Sol_140P2125R0055.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0055 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. Proposals with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-04, effective June 11th, 2025. This is a total small business set-aside. The North American Industry Classification System (NAICS) code is 238210, Electrical Contractors and Other Wiring Installation Contractors, and the related small business size standard is $19M.

The Government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty for Audiovisual (AV) systems at Everglades National Park in Florida.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0055. Interested offerors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Technical questions shall be sent via email to tavis_salas@nps.gov by 12:00 pm EDT, on July 7th, 2025. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Tavis Salas, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All proposal information shall be submitted for receipt no later than 12:00 pm EDT, on July 24th, 2025. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to tavis_salas@nps.gov with the subject line clearly identifying “Solicitation Number 140P2125R0055 – “EVER – AV System Upgrade.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/24/2025 1200 ED

06/26/2025

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0055

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 60 0044014898OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty for Audiovisual (AV) systems for the existing visitor center theater, donation board, and multi-purpose room at Everglades National Park.

Delivery: 180 Days After Award

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Tavis Salas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 HAFC_EVER_AV

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

00020 HAFC_EVER_AV_Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

60 2 of

RFP 140P2125R0055

National Park Service Everglades National Park

EVER AV Equipment Upgrade and Donation Board Installation

I. BACKGROUND AND PURPOSE

This project will take place at two visitor centers within Everglades NP: The Ernest F. Coe Visitor Center and the Guy Bradley Visitor Center. There are three phases to this project. The theater at Ernest F. Coe VC shall be updated and replace the outdated system that is starting to fail.

There is a donation board that will be Government Furnished and will need to be installed outside of the theater entrance. Lastly, the multipurpose room at Guy Bradley VC shall be updated to make the system more user friendly for staff and guests to connect with and use.

Everglades National Park “The Everglades spans across 1.5 million acres that stretches over the southern part of Florida, but it easy to access the park’s three main areas. The northern section of the park is accessible via Miami or Everglades City, the southern section is accessible through Homestead.

Visiting the Everglades allows you to explore a vast diversity of flora and fauna in different eco-systems: freshwater sloughs, marl prairies, tropical hammocks, pinelands, cypress, mangrove, coastal lowlands, marine, and estuarine.”

More information is available at:

Basic Information - Everglades National Park (U.S. National Park Service) This project is phased in three parts:

1) Ernest F. Coe Visitor Center Theater upgrade

2) Ernest F. Coe Visitor Donation Board installation

3) Guy Bradley Visitor Center Multi-purpose room upgrade

II. SCOPE AND OBJECTIVES

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty for Audiovisual (AV) systems for the existing visitor center theater, donation board, and multi-purpose room in accordance with Attachment A – Standard Specs for AV.pdf. Attachment A also contains a list of acronyms used throughout this document.

*Contractors may propose Brand Name or Equal Items in their Cost Estimates.

The contractor shall replace, rewire, and/or augment existing cables and equipment in the two areas for playback of UHD digital video and 5.1 audio.

The contractor shall provide and install cables and equipment to a single connection point in the two areas for outside presenters so they may connect to the AV system.

Unused equipment and cables shall be removed from the system and returned to the Government.

The last upgrade at the Ernest F. Coe VC was completed in 2010, subsequently there may have been changes or additions to the system since the installation. As built drawings are attached.

https://www.nps.gov/ever/planyourvisit/basicinfo.htm

The donation board will be Government Furnished Property. The donation board will need to be assembled and mounted to the theater outside wall. The donation board is a placard style board where donors can be added and removed. There is an AV component to the board where a TV will need to be mounted vertically to track donations as they come in.

The Guy Bradely multi-purpose room was renovated in 2023. The requested AV updates are to allow staff and guests to connect to the AV system to display presentations without having to climb a ladder to connect, this will be a safety and accessibility requirement.

Digital media for final installation at the venue is government provided. The media will be in .mp4 video and .mp3 audio (AD) file formats. Video and audio files shall run concurrently. Audio from the movie shall be mono-mixed and routed to the AL transmitter, audio from the AD file shall be routed to the AD transmitter. Stand-in media for testing will be provided if requested.

1. Ernest F. Coe Theater

1.1 The contractor shall procure, fabricate, and install equipment, cable, hardware and other materials necessary to create the audiovisual system in the theater using new materials and equipment. The contractor shall be responsible for any personnel/material handling equipment rental, such as ladders, scaffolding, or motorized lifts to enable the equipment installation in accordance with the specifications prescribed in this scope of work.

1.2 The Contractor shall remove the existing A/V rack and all equipment in the rack. All equipment will be turned over to the park. Attachment B – Ernest F Coe Drawings.pdf

1.3 The system shall be operated by non-technical staff year-round.

1.4 The warranty shall be one year from project acceptance and will include a warranty of all labor and materials.

1.5 The Contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the systems are fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

1.6 Control

The system shall include a control system with the following capabilities:

a. Provide, install, and configure a control system which utilizes relay outputs, serial outputs, IR, and a network interface to control all devices associated with the new audiovisual control system. Crestron CP4N with associated modules or equal (quantity 1).

b. Provide and install wireless router for the wireless touchscreen tablets, this network shall be standalone and shall not go out to the internet. Netgear AX5400 or equal (quantity 1)

c. User interactions shall all be via the touchscreen tablets (Quantity 2)

i. Two identical tablet touchscreens shall be provided. One tablet shall be mounted in a holder on the equipment rack that provides continuous power and allows it to be released. The second tablet shall be unmounted. A button panel with 4 buttons (to be replaced) is also located at the front desk with existing cabling ran to the projection booth rack. The contractor shall configure the system to turn itself on and off daily, at times set by staff via the tablet touchscreens. All video, audio and lighting functions shall be controlled by the touchscreen tablets.

d. Screens on touchscreen tablets shall include:

i. A home page with system power on and off and lighting control

ii. A subpage to select auto or manual control of 12 video programs each with a corresponding synchronized Audio Description mp3 file. In auto mode, each show shall have a start time with light dimming control at the beginning and end of each showing. Files on the digital media player must be configured so that staff can swap out video and audio playback files by simple substitution on the memory card via BrightScript or equal. BrightAuthor is not acceptable.

iii. A subpage to select video source

iv. A subpage to select and control the Blu-ray player, including Play, Pause, Stop, San Back, Scan Forward, Skip Back, Skip Forward, Top Menu, Pop-Up Menu, Return, Options, home, Enter, and Up, Down, Left and Right Arrows

v. A subpage to provide projector controls including Power On, Power Off, Picture Mute On, Picture Mute Off

vi. A subpage for manual control of each of twelve shows, that includes show selection, start, pause, resume, and stop with light dimming, identifies which show is currently playing and a counter with the elapsed time with feedback from the media player for light control cues.

vii. A subpage with light dimming control.

viii. A subpage with PA volume controls. For each of three microphones, control shall include on, off, volume and mute. For overall program control shall include volume, volume default preset, and mute. Default volume will correspond to each show from the media player and be able to be set by the park for each movie.

ix. A subpage or subpages to schedule each show to play at any time of day.

Schedule shall be identical for every day of the week.

x. A subpage to set the system clock. Resolution shall be one second.

1.7 Accessibility

Programmatic accessibility requirements include Assistive Listening (AL) for the deaf or hard of heard and Audio Description (AD) for visitors who are blind or have low vision. To meet these requirements, the contractors shall install government provided FM transmitters for both AL and AD to send audio to the FM receivers.

a. The contractor shall install two RF transmitters, one for assistive listening (AL) and one for audio description (AD). The AD transmitter shall get signal directly from the media player and the AL transmitter shall get signal from the audio DSP.

b. The contractor shall provide four RF receivers, two for assistive listening (AL) and two for audio description (AD).

1.8 Power

a. Provide and install in the rack a power distribution. Juice Goose JG9 or equal

(quantity1)

b. Major peripheral equipment shall be provided surge protection. Juice Goose RX 30 or equal. (quantity 1)

1.9 Video

c. Provide and install a Digital Media Player, the DMP shall be a UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS-232 control input/output, IP control, and programmable.

BrightSign HD1025 or equal, (quantity 1).

d. Provide, program, and install media on MicroSD memory cards. Media is government furnished and includes the main movie and an audio description file.

Memory cards shall be a minimum of 64GB, and rated for the selected player, (quantity 3).

e. Provide and install in the rack a Blu-ray player. Tascam BD-MP4K or equal (quantity 1).

f. Provide and install an HDMI extender input at the front of house near screen to allow for a PC, Mac, or any other digital output device connectivity. Crestron HD- TXC/RXC-4kZ-101-1G or equal, (quantity 1).

g. Provide and install a rack mounted HDMI input.

h. Provide and install a UHD surround receiver to manage source and audio selection for all sources. The receiver shall have a minimum of seven HDMI inputs, two HDMI outputs, Dolby Digital Surround, and balanced and unbalanced preamplifier line outputs. Marantz Cinema 60 or equal, (quantity 1).

i. Customize the receiver output display to readily identify which display source is selected.

j. Provide and install A UHD, lamp-less, 6,000 lumens projector. Epson EBPU1006 or equal, (quantity 1)

k. The existing screen will remain in place and shall be reused with the new projector and will need to be able to fill the screen (116” wide by 65” tall: 16:9 ratio) at roughly a 29’ throw distance.

1.10 Audio

a. Provide and install three wireless microphone systems. Two systems shall include two wireless handheld microphones, and one system shall include a wireless bodypack and lavaliere microphone. Shure SLX-D14 or equal (quantity 2).

b. Provide and install a signal processor. BSS BLU-100 or equal (quantity 1).

c. Provide and install an amplifier for the theater. QSC MP-A80V or equal (quantity

3).

d. The existing speakers will remain in place and shall be integrated into the new system.

e. Adjust audio levels to provide audible sound to all seats within the auditorium and adjust surround levels to create an immersive visitor experience.

1.11 Lighting

a. The system shall provide control of the existing lighting system. (Latching contact closure)

b. There shall be five light presets: All on, all off, show, credits, walk in/out.

1.12 Equipment Rack

a. Provide and install a 40-space rack. Middle Atlantic ERK4025LRD or equal

(quantity)

2. Ernest F. Coe Donation Board

2.1 The purpose of this to mount and install the Government Furnished Property (GFP) donor board. A donor board will be fabricated and transported to Ernest F. Coe VC. The contractor shall provide equipment and hardware to mount and connect the donor board to the outside theater wall. Attachment C – Donor Board Specs.pdf

3. Guy Bradley multi-Purpose Room

3.1 The contractor shall procure, fabricate, and install equipment, cable, hardware and other materials necessary to create the audiovisual system in the multi-purpose room using new materials and equipment. The contractor shall be responsible for any personnel/material handling equipment rental, such as ladders, scaffolding, or motorized lifts to enable the equipment installation in accordance with the specifications prescribed in this scope of work.

3.2 Any equipment that is removed shall be turned over to the park.

3.3 The system shall be operated by non-technical staff year-round.

3.4 The warranty shall be one year from project acceptance and will include a warranty of all labor and materials.

3.5 The contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the systems are fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

3.6 The existing TVs (2), projector and projection screen will remain in place and be reused in the new system.

a. The system will duplicate video signal to all 3 screens at once (2 TVs and 1 Projector. All 3 are existing and will be reused. All 3 have HDMI inputs available.)

b. Provide and install a one input four output HDMI splitter. BlackBox VSP- HDMI1X4-4K or equal (quantity 1).

3.7 The system shall provide playback of audio and video programs via an HDMI (High- Definition Multimedia Interface) cable connected to a new video input plate located behind the TV on the right side of the front wall. New 25’ HDMI cable to be provided.

Crestron HD-TXC/RXC-4kZ-101-1G or equal, (quantity 1).

3.8 Provide and install a mini amplifier. Dayton Audio DA30 or equal (quantity 1).

a. Sound shall be extracted, amplified and run to the new speakers.

3.9 Provide and install two speakers in the multi-purpose room. The left speaker shall be mounted over the left TV and the right speaker over the right TV. JBL Control 25-1 or equal (quantity2)

3.10 Contractor shall hide all cabling that cannot be run inside of the wall, in proper surface-mount wire molding.

III. TESTING AND TRAINING

After the system is operational, provide one day (eight hours from 9 AM to 5 PM) of observation to ensure the system is operating correctly. If there are any anomalies, they shall be corrected, and provide an additional day for each day where anomalies occur. After one day of successful operation as accepted by the COR, provide a thorough two-hour training of four (4) Park staff in operation and simple trouble shooting of the system.

IV. AUDIOVISUAL PLANNING AND DESIGN

Project Manager or Lead Installation Technician shall attend a required one-day (8 hour) post award site visit. Contractor shall provide a written report that includes any questions or anomalies that may impact the project. The Contractor’s staff involved with this project shall be thoroughly familiar with and equipped with this document and any accompanying drawings prior to performing the work.

V. SUBMITTALS AND REVIEWS

1. Within three weeks of the post award site visit, provide pdf drawings via email attachment, for COR review and approval, complete shop drawings and equipment data sheets for all products proposed for use in the systems. Include all new equipment and devices. All drawings shall be a minimum of 11 inches x 17 inches. Text on the drawings shall be no smaller than 3/32 inch height in the smallest printed version. Shop drawings shall include details for all connections including cable types and locations of equipment and devices. Termination details shall be shown at devices and equipment on the drawings.

2. Provide pdf as-built drawings for review and approval by the COR after completion of the installation portion of the project and acceptance of the installation. The as-built drawings shall depict the actual results of the installation based on notes, marks, and other amendments to the shop drawings.

3. Provide an operation manual in .docx format for review and approval that includes:

a. Quick Start Section

b. Component Overview- describe each component with a photograph

c. Theater Rack system- photograph of rack with components labeled

d. AV System procedure- Instructions on how to navigate the control system user interface

e. Troubleshooting section

VI. MEDIA PRODUCTION AND PLAYBACK

1. Theater- Video files of all existing programs shall be furnished to the Contractor electronically via file transfer protocol (ftp) by the Government within 90 calendar days of the post award meeting.

2. Theater-Separate .mp3 audio description files of all programs that have audio description shall be furnished to the Contractor via ftp by the Government within 90 calendar days of the post award meeting.

3. Theater-Control system interface shall consist of two identical touch screens: one installed in the rack on a mount that allows for removal, and one unmounted. All adjustments, including source selection, volume controls, Blu-ray transport controls, individual microphone volumes, and lighting on/off shall be via touch screens.

VII. INSTALLATION

Contractor shall remove any existing equipment that is being replaced and turn it over to the park.

*Contractors may propose Brand Name or Equal Items in their Cost Estimates.

Equipment- Ernest F. Coe Theater AV System.

All brand name items listed throughout this document shall be considered as a “brand name or equal/equivalent” item. In order to be considered as an equal item, the item must meet the salient characteristic(s) as specified in this document. Any brand name item used in this document is only included as an example of an item that meets the listed salient characteristics and an equivalent item as determined by the government through a comparison to the required salient characteristics may be used in its place.

The contractor shall install:

1. Media Player; UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS- 232 control, IP control, programmable. BrightSign HD1025 or equal. (Quantity 1) - Must be programmed in BrightScript, BrightAuthor is not acceptable.

2. MicroSD card; BrightSign compatible Class 10, 32 GB (Quantity 3)

3. Video Projector; 6,000 Lumen, Laser light source, 1920 x 1200 native resolution, lens shift. (Quantity 1) (Sony, Epson, Panasonic, NEC, Christie acceptable)

4. Control System Processor; Crestron CP4 or equal (Quantity 1)

5. Control System Interface; Current generation iPad or equal (Quantity 2)

6. Control system Interface rack mount with charger (Quantity 1)

7. AV Receiver; UHD compatible with a minimum five HDMI inputs, one HDMI output,

5.1 Dolby Digital Surround, preamplifier line outputs, amplified speaker outputs, Bluetooth, network control. Marantz SR5015 or equal (Quantity 1)

8. Digital Signal Processor (DSP); 12 inputs, 8 outputs, used to control all audio levels including the wireless microphones. BSS Blu100 or equal (Quantity 1).

9. Amplifier; stereo power amplifier 350W; Crown XLS 1002 or equal (Quantity 3).

10. Blu-ray Player; Blu-ray disc compatible, RS232 control. Tascam BD-MP1 or equal.

(Quantity 1)

11. Accessibility Transmitters; Listen LT-800-072 (Quantity 2)

12. Accessibility Receivers; Listen LR-5200 with earsets (Quantity 4)

13. Induction Loop Neck loops LA438 equal (Quantity 4)

14. Chargers for Listen Receivers (Quantity 4)

15. HDMI wall plate Transmitter/Receiver, UHD compatible, powered at receiver only, –

Crestron HD-EXT3-C-B or equal (Quantity 1) (Atlona, Extron, Crestron)

16. Wireless handheld Microphone system; Shure SLXD+ digital wireless handheld microphone system or equal (Quantity 2) (Shure, Audio Technica, Sennheiser, AKG)

17. Wireless Belt pack system with lavalier mic; Shure SLXD+ or equal (Quantity 1)

18. Uninterruptible Power Supply; Rackmount UPS, Sufficient wattage to protect all rack equipment with 25 percent spare capacity. (Quantity 1)

19. Power Conditioner; Sufficient wattage to protect the projector with 25 percent spare capacity. (Quantity 1)

20. Equipment Rack; Middle Atlantic ERK-40-25LRD or equal (Quantity 1)

21. All hardware, cables and connectors as required to connect and mount all equipment.

Equipment- Guy Bradley Theater/Multi-Purpose Room AV System.

All brand name items listed throughout this document shall be considered as a “brand name or equal/equivalent” item. In order to be considered as an equal item, the item must meet the salient characteristic(s) as specified in this document. Any brand name item used in this document is only included as an example of an item that meets the listed salient characteristics and an equivalent item as determined by the government through a comparison to the required salient characteristics may be used in its place.

The contractor shall install:

1. Loudspeakers with Wall Mount; JBL Control 25-1 or equal (Quantity 2)

2. HDMI wall plate Transmitter/Receiver, UHD compatible, powered at receiver only, – Crestron HD-EXT3-C-B or equal (Quantity 1)

3. HDMI 1x4 Splitter with Audio Extraction; KanexPro SP-1X4A8K or equal (Quantity 1)

4. Amplifier; Dayton DA30 or equal (Quantity 1)

5. Wiremold, surface mount; Panduit or equal (Quantity TBD)

VIII. CLOSEOUT PACKAGE

As-built drawings shall be reproducible, monochrome, legible at 11 inches x 17 inches (no smaller).

Text on drawings shall be no smaller than 3/32 inch character height in any form.

IX. DELIVERABLES AND DESTINATION POINTS

A. The Contractor shall deliver to the COR for review and approval:

1. Trip report from post award site visit

2. Shop drawings

3. Data sheets for all equipment

4. As-Built drawings

5. An operation manual that includes:

a. Quick Start Guide

b. Component Overview section with photos and description of each piece of equipment

c. Equipment Rack section with photo with each piece of equipment labeled

d. AV System Procedure section with photo of every touch screen page and text explaining its functions

e. Troubleshooting guide

f. Notes that include wi-fi and password information

g. All programming files and any project-specific software and/or encoding/security devices required to modify, read or compile control programming and/or device configuration.

B. All the FOB Point for deliverables shall be one of the following:

COR Deliverables:

Harpers Ferry Center IDC Building, 67 Mather Place, PO Box 50 Harpers Ferry, WV 25425

Equipment Shipments:

Ernest F. Coe VC 40001 State Road 9336 Homestead, FL 33034-6798

Guy Bradley VC 1 Flamingo Lodge Highway Everglades National Park, FL 33034-6798

No later than 21 calendar days prior to delivery, the contractor shall contact the COR with a detailed status report of exact date, arrival time, and arrangements for delivery of the equipment and materials and installation.

X. PERIOD OF PERFORMANCE

Period of Performance will be 180 days after award of contract.

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 7 calendar days. Any additions or corrections shall be completed and returned to the government within 7 calendar days.

In the event that the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the final completion date.

XI. GOVERNMENT-FURNISHED PROPERTY

Government Furnished Equipment:

1. Ernest F. Coe Donation Board

2. Digital media

XII. PAYMENT SCHEDULE

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $ _____________ in accordance with the following schedule:

A. Upon completion and acceptance of the shop drawings. $

B. Upon completion and acceptance of the complete and working audiovisual system.

C. Upon completion and acceptance of the As-Built drawings, all programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration.

* Alternate quotes will not be accepted.

** All pricing shall be rounded to the nearest dollar.

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

XIII. ATTACHMENTS

Attachment A – Standard Specs for AV.pdf (40 pages) Attachment B – Ernest_F_Coe Drawings.pdf (3 pages) Attachment C – Donor Board Specs.pdf (1 page) Attachment D – EVER Cost Estimate Form.xlsx (1 page)

XIV. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

XV. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XVI. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

XVII. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP https://www.ipp.gov/ invoice: None.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

XVIII. CONTRACT ADMINISTRATION

The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service Harpers Ferry Center, Office of Acquisition Management P.O. Box 50, 67 Mather Place Harpers Ferry, West Virginia 25425-0050.

A. The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract.

Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XIX. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XX. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

mailto:IPPCustomerSupport@fiscal.treasury.gov

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition.

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XXI. CLAUSES SECTION

CLAUSES INCORPORATED BY REFERENCE

CLAUSE TITLE DATE

52.203-13 Contractor Code of Business Ethics and Conduct, Alt I Nov 2021 52.204-13 System for Award Management Maintenance Oct 2018 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions—Commercial Products and

Commercial Services Nov 2023

52.227-17 Rights in Data – Special Works Dec 2007 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023)

(a) Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201–1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source.

This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b) Prohibition.

(1) Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i) For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii) For all other solicitations and contracts DHS FASCSA orders apply.

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the solicitation and resultant contract.

(4) A FASCSA order issued after the date of solicitation applies to this contract only if added by an amendment to the solicitation or modification to the contract (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

(5)

(i) If the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification, then the Contractor shall disclose the following:

(A) Name of the product or service provided to the Government;

(B) Name of the covered article or source subject to a FASCSA order;

(C) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied or supplies the covered article or the product or service to the Offeror;

(D) Brand;

(E) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F) Item description;

(G) Reason why the applicable covered article or the product or service is being provided or used;

(ii) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) to determine if any waiver is warranted. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by a FASCSA order and to instead pursue other appropriate action.

(c) Notice and reporting requirement.

(1) During contract performance, the Contractor shall review SAM.gov at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (b) of this clause.

(2) If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

(3)

(i) The Contractor shall submit a report to the contracting office as identified in paragraph (c)(3)(ii) of this clause, if the Contractor identifies, including through any notification by a subcontractor at any tier, that a covered article or product or service produced or provided by a source was provided to the Government or used during contract performance and is subject to a FASCSA order(s) identified in paragraph (b) of this clause, or a new FASCSA order identified in paragraph (c)(2) of this clause. For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order.

(ii) If a report is required to be submitted to a contracting office under (c)(3)(i) of this clause, the Contractor shall submit the report as follows:

(A) If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil.

(B) For all other contracting offices, the Contractor shall report to the Contracting Officer.

(4) The Contractor shall report the following information for each covered article or each product or service produced or provided by a source, where the covered article or source is subject to a FASCSA order, pursuant to paragraph (c)(3)(i) of this clause:

(i) Within 3 business days from the date of such identification or notification:

(A) Contract number;

(B) Order number(s), if applicable;

(C) Name of the product or service provided to the Government or used during performance of the contract;

(D) Name of the covered article or source subject to a FASCSA order;

(E) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Contractor;

(F) Brand;

(G) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(H) Item description; and

(I) Any readily available information about mitigation actions…