Sol_75H70726Q00024.pdf

75H70726Q00024

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/22/2025

1 19

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

RAELYNN RAY

01/02/2026 1730 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM) anticipates awarding a single firm-fixed price order to install Cisco Webex Multimedia in three conference rooms for the Jicarilla Service Unit located at 500 N Mundo Dr Dulce, NM 87528.

Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. If there is not enough competition Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 19

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00024 and/or reasonably priced offers received from the

ISBEE set-aside, then quotes will be considered for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows:

1st Tier: Indian Small Business Economic

Enterprise (ISBEE)

2nd Tier: All Other Small Business Concerns

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation No.

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 2 of 18

SECTION 11B – CONTINUATION

This is a combined synopsis/solicitation for the Indian Health Service (IHS) for commercial services prepared in accordance with the format in Federal Acquisition Regulation FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This is a Request for Quote (RFQ) in accordance with FAR Part 12 – Acquisition of Commercial Products and Commercial Services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334118 with a small business size standard of 1,000 employees.

SECTION 1 - SUPPLIES OR SERVICES AND PRICES/COSTS

1.1 SERVICES

The Indian Health Service (IHS)/Albuquerque Area Office (AAO), has a need to provide all material, equipment, labor, tools, installation, and configuration of Cisco Webex Collaboration Endpoints for three conference rooms at the Jicarilla Service Unit (JSU) located in Dulce, NM.

1.2 ACQUISITION

1.2.1 The Government contemplates award of a Purchase order contract resulting from this solicitation.

Solicitation.

1.3 CONTRACT PRICE

This is a FFP purchase order. The total price for this contract is $

SECTION 2 – DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

2.1 The contractor shall be in accordance with all Federal State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established and with minimum disturbance and maximum protection of government personnel, property and general public.

2.2 TECHNICAL REQUIREMENTS

The Contractor shall meet the technical requirements and possess the required experience as follows:

1. Contractor will provide experienced Cisco Engineers that possess the necessary certifications and knowledge to install Cisco Webex Collaboration Endpoints.

2. Contractor will need to be an authorized Cisco reseller.

3. Contractor must be a Cisco Gold Partner.

4. Contractor will provide a report and drawings of the Cisco Webex Collaboration network within 30 calendar days after completion of work for the Jicarilla Service Unit.

2.3 PROJECT DESCRIPTION

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 3 of 18

1. Jicarilla Service Unit (JSU) has been researching options to improve communication through video conferencing technology, that will meet the needs for remote virtual meetings. Jicarilla Service Unit Management needs a solution to continue hosting meetings in a manner to keep the audience involved. JSU IMS Department has identified a solution that would meet these current and future needs. Cisco Webex Collaboration Endpoints would be a viable solution. It has been determined that IHS Headquarters had already attained Cisco Webex user licenses for IHS employee use in that last year which JSU users can utilize to complement this solution.

2. The Contractor shall review the existing Conference/Meeting Rooms at the Jicarilla Service Unit.

3. The Contractor shall assign a certified PMP that will be responsible for task completion, Project Planning, Project Kickoff, Scheduling/Conducting Meetings, Manage Risks, Quality Control, Manage Changes, Communication to key stakeholders, and Project Closeout.

4. The Contractor shall consult with the Project Manager and designated personnel to ascertain and confirm requirements and to review progress during all phases of the work performed.

2.4 SERVICE TO BE PROVIDED BY THE CONTRACTOR

1. Install and configure Cisco Webex Collaboration Endpoints for the Jicarilla Service Unit; location listed under Section 5.2.

2. Install Cisco Webex Endpoints of different kits/builds for 3 conference rooms at Jicarilla Service Unit.

3. Provide the appropriate licenses to support the Cisco Webex Endpoints.

4. Provide Administrative and End-user training on the Cisco Webex Endpoints.

5. Provide acceptance testing upon completion of installation and configuration.

6. Provide documentation, such as Instruction manuals, warranties, and test reports.

7. Provide onsite and remote support as needed.

2.5 SCOPE OF WORK

1. Main Conference Room (41 ½’ ft. X 23 ½’ ft.)

1. 2 large monitors with mounting kit

2. Preferably 98’ Monitor

3. Ceiling microphones may work best due to setup changes in conference room

4. Cisco Webex Room Kit Pro

5. Install microphones for video conferencing as needed

6. Install CAT6 and HDMI cables as needed

7. Main conference fits approximately 60-80 seats

8. Approximately 10 feet away from display location

9. IFD closet across the intended location

2. Administration Conference Room (21’ ft. X 17’ ft.)

1. 1 monitor with mounting kit

2. Preferably 85’ monitor

3. Cisco Webex Room Kit with Navigator

4. Configure Cisco Webex Room Kit with navigator

5. Install microphones for video conferencing as needed

6. Install CAT6 and HDMI cables as needed

7. Remove old monitor

8. Fits approximately 10-20 seats

9. Approximately 4 feet away from display location

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 4 of 18

3. Urgent Care Conference Room (24’ ft. X 211/2’ ft.)

1. 1 monitor with mounting kit

2. Preferably 85’ monitor

3. Cisco Webex Room Kit with Navigator

4. Configure Cisco Webex Room Kit with navigator

5. Microphones for video conferencing as needed

6. Install CAT6 and HDMI cables as needed

7. Remove old monitor

8. Fits approximately 10-20 seats

9. Approximately 6 feet away from display location

2.6 SECTION 508 and ACCESSIBLITY

2.6.1 This product must conform to the Revised Section 508 (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines) and WCAG 2.0 Level AA standards as outlined below.

2.6.2 Solicitations for supplies and services shall require the submission of a Section 508 Product Assessment Template. The template can be found at https://www.itic.org/policy/accessibility/vpat.

2.7 DOCUMENTATION TO BE PROVIDED BY THE CONTRACTOR

The Contractor shall provide all test result reports and documentation for successful installation and configuration. Documentation should include information detailing test resource requirements, procedures, and expected results. Reports should be provided in electronic format or hard copy. All documentation provided shall be properly labeled, to adequately define the work, the work location, the Contractor’s name and contact information, and other information as may be required.

Contractor shall provide professional grade, As-Built documentation for all phones installed. Documentation will include design documents, configuration files, and diagrams.

Contractor shall supply all warranty information.

Submit all reports, certification results, and warranty information to:

Indian Health Service

JSU – IMS

Attn: Carol Begay 500 Mundo, PO Box 187 Dulce NM 87528

2.8 Work Schedule:

Will be between the hours of 8:00 am to 4:30 pm. There will be no scheduled work on weekends or Federal holidays. If there should be any change in normal working hours, this will be coordinated with the COR.

2.9 Performance Evaluation:

2.9.1 The contractor must be able to meet the requirements of the services listed in the DESCRIPTION/

SPECIFICATIONS/ STATEMENT OF WORK to a satisfactory degree.

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://urldefense.us/v3/__https:/www.itic.org/policy/accessibility/vpat__;!!Og_tST9LxTiQE1I!opAANAKe4rXKKZ1CbNOIW1gyk17FhbovtB8uiUG2wGyWKqnKaSVk1jtIeN3DOgK1rXosDwfE7_E9i5b0ZaEblDFkLMOcROE$

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 5 of 18

2.9.2 The Contractor will immediately report to the COR any information or circumstances that may violate any statute, policy, or procedure, including any changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect the services that are received.

2.10 CONTRACTOR QUALIFICATION REQUIREMENTS:

2.10.1 Provide, authorized, and certified technicians of the proposed manufacturer so that all applicable service agreements are valid

2.10.2 Meetings may be required on location prior to the stat of any work for site review, coordination purposes, as well as introduction of all concerned parties.

2.10.3 Subpoenas/Testimonies:

Contractors are mandated to cooperate with appropriate IHS managers when the contractors’ employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony. As stated in Section 5.27.3(8)(9) of the Indian Health Manual

2.10.4 Vendor must be knowledgeable of all necessary regulations and industry standards to fulfill the requirements to provide all material, equipment, labor, tools, installation, and configuration of Cisco Webex Collaboration Endpoints for three conference rooms.

2.10.5 When the Contractor demonstrates impaired judgement, they cannot continue working on the purchase or task order. The Government reserves the right to remove from the facility any Contractor employee who is impaired.

SECTION 3 - PACKAGING AND MARKING

3.1 DELIVERY

All deliverables shall be delivered to the following address, if necessary:

Jicarilla Service Unit 500 N Mundo Dr Jicarilla, NM 87528

SECTION 4– INSPECTION AND ACCEPTANCE

4.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

SECTION 5 - DELIVERIES OR PERFORMANCE

5.1 PERIOD OF PERFORMANCE:

The items required under this contract shall commence NLT 10 days after award.

5.2 PLACE OF PERFORMANCE:

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 6 of 18

The contractor must provide all material, equipment, labor, tools, installation, and configuration of Cisco Webex Collaboration Endpoints for three conference rooms at supplies to the following Albuquerque Area Indian Health Service Facility:

Jicarilla Service Unit 500 N Mundo Dr Dulce, NM 87528

5.3 Travel to and from the facility/office site are not included in the tour of duty and cannot be invoiced as part of Travel to and from the facility/office site. The hours of business are Monday through Friday, from 8:00 AM to 4:30 PM. The actual hours will be scheduled in advance through the designated COR.

5.4 GOVERNMENT HOLIDAYS (https://www.federalpay.org/holidays) New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol ).

SECTION 6 - CONTRACT ADMINISTRATION

6.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

6.2 CONTRACTING OFFICER

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this purchase order is:

Raelynn Ray, (CO) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6757 Email: raelynn.ray@ihs.gov

Send all communications pertaining to contractual and/or administrative matters to the address above.

6.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE

(ALT-COR)

6.3.1 Carol Begay, (575) 759-3291, carol.begay2@ihs.gov, is hereby designated as COR for this service. The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and http://www.opm.gov/fedhol mailto:raelynn.ray@ihs.gov

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 7 of 18 the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

6.3.2 Kayla Sandoval, (575) 759-7256, kayla.sandoval@ihs.gov, is hereby designated as Alternate COR for this service. The Alternate COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

6.3.3 The COR’s and Alternate COR’s responsibilities will include ensuring contractor accountability.

Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

6.3.4 Per HHSAR 301.602-3 Ratification of Unauthorized Commitments: The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter

6.4 TECHNICAL MONITORING

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 8 of 18

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

6.5 PAYMENT OFFICE

The payment office is: Electronic Funds Transfer (EFT) Disbursed by:

Albuquerque Indian Health Service U S Department of Treasury Division of Accounting Services Office of Disbursements 4101 Indian School Road NE, Suite 225 Austin, TX 73301 Albuquerque, NM 87110

6.6 INVOICES

(a) The Contractor shall submit invoice for services rendered and parts utilized

(b) The Contractor shall electronically send all complete invoices with all required documentation through ipp.gov. Failure to upload required documents directly to the website listed above will delay in prompt payment of your invoice.

(c) The Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For more information about the UEI- (Home | SAM.gov).

(d) The Contractor shall submit invoices in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

(e) Request for Taxpayer Identification Number and Certification

• A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting

Services by either of the following:

1) Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2) Secure Fax: (505) 256-6851

• Failure to submit the required form W-9 to the email address/fax number listed above will delay issuance of the IRS 1099 Form.

(f) Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

6.6.1 In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer.

SECTION 7 - SPECIAL CONTRACT REQUIREMENTS

7.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

7.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

mailto:www.ipp.gov mailto:www.sam.gov file://albd1apps/users/contracts/seldridgeshorty/Buyer%20Workload%20Assignments/Remote%20Coders/Solicitation/ALB_AOAPinvoices@ihs.gov

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 9 of 18

7.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

7.2 GOVERNMENT-FURNISHED PROPERTY AND SERVICES- NOT APPLICABLE

7.3 CONTRACTOR-FURNISHED ITEMS- NOT APPLICABLE

SECTION 8 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

8.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause accessed electronically at this website address:

FAR - https://www.acguisition.gov/far/index.html.

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on Solicitation No. 75H70726Q00012 Project Title HVAC PM & Repair Services - UMUHC Page 8 of 11 provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR Clause Title Date 52.202-1 Definitions Jun 2020 52-203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017 52.204-12 Unique Entity Identifier Maintenance Oct 2016 52.204-13 System for Award Management Maintenance Oct 2018 52.204-14 Service Contract Reporting Requirements Oct 2016 52.204-25 Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or

Equipment Nov 2021

52.212.4 Contract Terms and Conditions- Commercial Items Nov 2023 52.229-3 Federal, State, and Local Taxes Feb 2013 52.237-2 Protection of Government Building, Equipment, and Vegetation Apr 1984 52.246-1 Contractor Inspection Requirements Apr 1984 52.246-4 Inspection of Services-Fixed Price Aug 1996 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.253-1 Computer Generated Forms Jan 1991

Following Clauses in Full Text:

8.2 FAR 52.246-19 Warranty of Systems and Equipment under Performance Specification or Design Criteria (May 2001)

(a) Definitions. As used in this clause- Acceptance means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services rendered, as partial or complete performance of the contract.

Defect means any condition or characteristic in any supplies or services furnished by the Contractor under the contract that is not in compliance with the requirements of the contract.

Supplies means the end items furnished by the Contractor and related services required under this contract. Except when this contract includes the clause entitled Warranty of Data, supplies also mean "data."

(b) Contractor’s obligations.

(1) The Contractor’s warranties under this clause shall apply only to those defects discovered by either the Government or the Contractor within 60 days after installation.

https://www.acguisition.gov/far/index.html

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 10 of 18

(2) If the Contractor becomes aware at any time before acceptance by the Government (whether before or after tender to the Government) that a defect exists in any supplies or services, the Contractor shall-

(i) Promptly correct the defect; or

(ii) Promptly notify the Contracting Officer, in writing, of the defect, using the same procedures prescribed in paragraph (b)(3) of this clause.

(3) If the Contracting Officer determines that a defect exists in any of the supplies or services accepted by the Government under this contract, the Contracting Officer shall promptly notify the Contractor of the defect, in writing, within 60 days after discovery of defect.

Upon timely notification of the existence of a defect, or if the Contractor independently discovers a defect in accepted supplies or services, the Contractor shall submit to the Contracting Officer, in writing, within 30 days a recommendation for corrective actions, together with supporting information in sufficient detail for the Contracting Officer to determine what corrective action, if any, shall be undertaken.

(4) The Contractor shall promptly comply with any timely written direction from the Contracting Officer to correct or partially correct a defect, at no increase in the contract price.

(5) The Contractor shall also prepare and furnish to the Contracting Officer data and reports applicable to any correction required under this clause (including revision and updating of all other affected data called for under this contract) at no increase in the contract price.

(6) In the event of timely notice of a decision not to correct or only to partially correct, the Contractor shall submit a technical and cost proposal within 30 days. to amend the contract to permit acceptance of the affected supplies or services in accordance with the revised requirement, and an equitable reduction in the contract price shall promptly be negotiated by the parties and be reflected in a supplemental agreement to this contract.

(7) Any supplies or parts thereof corrected or furnished in replacement and any services reperformed shall also be subject to the conditions of this clause to the same extent as supplies or services initially accepted. The warranty, with respect to these supplies, parts, or services, shall be equal in duration to that set forth in paragraph (b)(1) of this clause, and shall run from the date of delivery of the corrected or replaced supplies.

(8) The Contractor shall not be responsible under this clause for the correction of defects in Government-furnished property, except for defects in installation, unless the Contractor performs, or is obligated to perform, any modifications or other work on such property.

In that event, the Contractor shall be responsible for correction of defects that result from the modifications or other work.

(9) If the Government returns supplies to the Contractor for correction or replacement under this clause, the Contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in this contract (irrespective of the f.o.b. point or the point of acceptance) to the Contractor’s plant and return to the place of delivery specified in this contract. The Contractor shall also bear the responsibility for the supplies while in transit.

(10) All implied warranties of merchantability and "fitness for a particular purpose" are excluded from any obligation under this contract.

(c) Remedies available to the Government.

(1) The rights and remedies of the Government provided in this clause-

(i) Shall not be affected in any way by any terms or conditions of this contract concerning the conclusiveness of inspection and acceptance; and

(ii) Are in addition to, and do not limit, any rights afforded to the Government by any other clause of this contract.

(2) Within 30 days after receipt of the Contractor’s recommendations for corrective action and adequate supporting information, the Contracting Officer, using sole discretion, shall give the Contractor written notice not to correct any defect, or to correct or partially correct any defect within a reasonable time at The Jicarilla Service Unit located in Dulce, NM.

(3) In no event shall the Government be responsible for any extension or delays in the scheduled deliveries or periods of performance under this contract as a result of the Contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

(4) This clause shall not be construed as obligating the Government to increase the contract price.

(5) (i) The Contracting Officer shall give the Contractor a written notice specifying any failure or refusal of the Contractor to-

(A) Present a detailed recommendation for corrective action as required by paragraph (b)(3) of this clause;

(B) Correct defects as directed under paragraph (b)(4) of this clause; or

(C) Prepare and furnish data and reports as required by paragraph (b)(5) of this clause.

(ii) The notice shall specify a period of time following receipt of the notice by the Contractor in which the Contractor must remedy the failure or refusal specified in the notice.

(6) If the Contractor does not comply with the Contracting Officer’s written notice in paragraph (c)(5)(i) of this clause, the Contracting Officer may by contract or other-wise-

(i) Obtain detailed recommendations for corrective action and either-

(A) Correct the supplies or services; or

(B) Replace the supplies or services, and if the Contractor fails to furnish timely disposition instructions, the Contracting Officer may dispose of the nonconforming supplies for the Contractor’s account in a reasonable manner, in which case the Government is

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 11 of 18 entitled to reimbursement from the Contractor, or from the proceeds, for the reasonable expenses of care and disposition, as well as for excess costs incurred or to be incurred;

(ii) Obtain applicable data and reports; and

(iii) Charge the Contractor for the costs incurred by the Government.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

This Contract incorporates some HHSAR clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

8.3 The applicable clauses are as follows:

HHSAR Clause

No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015 352.226-5 Notice of Indian Economic Enterprise Set-Aside 352.227-70 Publications and Publicity DEC 2015

8.4 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

8.5 HHSAR 352.239-74 Electronic and Information Technology Accessibility (DEC 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are:

Standards The included standards that must be met for this contract are taken from the following two resources. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

• Section 508 Standards and Guidelines: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines

• Web Content Accessibility Guidelines (WCAG) 2.0: https://www.w3.org/TR/WCAG20/

Electronic content must be accessible to HHS acceptance criteria http://www.hhs.gov/policies/hhsar/subpart352.html https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!opAANAKe4rXKKZ1CbNOIW1gyk17FhbovtB8uiUG2wGyWKqnKaSVk1jtIeN3DOgK1rXosDwfE7_E9i5b0ZaEblDFk39PK86E$ https://urldefense.us/v3/__https:/www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines__;!!Og_tST9LxTiQE1I!opAANAKe4rXKKZ1CbNOIW1gyk17FhbovtB8uiUG2wGyWKqnKaSVk1jtIeN3DOgK1rXosDwfE7_E9i5b0ZaEblDFk39PK86E$ https://urldefense.us/v3/__https:/www.w3.org/TR/WCAG20/__;!!Og_tST9LxTiQE1I!opAANAKe4rXKKZ1CbNOIW1gyk17FhbovtB8uiUG2wGyWKqnKaSVk1jtIeN3DOgK1rXosDwfE7_E9i5b0ZaEblDFkY5RWPHM$

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 12 of 18

• Checklist for various formats are available at http://508.hhs.gov, or from the IHS Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html, (email:

IHSSection508@ihs.gov). Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

Electronic Content Accessibility - Web Based

• 602 Support Documentation

• 603 Support Services

• All WCAG A & AA Success Criteria

Software Accessibility - Web Based

• All WCAG A & AA Success Criteria

• Interoperability with Assistive Technology

• Application

• 602 Support Documentation

• 603 Support Services

• 302 All Functional Performance Criteria - Note: Applies when Chapter 5 does not address one or more functions of ICT (E204), or when an agency invokes "equivalent facilitation" (E101.2)

Hardware Accessibility

• 404 Preservation of Information Provided for Accessibility

• 405 Privacy

• 406 Standard Connections

• 407 Operable Parts

• 409 Status Indicators

• 410 Color Coding

• 411 Audible Signals

• 602 Support Documentation

• 603 Support Services

• 302 All Functional Performance Criteria - Note: Applies only when Chapter 4 does not address one or more functions of ICT (E204), or when an agency invokes "equivalent facilitation" (E101.2))

For Hardware with multimedia include

• 413 Closed Caption Processing Technologies

• 414 Audio Description Processing Technologies

• 415 User Controls for Captions and Audio Descriptions

Functional Performance Criteria

• 301.1 Scope - The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255

Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

• 302.1 Without Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

• 302.2 With Limited Vision - Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

• 302.3 Without Perception of Color - Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

• 302.4 Without Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

• 302.5 With Limited Hearing - Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

• 302.6 Without Speech - Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

https://urldefense.us/v3/__http:/508.hhs.gov/__;!!Og_tST9LxTiQE1I!opAANAKe4rXKKZ1CbNOIW1gyk17FhbovtB8uiUG2wGyWKqnKaSVk1jtIeN3DOgK1rXosDwfE7_E9i5b0ZaEblDFkIGSdYBM$ https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html mailto:IHSSection508@ihs.gov

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 13 of 18

• 302.7 With Limited Manipulation - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

• 302.8 With Limited Reach and Strength - Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

• 302.9 With Limited Language, Cognitive, and Learning Abilities - ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS Web site: (http://www.hhs.gov/web/508). If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards.

Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

SECTION 9 - LIST OF ATTACHMENTS-

IDENTIFIER DESCRIPTION # OF PAGES

Attachment A IHS IEE Representation Form 1 Attachment B Fillable Form 1 Attachment C Question Request Form 1 Attachment D Pictures 1

SECTION 10- SOLICITATION PROVISIONS

10.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address:

www.acquisition.gov

FAR Clause Title Date 52.204-7 System for Award Management Nov 2024 52.212-1 Instructions to Offerors-Commercial Items Sep 2023 52.212-3 Offeror Representations and Certification-Commercial Products and Commercial Services Oct 2025 52.233-2 Service of Protest Sep 2006

10.2 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW. (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113- 235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax http://www.acquisition.gov/

Project Title Cisco Webex Multimedia Conference Room Upgrades - JSU Page 14 of 18 liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and decided that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax

10.3 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a firm-fixed price purchase order (PO) resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors (listed in order of descending importance) shall be used to evaluate offers:

1. Technical Capability

2. Past Performance

3. Pricing

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) PROVISIONS This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

10.4 The applicable provisions are as follows:

HHSAR Clause

No. Title Date

352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside 352.226-7 Indian Economic Enterprise Representation

10.5 HHSAR 352.239-73 Electronic Information and Technology Accessibility Notice (DEC 2015)

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(c) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility.

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions.