RFP SOL 527-12-000010.pdf

Issuance Date: May 11, 2012 Deadline for Questions: May 25, 2012, 17:00, Eastern Standard Time Closing Date: June 22, 2012 Closing Time: 17:00, Eastern Standard Time

Subject: SOL-527-12-000010

USAID/PERU –PROMOTING JUSTICE AND INTEGRITY IN PUBLIC

ADMINISTRATION

To All Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking proposals from qualified organizations to implement USAID/Peru’s project Promoting Justice and Integrity in Public Administration (hereto referred to as the “Project”). The overall purpose of the Project is to strengthen the capacity of the judicial system in Peru to promote justice and integrity in public administration. This Project is defined in the Statement of Objectives (SOO) in Attachment J-1 of the attached Request for Proposals (RFP).

This procurement will be conducted under full and open competition procedures pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Both for and nonprofit, local and international organizations are eligible to bid. Offers must be submitted in accordance with Section L of this RFP. As per the instructions found in Section L, the Offeror is required to develop and submit their own Statement of Work (SOW). As part of the evaluation process, USAID will select the offer that demonstrates the best method to achieve the required objectives at a reasonable cost to the U.S. government. Upon award, the successful offeror’s SOW will be incorporated as part of the award. The SOW must be written with clear objectives and deliverables. It will be written from the perspective that this SOW will be incorporated as an integral part of the award, using such language as “the Contractor will”, or “the Contractor must”, as opposed to “we will” or “we propose”.

USAID/Peru anticipates awarding a cost plus fixed-fee completion-type contract as a result of this solicitation. The estimated performance will be a period of three years (subject to availability of funds and successful performance). The estimated cost for this procurement is $4 million to $6 million (please note that this is a standardized range and it does not necessarily mean that offers at the top range will be considered “fair and reasonable”). Cost will not be a separate evaluative factor, but costs will be used as part of a best value determination. Offers submitted must be realistic and reasonable for the work proposed.

Offerors must pay particularly close attention to Section L - Instructions to Offerors and Section M - Evaluation Factors for Award. Sections B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer (CO) upon award. As noted above, the successful offeror’s SOW will become Section C.

Proposals must be signed by an official who is authorized to bind the Offeror’s organization.

Please also pay careful attention to, and complete in full, RFP Section K - Representations, Certifications and Acknowledgements.

To the maximum extent possible, USAID encourages the participation (as the prime contractor or as subcontractors) of small business concerns; veteran owned, service-disabled veteran, HUBZone, women-owned and small disadvantaged businesses.

It is the responsibility of the Offeror to ensure that the solicitation has been downloaded from the Internet in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FBO) website (http://www.fbo.gov). Offerors are encouraged to check this website regularly.

A USAID maintained Interested Vendor List (IVL) is not included in this solicitation. The IVL is a means for firms to be able to contact one another for teaming arrangements and/or small business subcontracting opportunities. Interested offerors can register and use the IVL on the FBO web page.

It is extremely important that all submissions be submitted by the designated date and time indicated in Block 9 of the RFP cover page (Standard Form 33). Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208.

Only electronic submissions will be accepted. Submissions must be sent to the following address:

LimaSolicitations@usaid.gov

In the subject field of the email, you must put: SOL-527-12-000010 USAID/PERU PROMOTING JUTICE AND INTEGREITY IN PUBLIC ADMIN. No other form of submission will be accepted.

The USAID email system can only accept up to 8 megabytes. If your submission is larger, you must send multiple emails. They must be additionally labeled in the subject field with the transmission number and then the total number being transmitted, for example for a transmission that has three emails and attachments: 1/3, 2/3, 3/3, etc.

Any questions regarding this RFP are to be submitted in writing to LimaSolicitations@usaid.gov, with a copy to the attention of Ms. Laura Slaughter at lslaughter@usaid.gov or Mr. Troy Tillis at ttillis@usaid.gov by the date and time specified herein. Answers to questions will be provided in writing on the FBO internet site.

Issuance of this solicitation does not obligate the U.S. Government to make an award, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

ABBREVIATIONS

AAPD Acquisition & Assistance Policy Directive ADS Automated Directives System AIDAR Agency for International Development Acquisition

Regulation AWP Annual Work Plan CCR Central Contractor Registration CFR Code of Federal Regulation CO Contracting Officer CPFF Cost-Plus-Fixed-Fee COR Contracting Officer’s Representative CSO Civil Society Organization D&B Dun and Bradstreet, Inc DBA Defense Base Act DEC Development Experience Clearinghouse DUNS Data Universal Numbering System EFT Electronic Funds Transfer FAR Federal Acquisition Regulation FBO Federal Business Opportunities (FedBizOps) GAO General Accounting Office GOP Government of Peru HSPD-12 Homeland Security Presidential Directive-12 IT Information Technology IVL Interested Vendor List M/IRM Office of Information Resource Management MEDEVAC Medical Evacuation NICRA Negotiated Indirect Cost Rate ODI Office of Democratic Initiatives, USAID/Peru OMB Office of Management and Budget ORCA Online Representations and Certifications Application PDF Portable Document Format PIV Personal Identity Verification PMP Performance Management Plan RFP Request for Proposals SOO Statement of Objectives SOW Statement of Work TIN Taxpayer Identification Number US United States of America USAID United States Agency for International Development USAID/W USAID Washington USG United States Government

SOL-527-12-000010

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 2

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-527-12-00007705/11/2012

X

PERU

USAID Peru See Section L

1600 CT 06/22/2012

Laura Slaughter lslaughter@usaid.gov

TBD

PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) Working Copy

Contents

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 AWARD BUDGET

B.5 FEE SCHEDULE

B.6 INDIRECT COSTS (DEC 1997)

B.7 ADVANCE UNDERSTANDINGS ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.8 COST REIMBURSABLE

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 PERFORMANCE STANDARDS

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

F.5 AUTHORIZED WORK DAY / WEEK

F.6 REPORTS AND DELIVERABLES

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

F.9 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 TECHNICAL DIRECTION AND RELATIONSHIP WITH USAID

G.3 ACCEPTANCE AND APPROVAL

G.4 INVOICES

G.5 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(Pursuant to Class Deviation No. OAA-DEV-12-01c)

H.3 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.4 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE

H.5 INSURANCE AND SERVICES

H.6 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.8 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG)

EMPLOYEES (OCT 1998)

H.9 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.10 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007) ... 8

H.11 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.12 AUTHORIZED GEOGRAPHIC CODE

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING

H.14 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.15 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.16 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF

1973 AND FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND

INFORMATION TECHNOLOGY ACCESSIBILITY

H.17 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR

INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORT

H.18 CONSENT TO SUBCONTRACT

H.19 REPORTING OF FOREIGN TAXES (JULY 2007)

H.20 CONFLICT OF INTEREST

H.21 LOGISTIC SUPPORT

H.22 LANGUAGE REQUIREMENTS AND REPORTING

H.23 GENDER CONSIDERATION

H.24 ENVIRONMENTAL PROCEDURES AND GUIDELINES

H.25 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

H.26 TRANSITION OF KNOWLEDGE, SKILLS AND ABILITIES

H.27 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS AND AIDAR 752.7027 PERSONNEL

H.28 AIDAR 752.245.71 TITLE TO AND CARE OF PROPERTY

H.29 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT, OR

ADVOCATE THE LEGALIZATION OR PRACTICE OF PROSTITUTION– TIP ACQUISITION

(MAY 2007)

H.30 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JULY

2007) 18

H.31 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER

2006) 18

H.32 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.33 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES 20

H.34 GRANTS UNDER CONTRACT (GUC)

H.35 PRESS RELATIONS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.209–9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS. (JAN 2011)

I.4 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.5 AIDAR 752.4101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008) .. 5

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2009)

K.3 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCTOBER 2008)

K.4 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.5 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)

K.6 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.7 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS TO OFFERORS

L.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 1

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.5 PROPOSAL SUBMISSION

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 1

M.2 GENERAL INFORMATION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 EVALUATION SYSTEM

M.5 COST PROPOSAL EVALUATION

M.6 SOURCE SELECTION

M.7 DETERMINATION OF COMPETITIVE RANGE

M.8 SUBCONTRACTING

A. LOCAL IMPLEMENTERS

B. SMALL BUSINESS CONCERNS

ATTACHMENT J.1 – STATEMENT OF OBJECTIVES

ATTACHMENT J.2 - BUDGET FORMAT (TEMPLATE)

ATTACHMENT J.3 –PAST PERFORMANCE QUESTIONAIRE

ATTACHMENT J.4–CONTRACTOR BIO-DATA FORM-AID FORM 1420-17

ATTACHMENT J.5 –SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

ATTACHMENT J.6 –MATRIX BRANDING AND MARKING PLAN

PART I - THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 AWARD BUDGET

B.5 FEE SCHEDULE

B.6 INDIRECT COSTS (DEC 1997)

B.7 ADVANCE UNDERSTANDINGS ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.8 COST REIMBURSABLE

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 PERFORMANCE STANDARDS

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

F.5 AUTHORIZED WORK DAY / WEEK

F.6 REPORTS AND DELIVERABLES

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

F.9 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 TECHNICAL DIRECTION AND RELATIONSHIP WITH USAID

G.3 ACCEPTANCE AND APPROVAL

G.4 INVOICES

G.5 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(Pursuant to Class Deviation No. OAA-DEV-12-01c)

H.3 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.4 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE

H.5 INSURANCE AND SERVICES

H.6 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.8 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG)

EMPLOYEES (OCT 1998)

H.9 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.10 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007) ... 8

H.11 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.12 AUTHORIZED GEOGRAPHIC CODE

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING

H.14 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.15 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.16 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF

1973 AND FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND

INFORMATION TECHNOLOGY ACCESSIBILITY

H.17 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR

INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORT

H.18 CONSENT TO SUBCONTRACT

H.19 REPORTING OF FOREIGN TAXES (JULY 2007)

H.20 CONFLICT OF INTEREST

H.21 LOGISTIC SUPPORT

H.22 LANGUAGE REQUIREMENTS AND REPORTING

H.23 GENDER CONSIDERATION

H.24 ENVIRONMENTAL PROCEDURES AND GUIDELINES

H.25 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

H.26 TRANSITION OF KNOWLEDGE, SKILLS AND ABILITIES

H.27 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS AND AIDAR 752.7027 PERSONNEL

H.28 AIDAR 752.245.71 TITLE TO AND CARE OF PROPERTY

H.29 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT, OR

ADVOCATE THE LEGALIZATION OR PRACTICE OF PROSTITUTION– TIP ACQUISITION

(MAY 2007)

H.30 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JULY

2007) 18

H.31 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER

2006) 18

H.32 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.33 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES 20

H.34 GRANTS UNDER CONTRACT (GUC)

H.35 PRESS RELATIONS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.209–9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS. (JAN 2011)

I.4 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.5 AIDAR 752.4101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008) .. 5

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2009)

K.3 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCTOBER 2008)

K.4 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.5 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)

K.6 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.7 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS TO OFFERORS

L.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 1

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.5 PROPOSAL SUBMISSION

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 1

M.2 GENERAL INFORMATION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 EVALUATION SYSTEM

M.5 COST PROPOSAL EVALUATION

M.6 SOURCE SELECTION

M.7 DETERMINATION OF COMPETITIVE RANGE

M.8 SUBCONTRACTING

A. LOCAL IMPLEMENTERS

B. SMALL BUSINESS CONCERNS

ATTACHMENT J.1 – STATEMENT OF OBJECTIVES

ATTACHMENT J.2 - BUDGET FORMAT (TEMPLATE)

ATTACHMENT J.3 –PAST PERFORMANCE QUESTIONAIRE

ATTACHMENT J.4–CONTRACTOR BIO-DATA FORM-AID FORM 1420-17

ATTACHMENT J.5 –SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

ATTACHMENT J.6 –MATRIX BRANDING AND MARKING PLAN

B-1

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

The United States Government (USG) through the US Agency for International Development in Peru (USAID/Peru), Office of Democratic Initiatives (ODI) intends to support the development of sustainable tools, systems, and skills to strengthen the capacity of the Peruvian judicial system to promote justice and integrity in public administration.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is: $ ___________. The fixed fee, if any, is $____________. The estimated cost plus fixed fee, if any, is $________________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable and allocable costs incurred by the Contractor (and payment of fee, if any) and in accordance with Section B.5 below for performance hereunder is $ ____________. The Contractor will not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through _____________.

B.4 AWARD BUDGET

Total estimated cost by CLIN including fixed fee. (CLIN#, description of the CLIN, fixed fee will be determined at the time of award.)

Year 1 Year 2 Year 3

Clin #

Description of the

CLIN

Clin #

Fixed Fee

TOTAL CPFF

B.5 FEE SCHEDULE

B-2

Pursuant to FAR 16.306(d), the fixed fee payable under this Contract will be tied to the completion of the reports and deliverables specified in Section F.6 of this Contract and in accordance with approved Fee Schedule below (to be determined by Offeror based on deliverables proposed).

B.6 INDIRECT COSTS (DEC 1997)

The contract clause entitled “Allowable Cost and Payment (DEC 2002)”, FAR 52.216-7, specifies that the indirect cost rates will be established for each of the Contractor’s accounting periods which apply to this Contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application:

Type of Rate: Provisional Period:

2/Base of Application:

Type of Rate: Provisional Period:

3/Base of Application:

Type of Rate: Provisional Period:

(Please note that local organizations will likely not have a NICRA rate (approved or provisional).

If there is no NICRA rate then the organization must directly cost out any shared services, i.e.

overhead).

B.7 ADVANCE UNDERSTANDINGS ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

(1) Reimbursement for indirect costs will be at the lower of the negotiated final (or predetermined rates) or the following ceiling rates:

Description Rate Base Type Period 1/ 2/ 3/

1/ 2/ 3/

(2) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect costs are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

B-3

(3) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs required the prior written approval of the Contracting Officer.

B.8 COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (DEC 2002), FAR 52.216-8, Fixed Fee (MAR 1997), if applicable, and AIDAR 752.7003, Documentation for Payment (NOV 1998).

In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds (APR 1984).

[END OF SECTION B]

[THIS SPACE LEFT INTENTIONALLY BLANK]

SOL-527-12-000010 SECTION C

C-1

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Contractor’s proposed Statement of Work will be inserted here at the time of award. Please see Section J-1 for the Statement of Objectives (SOO).

[END OF SECTION C]

SOL-527-12-000010 SECTION D

D-1

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

The Contractor will comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (Version from January 8,2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

D.3 BRANDING STRATEGY

Objective: To provide Contractor with areas to be addressed in the development of the Branding Implementation Plan and the Marking Plan to deliver the message that the assistance is from the American People.

Project Name: To be determined, “Promoting Justice and Integrity in Public Administration” until a final name is agreed to with the Contractor.

Positioning: The Project is aimed at strengthening the capacity of the judicial system in Peru to promote justice and integrity in public administration.

Public Outreach: The Project audience will be diverse and include national and sub-national level actors. The following categories of audiences will be reached by the Project:

Judges, court staff, and other key actors within the Judiciary;

Prosecutors and other key actors within the Public Ministry;

Solicitors and other key actors within the Ministry of Justice;

SOL-527-12-000010 SECTION D

D-2

Members of the Special Commission on the Implementation of the Criminal

Procedure Code;

Public and private lawyers and criminal justice reform leaders;

Government authorities and public officials at national, regional and local levels;

Civil society organizations (CSOs), key social leaders, and experts; and

The public in general.

Counterparts: Main counterparts will be:

At the national level: Judiciary, Public Ministry, Ministry of Justice, Special Commission on the Implementation of the Criminal Procedure Code, national government authorities, and key CSOs, among others; and

At the regional level: (particularly Lima, Amazonas, Loreto, Madre de Dios, Ucayali, and San Martín): Judges, court staff, prosecutors, solicitors, regional and local government authorities, and key CSOs, among others.

Partners: It is expected that the Contractor will promote and establish strategic alliances with public entities, CSOs, and private entities. These entities will become USAID’s partners, and the Contractor will incorporate co-branding with these entities when appropriate, following strictly the co-branding procedures.

Level of visibility: The Contractor will ensure a high level of USAID visibility in most of its activities, at both the national and sub-national levels. In the case of highly sensitive political issues, a lower profile may be required. This will be determined in consultation with USAID.

Anticipated elements of marking plan: Deliverables to be marked include: products, and equipment physical places where Project activities are carried out; external public communications, training materials, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media-related activities and any other such events. Publications authored by the Contractor or other non-USAID employees must include the following disclaimer on the title page: The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government. Threats and other security restrictions related to the Project need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

USAID’s webpage contains the electronic version of the Graphic Standards Manual that is compulsory for all contractors.

[END OF SECTION D]

SOL-527-12-000010 SECTION E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this Section are hereby incorporated by reference (by Citation Number, Title, and Date), in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF APR 1984

SERVICES--COST-REIMBURSEMENT

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of all services, reports and other required deliverables or outputs under this Contract will take place at USAID/Peru or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted, as indicated by USAID. The Contracting Officer’s Representative (COR) listed in Section G has been delegated the authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 PERFORMANCE STANDARDS

The Contractor’s performance will be evaluated based on the completion of specific tasks and deliverables as outlined in the Contract, adherence to the work plan, reporting against its performance monitoring plan and all other deliverables, outcomes and outputs described in Section F.

Evaluation of the Contractor's overall performance will be conducted jointly by the COR and the Contracting Officer (CO), and will form the basis of the Contractor's permanent performance record with regard to this Contract. The following general performance standards will form the basis of the evaluation:

1. Results

a) Fulfill the overall mandate of the Contract.

b) Complete activities as agreed upon in work plans.

c) Achieve the deliverables under each task

d) Achieve results as outlined in the performance monitoring plan.

2. Quality

a) Effectiveness and efficiency of professional personnel in executing roles and responsibilities of the Contract, including collaboration with, and technical support to other key organizations/committees/ministries/governorates/institutions, capacity building, monitoring and evaluation. Particular attention will be paid to communication

SOL-527-12-000010 SECTION E

E-2 skills, as well as the quality of documents, tools and reports produced under this Contract.

b) Extent to which open, transparent, and informal relations are established with USAID and multiple, sometimes competing, partners.

c) Ability of the Contractor to take corrective action to compensate for delays, regardless of whether they were within the Contractor's control.

d) Understanding of, and adherence to, USAID regulations and procedures.

e) Effectiveness in bringing critical issues/constraints to the attention of USAID and proposing appropriate solutions.

3. Cost Control/Effectiveness

a) Actual costs incurred are consistent with the Contractor's final detailed cost proposal and the overall contract budget.

b) Extent to which the Contractor demonstrates cost control, including adequate forecasting of costs, accuracy in financial reporting and ability to attain measurable, quantifiable cost savings in the performance of the work.

4. Timeliness of Performance

a) Full mobilization and start-up of the program within the timeframe committed to in the proposal.

b) Timeliness of quality documentation submitted to USAID and/or the GOP as required by the Contract.

[END OF SECTION E]

SOL-527-12-000010 SECTION F

F-1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I (APR 1984)

F.2 PERIOD OF PERFORMANCE

The period of performance for this Contract is three (3) years from contract signature.

F.3 PLACE OF PERFORMANCE

The place of performance is Peru, or as specified in the Statement of Work.

F.4 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

The Contracting Officer (CO) for this Contract may be contacted at the following address:

Regional Office of Acquisition and Assistance USAID/Peru

DOS/USAID

3230 Lima Place Washington, DC 20521-3230

The Contracting Officer’s Representative (COR) will be designated in a separate letter.

F.5 AUTHORIZED WORK DAY / WEEK

Overtime or premium pay is not authorized under this Contract.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth in Section C as proposed by the Contractor and Sections F.7 and F.8 below, the Contractor will submit the following reports, plans and deliverables or outputs to the specified COR. Each of the plans, reports or deliverables will be submitted electronically and in hard copies (two copies). Electronic versions of the reports will be submitted using unlocked Microsoft Word, Excel, or Portable Document Format, or PowerPoint software. All reports will be in English, unless it is a local organization, in which case quarterly reports can be written in Spanish with an executive summary in English. All reports and plans are subject to written final approval and acceptance by the COR.

F-2

A. List of Reports and Plans

a) Annual Work Plan (AWP): An AWP will be submitted once a year, and updated as necessary. The first draft AWP will be submitted with the proposal. The Contractor will submit the final revised version 60 days after contract award. The first AWP will cover the tasks and overall management of the program including strategies, activities, actors involved, and expected results. The AWPs for subsequent years will be submitted by the Contractor for review and approval by the Mission no later than 30 days prior to the start of the next 12 month work period. The AWP will include projected activities and deliverables for the coming year; a chart listing results and showing current levels of accomplishment towards those results; a timeline with target completion dates; personnel required for completing activities, and; a detailed budget associated with the completion of those activities, in accordance with the contract budget. The AWP will also describe the monitoring and evaluation system, including methods of data collection and reporting and analytic methodology. The AWP will include a narrative analysis of project responsiveness to changes in the status quo.

The USAID COR will approve the completed work plans. The Contractor will prepare the work plans in consultation and with inputs from the partners and beneficiaries of this program

b) Performance and Monitoring Plan (PMP): The Contractor will submit with the proposal an initial PMP that includes illustrative outcomes and indicators for each result. The plan will include a description of the management of the PMP, such as monitoring strategies and potential sources of information for the indicators. The Contractor will develop and submit for USAID’s approval a full project PMP, within 45 days of contract signature. The plan must take into consideration the measurable and verifiable set of deliverables that will be developed under each task, with each indicator providing measurable progress towards the tasks and the project objectives. The Contractor will collect data for performance indicators, monitor progress, and report on the performance status on a quarterly basis. In addition, baseline data related to the performance of the target courts, the internal control office of the Judiciary (OCMA), relevant civil society actors, and other target entities and actors will be established at the beginning of the Project. This data will allow for the measurement of improvements (or not) over the Project’s lifetime. The Contractor will identify data collection methods, the frequency of data collection, and the responsibility among its implementation team for data collection, compilation, analysis, and data quality assessments. The Contractor will describe how data will be used for decision-making on improving performance and resource allocation. As part of the AWP, the Contractor will update the PMP with new or adjusted performance information. The PMP and the deliverables under each task are the primary tools to ensure the Project stays on track and will be essential to Project evaluation and performance management.

c) Quarterly Progress Reports: The Contractor will submit quarterly reports that report on progress made in the implementation of the AWP, by task, activity and deliverable, and will contain any issues and challenges encountered, along with feasible and concrete proposed courses of action to resolve them. Reports will include, at a minimum, highlights and measurable results for the period of performance, problems encountered, planned activities, and open issues. The data and analysis on the ongoing needs assessment and monitoring systems will also be included in the quarterly reports. Progress Reports will be submitted to the COR not later than thirty days after the end of each quarter based on the fiscal year. At

F-3

USAID’s request, the Contractor will provide progress reports to the GOP, the U.S.

Embassy, and other donors.

d) Quarterly Financial Reports: The Contractor will submit a quarterly financial report summarizing expenditures against the approved budget, pipeline, accruals and projected expenditures.

e) Final Report: At least 30 days prior to the end of the Contract, the Contractor will submit a draft report which summarizes the accomplishments of the activities executed under the Contract, specifically linking accomplishments to the stated objectives, tasks and deliverables. The COR will have 10 working days to review and provide comments. The final report must be issued no later than the last working day of the award. This report will include in detail but not be limited to: a financial report showing, by line item, the amounts expended; a summary of the accomplishments achieved under each result and how they have contributed towards the Contract’s objectives; a discussion of problems encountered and a discussion where deliverables, results and/or objectives were not completed/achieved; lessons learned; final status of progress against benchmarks and tangible results, suggestions concerning possible future interventions; and a description of all institutions worked with in connection with program components and an evaluation of their strengths and weaknesses. The final report will also contain an index of all reports and information products produced under this Contract. This report will also contain a summary fiscal report that describes how the contract funds were used in relation to contract accomplishments. The report will be submitted to the COR in a timely fashion, unless the required date of submission is extended by the CO.

f) Closeout Plan and the Disposition of Assets: During the last year of the contract term and at least 90 days before the completion date of the Contract, the Contractor will provide to USAID in writing a proposed plan for the orderly closeout of the contract activities and the disposition of the assets remaining at the termination of the Contract. USAID will approve or disapprove the proposed plan in writing, at least 45 days prior to the completion of the Contract. However, regardless of any prior approval of all or portions of the proposed disposition plan for assets, USAID reserves the right to direct or redirect such disposition plan.

g) Performance Data: The AWP and progress reports will include a data component that will provide information required for the reporting needs of USAID (Performance Assessment Rating Tool, PART, annual reports, etc.) and GOP, as well as indicators agreed upon by the Mission and the GOP to assess program impact and coordinate donor activities. Specific indicators and data to be included will be discussed within the first two months of implementation, but the Contractor must be flexible to respond to variations in data requests.

h) Success Stories: The Contractor will provide USAID with short descriptions of specific

Project successes on a bi-annual basis and/or upon request, as needed , in order to assist the Mission in accurately describing the impact of the Project. .

F-4

B. Reporting and Deliverables Matrix

The following Table represents a summary of the reporting and deliverable requirements. It contains the minimum outcomes, and upon contract award, it will also include the list of all deliverables as proposed in the SOW.

A. REPORTS AND PLANS

Type of Report Due Date

Initial Work Plan To be submitted with the proposal. A revised version will be submitted within 30 days upon contract award.

Performance Monitoring Plan (PMP) The initial PMP will be submitted with the proposal. The final version will be submitted 45 days after contract award.

Annual Work Plan Submitted annually, 30 days prior to the start of the period covered by the plan

Quarterly Progress Reports 30 days after the end of each fiscal year quarter.

Quarterly Financial Reports Concurrently with the Quarterly Progress Reports

Final report 90 days after the end of contract award

Disposition of Assets and Closeout Plan 90 days prior to the end of the Contract

Performance Data

Concurrently with the Annual Work Plans, Quarterly Progress Reports, or as requested by USAID

Success Stories Bi-annually

B. DELIVERABLES AND OUTCOMES BY TASK

Task No. 1: TBD upon deliverables and outcomes as proposed in Section C

1. TBD based on the offer accepted TBD based on the offer accepted

2. TBD based on the offer accepted TBD based on the offer accepted

Task No. 2: TBD

1. TBD based on the offer accepted

2. TBD based on the offer accepted

F.7 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F-5

(a) The Contractor will prepare and submit progress reports as specified in Section F.6 of this

Contract. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the Contractor's performance.

(b) During any delay in furnishing a progress report required under this Contract, the CO may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this Contract, whichever is less, until such time as the Contractor submits the report or the CO determines that the delay no longer has a detrimental effect on the Government's ability to monitor the Contractor's progress.

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

(a) Contractor Reports and Information/Intellectual Products.

(1) The Contractor will submit to USAID’s Development Experience Clearinghouse (DEC) copies of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience as outlined in the Agency’s ADS Chapter 540. Information may be obtained from the COR. These reports include: assessments, evaluations, studies, development experience documents, technical reports and annual reports. The Contractor will also submit two copies of information products, including: training materials, publications, databases, computer software programs, video and other intellectual deliverable materials required under the Contract Schedule. Time-sensitive materials, such as newsletters, brochures, bulletins or periodic reports covering periods of less than a year, are not to be submitted.

(2) Upon Contract completion, the Contractor will submit to DEC an index of all reports an information/intellectual products referenced in paragraph (a) (1) of this clause.

(b) Submission requirements.

a. Distribution.

i. At the same time submission is made to the COR, the Contractor will submit, one copy each, of Contract reports and information/intellectual products (referenced in paragraph

(a) (1) of this clause) in either electronic (preferred) or paper form to one of the following:

Development Experience Clearinghouse

(1) Via E-mail: DocSubmit@usaid.gov;

(2) Via U.S. Postal Service and via mail (pouch delivery)

Agency for International Development

M/CIO/KM/DEC

RRB M.01-010

F-6

Washington DC 20523-6100

(3) On-line address: http://dec.usaid.gov

i. The Contractor will submit the reports index referenced in paragraph (a) (2) of this clause and any reports referenced in paragraph (a) (1) of this clause that have not been previously submitted to DEC, within thirty (30) days after completion of the Contract to one of the address cited in paragraph (b)(1)(i) of this clause.

b. Format.

i. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products will include the contract number(s), contractor name(s), name of the USAID cognizant technical office, the publication or issuance date of the document, document title, author name(s), and strategic objective or activity title and associated number. In addition, all materials submitted in accordance with this clause will have attached on a separate cover sheet the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

ii. The report in paper form will be prepared using non-glossy paper (preferably recycled and white or off white) using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used. Whenever possible, pages will be printed on both sides.

iii. The electronic document submitted will consist of only one electronic file which comprises the complete and final equivalent of the paper copy.

iv. Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, and Portable Document Format (PDF). Submission in PDF is encouraged.

v. The electronic document submission will include the following descriptive information:

(A) Name and version of the application software used to create the file, e.g., WordPerfect

Version 9.0 or Acrobat Version 5.0.

(B) The format for any graphic and/or image file submitted, e.g., TIFF-compatible.

(C) Any other necessary information, e.g. special backup or date compression routines, software used for storing/retrieving submitted data, or program installation instructions.

F.9 KEY PERSONNEL

A. The key personnel that the Contractor must furnish for the performance of this Contract will be determined at the time of Contract award based upon the SOW proposed:

Position Name

1. To be determined upon the proposed SOW TBD

F-7

B. The personnel specified above are considered to be essential to the work being performed hereunder and must meet the minimum requirements specified in Section C.