Attachment_2_-_QASP.docx
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- Attached to
- Economic, Environmental, and Regulatory Analytical and Evaluation and Support Federal contract opportunity
- Solicitation number
- SOL-CI-17-00102
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QA Surveillance Plan
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FInal Notice of Intent to Sole Source ICF 3-24-23.docx | DOCX document | |
| Sol_SOL-CI-17-00102_Amd_0001.pdf | ||
| Amendment_1_-_SOL-CI-17-00102.docx | DOCX document | |
| Attachment_5_-_OST_CBI_Plan_V1.pdf | ||
| Attachment_4_-_Labor_Classifications_-_Copy.docx | DOCX document | |
| Attachment_3_-_Reports_of_Work.docx | DOCX document | |
| Attachment_1_-_PWS_Final.DOCX | DOCX document | |
| Attachment_6_-_CO_Added_Clauses_2-6-18.docx | DOCX document | |
| Attachment_7_-_Client_Letter.docx | DOCX document | |
| Sol_SOL-CI-17-00102.pdf | ||
| Attachment_8_-_PPQ.docx | DOCX document |
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Text version
SOL-CI-17-00102
ATTACHMENT 2
QUALITY ASSURANCE SURVEILLANCE PLAN
“ECONOMIC, ENVIRONMENTAL AND REGULATORY ANALTYICAL & EVALUATION SUPPORT”
| Performance Requirement |
| Measureable Performance Standards |
| Surveillance Method |
| Incentives/Disincentives |
Management and Communications:
The contractor shall maintain contact with the EPA Contracting Officer (CO), Contract Level COR (CL-COR), and Task Order Contracting Officer Representative (TOCOR) throughout the performance of the contract and shall immediately bring potential problems to the attention of the EPA CL-COR and appropriate TOCOR. In cases where issues have a direct impact on project schedules, cost, time, or quality, the contractor shall provide options for EPA's consideration on resolving the issues or mitigating their impacts.
| Any issue adversely impacting project schedules, cost, time, or quality shall be brought to the attention of the EPA CL-COR and appropriate TOCOR within 3 workdays of occurrence. |
| 100% of active task orders (TO) will be reviewed by the EPA TOCOR (via the monthly progress report) to identify unreported issues. The EPA TOCOR will report any issues to the EPA CL-COR, who will bring the issue(s) to the contractor’s attention through the CO. |
| Fewer than two incidents per CPARS reporting period where the contractor does not meet the measureable performance standard will be considered satisfactory performance and will be reported as such in the CPARS Performance Evaluation System under the category of Business Relations. |
Two or more incidents per CPARS reporting period where the contractor does not meet the measureable performance standard will be considered unsatisfactory performance and will be reported as such in the CPARS Performance Evaluation System under the category of Business Relations.
Cost Management and Control:
The contractor shall monitor, track, and accurately report costs to EPA through progress reports and approved special reporting requirements. The contractor shall assign an appropriate level of skilled personnel to all tasks, practice and encourage time management, and ensure accurate and appropriate cost control.
| The contractor shall manage costs to the level of the approved ceiling on each individual TO. The contractor shall notify the TOCOR, CL-COR, and CO when 75% of the approved funding ceiling for any particular TO is reached. If a contractor fails to manage and control costs, any resultant overrun cannot exceed the total contract obligation for that period. |
| 100% of the active TOs under the contract will be reviewed by the CL-COR and appropriate TOCOR monthly (via meetings, monthly progress reports & milestones established for each deliverable) to compare actual versus projected expenditures. The EPA CL-COR will review the contractor’s monthly progress reports and the TOCOR will verify expenditures before authorizing invoice payments. |
| A satisfactory rating will be reported in the CPARS Performance Evaluation System under the category of Cost Control if the contractor meets the measureable performance standards and accurately reports the costs in the progress reports according to the requirements in the “Reports of Work” attachment to the RFP. |
If the contractor does not meet the measurable performance standards per CPARS reporting period, it will be assigned a rating of Unsatisfactory in CPARS under the category of Cost Control.
Standardized naming convention and version control:
The contractor shall propose (and EPA shall accept) a standardized naming convention and version control for all deliverables associated with the task order(s). This system will ensure that deliverables are clearly named and dated and that the sequence of versions of a document is clear. After review by the EPA CL-COR and the TOCOR, the contractor shall use this standardized convention for all deliverables associated with the task order(s).
All deliverables under the task order(s) will be named according to the approved standardized naming and version control conventions.
On a quarterly basis, each TOCOR will spot-check 50% of the deliverables received during that quarter to ensure that they follow the standardized conventions.
Naming 98% or more of the deliverables per CPARS reporting period that are spot-checked by the TOCOR according to the naming and version control conventions will be assigned a rating of Exceptional in CPARS under the category of Quality of Product or Service.
Naming 85% or more but less than 98% of deliverables per CPARS reporting period that are spot-checked by the TOCOR according to the naming and version control conventions will be assigned a rating of Satisfactory in CPARS under the category of Quality of Product or Service.
Naming fewer than 85% of the deliverables per CPARS reporting period that are spot-checked by the TOCOR according to the naming and version control conventions will be assigned a rating of Unsatisfactory in CPARS under the category of Quality of Product or Service.
Timeliness of deliverables:
Services and deliverables shall be in accordance with schedules stated in each task order, unless modified by an approved EPA action.
| No more than 25% of all deliverables per task order shall be submitted more than 3 work days past the due date. |
| 100% of the active task orders/ deliverables under the contract will be reviewed by the EPA CL-COR/TOCOR monthly (via monthly progress report and milestones established for each deliverable) to compare actual deliverable dates against the approved dates. |
| If the contractor does not meet the measureable performance standards per task order, it will be assigned a rating of Unsatisfactory in CPARS under the category of Schedule. |
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