Sol_140R2026Q0057.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140R2026Q0057

See Schedule See Schedule

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

05/27/2026 1500 PD

Steven Teves 916-978-4302

R20 100.00

R20

541990

$19.5

05/13/2026

ADMINISTERED BY:

Bureau of Reclamation

Mid-Pacific Region

Regional Office

Division of Acquisition Services

2800 Cottage Way, Room E-1815

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Sacramento CA 95825-1898 US

DO NOT USE THIS FORM TO SUBMIT QUOTES/PRICING

SEE THE FOLLOWING COMBINED

SYNOPSIS/SOLICITATION DOCUMENT

DIRECT ALL QUESTIONS TO STEVEN TEVES AT

STEVEN_TEVES@IOS.DOI.GOV

140R2026Q0057 NCAO Fire Extinguisher & CO2 Cylinder

Maintenance Services

Solicitation # 140R2026Q0057

Northern California Area Office (NCAO)

Fire Extinguisher & CO2 Cylinder Maintenance Services

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 140R2026Q0057 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

2026-01 (3/13/26).

GENERAL INFORMATION

RFQ Number: 140R2026Q0057

Request for Quotation

(RFQ)

Request for Proposal

(RFP)

Invitation for Bid

(IFB)

This acquisition is set-aside 100 percent Small Business concerns only. (Large businesses may not submit a quote.)

North American Industry Classification

Code (NAICS): 541990

Size

Standard: $19.5 M

The Government will award items based on comparative evaluation of: Technical

Capability, Past Performance, and Price.

Site Visit:

A formal site visit is not planned for this requirement.

Quote Due Date:

Quote

Submission:

May 27, 2026

3:00 p.m. PDT

By email to steven_teves@ios.doi.gov

Contact

Information:

Phone Number/Email: 916 978-4302 / steven_teves@ios.doi.gov

Request for Information: All questions regarding this solicitation should be emailed to steven_teves@ios.doi.gov no later than May 20, 2026 @ 1000 PDT.

QUOTER INFORMATION:

Business Name: _______________________________

SAM Unique ID or Cage Code: ______________________

QUOTE PRICING SCHEDULE #1:

Base Year: 2026-2027

CLIN Description

Estimated

Quantity Unit Unit Price

Total Price

00010

CO2 Cylinders – Transportation, filling and hydrostatic testing

216 Cylinders

00020

CO2 Cylinders – Semi-Annual

Weight Inspection

434 EA

Option Year #1: 2027-2028

Subtotal

Quantity Unit Unit Price

Total Price

00030 On-Call Services

20 Cylinders

00040

Option Year #2: 2028-2029

Quantity Unit Unit Price

00050 On-Call Services

00060

Option Year #3: 2029-2030

Estimated

Subtotal: $_____________

Grand Total: $________________

QUOTE PRICING SCHEDULE #2:

00070 On-Call Services

00080

Option Year #4: 2030-2031

Estimated

Quantity Unit Unit Price

Total

Price

00090 On-Call Services

00100

Base Year: 2026 - 2027

Estimated

Quantity Unit Unit Price

Total Price

00010

Portable Fire Extinguishers –

Annual Inspection

250 EA

00020

Maintenance involving internal inspection

45 EA

00030

Hydro Testing

50 EA

00040

Portable Fire Extinguishers – On-

Call Services

5 EA

Option Year #1: 2027 - 2028

Quantity Unit Unit Price

Total Price

00050

00060

00070

00080

Option Year #2: 2028 – 2029

00090

00100

00110

00120

Option Year #3: 2029 - 2030

Estimated

Quantity Unit Unit Price

Total Price

00130

00140

00150

00160

Option Year #4: 2030 - 2031

Estimated

Quantity Unit Unit Price

00170 Portable Fire Extinguishers – Annual 250 EA

Subtotal: $_________

Grand Total: $____________

All unit prices submitted will be firm-fixed pricing throughout the duration of the contract.

If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

Quoters are required to submit a quote on all contract line-item numbers for both quote pricing schedules to be considered for an award. Quotes shall be valid for 60 days from the date quotes are due.

Refer to Provision 52.212-1 Addendum, Quote Submittal Instructions (page 35-36), for further instructions.

Documents necessary for quote submission are as follows:

1. Completed quote pricing schedules (page 5-8)

2. Technical Capability documentation (see evaluation criteria at 52.212-2, page 36-37)

3. The quoter verifies by submission of this quote that their representation and certifications in

SAM have been entered or updated in the last 12 months, and are current, accurate, complete, and applicable to this solicitation.

Inspection

00180

Portable Fire Extinguishers –

00190

Portable Fire Extinguishers – Hydro

Testing

00200

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

The Bureau of Reclamation’s Northern California Area Office is responsible for Trinity Power

Plant, Lewiston Power Plant, J. F. Carr Power Plant, Whiskeytown Dam area, Spring Creek

Power Plant, Keswick Dam (Power Plant and Office Building), Shasta Maintenance Center, (Power Plant, and Dam), Buckhorn Dam, and the Weaverville Office. Shasta Dam is located 14 miles North of Redding, California. The other sites are scattered over a 50-mile radius of Shasta

Dam. All highways and roads to these sites are well traveled and in good condition.

2.0 SCOPE

The Contractor shall provide all labor, supervision, equipment, transportation, tools, and materials to perform service and maintenance for the CO2 fire suppression system cylinders. The routine services of the CO2 cylinders shall include but are not limited to, repair of cylinders, cylinder gauges, cylinder mounts, refilling, hydrostatic (hydro) testing, semi-annual weighing, tagging, and certification requirements provided under this contract. It shall be the contractors responsibility to ensure that the transportation of CO2 cylinders comply with Federal DOT regulations and the California Highway Patrol.

The routine services of all portable fire extinguishers Shall include but are not limited to, repair of cylinders, including internal and external components, and operating mechanism, handles, gauges, mounts i.e. wall brackets, straps, hose, hose cones, nozzles, refilling/replacing, tagging,.and certifications requirements. Certification: It it passes a new certification tag is attached , valid for one year. Internal Maintenance [6 year] depending on the type of extinguisher , the unit must be emptied and undergo an internal inspection. 6 year for stored pressure dry chemical extinguishers the unit is discharged, inspected internally, and recharged.

Hydrostatic testing , this is a pressure test to verify the integrity of the cylinder shell against rupture-required every 5 years for water, wet chemical and co2 extinguishers and every 12 years for dry chemical units. These shall be performed by a certified agency. Also provided under this contract. 25 additional inspection tags shall be provided to the agency for replacement in the event of damage. These services shall be performed by an Inspector certified by the California

Office of the State Fire Marshal (SFM) and shall conform to applicable State of California, National Fire Protection Association (NFPA), Federal Standards and Codes, and in accordance with this Performance Work Statement.

3.0 TYPE OF CONTRACT

The Government will award a firm-fixed price service purchase order. The unit prices are the firm-fixed price portion of this purchase order.

4.0 ESTIMATED PERIOD OF PERFORMANCE

The period of performance shall be for five (5) years (base year + four (4) option years). The option years will be exercised based on the performance of the contractor and the existing need for the services by the Government. The estimated period of performance is as follows:

Base Year: 06/26/2026-06/25/2027

Option Year 1: 06/26/2027-06/25/2028

Option Year 2: 06/26/2028-06/25/2029

Option Year 3: 06/26/2029-06/25/2030

Option Year 4: 06/26/2030-06/25/2031

5.0 ADMINISTRATIVE INFORMATION

5.1 RECOGNIZED HOLIDAYS:

The Contractor is not required to work on the following Federal Holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Independence Day

Juneteenth Day National Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Eve/Christmas Day

5.2 HOURS OF OPERATION

The contractor is responsible for conducting business between the hours of 7:30 a.m. and

4:00 p.m., Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall have the capability for the uninterrupted performance of all tasks defined within this performance work statement (PWS) when the

Government facility is not closed for the above reasons.

5.3 PLACE OF PERFORMANCE

The following is the breakout of the service areas. The service areas include the surrounding areas that are under the Bureau of Reclamation’s control.

a) CO2 System Locations:

(1) Shasta Power Plant has an estimated 72 CO2 bottles, 75 lbs. each, which cover the following areas: Shasta units 1,2,3,4, and 5; Shasta spare rack; and Shasta Station

Service units 1 and 2.

(2) Keswick Power Plant has an estimated 35 CO2 bottles, 75 lbs. each, which cover the following areas: Keswick units 1,2,3, and Keswick spare rack.

(3) Spring Creek Power Plant has an estimated 38 CO2 bottles, 75 lbs. each, which cover the following areas: Spring Creek units 1 and 2.

(4) J.F. Carr Power Plant has an estimated 36 CO2 cylinders, 75 lbs. each, which cover the following areas: J.F. Carr units 1,2; and J.F. Carr spare rack.

(5) Trinity Power Plant has an estimated 35 CO2 bottles, 75 lbs. each, which cover the following areas: Trinity units 1,2; and Trinity spare rack.

a) Portable Fire Extinguisher Locations (approximately 250 fire extinguisher units; up to 30 pounds):

(1) Shasta area

• Shasta Dam, tour tower, 12 elevator floors, other floors with no elevator service.

• Shasta Temperature Control Device.

• Shasta Power Plant, 7 elevator floors, and other floors with no elevator service.

• Upper Vista House (UVH) Office.

• Security buildings.

• Shasta Maintenance Center (SMC) which include warehouse, garage, paint shop, carpenter shop, breakrooms and outdoor areas.

• Shasta Switchyard building and pump house.

(2) Keswick area –

• Keswick Dam, gate house.

• Keswick Power Plant, 6 elevator floors, other floors with no elevator service.

• Keswick Office Building.

• Keswick Security building.

(3) Spring Creek area –

• Spring Creek Debris Dam (building on top of Spring Creek debris dam).

• Spring Creek valve house (on penstocks, on road to Spring Creek dam).

• Spring Creek Power Plant.

(4) Whiskeytown Dam area –

• Spring Creek Intake, on 299 W.

• Whiskeytown Dam valve house, at base of dam.

• Southfork repeater station.

(5) J.F. Carr area –

• J.F. Carr valve house, on penstocks.

• J.F. Carr Power Plant.

• J.F. Carr bypass.

(6) Buckhorn Dam area –

• Standby generator house on dam.

(7) Lewiston area –

• Lewiston Power Plant.

• Standby generator house on dam.

(8) Trinity area –

• Trinity Power Plant.

• Trinity valve house, next to plant.

• Trinity outlet works tunnel.

(9) Weaverville area –

• Office

5.4 SECURITY

It is the Contractor’s responsibility, through the COR, to obtain access to the buildings to be serviced under this contract. Daily visitor badges shall be issued by the Shasta Dam Security

Office at the beginning of a work session. Badges are assigned to the individual, not to the employer, and cannot be interchanged between employees. To preclude illegal entry to the facilities, official badge identification shall be attached to exterior upper left portion of outer garment and shall be displayed while within the confines of all NCAO facilities. All identification badges must be returned to the Security Office upon completion of the period specified for issue. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractors’ use.

5.5 ESTIMATED QUANTITY LINE ITEMS; OTHER

All contract line-item numbers (CLINs) with quantities are estimated quantity CLINs. The quantities are estimated amounts and are not guaranteed amounts. The Contractor will only be paid for work actually performed. At no time will the Contractor exceed the estimated quantity on any estimated quantity CLIN. The Contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated CLIN and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any CLIN reaches 75% of the estimated quantity on any estimated quantity

CLIN, the Contractor will notify the COR in writing by e-mail within two calendar days.

Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any CLIN and if the Government determines that the estimated quantity needs to be increased, the Contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract

BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will establish the new estimated quantity that the contractor shall not exceed without another modification.

5.6 INTERRUPTION AND CHANGE OF SERVICES

It is expected that during the period of this contract, normal service may be interrupted or changed due to scheduled or unscheduled situations. These situations vary in duration and location and may result in reduced, increased or no service for the duration and location. The

Contractor shall adjust to these changing conditions.

5.7 INVOICES

The Contractor shall submit an itemized monthly invoice in accordance with FAR clause

52.212-04(g), Invoice, and local clause DOI-AAAP-0028, Electronic Invoicing and Payment

Requirements – Invoice Processing Platform (IPP). The Contractor shall invoice for units actually serviced and provide the service location(s) and each service rendered in accordance with the schedule of items.

5.8 CONTRACTOR MANAGEMENT

(a) Effectiveness: The Contractor shall manage the total work effort associated with the full service and certification of Generator CO2 systems cylinders and portable fire extinguishers required herein to assure fully adequate and timely completion of these services. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling, report preparation and quality control.

(b) Workforce: The Contractor shall maintain sufficient personnel with the skills, knowledge and training to complete all work within the time and quality standards specified by the contract.

(c) Contractor Personnel: The Contractor shall maintain satisfactory standards of conduct.

Promptly investigate complaints of poor performance. The Contractor and its employees shall become acquainted with and comply with all Government regulations as posted, or as requested by the COR. The Contractor shall immediately remove from the site any individual whose continued employment is deemed by the CO to be contrary to the public interest or inconsistent with the best interests of safety and security. Tank tops and shorts are unacceptable attire. Hardhats and steel-toed shoes are required to be worn at selected sites and will not be provided by the government agency.

5.9 LICENSES AND PERMITS

The Contractor shall obtain all necessary licenses and/or permits required to perform all work under the contract in accordance with FAR clause 52.212-4(q), Other Compliances. Any cost involved in obtaining licenses or permits shall be at the expense of the Contractor.

5.10 LEAST INTERFERENCE WITH GOVERNMENT BUSINESS

The Contractor shall schedule and arrange work to cause the least interference with the normal Government business and mission. In those cases where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference. This includes but is not limited to excessively loud equipment and products with strong odors.

6.0 DELIVERABLES

The Contractor shall submit the following deliverables:

(a) Personnel List: The Contractor shall submit to the COR within 10 working days after award, a listing of all the Contractor personnel associated with the contract.

(b) Service Reports: The Contractor shall submit within 5 working days of performing service, a services report that includes the following:

• The locations and dates of the services.

• The type of service for each unit (i.e. inspection, hydro, refill, etc.).

• The type of unit (CO2 cylinder or portable fire extinguisher).

• The quantity of each unit serviced.

• The quantity of each unit serviced.

• Any deficiencies or issues (i.e. out hydro, unserviceable, etc.).

7.0 GOVERNMENT-FURNISHED PROPERTY

The Government will provide or make available to the Contractor, without cost, certain

Government owned facilities, utilities, equipment, material, and services.

7.1 UTILITIES

The Government will provide at no cost to the Contractor, the utility services at existing outlets as may be required to perform the work of this contract. Information concerning the location of existing outlets may be obtained from the COR. These utilities will be provided from exiting outlets and collection points. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the site of the work. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. The following utilities are available at the larger site, but may not be available at remote sites:

• Electricity

• Potable/Non-potable Water

• Compressed Air

• Sewage Service

7.2 TOOLS AND EQUIPMENT

In general, no equipment or special tools will be provided by the Government for the accomplishment of this contract. If, in the opinion of the Contracting Officer, the

Government’s best interest may be served by the provisions of Government equipment or tools, these shall be made available on a case-by-case basis.

7.3 MATERIALS AND SUPPLIES

In general, the Contractor shall be responsible for providing all materials and supplies required for the accomplishment of this contract. On occasion, the Government may provide new or used supplies or materials for the Contractor to utilize. These supplies and materials will be provided without cost to the Contractor. Materials and supplies provided by the

Contractor shall be of a quality which will adequately and economically service the purpose for which they are required and be of at least equal quality and capacity of that being repaired and/or replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts or materials. If the quality of parts is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacture’s original and shall be compatible with existing systems. The Contracting

Officer retains the right to specify the kind and quality of all the above items. The COR or

Government Environmental Health and Safety professional shall review the Safety Data

Sheet (SDS) sheets submitted by the Contractor and approve the use of the hazardous materials before it is brought on to Bureau of Reclamation (BOR) property.

7.4 REFUSE AND DISPOSAL SERVICES

The Contractor can use BOR waste receptacles for incidental unregulated general waste. The

Contractor shall be responsible for larger item and regulated waste materials generated by their work. Debris shall be removed from the work site and taken to an authorized disposal site. The disposal of waste material shall be in accordance with all applicable Federal, State and local regulations, standards, codes, and laws. Also, the requirements contained in the

BOR’s Reclamation Safety and Health Standards, Section 11.7.18.2 (see attached), are applicable to clean up and disposal of waste materials. If there is a conflict between the requirements, the more stringent requirement shall prevail.

8.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

National Fire Protection Association (NFPA-12); California Office of the State Fire Marshal

(SFM) guidance; and BOR’s Reclamation Safety and Health Standards, Section 10, Fire

Prevention & Protection (see attached).

9.0 OBJECTIVES

The Contractor shall provide all labor, equipment, transportation, and materials, to perform inspections, scheduled internal examinations, hydro testing, and refill, of CO2 systems cylinders and portable fire extinguishers throughout the Northern California Area Office facilities.

Maintenance on said CO2 systems cylinders and portable fire extinguishers shall be performed in full compliance with the maintenance requirements of the applicable State of California, National Fire Protection Association (NFPA), Federal Standard and Codes, and in accordance with this Performance Work Statement (PWS).

10.0 TASKS

The Contractor shall provide services, maintenance, and certification of suppression CO2 system cylinders and portable fire extinguishers. The Contractor shall notify the COR forty-eight (48) hours in advance of their intent to perform services under this contract and an agreed upon date will be arranged for the service. All services, maintenance, and certification shall be performed in full compliance with the maintenance requirements of the applicable State of California, National Fire Protection Association (NFPA-12), Federal Standards and Codes, and in accordance with this Performance Work Statement.

10.1 TASK 1 – SUPPRESSION CO2 SYSTEMS AND PORTABLE FIRE

EXTINGUISHERS:

(a) The Contractor shall provide the service of transportation, filling and performing hydro testing and maintenance of the CO2 cylinders. Once cylinders have been picked up from the facility, the contractor shall have the cylinders ready and returned to the facility they were picked up from within 4 business days. Like requirements are expected for

Portable Fire Extinguishers. Considerations regarding delays caused by shipping, product availability or warranty delays can be taken into account.

(b) In addition to the scheduled service, the Bureau may order "on-call" services to refill

CO2 cylinders and/or fire extinguishers in the event of an accidental discharge at any of the five NCAO power plants. Cylinders requiring such service, will be delivered by

Government personnel to a centralized location within the power plant for ease of pick-up and delivery.

(c) Maintenance, internal examination, and hydrostatic testing services shall conform to

NFPA-10, NFPA-12, Federal and State of California Fire Marshal standards and codes to ensure CO2 cylinder(s) will operate safely and effectively and meet the required maintenance intervals. If the cylinder requires additional parts or repairs to make it functional, the Contractor shall stop work and inform the COR. The CO will make a determination to repair or replace the cylinder. The Contractor will not be compensated for performing any additional services without approval from the CO.

• Scheduled internal examinations and hydro testing of CO2 cylinders shall include labor and refill of medium.

11.0 PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirement

Summary (PRS)

Acceptable Quality Level Means of Measurement

Task 1 Suppression CO2

Cylinders and portable fire extinguishers – Provide services indicated in Task 1 in accordance with the

Performance Work

Statement.

(a) Timeliness –

Completion of all services in accordance with schedule.

(b) Quality – All work is performed to industry standards.

100% Surveillance and

Inspection by the

Government.

*END OF PERFORMANCE WORK STATEMENT*

ATTACHMENTS

ATTACHMENT 1 – RSHS, SECTION 1.09, FIRE PREVENTION & PROTECTION

ATTACHMENT 2 – WAGE DETERMINATION 2015-5627, REV. 25, 12/03/2025

CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

(31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part

33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government

Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.

1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

ADDENDUM TO 52.212-4

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS - (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2) Waive or agree to modification of the delivery schedule;

3) Make any final decision on any contract matter subject to the Disputes Clause;

4) Terminate, for any reason, the Contractor's right to proceed;

5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

When submitting invoices to IPP, the Contractor is advised to upload supporting documentation that will allow Reclamation to verify that the products or services comply with the terms of the contract. The information in the uploaded documents should not conflict with the data fields in the IPP submissions (service dates, invoice number, etc.).

Prior to submitting an invoice to IPP, the contractor may coordinate with the designated

Contracting Officer's Representative (COR), for review and verification of quantities for payment and for compliance with the applicable progress payment requirements of this contract. Prior coordination with the COR will allow for streamlined processing of the invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Bank of St. Louis (FRBSTL) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email ippcustomersupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES

AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

https://www.ipp.gov/ mailto:ippcustomersupport@fiscal.treasury.gov

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting

Officer. It will specify the extent of the COR’s authority to act on behalf of the Contracting

Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the

Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of…