Sol_75N98026Q00932.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00932

JADDUA JOHNSTON

+10

000-000000

08/03/2026

08/18/2026 1200 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

Annual Service and Maintenance Agreement for Agilent LC/Q-TOF mass spectrometry system

Period of Performance: 08/31/2026 to

08/30/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Continued...

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q00932

HTTPS://ACQUISITION.GOV/FAR

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

Statement of Work

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Annual Service and Maintenance Agreement for Agilent LC/Q-TOF mass spectrometry system

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00932. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold (if applicable).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (Firm-Fixed-Price) to the offeror responsible whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular effective August 3, 2026

(iv) The associated NAICS code is 811210 Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $34 Million.

• This requirement is unrestricted.

(v) Description of Requirement:

Period of Performance:

Base agreement of twelve (12) months starting at award of contract.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

This requirement is an Agilent CrossLab Silver Research Service Contract Preventive maintenance (PM) to include scheduled service visits, cleaning, inspection, tuning; pump, vacuum, source, and LC checks. In the case of corrective maintenance should include troubleshooting when the instrument fails, on-site repair labor and replacement of covered parts. In some cases, remote technical support will suffice if phone/email diagnostics and software and instrument troubleshooting corrects the issue. Performance support consists of calibration and tuning (mass calibration, detector checks, sensitivity and resolution verification,) operational qualification / performance verification, software / informatics updates to instrument control software, firmware updates, and security patches. Data system support such as workstation configuration and communication between LC and MS modules.

LEVEL OF EFFORT:

Agilent service engineers will perform maintenance, as well as repair or replace parts as needed to maintain the LC-Q-TOF-MS.

GOVERNMENT RESPONSIBILITIES

NCATS will provide access to the facility and instruments.

DELIVERY OR DELIVERABLES

N/A

REPORTING REQUIREMENTS

The field service engineer will provide documentation outlining the performance attributes of the instruments.

OTHER CONSIDERATIONS

Travel:

The government is not responsible for travel.

Key Personnel:

Only an Agilent service engineer will be allowed to perform maintenance and repair.

(vi) Delivery Location:

NIH/NCATS- 9808 Medical Center Drive, Rockville, MD 20850

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 15, 12:00PM EST) and must reference solicitation number 75N98026Q00932. Responses may be submitted electronically to Jaddua.Johnston@nih.gov

(xv) Point of Contact: Jaddua Johnston Contracting Specialist, Phone Number: 240-569-0006

Email: Jaddua.Johnston@nih.gov mailto:Jaddua.Johnston@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Annual Service and Maintenance Agreement for Agilent LC/Q-TOF mass spectrometry system

Statement of Need and Purpose:

National Center for Advancing Translational Sciences (NCATS) Analytical Chemistry Core (ACC) requires an annual service and maintenance contract for a liquid chromatography– quadrupole time-of-flight mass spectrometer (LC-QTOF-MS), specifically, the Agilent 6546 LC/Q-TOF paired with an Agilent 1290 Infinity II liquid chromatography (LC) system. This annual service contract is necessary to protect the Agilent LC-QTOF-MS, including peripheral components in the event of malfunction or to provide preventative maintenance, which will allow the LC-QTOF-MS instrument to return to a working condition meeting factory specifications. The work must be performed by an Agilent field service engineer as they have the requisite training to ensure Agilent’s proprietary software and hardware functions properly. Agilent will perform the necessary service requests at no additional cost beyond the cost of the annual service contract. Furthermore, the field service engineer will provide documentation outlining the performance attributes of the NMR instrument and associated components being serviced.

Background Information and Objective:

Our medicinal chemists use this Agilent 6546 LC/Q-TOF mainly for analyzing compounds they make. After synthesizing a new molecule, we confirm the identity, check purity, detect any byproducts, monitor reactions, all of which assists us in clarifying promising lead compounds.

The 6546 LC/Q-TOF is a mass spectrometer that uses a quadrupole to select ions and a time-of-flight analyzer to measure their masses very accurately, often after LC separation and optional fragmentation. Constant access to fully functioning LC-QTOF-MS is imperative to allow us to do everything that a regular LC-MS does but with much more confidence and detail. As such, routine maintenance is of highest priority to ensure the instruments operate properly.

Furthermore, periodic upgrades and component replacement are required to prolong the instrument lifetime.

To help maintain and ensure the functionality of the Agilent 6546 LC/Q-TOF, we have a need for an Agilent CrossLab Silver Maintenance Agreement from Agilent Technologies, Inc. This agreement will include annual preventative maintenance of the LC-QTOF-MS, pumps, multisampler, thermostats, and vacuum pumps to ensure proper system operability and longevity. In the event of a malfunction, these highly sophisticated and expensive instruments, as well as the associated components will require expert service. Therefore, it is of the utmost importance that Agilent LC-QTOF-MS instrument and all associated components are protected by an Agilent CrossLab Silver Maintenance Agreement. Without such an agreement in place, repair costs are extremely high and instrument downtime is much longer causing a significant decrease in scientific productivity.

Period of Performance:

Base agreement of twelve (12) months starting at award of contract.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

This requirement is an Agilent CrossLab Silver Research Service Contract Preventive maintenance (PM) to include scheduled service visits, cleaning, inspection, tuning;

pump, vacuum, source, and LC checks. In the case of corrective maintenance should include troubleshooting when the instrument fails, on-site repair labor and replacement of covered parts.

In some cases, remote technical support will suffice if phone/email diagnostics and software and instrument troubleshooting corrects the issue. Performance support consists of calibration and tuning (mass calibration, detector checks, sensitivity and resolution verification,) operational qualification / performance verification, software / informatics updates to instrument control software, firmware updates, and security patches. Data system support such as workstation configuration and communication between LC and MS modules.

LEVEL OF EFFORT:

Agilent service engineers will perform maintenance, as well as repair or replace parts as needed to maintain the LC-Q-TOF-MS.

GOVERNMENT RESPONSIBILITIES

NCATS will provide access to the facility and instruments.

DELIVERY OR DELIVERABLES

N/A

REPORTING REQUIREMENTS

The field service engineer will provide documentation outlining the performance attributes of the instruments.

OTHER CONSIDERATIONS

Travel:

The government is not responsible for travel.

Key Personnel:

Only an Agilent service engineer will be allowed to perform maintenance and repair.

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

N/A

Title