Procurement Slides.pdf

U.S.-Haiti Feed the Future

Partnership: Northern Corridor

Procurement Overview

Jack M. Adrien

Office of Acquisition and Assistance

February 29, 2012

USAID/Haiti Office of Acquisition & Assistance

(OAA) Disclaimer:

• Although we will try to answer all questions presented at this pre-award conference orally to the best of our ability, NONE of our oral answers are contractually binding. ONLY answers provided in writing in the form of an amendment to the RFP on FedBizOpps will be contractually binding.

FAR 15.201 – Exchanges With Industry Before

Receipt of Proposals

• Pre-Award Conference conducted in accordance with

Federal Acquisition Regulations (FAR) 15.201(c), which provides in part “Agencies are encouraged to promote early exchanges of information about future acquisitions…[to] identify and resolve concerns regarding the acquisition strategy.

Some techniques to promote early exchanges of information [include]:

(8) Presolicitation or preproposal conferences;

FAR 15.201 – Exchanges With Industry Before

Receipt of Proposals (cont.)

• Under FAR 15.201(f), “When specific information about a proposed acquisition that would be necessary for the preparation of proposals is disclosed to one or more potential offerors, that information must be made available to the public as soon as practicable…in order to avoid creating an unfair competitive advantage….When conducting a presolicitation or preproposal conference, materials distributed at the conference should be made available to all potential offerors, upon request.”

Overall Procurement Process:

Acquisition Planning Phase

Solicitation Phase

Evaluation, Negotiation, and Award

Phase

Postward Phase

Evaluation of Proposals:

• USAID/Haiti OAA is required and committed to conduct business with:

1. Integrity,

2. Fairness, and

3. Openness

• Proposals received must be evaluated based on:

1. Adherence to proposal instructions

(i.e., Section L), and

2. Evaluation criteria (i.e., Section M)

Proposal Instructions:

Offeror

Proposals

Section L

Cost Proposal Technical Proposal

Relative Order of Importance of the Evaluation

Factors:

Technical Factors

Cost Factors

Non-Cost Factors

Technical Proposal Evaluation:

• The Technical Evaluation Committee (TEC) will:

1. Review,

2. Study, and

3. Investigate

Technical Proposal based on Section M in accordance with FAR 15.305(a)

• Further TEC guidance:

1. Responsibilities under AIDAR 715.303-70

2. Composition of TEC under ADS 302.3.6.1

Composition of TEC:

USAID Staff (majority of TEC)

Technical Expert(s)

GOH representative(s)

Cost or Price Proposal Evaluation:

• Under FAR 15.304(c)(1), “Price or cost to the

Government shall be evaluated in every source selection.”

• Cost or price evaluation is the Contracting Officer’s responsibility, NOT the TEC

• Contracting Officer must consider:

1. Reasonableness,

2. Realism, and

3. Completeness of prices proposed

Notification to Unsuccessful Offerors:

• Under FAR 15.503(a)(1), “The contracting officer shall notify offerors promptly in writing when their proposals are excluded from the competitive range or otherwise eliminated from the competition. The notice shall state the basis for the determination and that a proposal revision will not be considered.”

Contract Award:

• The Contracting Officer shall award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation

• Under FAR 2.101, best value “means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.”

Important FTF North Dates to Remember:

• QUESTION SUBMISSION DUE DATE:

March 05, 2012; 14:00 hours (02:00 PM)*

• ANSWER AMENDMENT POSTED TO FEDBIZOPPS:

March 10, 2012

• PROPOSAL SUBMISSION CLOSING DATE:

March 29, 2012; 14:00 hours (02:00 PM)*

• PROPOSED AWARD DATE:

Approximately 2 to 3 months from Proposal Submission

Closing Date *Haiti local time

In Closing:

• As I mentioned earlier, NONE of the oral answers provided today are contractually binding. ONLY answers provided in writing in the form of an amendment to the RFP on FedBizOpps will be contractually binding.