Sol_140R1725Q0053.pdf

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06/06/2025 1700 PD

05/30/2025

5096339327Terry Mest (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1725Q0053

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Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

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ITEM NO.

ADMINISTERED BY:

Bureau of Reclamation Pacific Northwest Region Grand Coulee Acquisition Group Hwy 155, PO Box 620 Grand Coulee WA 99133 US

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21.

QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Industrial Area

Grand Coulee WA 99133 US

Delivery: 08/31/2026

Period of Performance: 09/01/2025 to 08/31/2030

00010 Monthly Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2025 to 08/31/2026

00020 Annual Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2025 to 08/31/2026

00030 Monthly Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

101 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 101

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1725Q0053

(Option Line Item)

Anticipated Exercise Date 08/31/2026

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2026 to 08/31/2027

00040 Annual Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2026

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2026 to 08/31/2027

00050 Monthly Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2027

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2027 to 08/31/2028

00060 Annual Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2027

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2027 to 08/31/2028

00070 Monthly Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2028

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2028 to 08/31/2029

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 101

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1725Q0053

00080 Annual Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2028

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2028 to 08/31/2029

00090 Monthly Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2029

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2029 to 08/31/2030

00100 Annual Load Test for ten (10) Backup Generators pursuant to attached Performance Work Statement

(Option Line Item)

Anticipated Exercise Date 08/31/2029

Product/Service Code: J061

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRIC WIRE AND POWER

DISTRIBUTION EQUIPMENT

Period of Performance: 09/01/2029 to 08/31/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Continuation of 1449, Block 20, Schedule of Supplies/Services

PERFORMANCE WORK STATEMENT (PWS)

Grand Coulee Backup Generator Load Testing and Inspection/Preventative Maintenance

30 December 2024

1.0. General: This is a non-personnel services contract to provide backup generator load testing and inspection/preventative maintenance for backup generators. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1. INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform backup generator load testing and inspection/preventative maintenance for backup generators as defined in the Performance Work Statement. The contractor shall perform to the standards in this contract and shall comply with applicable federal, regional, state, local laws, and commercial standards.

1.2. Background: The US Bureau of Reclamation (USBR), Grand Coulee Power Office

(GCPO), Grand Coulee, Washington, has a requirement for backup generator load testing and inspection/ Preventative maintenance for backup generators.

1.3. SCOPE of Work: Contractor will provide services necessary to ensure that all backup generators are operating at peak efficiency.

1.4. Type of Contract: Firm Fixed Priced and Time and Materials type contract.

1.5. Period of Performance: September 01, 2025, through August 31, 2030, for a base plus four option years.

1.6. Place of Performance: The work at various locations is in Grant, Douglas, and Okanogan

Counties in Washington State, adjacent to the Grand Coulee Dam.

1.6.1 The generators are accessible by paved road with the exception of Perkins –

45KW located at Feeder Canal Check Structure Equipment (EQ) #57304 and Generac –

30KW located at the 911 tower EQ# 54551. These unimproved power line roads are dirt with rocks and include steep sections, limited traction due to dust in the Summer and mud/snow/ice in the Winter.

1.7. Hours of Operation: The Contractor shall perform all work between 6:30 AM to 5:00

PM Monday through Thursday unless other arrangements are specifically agreed to by the

Government’s representative and the Contractor.

1.8. Recognized Holidays: If these holidays fall on a Saturday, the preceding Friday will be observed. If these holidays fall on a Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

• New Years Day – 1 January

• Martin Luther King Day – 3rd Monday in January

140R1725Q0053

• Presidents Day – 3rd Monday in February

• Memorial Day – last Monday in May

• Juneteenth National Independence Day – 19 June

• Independence Day – 4 July

• Labor Day – 1st Monday in September

• Columbus Day – 2nd Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – 4th Thursday in November

• Christmas Day – 25 December

2.0. Applicable Documents and Directives:

2.1. National Fire Protection Association (NFPA) 110, Standard for Emergency and

Standby Power System

2.2. USBR Power Equipment Bulletin (PEB) No. 28

2.3 POM-400, Engine Generator Operation and Testing Log, Engine Generator

Maintenance Log

3.0. Contractor QUALIFICATIONS: At a minimum the technician shall be a Journeyman level certified electrician.

4.0. Tasks and Performance Requirements: The tasks PWS is divided into two areas, Testing backup generators and inspection/preventative maintenance of generators.

Inspection/preventative maintenance will be done in conjunction while performing the testing of the generators.

5.0 TASK 1: TESTING OF BACKUP GENERATORS.

5.1. The requirement is to test and operate backup generators as follows: the backup generators shall be load tested with a Contractor-furnished load bank at a minimum of 30 percent of generator rated capacity for 30 minutes monthly and once every three years at a minimum of 80 percent of generator rated capacity for 4 hours per NFPA 110 requirements as outlined in USBR Power Equipment Bulletin (PEB) N0. 28 and POM-

400. Note: Since the Generac – 30KW generator located at the 911 radio site has an auto transfer switch, it may be load tested by opening the disconnect on the feed from the utility pole and recording the data as indicated in section 5.4. The automatic transfer switch will start the backup generator and switch the power source from the utility to the backup generator. If, during the monthly load tests, the 911 radio building load is below

80 percent of the generator rated capacity, the 3-year, 80 percent plus of rated capacity test for 4 hours shall be performed using a load bank as part of this contract.

5.2. These backup generators are dispersed throughout the Grand Coulee Dam Facilities.

Most of the generators are not permanently wired for distributing power. Only the generators with either automatic or manual transfer switched are permanently wired. The manufacturer, rated capacity, location, and configuration are listed below. See Appendix

B for further information. There are nine backup generators listed below. One more generator will be added to the contract at a later date.

• Perkins – 45KW Located at Feeder Canal Check Structure with manual transfer switch. EQ# 57304, Currently No Issues, 25+ year old Generator, No

Warranty, 3-Phase Diesel, Located in Grant County

• Aptech – 200KW Located Left Power House (LPH) Tailrace. EQ# 57812, Currently No Issues, 20+ year old Generator, No Warranty, 3-Phase Diesel, Located in Grant County

• Aptech – 125KW located 230 YD (portable – trailer mounted). EQ# 57811, Currently No Issues, 20+ year old Generator, No Warranty, 3-Phase Diesel, County will depend on where it is deployed in an emergency

• Aptech – 200KW located at LPH No. 2 – Control Bay with manual transfer switch. EQ# 57815, Currently No Issues, 20+ year old Generator, No

Warranty, 3-Phase Diesel, Located in Grant County.

• Aptech – 200KW located at Industrial Area(IA)-Mechanical Repair Shop

(MRS) EQ# 57818, Currently No Issues, 20+ year old Generator, No warranty, 3-Phase Diesel, Located in Grant County

• Caterpillar – 350KW location Pumping Generating Plant (PGP) No. 1 –

Transformer Deck. EQ# 57817, Currently No Issues, 20+ year old Generator, No Warranty, 3-Phase Diesel, Located in Grant County

• Generac – 30KW location 911 Tower site w/Auto Transfer Switch. EQ#

54551, Currently No Issues, 20+ year old Generator, No Warranty, 1-Phase

Propane, Located in Okanogan County

• Magnum – 186KW Located at Industrial Area (IA) – Mechanical Repair Shop

(MRS) EQ# 59182 (portable – trailer mounted), No Issues, 15+ year old

Generator, No Warranty, 3-Phase Diesel, County will depend on where it is deployed in an emergency.

• Cummins – 80KW located at Security Building EQ# 67821, Currently No

Issues, No Warranty, 3-Phase diesel, Located in Grant County

• Caterpillar – C-15, 500kw EQ# 89352, Currently No Issues, Currently under

Warranty, 3-Phase Diesel, Located at Fire Department

5.3. As a minimum the following shall be recorded as part of the backup generator load tests:

• Hour meter reading – before and after the generator test.

• Time delay in start – at occurrence

• Cranking Time – at occurrence

• AC Volts – initially, every 15 minutes during, and at conclusion of test.

• Hz – initially, every 15 minutes during, and at the conclusion of test.

• AC Amps – initially, every 15 minutes during, and at conclusion of test.

• Oil Pressure – initially, every 15 minutes during, and at conclusion of test.

• Water Temperature – initially, every 15 minutes during, and at conclusion of test.

• Battery Charge Rate – initially, every 15 minutes during and at conclusion of test.

• Time delay in generator shutdown (cool down time) – at occurrence.

• (30-minute load test at minimum of 30 percent of backup generator capacity on each generator, each month.)

5.4. Monthly records will be kept for all generators. Monthly records will be submitted to the

COR by the end of each month and reviewed on a quarterly basis by the COR. Yearly report will be submitted to CO within 30 days after last day of contract year.

5.5. Acceptable Quality Level (AQL):

- All tasks completed with no more than three (3) documented deviation per 12-month period.

- Records kept up-to-date and submitted on time according to section 5.4.

6.0. TASK 2: INSPECTION AND PREVENTATIVE MAINTENANCE OF BACKUP

GENERATORS. Inspection/preventative maintenance will be performed on the generators mentioned in section 5.2.

6.1. The annual inspection/ preventative maintenance check shall be done the first month of the base year (September), Then the monthly maintenance checks for 5 months, the 6th month will be the semi-annual check, and the last 5 months will finish with monthly checks for a total of 12 months. Monthly maintenance records will be kept for all generators. Monthly maintenance records will be submitted to the COR by the end of each month and reviewed on a quarterly basis by the COR. Yearly report will be submitted to CO within 30 days after last day of contract year.

6.2. Some maintenance items are to be performed monthly, annually, semi-annually, or every 3 years as noted with parenthesis () after the maintenance item. The Contractor shall provide all labor, tools, & equipment. Prior to bringing any chemical on project, a

Safety Data Sheet for the chemical must be approved by our Safety Office. See appendix

B specific backup generator maintenance information.

Note: Three-year inspection is due September 2026 and 2029

6.3. Contractor may submit for approval at the Contractor’s own maintenance form as an alternative to POM-400 form. As a minimum the maintenance items for the backup generators will include the following:

6.3.1. Fuel

• Document tank level only (monthly)

• Supply pump or transfer pump operation (monthly)

• Solenoid operation (monthly)

• Strainer, filter, dirt leg, or combination condition (monthly)

• Water in system (monthly)

• Tank vents and overflow unobstructed (monthly)

• Piping, flexible hose and connection condition (monthly)

6.3.2. Lubrication System

• Document Oil level only (monthly)

• Change oil & filter (annually)

• Crankcase breather check (monthly) (replace if needed)

6.3.3. Cooling system

• Document cooling level only (monthly)

• Antifreeze protection level (monthly)

• Replace coolant/ antifreeze (biennial)

• Check for adequate cooling unobstructed radiator inside and out (monthly)

• Check fan belt (monthly)

• Check water pump (monthly)

• Block heater operation (monthly)

• Check and clean as necessary duct work and louvers (monthly)

• Check operation of louver motors and controls (monthly)

6.3.4. Exhaust system.

• Leakage exhaust and hangar condition (monthly)

• Insulation and fire hazards (monthly)

6.3.5. Battery system

• Document electrolyte level only (monthly)

• Terminals clean and tight (monthly) (Clean as necessary)

• Specific gravity or state of charge (monthly)

• Charger and charge rate (monthly)

6.3.6. Electrical system

• Tighten control and power wiring connections (monthly)

• Check for wire damage and insulation condition (monthly)

• Operation of safeties and alarms (semi-annually)

• Check fuses and circuit breakers (annually)

• Operate transfer switch (monthly)

• Calibrate voltage sensing relays (annually)

6.3.7. Engine / Generator

• Service/change air cleaner (biennial)

• Document governor oil level only and check linkage (monthly)

• Governor oil (annually)

• Service ignition system, replace components as necessary (annually)

• Check injector pump and injectors (annually)

• Check valve clearance (3 years)

• Torque bolts (3 years)

• Run generator for 30 minutes at 30 percent or more of rated load

(monthly)

• Run generator for 4 hr at 80 percent or more of rated load (3 years)

6.3.8. Generator

• Check brush length, appearance and free movement (semi-annually)

• Commutator and slip ring (annually)

• Rotor and stator (annually)

• Bearings and lubrication (annually)

• Exciter (annually)

• Voltage regulator (annually)

• Measure and record winding insulation resistance, megger (annually)

6.4 AQL:

- All tasks completed with no more than three (3) documented deviation per 12-month period.

- Records kept up-to-date and submitted on time according to section 6.1

7.0 Safety Procedures.

7.1. The contractor shall have the responsibility to supply barricades and barrier tape, as required, to control unauthorized entry to the work areas, as well as maintaining a safe working area adjacent to the actual work area.

7.2. The Contractor shall comply with the Bureau of Reclamation security measures and special work permits. The Contractor is also required to coordinate with Maintenance

Supervisors to gain access to the specific work areas between the hours of 0630 and 1700

Monday through Thursday. The Contractor is required to obtain identification badges for all personnel prior to work commencement. Note: this requires filling out a form and a valid drivers license. These issues will also be covered in a Job Hazard Analysis meeting required to be held with the Contractor prior to work commencing.

7.3. The Contractor must adhere to the standards of the Reclamation Safety and Health

Standards (RSHS). RSHS can be accessed at http://www.usbr.gov/ssle/safety/RSHS/rshs.html and will be required to attend a bureau sponsored HECP training, given at Grand Coulee Dam Power Office, at no expense to the

Contractor. COR to assist in scheduling training at soonest possible time post-award.

8.0 Required travel and other direct costs (ODC):

140R1725Q0053 http://www.usbr.gov/ssle/safety/RSHS/rshs.html

8.1. The Contractor shall use the appropriate government rates as posted on www.gsa.gov.

8.2. Tasks 1 and 2 are a firm fixed price line items. The cost of travel shall be included in the total quoted price of the task.

9.0 Security:

9.1. For security requirements under this PWS, See the contract clause WBR 1452.237-

80 security requirements – Bureau of Reclamation (Mar 2022) of this solicitation.

10.0 Meetings and Training;

10.1 Job Hazard Analysis Meeting: Each time the contractor begins work, a job hazard analysis meeting will be conducted between the Contractor and COR. This meeting only takes a few minutes and requires a signature from the Contractor that they understand.

Any hazards or risks to the type of work being completed.

10.2 Hazardous Energy Control Program (HECP) Training: HECP is required one time for each contactor employee. HECP training will be provided by Grand Coulee Power

Office at no charge to the contractor. The training class is four to five hours long and is normally held the first week of every month. One of the subjects that the training will cover is the lockout tagout program. Contractor will coordinate with the COR for dates and times of training.

11.0 Deliverables

11.1 Findings Report for maintenance outside normal inspection/preventative maintenance tasks.

11.1.1. If a component or part is required to be repair or replaced, and parts required are outside the scope of the normal routine service items mentioned above, the replacement parts and labor rates with price breakdown shall be submitted to the

COR. Some of the items not expected to be normal replacement parts may include, but are not limited to, batteries, fan belts, hoses, generator and regulator components, and engine components.

NOTE: If authorized by COR any repairs will be completed and billed using a different contracting vehicle. Any work outside of the routine service will not be reimbursed through this contract vehicle and must be coordinated through the COR.

11.2 Safety Data Sheets (SDS) will be submitted at time of award for approval by the

Coulee Dam Safety Office prior to bringing any hazardous material on project.

11.3. Yearly report will be submitted within 30 days after the last day of the contract year. See section 5.4 and 6.1.

11.4. Monthly load test and inspection/preventive maintenance records will be submitted to the COR within 10 days after all inspections are completed for the month. See sections

5.4 and 6.1.

http://www.gsa.gov/

Appendix A

Performance Requirement Summary (PRS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The PRS and the Contractor’s Quality Control Plan provide information on contract requirements and the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided.

PWS

Paragraph

PERFPRMANCE

OBJECTIVE /

Elements

Acceptable Quality Level

PERFORMANCE

THRESHOLD REMEDY METHOD OF

ASSESSMENT

5.5 Testing Backup

Generators Service described in Section 5 of PWS, tasks A-J and section 1.3. 30 minute load test at minimum of 30 percent of backup generator capacity on all 10 generators each month.

No more than three

(3) documented deviation per 12-month period.

Re-performance Within one week or a mutually acceptable timeframe to CO, COR or Contractor

Random Surveillance

6.4 Inspection and

Preventive Maintenance for Backup Generators

Service described in sections 6 of PWS.

Scheduling of maintenance in accordance to required frequency set in contract.

No more than three

(3) documented deviation per 12-month period.

Re-performance Within one week or a mutually acceptable timeframe to CO, COR or Contractor

Random Surveillance

Appendix B

List of Backup Generators Equipment EQ# Manufacturer Engine

Manufacturer Oil Filter Oil

Quantity Fuel Filter Air Filter

57304 Feeder Canal

Perkins 45kW Perkins F0468

LD30170U4

04473U

NAPA

5 qts NAPA 3166 Oil Bath

57811

IA-MRS

Aptech 125kW Perkins F3637 1984/1800

YD35059*

U740305G

NAPA

11806 (2 Required)

24 qts NAPA 3546

NAPA 3547

Perkins 26510353 11D00

57812 IA-

LPH

Tailrace

Aptech 200kW Volvo-Penta Model

TWE740GE

SN#20711303

NAPA

1749 &

NAPA

Liters

NAPA 3358

(2 Required)

Volvo-Penta #3827589

57818 IA-

MRS

(TPP)

Aptech 200kW Volvo-Penta Model

TWE740GE

SN#20711303

NAPA

1749 &

NAPA

Liters

NAPA 3358

(2 Required)

Volvo-Penta #3827589

57815 LPH#2

Control Bay

Aptech 200kW Volvo-Penta Model

TWE740GE

SN#20711303

NAPA

1749 &

NAPA

Liters

NAPA 3358

(2 Required)

Volvo-Penta #3827589

57817

PGP#1

Transformer Deck

Caterpillar 350kW

Cat Model

3406 SN#

1LS00894

Arrangement #131-6597

NAPA

36 qts Prefilter Press. NAPA

Cat Radial Seal 61-2507

54551 911 site

Generac 30kW Chrysler 3.9L Generac

#OE7415

4 qts ____ Generac #OA4637

59182 IA Portable

Magnum John Deere John Deere

RE504836

33 qts John Deere

RE529643

(pre) John Deere

RE522878

EngineAire

EN12-E1

EngineAire

EN12-E2

67821 Security

Cummins Cummins Fleetguard

LF 3970

11.6 qts Fleetguard

FF5612

Fleetguard

AF25960

Fire Station 89352

Caterpillar C-15 500kw

Caterpillar Caterpillar 1R-1808

11 gal. Caterpillar 1R-0749

Caterpillar 106- 3969 & 106-3973

POM-400 (2-05)

Bureau of Reclamation

ENGINE GENERATOR OPERATION AND TESTING LOG

ENGINE GENERATOR OPERATION AND TESTING PROCEDURES SUMMARY (See Pages 2 thru 6)

Item Item

Number Function Number Function

1. Perform maintenance per Pages 2 thru 4. 8. Record initial oil pressure and battery-charging rate.

2. Record running time meter reading at start and end of test. 9. Record oil pressure, battery charging rate, and water or air temperature after 15 minutes running time

3. Simulate normal power failure from a “cold start” by use of 10. Record prime mover and ac instruments, just prior to transfer.

the test switch in the automatic transfer switch or by opening 11. Return test switch to normal or reestablish normal power normal power supply to EPSS. supply after a minimum running time of 30 minutes under

4. Observe and record time delay or start. 30% load (or after 4 hours under 80% load).

5. Record cranking time (terminated when engine starts). 12. Record time delay on retransfer.

6. Transfer load to EPS (30% monthly) (80% every three years) 13. Record time delay on shutdown for units so equipped.

7. Record ac voltage, frequency, amperage. 14. Place unit in automatic operation mode.

ENGINE GENERATOR OPERATION AND TESTING LOG SUMMARY

Performed by

Items

Date

Fill in Appropriate Readings, add comments on condition and maintenance completed.

1.

Maintenance completed

Pages 2-4

2. Run Time Meter

3. Power fail test

4. Time Delay Start

5. Crank time

6. Transfer Switch

7. (a) ac volt

(b) Hz

(c) ac amp.

8. (a) Oil press.

(b) dc amp.

9. (a) Oil press.

(b) dc amp.

(c) W/A temp.

10. (a) Oil press.

(b) dc amp.

(c) W/A temp.

(d) ac volts

(e) Hz

(f) ac amp.

11. Restore normal

12. T/D retransfer

13. T/D stop

14. Auto mode

Comments:

ENGINE GENERATOR MAINTENANCE SCHEDULE

◼ Level 1EPSS maintenance, inspection, and testing is required where failure of the emergency power supply system could result in the loss of human life or serious injuries (NFPA 110, Section 4.4.1). This includes engine-generators required for Dam Safety purposes and for support of plant systems related to personnel safety. Level 1 EPSS maintenance, inspection, and testing also applies to EPSS at plants essential to power-system blackstart restoration plants and to plants where significant damage would occur upon failure of the emergency power supply system.

◼ Level 2 EPSS maintenance, inspection, and testing is applicable where failure of the emergency power supply system is less critical to human life and safety and where greater flexibility than Level 1 is permissible (NFPA 110, Section 4.4.2). Level 2 maintenance, inspection, and testing applies where the emergency power supply system is not essential for Dam Safety purposes, where blackstart capability is not required, and where no significant damage to the plant would occur if the system fails.

Component (as applicable)

Procedure

X – Action R – Replace, if needed

Frequency

W = Weekly S = Semiannually M = Monthly A = Annually Q = Quarterly Nos. indicate hours

Check if complete

Visual Inspection

Check

Change

Clean

Test

Level 1

Level 2

1. Fuel

(a) Main supply tank level X W M

(b) Day tank level X X W M

(c) Day tank float switch X X W Q

(d) Supply or transfer pump operation X X W Q

(e) Solenoid valve operation X X W Q

(f) Strainer, filter, dirt leg, or combination

X

Q Q

(g) Water in system X X W Q

(h) Flexible hose and connectors X R W M

(i) Tank vents and overflow piping unobstructed

X A A

(j) Piping X A A

(k) Gasoline in main tank (when used) or diesel fuel

R

A* A*

2. Lubrication System

(a) Oil level X X W M

(b) Oil change R 50 hours or A 50 hours or A

(c) Oil filter(s) X 50 hours or A 50 hours or A

(d) Lube oil heater X W M

(e) Crankcase breather X R X Q S

3. Cooling System

(a) Level X X W M

(b) Antifreeze protection level X S A

(c) Antifreeze X A A

(d) Adequate cooling water to heat exchanger

W M

(e) Rod out heat exchanger X A A

(f) Adequate fresh air through radiator

(g) Clean exterior of radiator X A A

(h) Fan and alternator belt X X M Q

(i) Water pump(s) X W Q

(j) Condition of flexible hoses and connection

X X

(k) Jacket water heater X W M

(l) Inspect duct work, clean louvers X X X A A

(m) Louver motors and controls X X X A A

4. Exhaust System

(a) Leakage X X W M

(b) Drain condensate trap X W M

* Maximum time between fuel renewals – more frequent replacement may be necessary

ENGINE GENERATOR MAINTENANCE SCHEDULE (con’t)

Component (as applicable).

X – Action R – Replace, if needed

Frequency

W = Weekly S = Semiannually M = Monthly A = Annually Q = Quarterly Nos. indicate hours

Check if complete

(c) Insulation and fire hazards X Q Q

(d) Excessive backpressure X A A

(e) Exhaust system hangers and supports

A A

(f) Flexible exhaust section X S S

5. Battery System

(a) Electrolyte level X W M

(b) Terminals clean and tight X X Q Q

(c) Remove corrosion, case exterior clean and dry

M M

(d) Specific gravity or state of charge

X M M

(e) Charger and charge rate X M M

(f) Equalize charge X M M

6. Electrical system

(a) General inspection X W M

(b) Tighten control and power wiring connections

A A

(c) Wire chafing where subject to movement

Q S

(d) Operation of safeties and alarms X X S S

(e) Boxes, panels, and cabinets X S S

(f) Circuit breakers, fuses Note: Operate circuit breakers by hand manually.

X X R X X A A

(g) Transfer switch main contacts X X A A

(h) Operate transfer switch electrically in both directions using the automatic control system

M

(i) Calibration of voltage-sensing relays/devices

X A A

(j) Wire insulation breakdown X 3 years or 500 hours 5 years or 500 hours

7. Engine/Generator

(a) General inspection X W M

(b) Service air cleaner X X S S

(c) Governor oil level and linkage X X M M

(d) Governor oil X A A

(e) Ignition system – plugs, points, coil, cap, rotor, secondary wire insulation

R

A

(f) Choke setting and carburetor adjustment

S S

(g) Injector pump and injectors for flow rate pressure, and/or spray pattern

(h) Run generator loaded minimum of 30% nameplate rating monthly for 30 min.

M/30 Min.

M/30 Min.

(i) Run generator loaded minimum of 80% nameplate rating every 3 years for 4 hours

3 years/4 hours

3 years/4 hours

ENGINE GENERATOR MAINTENANCE SCHEDULE (con’t)

Component (as applicable).

X – Action R – Replace, if needed

Frequency

W = Weekly S = Semiannually M = Monthly A = Annually Q = Quarterly Nos. indicate hours

Areas all complete

(j) Valve clearance X 3 years or 500 hours 3 years or 500 hours

(k) Torque bolts X 3 years or 500 hours 3 years or 500 hours

8. Generator

(a) Brush length appearance, free to move in holder

S S

(b) Commutator and slip rings X X A A

(c) Rotor and stator X X A A

(d) Bearing(s) X R A A

(e) Bearing grease X R A A

(f) Exciter X X X A A

(g) Voltage regulator X X X A A

(h) Measure and record resistance readings of windings with insulation tester (Megger)

9 (a) General condition of EPSS, . any unusual condition of vibration, leakage, noise, temperature, or deterioration

W

(b) Service room or housing housekeeping

10. Restore system to automatic operation condition

ENGINE GENERATOR MAINTENANCE LOG

RECORD RESULTS OF PAGES 1-4

Q

Weekly

Monthly

Quarterly

Frequency

S - Semiannually

A – Annually Nos. indicate hours

Item No.

Service Frequency

Fill in Appropriate Readings, add comments on conditions and maintenance completed.

1. (a) W M

(b) W M

(c) W Q

(d) W Q

(e) W Q

(f) Q Q

(g) W Q

(h) W M

(i) A A

(j) A A

(k) A A

2. (a) W M

(b) 50 or A 50 or A

(c) 50 or A 50 or A

(d) W M

(e) Q S

3. (a) W M

(b) S A

(c) A A

(d) W M

(e) A A

(f) W M

(g) A A

(h) M Q

(i) W Q

(j) W M

(k) W M

(l) A A

(m) A A

4. (a) W M

(b) W M

(c) Q Q

(d) A A

(e) A A

(f) S S

5. (a) W M

(b) Q Q

ENGINE GENERATOR MAINTENANCE LOG

RECORD RESULTS OF PAGE 1-4

(continued)

Q

Frequency

Weekly S - Semiannually

Monthly A – Annually Quarterly Nos. indicate hours

Item No.

Service

Frequency

Fill in Appropriate Readings, add comments on conditions and maintenance completed.

(c) M M

(d) M M

(e) M M

(f) M M

6. (a) W M

(b) A A

(c) Q S

(d) S S

(e) S S

(f) A A

(g) A A

(h) M M

(i) A A

(j) 3/500 5/500

7. (a) W M

(b) S S

(c) M M

(d) A A

(e) A A

(f) S S

(g) A A

(h) M/30 min. M/30 min.

(i) 3/4 3/4

(j) 3/500 3/500

(k) 3/500 3/500

8. (a) S S

(b) A A

(c) A A

(d) A A

(e) A A

(f) A A

(g) A A

(h) A A

9. (a) W M

(b) W M

10. W M

Clauses

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

The following clauses are hereby incorporated by reference:

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

---Addendum to 52.212-4---

The following clauses are in full text:

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

http://www.acquisition.gov/far http://www.acquisition.gov/diar

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Concurrent to submitting an invoice in IPP, the contractor may submit any supporting documentation to bor-sha-Invoices@usbr.gov and tmest@usbr.gov. Contractors are cautioned that supporting documentation e-mailed to the contracting officer and contract specialist must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation, the subject line of the email shall be formatted as follows:

Contract Number, Invoice Number, Contracting Officer's last name (e.g., 140R2018R00000_Invoice No.

1_Smith). The invoice shall be attached to the email and named using the following format: Contract

140R1725Q0053 http://www.ipp.gov/ mailto:bor-sha-Invoices@usbr.gov mailto:tmest@usbr.gov

Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. -

Inv. No. 1 - $5,678). Invoices shall not include information that would compromise Personally

Identifiable Information, such as full social security numbers, dates of birth, etc. The final invoice shall be submitted and will be approved in accordance with payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the ‘Final Invoice’.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC

2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the

140R1725Q0053 mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.cpars.gov/ http://www.cpars.gov/ evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration..

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause.

If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter…