Sol_140P2125R0053.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0053 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-04, effective 11 June 2025. This is a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 512110, Motion Picture & Video Production and the related small business size standard is $40.0M.

The government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: Independently, and not as an agent of the government, the contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform audiovisual services to create a 15-minute theatre film and 5 short videos for Fossil Butte National Monument.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0053. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services and addendum;

52.212-2 Evaluation-Commercial Products and Commercial Services and addendum; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

NOTE: The Government intends to conduct the evaluation process for this requirement in two phases for the duration of the open solicitation:

Phase 1: Advisory Review (Volume I)

Phase 2: Evaluation of Proposals and Selection (Volumes II, III, and IV)

Questions shall be sent via email to robert_adamson@nps.gov by 3:00 pm ED 8 July 2025. Questions submitted using any other method will not be entertained.

Only Phase 1 proposal information and documents shall be submitted for receipt no later than 1:00pm ET, on 21 July 2025.

• Advisory notifications will be sent to offerors approximately fifteen (15) days after Phase 1 due date.

Phase 2 proposal information and documents shall be submitted for receipt no later than 1:00pm ET, on 19 Aug 2025.

Proposal documents submitted using any other methods will not be entertained. The Point of Contact for this requirement is Robert Adamson, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to robert_adamson@nps.gov with the subject line clearly identifying “Solicitation Number 140P2125R0053 – FOBU Film.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

512110

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/19/2025 1300 ED

06/27/2025

3015020076Robert Adamson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0053

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 118 0044018137OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$40

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform audiovisual services to create a 15-minute theatre film and 5 short videos for Fossil Butte National Monument.

Delivery: 02/24/2028

00010 Fossil Butte National Monument (FOBU) Film Product/Service Code: T016 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Robert Adamson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

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30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

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30a. SIGNATURE OF OFFEROR/CONTRACTOR

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Description:

PHOTO/MAP/PRINT/PUBLICATION- AUDIO/VISUAL

Period of Performance: 10/09/2025 to 02/24/2028

00020 FOBU Travel

Product/Service Code: T016

Product/Service Description:

PHOTO/MAP/PRINT/PUBLICATION- AUDIO/VISUAL

Period of Performance: 10/09/2025 to 02/24/2028

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

118 2 of

Solicitation # 140P2125R0053

TABLE OF CONTENTS

SCOPE 4

PURPOSE/BACKGROUND 4

SCOPE OF WORK 5

SPECIFICATIONS & SUBMITTALS 18

DEVELOPMENT & PRE-PRODUCTION PHASE 20

PRODUCTION PHASE 26

POST-PRODUCTION PHASE 34

MARKETING & DISTRIBUTION PHASE 39

FINAL DELIVERABLES & CLOSEOUT 41

PERIOD OF PERFORMANCE 43

DELIVERABLES & DESTINATION POINT 43

LIST OF ATTACHMENTS 49

PAYMENT SCHEDULE 50

CLAUSES 51

PROVISIONS 66

INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS 92

EVALUATION FACTORS & CRITERIA 111

SCOPE OF WORK

INTERPRETIVE FILMS FOR

FOSSIL BUTTE NATIONAL MONUMENT

I. PURPOSE AND BACKGROUND

A. Purpose:

The purpose of this project is to develop a suite of high-quality interpretive films for Fossil Butte National Monument (FOBU) that deepen public understanding of the monument’s globally significant fossil record, provide insight into the prehistoric lake ecosystem and the geological and biological shifts that occurred over millions of years, and examine the scientific and cultural perspectives that continue to influence how we study, protect, and value fossils today. These films will serve as key interpretive tools within the visitor center and be distributed broadly.

The purpose of this contract is to provide all audiovisual services to create 4K UHD films for Fossil Butte National Monument, including a 15-minute theater film and 5 short videos.

B. Background:

Located near Kemmerer, Wyoming, Fossil Butte National Monument protects a rich fossil record preserved in the Eocene-era Green River Formation, an ancient warm temperate lake system. The monument’s geologic setting and exceptional preservation conditions—fine-grained sediments, water chemistry, microbial mat, and a lack of scavengers—have yielded articulated skeletons of fish, birds, bats, reptiles, amphibians, and insects, making it one of the most remarkable paleontological sites in the world.

Over 125 years of continuous collecting in Fossil Basin have provided insight into Eocene biodiversity and paleoecology. New species continue to be discovered, and the region remains an active research hub for understanding ancient lake ecosystems, evolution, and the fossilization process.

FOBU is a day-use park with approximately 20,000 visitors annually. Visitors include those with a casual or deep interest in fossils. While the fossil prep lab, rangers, and quarry are important interpretive elements, they are not always accessible due to variable staffing and seasonal operations.

The proposed films will help overcome those limitations by offering:

• A consistent, accessible story for all visitors, including those who may not speak with a ranger or stay long.

• A visual extension of experiences visitors often miss, such as fossil preparation or quarry work.

• A tool for reaching broader audiences online and in educational settings, expanding the monument’s interpretive reach far beyond the site itself.

By complementing physical exhibits, expounding on complex concepts, and expanding access to resources not always seen by the public, this film project will deepen visitor understanding and extend the monument’s interpretive reach.

Additional information about the park is available at nps.gov/FOBU

II. SCOPE AND OBJECTIVES

II.1 SCOPE OF WORK

The project shall include the production of a 15-minute theater film, four short films approximately 4-minutes each, and one 30-second film for Fossil Butte National Monument. The contractor shall provide all services, including labor, materials, equipment, facilities, fees, research, licensing, and travel necessary to produce all audiovisual media in accordance with the specifications as detailed in this SOW and its attachments.

A. Requirements: The following shall be demonstrated and reflected in the Treatment and Production Plan, and through all phases of the project.

1. Overview of Technical Requirements

a) Technical requirements for all films:

(1) Video Format: 4K Ultra-High-Definition (UHD) 3840x2160 resolution

(2) English language version: Including English language narration, any text on screen, Audio Description (AD), On-screen Subtitles for the Deaf and Hard of Hearing (SDH), and Closed Captions

b) Overview Theater Film:

(1) Length: 15 minutes (NOT including credits)

(2) Audio: 5.1 Surround Sound and Stereo

(3) Music: An original score is required

(4) NPS Project Number: AV-0228

c) Short Topic Films:

(1) Four films, with a total collective run time between 14-18 minutes (approx. 4 minutes each)

(2) Audio: Stereo

(3) What Makes a Fossil Significant?: AV-0229

(4) Fossil Preparation: AV-0230

(5) How Fossils Formed at Fossil Lake: AV-0232

(6) From Lake to High Desert: AV-0233

d) Teaser

(1) Length: 30 seconds

(2) Audio: Stereo

(3) NPS Project Number: AV-0231

2. Overview of Audience and Distribution Considerations

Fossil Butte National Monument welcomes a wide range of visitors, from passionate fossil enthusiasts to families on road trips. Many arrive with limited knowledge of the monument specifically, even if they have a general interest in paleontology or geology. A significant portion of visitors stop at the monument while traveling to larger destinations like Yellowstone, Grand Teton, or Dinosaur National Monument, and may spend less than an hour on site. For these visitors, the films offer a quick but meaningful introduction to what makes Fossil Butte unique.

At the other end of the spectrum are academic visitors and fossil hobbyists. These guests often come with a strong understanding of paleontology and a deep curiosity about the site’s scientific importance. They may include university field courses, geology clubs, and researchers. While they are more familiar with paleontology, they often lack context about the specific environmental conditions and preservation processes that make Fossil Butte’s fossil record so extraordinary.

The park also serves family groups, lifelong learners, and casual visitors. These audiences respond well to strong visuals, storytelling, and accessible explanations.

They may be drawn in by the beauty of the fossils or the novelty of the site, and films can help provide context, spark questions, and encourage further exploration within the visitor center or online.

Finally, there is a strong local interest from the Kemmerer community, including commercial fossil quarry operators and others with a personal or professional connection to the land and its resources. While these community members may not be the primary audience for on-site films, their perspectives are important to acknowledge and represent thoughtfully, particularly when addressing fossil collecting.

To reach this range of audiences effectively, the films must be adaptable for multiple formats and platforms. The primary 15-minute film will serve as a theater-based introduction to the monument’s story, providing a consistent interpretive experience for all visitors—especially during times when ranger programs or lab staff are unavailable. Shorter films will focus on specific topics. These can be played in kiosk settings, used in educational programs, or embedded online.

All content may be distributed off-site via the park’s website and social media channels, used as outreach with other venues, and submitted to educational and science-focused film festivals. In all formats, the films are expected to be visually compelling, scientifically grounded, accessible, and inclusive—supporting the monument’s mission while extending its interpretive reach.

3. Overview of Production Requirements Refer to Section II.2.C. Production Phase for full specifications. The following technical elements are required as part of the production effort:

a) Original footage: Original 4K UHD or higher footage of the park is required, including the following specialties: aerial, timelapse, night sky time-lapse.

b) Camera Movement & Visual Style: All footage shall demonstrate high production value, with an emphasis on dynamic camera movement to create visual interest. Examples include (but are not limited to) the use of gimbals, sliders, jibs, dollies, or Steadicam-style stabilization tools.

c) Sound Design: A robust and immersive sound design is required. Layered ambient soundscapes and accurate sound effects should enhance the storytelling.

d) Music: Music must be culturally and geographically appropriate.

e) Animation & Graphics: Animation and graphic elements are required.

f) Archival Materials: Use of archival material is required, examples include footage, photographs, documents, oral history recordings.

g) Narration: Narration is not required; however, if the contractor’s proposed creative approach includes narration, it must adhere to the specifications outlined in this document.

h) Interviews and On-Camera Appearances: The films are anticipated to include people, including interviews (primarily off-camera) and observational footage of individuals engaged in relevant activities. The contractor shall describe the anticipated number, type, and stylistic approach to interview and character footage in their proposed production plan.

4. Core themes and content of each film

a) Main Theater Film (15 minutes)

To serve as the park’s primary orientation film—giving visitors a visually rich, scientifically grounded introduction to the monument’s fossil resources, the ancient environment in which they lived, the geologic setting in which the fossils formed, with significant focus on the people connected to their discovery, protection, and use.

The film shall visually and thematically address the following required content areas. These themes shall not be presented as a checklist or in isolation, but shall be thoughtfully integrated into a cohesive and place-based narrative structure that supports the overarching goals of the project.

(1) Paleontological Significance of Fossil Butte: Highlight the Green River Formation as one of the richest Eocene fossil sites in the world. Showcase the diversity and exquisite preservation of fishes, birds, reptiles, insects, mammals, and plants found here—helping viewers understand why this site is globally important for scientific research.

(2) Ancient Lake Ecosystem: Depict Fossil Lake as it existed approximately 52-million years ago—a warm-temperate, freshwater lake rich in life. Use relevant modern-day footage to help viewers visualize what this ancient ecosystem may have looked like. Provide orientation to the location of Fossil Lake and how the Eocene Epoch fits into the broader story of Earth’s past.

(3) Taphonomy and Fossilization Process: Explain the rare combination of geologic and chemical conditions that allowed such exceptional fossil preservation— including calm water, low oxygen, microbial mats, and periodic carbonate sedimentation. (This is covered in more detail in a short film.)

(4) Transformation of the Landscape: Illustrate the long-term geologic processes that transformed the lush lake basin into today’s high desert environment. Emphasize the ongoing erosion and fragility of fossil-bearing layers. (This is covered in more detail in a short film.)

(5) Fossil Discovery and Preparation: Show the process of discovering fossils in the quarry and preparing them in the lab. Highlight the tools, techniques, and precision required to reveal delicate fossils, and explain why this work is essential for scientific interpretation. (The preparation aspect will be covered in more detail in a short film.)

(6) Scientific value: Explore what makes Fossil Butte’s fossil record uniquely informative—from detailed soft tissue preservation to uncommon species. Highlight contributions to evolutionary science (e.g. bats and echolocation and bird diversification).

(7) History of Fossil Collection in the Region: Explore the long history of fossil collecting in the Fossil Basin—from early commercial quarrying and museum expeditions to today’s research and public-private partnerships.

(8) Voices from the Community: Include personal reflections from scientists and community members. Reflect the monument’s role in advancing paleontology and fostering respectful dialogue about fossil stewardship.

b) Short films The contractor shall produce a suite of short interpretive films that serve as companion pieces to the main orientation film. Each short film will focus on a specific topic and be designed for flexible use across a range of interpretive platforms, including in-park exhibits, online education, outreach, and classroom settings. To ensure consistency and maximize production efficiency, these short films may reuse footage and animation assets developed for the main film. The contractor shall adapt these assets as needed—such as modifying narration, on-screen text, or pacing—to support standalone viewing while maintaining visual and thematic alignment across the full media package.

(1) Short film: What Makes a Fossil Significant?

This interpretive short will explore the complexity behind the idea of "scientific significance" and the overlapping goals of fossil protection, research, and use. Set at the intersection of science, ethics, and public stewardship, the film will highlight how a fossil’s value depends not just on what it is, but where it’s found, what it can teach us, and how it’s used.

Through interviews and visuals of fossils, labs, landscapes, and quarry work, the film will invite viewers to consider the nuance and responsibility involved in managing fossil resources on public lands.

Topics:

(a) Problem with the term ‘significance’

(b) A fossil’s importance is shaped by context, how common it is, and research interests (individually and/or collectively)

(c) Differing—but often overlapping—goals: protection, science, commerce, public access

(d) Fossils as data, specimens, cultural icons, and commodities

(e) Ethical questions around ownership, collection, and stewardship

(f) The role of Fossil Butte in holding space for dialogue and discovery

(2) Short Film: Fossil Preparation

This short film offers a behind-the-scenes look at fossil preparation in the monument’s lab—one of the most popular but frequently missed parts of the visitor experience due to when the live program is offered. The film will be positioned near the fossil lab exhibit to provide context for the space, equipment, and ongoing work, ensuring interpretive value whether or not the lab is staffed during a visitor’s visit.

The film will demonstrate:

(a) The slow, methodical nature of fossil preparation

(b) Tools and techniques used (e.g., air scribes, air abrasion)

(c) The importance of detail, patience, and training in the prep process

(d) The transformation from covered to exposed specimen

(3) Short Film: How Fossils Formed at Fossil Lake

Description: This short video explores the remarkable conditions that allowed fossils at Fossil Butte to be preserved in such extraordinary detail. It introduces viewers to the science of fossilization—also known as taphonomy—and explains the rare combination of environmental and chemical factors that made Fossil Lake one of the most scientifically valuable fossil sites in the world. Designed as a standalone video for exhibits, classrooms, or online use, it shares animation assets with the main orientation film, adapted for independent viewing.

Key Ideas:

(a) Calm water, low oxygen, salt at lake bottom and fresh but alkaline at the top, periodic carbonate precipitation, and microbial mats helped preserve organisms

(b) Layers of carbonate mud alternating with dead microbial mat became rock, turning organisms into fossils

(c) Fossils here are so detailed, they still show soft parts like skin, eyes, and feathers

(d) These conditions make Fossil Butte a global reference point for studying fossilization, ancient ecosystems, and Eocene life.

(4) Short Film: From Lake to High Desert

Description: This short video explores how Fossil Lake formed, changed, and eventually disappeared—shaping the landscape and setting the stage for the remarkable fossil preservation seen at Fossil Butte today. Designed as a standalone video for use in exhibits, classrooms, or online, it draws on animation from the main film and highlights the monument’s unique geologic story.

Key Ideas:

(a) Around 52-million years ago, a large, shallow lake formed as the Rocky Mountains rose and the surrounding land shifted.

(b) The lake expanded and contracted over time due to changing climate and geologic forces.

(c) Layers of carbonate-rich mud and dead microbial mats built up on the lakebed, preserving plants and animals in exceptional detail.

(d) Eventually, the lake drained or dried up—possibly due to stream capture or long-term climate change.

(e) The landscape slowly rose to today’s high desert, which continues to erode, slowly exposing the fragile fossil-bearing layers.

(f) Fossil Butte National Monument protects a small portion of this once-lush lakebed and its extraordinary fossil record.

(5) Teaser: Fossil Butte in 30 Seconds

Description: This fast-paced, visually compelling short film will serve as a bold introduction to Fossil Butte National Monument, designed for broad outreach and high-visibility environments where attention spans are short. It should spark curiosity, inspire further engagement, and deliver an impactful first impression of the site’s significance. The film can be used on park and partner websites, social media posts, welcome center video loops, outreach presentations, and public events.

Tone & Style:

(a) Visually driven, cinematic, and memorable

(b) Concise and energetic pacing

(c) Designed to be understood with or without sound

5. Tone and Approach

a) Interpretive Clarity & Intellectual Engagement

The film shall:

(1) Use an interpretive approach that blends scientific, technical, and historical information with creative storytelling.

(2) Present complex topics in an accessible way—targeted to an 8th-grade reading level—without oversimplifying important ideas.

(3) Encourage critical thinking about fossils, their meaning, and their relevance to science, preservation, and public values.

(4) Support viewers in forming their own insights—whether scientific, personal, or philosophical—without dictating a singular emotional response.

(5) Emphasize a sense of wonder, discovery, and insight. Inspire curiosity and fascination with the science behind the beauty.

b) Visual & Auditory Experience

The film shall:

(1) Be enjoyable and visually engaging, designed to hold attention and spark curiosity across a range of ages and learning styles.

(2) Prioritize strong visual storytelling—showing over telling—with elegant composition, purposeful lighting, and meaningful action.

(3) Use immersive cinematography and animation to evoke a strong sense of place and bring abstract processes to life.

(4) Include high-quality, layered sound design that reflects natural settings and featured activities (e.g., fossil prep, wind, tools).

(5) Maintain a balanced audio mix that accommodates music, ambient sound, and narration/audio description.

(6) Adopt a timeless aesthetic and story structure that will remain relevant for 25–30 years across digital and in-person platforms.

c) Authenticity & Respect for Multiple Perspectives

The film shall:

(1) Reflect authenticity in all perspectives represented, including scientific voices and community members.

(2) Maintain a balanced, respectful tone—welcoming of diverse values and uses of fossils, while aligning with the NPS mission of preservation, education, and stewardship.

(3) Establish admiration for the craftsmanship, patience, and expertise behind fossil preparation and research.

(4) Be cohesive with and complementary to existing exhibits, reinforcing on-site interpretation and expanding on less accessible topics.

d) The films shall not:

(1) Imply endorsement of any commercial brand, business, or product. Commercial quarry work may be shown only as part of a balanced interpretive context.

(2) Portray cultural, scientific, or ethical issues in a simplistic or one-sided way.

Historical collection should be contextualized without romanticization or judgment.

(3) Feature dramatization, reenactment, or performance that is inaccurate or disrespectful. Avoid speculative dialogue or characters that "speak for" the past without clear sourcing or intent. Any use of reenactment for early quarrying must be historically grounded and reviewed for accuracy.

(4) Overemphasize emotional appeal at the expense of scientific clarity. While visual and thematic impact are encouraged, the content must remain grounded in verifiable science. No anthropomorphizing fossils or natural processes.

(5) Present outdated or unverified scientific claims. All fossil identifications, paleo reconstructions, and geologic interpretations must be vetted by current subject matter experts. Contractor is responsible for scientific accuracy throughout scripting and visuals.

6. Location and Interview Requirements

a) Primary Filming Location

(1) Much of the filming shall take place on-site at Fossil Butte National Monument

(FOBU).

(2) Additional filming may occur in the surrounding landscape to capture interpretively relevant visuals—such as local quarries, regional landforms, or features that illustrate the monument’s high desert ecosystem.

b) Interviews

(1) Interview segments may be conducted at various locations depending on subject matter expertise, availability, and interpretive relevance.

(2) Locations may include:

(a) On-site at FOBU

(b) Local or regional settings

(c) Distant locations (e.g., the Smithsonian, Field Museum, or University of Florida) for subject matter expert (SME) interviews

(3) On-camera or voiceover interviews may include:

(a) Scientists

(b) Fossil preparators

(c) Community members

(d) Other individuals whose perspectives support the film’s interpretive goals and reflect the diversity of voices connected to the monument and fossil stewardship

(4) All filming locations shall be approved by the Contracting Officer’s Representative (COR).

c) Analogous Ecosystem Footage

(1) To illustrate the environment of Fossil Lake during the Eocene Epoch, filming may occur at other national parks or protected areas with similar ecological conditions (e.g., Big Thicket National Preserve, the Everglades, or other warm freshwater habitats).

(2) Off-site filming locations must be approved by the COR.

(3) The contractor is responsible for securing all necessary permits and coordinating logistics.

This footage may also be acquired as licensed stock, or captured by a qualified local cinematographer, provided it meets all visual quality, scientific accuracy, and licensing requirements outlined in this contract.

7. Timing Considerations

The timing of production should reflect the seasonal character, visual qualities, and scientific activity at Fossil Butte National Monument (FOBU). The following guidance is provided to inform the planning and scheduling of fieldwork. These are not strict requirements but should be considered in developing an effective and responsive production schedule.

a) Research and Field Access

(1) Most scientific field activity occurs from June through August, with the highest concentration of researchers present in late June to early July.

(2) At least one key subject matter expert typically conducts research on-site during this window, which may present opportunities for interviews or observational filming.

(3) The production is expected to include two trips during the June–August field season to align with active research and quarry work.

b) Seasonal Diversity

(1) To capture the full interpretive and visual scope of the site, filming is anticipated in at least one additional season outside of the core summer window.

c) Environmental and Logistical Notes

(1) Summer brings high temperatures and occasional storms; crews should prepare for heat and weather variability.

(2) Seasonal staffing affects access to lab and quarry work; coordinate closely with NPS staff to align with key activity periods.

8. Cinematography Requirements

a) Natural history cinematography: High-quality, cinematic natural history footage, with an emphasis on exceptional lighting, composition, and clarity to visually immerse viewers in the ecological context of Fossil Butte—past and present.

(1) Contemporary High Desert Ecosystem: Original footage shall be captured within the monument and surrounding high desert environments across at least two seasons, showcasing scenic vistas, weather patterns, and native wildlife in golden-hour or otherwise visually striking conditions.

(2) Analogous Ancient Ecosystem Footage: To illustrate the subtropical environment of Fossil Lake during the Eocene Epoch, the film may incorporate original or licensed stock footage from modern ecosystems with similar characteristics—such as Big Thicket National Preserve, the Everglades, or other appropriate warm, freshwater habitats. Footage should include representative plant and animal life (e.g., amphibians, aquatic birds, reptiles) that help audiences visualize what ancient Fossil Lake may have been like.

b) Specimen cinematography: Featuring macro lenses and controlled lighting to highlight form, texture, and fine details of fossils (e.g., feathers, bone structure, plant material).

c) Process cinematography: Sequences highlight key stages of transformation.

Including macro close-ups, slow-motion detail shots, and time-based techniques such as time-lapse and stop-motion, to visually communicate the precision, care, and transformation involved in fossil preparation. The goal is to showcase the artistry and science of this behind-the-scenes work.

d) Interview cinematography: Interviews shall be cinematic, including high quality lighting and sophisticated depth of field. Interviews should be filmed in visually relevant settings—such as the prep lab, quarry sites, research spaces, or landscape backdrops related to the monument. Environments should enhance the interpretive value of the subject’s story without being visually distracting.

e) Observational cinematography: Focus on capturing natural movement, authentic interactions, and real-world tasks—such as fossil quarrying, specimen preparation, or scientific research. Footage should reflect cinematic quality, with careful attention to composition, lighting, and camera motion. Movements should feel fluid, intentional, and immersive, enhancing the viewer’s connection to the subject.

f) Aerial cinematography: To showcase the monument’s distinctive landforms, the relationship between fossil-bearing strata and surrounding geology, and the broader landscape context, aerial footage is required. Footage shall emphasize both scenic and interpretive value, helping viewers understand the spatial and geological story of Fossil Butte.

(1) The extent and structure of the Green River Formation, including exposed cliffs, benches, and eroded slopes

(2) Key landscape features such as the south face of Fossil Butte, Cundick Ridge, research quarry site, and other prominent geologic formations

(3) A minimum of two aerial filming sessions is required, with at least one occurring under clear skies and during golden hour conditions.

(4) Aerial footage is anticipated to be captured using an Unmanned Aircraft System (UAS), launched from outside park boundaries. Contractor must comply with all federal, state, and park-specific UAS regulations.

(5) The use of UAS is currently restricted within park boundaries. Approval is dependent on Department of Interior, National Park Service, and other government policies. Depending on the most current regulations, the NPS will assist with permitting and approval if it is possible. Currently only UAS equipment manufactured exclusively outside of China is being considered for permitting (Sony Airpeak S1 UAS paired with a Sony Alpha A1 8k camera being one example). The contractor may propose launching UAS (without manufacturer restrictions) from outside park boundaries. The requirement for aerials may be adjusted or eliminated based on the most current government regulations associated with UAS.

Helicopter aerials are not required.

9. Animation and Graphics Requirements:

a) Animation Requirements

Original animation developed for the films shall be visually compelling, interpretively effective, and scientifically accurate. While photo-realism is not required, all animation should enhance clarity, engagement, and emotional resonance with the intended audience. A range of animation styles may be used— such as stylized illustration, hand-drawn effects, or motion graphics—but these styles must complement one another and contribute to a cohesive overall visual experience. Regardless of approach, all animation must align with the tone, pacing, and narrative of the films and meet a consistent standard of visual quality.

All animations shall be reviewed for accuracy in consultation with subject matter experts. Animation will visualize processes over time such as geomorphology and taphonomy. Graphics may also be used to provide artistic reconstructions of lake and shoreline scenes.

b) Motion Graphics and Text Overlay Requirements

May be used to orient viewers to time and place, clarify scientific processes, identify subjects, or visually interpret complex concepts—such as stratigraphy, time periods, or fossil anatomy. These graphic elements shall be stylishly integrated into the cinematic experience, maintaining visual harmony with the film’s overall design. Text, diagrams, or overlays must be legible, accessible, and supportive of the story without distracting from the imagery. Examples include kinetic text, name slates, map overlays, timeline animations, and simple diagrammatic explanations. All motion graphics should reflect a unified visual identity consistent with other animation and film elements.

10. NPS Branding & Content Framing:

All content must align with the NPS mission and values, and shall:

a) Promote the responsible and ethical use of public lands and natural resources.

b) Demonstrate best practices for safety—both in the behaviors depicted on screen and in any behind-the-scenes images or materials.

c) Not portray any activity that violates regulations or could be misinterpreted as unsafe or noncompliant with park rules.

d) Communicate respect for natural and cultural resources, reinforcing protection and preservation as core values.

e) Highlight the value of national parks as places of discovery, education, reflection, and stewardship.

f) Reflect and respect cultural diversity, acknowledging multiple perspectives and lived experiences.

g) Demonstrate cultural sensitivity and avoid stereotypes or exploitative portrayals of people, places, or traditions.

h) Use inclusive, accurate, and up-to-date language when describing individuals, communities, or identities. Language should reflect awareness of evolving terminology and recognize the impact of words in conveying bias or assumptions.

i) Not promote or endorse any commercial brands, products, or services.

11. Indigenous Engagement

a) Indigenous community representatives may participate in the review process. This engagement will be coordinated by the National Park Service, and all feedback will be consolidated and shared with the contractor by the COR to ensure cultural accuracy and respect.

b) Additional review times may be needed and will be discussed when developing the schedule.

12. Subject Matter Experts The contractor is responsible for conducting their own research and engaging appropriate Subject Matter Experts (SMEs) as needed to ensure the accuracy of all project deliverables. The park can provide some recommendations and introductions to SMEs as needed.

13. Honorariums Some participation may require honorariums and this shall be the responsibility of the offeror.

a) Honoraria may be appropriate when SMEs are providing their knowledge or perspective.

b) Examples may include interviews, on-camera presence, and consultation.

c) The offeror shall be responsible for reimbursing subjects for travel.

14. Compliance and safety requirements

The contractor is responsible for researching, understanding, and complying with all safety protocols and resource protection regulations applicable to each filming location. This includes securing all required permits and permissions prior to any filming activities.

a) Filming on Non-NPS Land: The contractor shall coordinate directly with non- NPS landowners (public or private) for access to any exterior or interior filming locations. All required permits, fees, and written permissions for non-NPS properties shall be obtained by the contractor.

b) Restricted or Closed Areas: Certain areas within the monument may be subject to seasonal closures or access restrictions. Some locations may require park staff supervision or may be entirely off-limits. The contractor shall confirm current conditions with park staff during the planning phase.

c) Regulatory Compliance: All filming activities shall comply with applicable federal, state, and local laws, including the National Historic Preservation Act (NHPA) and the National Environmental Policy Act (NEPA). This includes filming in or near culturally sensitive areas, historic properties, and the use of specialized equipment (e.g., drones, camera traps).

d) Wildlife Protections: Filming in sensitive wildlife areas may be restricted during certain seasons. The contractor shall consult with NPS staff to identify timing and access constraints related to wildlife protection.

e) Environmental Stewardship: Contractor personnel shall adhere to Leave No Trace principles at all times while in the monument. Filming activities must minimize impact on natural and cultural resources.

f) Unattended Equipment: No equipment—including time-lapse cameras, camera traps, or motion-triggered gear—may be left unattended in the field without explicit permission from the NPS.

g) Production Plan Requirements: The contractor’s Production Plan must clearly describe how compliance and safety regulations will be addressed, including site-specific protocols, permit needs, and environmental considerations.

15. Resources To support research, scripting, and production, the following resources may be made available to the contractor. The contractor is also expected to identify and secure additional materials and expertise as needed to ensure accuracy, visual quality, and interpretive integrity.

d) Subject Matter Access & Staff Coordination: Introductions to NPS paleontologists, geologists, and interpretive staff at FOBU. List of potential external subject matter experts (SMEs)

e) Reference Materials: Scientific papers and summaries related to the Green River Formation and Fossil Lake. Current exhibit text and content themes.

f) Existing Visual & Archival References: Photos of specimens, fieldwork, and early research. Historic documents and illustrations in the public domain or NPS collection. Vector-based geologic maps and stratigraphic columns. Paleo-art murals and dioramas. Licensing and permissions may still be required.

g) Park website: www.nps.gov/FOBU

16. Project Budget

a) For this project, the offeror shall design to a budget of $330,000 to $360,000.

II.2: SPECIFICATIONS AND SUBMITTALS

This contract includes the following specifications and required submittals as detailed below:

A. OVERALL SPECIFICATIONS:

1. Project Management

The contractor shall assign a Project Manager who will:

http://www.nps.gov/FOBU

a) Serve as the primary point of contact between the contractor and the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

b) Have full authority to act for the contractor on all contract matters.

c) Provide quality control by:

(1) Conducting routine inspections of ongoing work.

(2) Informing the COR of any issues that could affect work quality or schedule.

(3) Ensuring all work is compliant before submission to the COR.

d) Track work progress to ensure the project is completed according to the approved schedule:

(1) Coordinate and confirm all submittal and meeting dates with the COR.

(2) Notify the COR immediately of any deviations from the last approved schedule and provide an updated schedule within three (3) business days of request.

e) Ensure contractor staff follow communication protocols:

(1) The contractor shall communicate only with the CO and COR unless otherwise directed.

(2) Contractor-to-park communications must occur during meetings, site visits, or phone calls arranged and attended by the COR.

f) Initiate and lead progress meetings every 2–4 weeks:

(1) Provide agendas in advance.

(2) Submit meeting notes to the COR within five (5) business days after each meeting.

2. Format and Method for Submitting Deliverables

The contractor shall meet the following formatting and submission standards:

a) Document Submissions:

(1) All documents shall be submitted electronically to the COR (with the CO cc’ed) via email unless otherwise approved by the COR.

(2) Documents shall be prepared in the latest version of Microsoft Word, with headers, page numbers, and dates.

(3) File names shall include the park alpha code (FOBU), deliverable description, version number, and date in YEARMODA format (e.g., FOBU_ProductionPlan_v2_20241127), using underscores and camel case with no spaces or punctuation.

b) Large File Submissions:

(1) Large files shall be submitted digitally via the Harpers Ferry Center Microsoft Teams site unless otherwise approved by the COR.

3. NPS Release Forms, License Agreements, and Copyright

The contractor shall meet the following requirements:

a) Rights and Permissions:

(1) Obtain all rights and permissions for restricted and copyrighted materials.

(2) Submit an inventory of all copyright agreements as part of the completion report.

(3) All license agreements and release forms must be approved by the COR.

b) Required NPS Forms:

(1) Use the NPS Individual Release Form (Attachment A) and NPS Materials Release Form (Attachment B) for all talent and materials.

(2) Materials Release Forms must include: the referenced project, future projects, and unlimited rights.

c) Copyright Clearance:

(1) Clear and negotiate all rights for restricted and copyrighted material.

(2) Pay all associated costs and fees.

(3) Refer to Section XVII – Clauses Incorporated by Reference, 52.227-17 Rights in Data – Special Works.

d) Additional Requirements:

(1) Licenses with indemnification clauses for NPS will not be accepted.

(2) All restricted material acquisitions must be documented in NPS’s name.

(3) Required use rights: all uses, all media, all locations, in perpetuity.

e) Copyright Assignment:

(1) Register and assign all first-produced data to the U.S. Government pursuant to FAR 52.227-17(c)(1).

4. Accessibility

The contractor shall meet the following accessibility requirements:

a) NPS Accessibility Standards:

(1) Films shall comply with all current NPS accessibility guidelines:

https://www.nps.gov/subjects/hfc/accessibility.htm.

(2) Updates to guidelines during the contract term must also be incorporated.

b) Accessible Deliverables:

(1) Produce Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing (SDH), including open and closed captions.

(2) Pace scripts and edits to include natural pauses for audio description.

B. DEVELOPMENT AND PRE-PRODUCTION PHASE

Work performed during the Development and Pre-production Phase focuses on ensuring the project is logically structured, its goals are clearly understood, and those goals are https://www.nps.gov/subjects/hfc/accessibility.htm realistically achievable within the contractor’s budget, schedule, and other specified parameters. Multiple drafts may be required for each deliverable until approved by the COR.

The contractor shall prepare and submit a written response to COR review comments, including any questions or requests for clarification. Work in this phase shall include:

1. Post-Award Conference Call

The contractor—at a minimum, the Producer and Project Manager—shall participate in a one-hour post-award teleconference with the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). The date and time of the meeting will be scheduled in coordination with the COR following contract award.

2. Post-Award Meeting

The contractor shall attend a three-day Post-Award Meeting in Wyoming. At least two Key Personnel (Project Manager, Producer, Director, or Writer) must attend, including at least one person who will be on-site during primary filming. Scheduling shall be determined by the contractor and COR post-award. The park will host but cannot provide accommodations or transportation.

a) On-Site Activities:

(1) Tour key park areas and orient to the FOBU visitor experience.

(2) Meet key project staff and review program content, interpretive goals, and objectives.

(3) May include meeting with community members and visiting local relevant sites.

b) Supplemental Activities (conducted on-site or virtually as needed):

(1) Meet with additional SMEs.

(2) Review the Scope of Work, project schedule, and deliverables.

(3) Review accessibility and use rights requirements.

(4) Identify park-provided and external research materials.

(5) Review the contractor’s initial proposal (especially Factor A, Technical Approach) and discuss strengths to build from and weaknesses to address.

c) Post-Meeting Deliverables:

(1) Within ten (10) business days of the meeting, the contractor shall submit a Post- Award Meeting Report to the COR that includes:

(a) A summary of activities conducted, including key personnel, locations visited, and topics discussed.

(b) A summary of information provided by any Subject Matter Experts (SMEs).

(c) A project brief outlining principal agreements, project purpose, interpretive goals, and proposed next steps.

(2) The contractor shall prepare and submit a written response to COR review comments on the Post-Award Meeting Report.

3. Project Schedule

a) The contractor shall develop and maintain a comprehensive Project Schedule that includes the following elements:

(1) All…