMA VSS issues are experienced, but must be received prior to the 2:00 PM deadline to be considered responsive and responsible.
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Text version
751/22340.AGY
Fort Mackinac Soldier’s Barrack Roof
Pre-bid Meeting Minutes
January 4, 2023
A. Meeting began at 1:00 PM
B. Followed agenda
1) Bidder responsible for familiarity with all documents and requirements.
2) Date and time of bid opening: January 18th, 2023, 2:00pm
3) Bid security due by bid opening.
4) Reviewed scope of work and forms to be submitted as well as projects dates and contact information.
5) Reviewed special conditions for use of vehicles on Mackinac Island.
6) Reviewed vendor responsibility for procuring dumpster and arranging for it to be emptied.
C. Questions
1) Question: Bidder raised concerns that method of moving shingles from project site to vendor provided dumpster. Concerns that the state park would not be able to keep up with the rate of shingle removal from the building if the park was hauling it out by dray. Asked if vendor could use own equipment to move shingles to dumpster in park service yard.
Answer: Yes—vendor can use own equipment to move shingles from project site to dumpster. Equipment will be limited by width of gate into Fort Mackinac – 7’ 10”.
2) Question: Has asbestos assessment been performed.
Answer: No—Reviewed Article 2 Hazardous Materials/Environmental Request.
3) Question: Bidder raised concerns on agency turnaround on approval of repair work needed but not discovered until existing roof is removed and having a long delay as approval is waited to perform repairs.
Answer: In the interest of both the contractor and the agency to complete the project, the approval would be expediated to the maximum extent possible.
4) Question: Can product materials be listed as alternates on the bid document?
Answer: There is a schedule of alternates listed on page 4 of bid documents.
5) Question: Bidder asked about stainless steel vs. galvanized nails?
Answer: Agency will take into consideration.
6) Question: Why is a breather not being required.
Answer: Mackinac State Historic Parks has generally not required the use of a breather. Agency will take into consideration.
D. Reiterated that nothing stated in the prebid meeting will change project documents unless subsequent addendum is issued.
E. Performed site walk through.
F. Meeting ended at 1:45pm.
File details come from the government source that posted it. Updated .