Sol_140P2125R0029.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2125R0029 – Wayside Exhibit Fabrication, Audio Description, and Installation Services for Fort Frederica National Monument

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0029 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-03, effective January 17, 2025.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 339950, Sign Manufacturing Services with a related small business size standard of 500 employees.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The project shall be for the wayside exhibit fabrication, audio description, and installation of wayside exhibits for Fort Frederica National Monument on the coastline of the island of Saint Simons, Georgia in accordance with the specifications as detailed in this contract and its attachments. The project consists of wayside exhibits of two separated sites, the primary site of Fort Frederica on the banks of the Frederica River and the smaller Battle of Bloody Marsh site roughly 6 miles from the main unit. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0029. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on April 29, 2025. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

mailto:sheila_spring@nps.gov

Proposals are due via email by 10:00 AM ED on May 15, 2025. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email.

Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2125R0029 – Wayside Exhibit, Fabrication and Installation Services for Fort Frederica National Monument”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM."

mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

339950

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/15/2025 1000 ED

04/15/2025

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0029

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 0044001757OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Fredericka National Monument Firm-Fixed Price

The contractor shall provide all services including labor, materials, facilities, and travel necessary to provide fabricate, install, and audio describe 42 wayside exhibits (includes all wayside exhibit structures, panels, and tactile elements) for Fort Frederica National Monument in accordance with the specifications as detailed in this contract and all attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Wayside Exhibit Fabrication and Install

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

00020 Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

Solicitation Number:

140P2125R0029

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Page

1. PROJECT BACKGROUND

Established as a unit of the National Park Service in 1936, Fort Frederica National Monument preserves, protects, and interprets the remains and archeological record of Fort Frederica, a British colonial settlement. Located along the Georgia coast on the island of Saint Simons, Fort Frederica is 12 miles northeast of the city of Brunswick. The national monument consists of two separate sites, the primary site of Fort Frederica on the banks of the Frederica River and the smaller Battle of Bloody Marsh site roughly 6 miles from the main unit. Together, these two sites include approximately 282 acres that comprise the national monument.

Designed by General James Edward Oglethorpe in 1736 and named for Frederick Louis, the Prince of Wales, Fort Frederica was developed as a military outpost consisting of both a fort and a town that supported military operations. Fort Frederica was strategically placed on the island of Saint Simons at a bend in the Frederica River. In choosing this location, Oglethorpe’s intention was to lay claim to this region for the British crown and protect the southern boundary of the new British colony of Georgia from the Spanish in Florida.

During the 1740s, Fort Frederica reached its peak as the small town took shape supporting more than 800 residents who brought their various trades, skills, and crafts to the colony.

This project will focus on the fabrication, installation, and audio description of recently developed interpretive waysides across the entire park unit. Removal and disposal of existing wayside exhibits is required.

2. SCOPE AND OBJECTIVES

The project shall be for the fabrication, installation, and audio description of 42 wayside exhibits (includes all wayside exhibit structures, panels, and tactile elements) for Fort Frederica National Monument in St. Simons Island, Georgia. An audio description script including description of panel text, graphic elements, and surrounding landscape shall also be completed for all exhibits. Custom elements include 6 tactile objects, bronze-infused resin with raise-letter and braille labels. Removal and disposal of 41 existing waysides is also required.

The exhibits will be located at the primary township site and at the Bloody Marsh site roughly 6 miles from the main unit. Existing wayside exhibit design files will be provided to contractor post-award. See Attachment G, FOFR Production Proofs for panel layouts.

Contractor shall not print from files in this attachment.

The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. The contractor shall provide all services including

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument labor, materials, equipment, facilities, and travel necessary to fabricate and install interpretive wayside exhibits for Fort Frederica National Monument in accordance with the specifications as detailed in this contract and its attachments.

2.1. General Requirements

2.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the COR. The Project Manager shall be in contact with the COR on no less than a monthly basis.

In addition, the Project Manager shall perform the following work:

1. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. Provide routine inspections of in-house and subcontracted work.

Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, and submit to the COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion. Consultation with federally recognized tribes shall be factored into the overall schedule and will require at least a 30-day review period to review materials.

3. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Meeting Purpose

Location or Type

Required Contractor Attendees

Duration/Days on site

Post-award call TEAM Meeting Project Manager 15 minutes Site Visit At Park Project Manager, Audio Describer Two (2), 8-hour days

Shop Inspection Contractor’s facilities or Virtual Meeting

Project Manager One (1) 8-hour day

Installation At Park Project Manager, Audio Describer and Installers

TBD by Contractor

Comment Discussion and Reconciliation

Virtual Meeting Project Manager Two (2), 1-hour meetings and as needed

4. Submittals

Submittals and reviews are the key communication points between the contractor and the COR which document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables. For this contract, a submittal is defined as all physical samples and project and production documents and electronic files (i.e., drawings, schedules, facsimiles)—any and all material that together represents the level of development of work at a given time— provided by the contractor to the COR for review and approval. At any point in the planning, design, or fabrication process, the COR may require informal submittals of the contractor’s work-in-progress to document the status and level of development of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR. Forward all submittals to the COR for distribution, review, and approval. The review timeline shall begin on the date the COR receives both the electronic and hardcopy files.

The contractor will receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

1) Accepted Submittals—The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals, and shop drawings and instructions are revised, updated, and incorporated into future submittals.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2) Rejected Submittals—When submittals are rejected, the COR shall notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

1. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

2. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals.

The contractor shall submit new material.

3. Submittal Format

a. One (1) electronic PDF copy of each document submittal are required.

b. Submittals shall be sent via overnight delivery service.

c. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material.

d. The contractor shall provide copies of any Microsoft Office submittals in an accessible 508 compliant format.

4. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

2.1.2 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning, design, and fabrication process. Universally designed wayside exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of universal design are detailed in Appendix C of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

1) Audio Description for Wayside Exhibits

Every wayside exhibit shall have audio description for people who are blind or have low vision. Audio Description will be delivered through the park’s mobile app. Audio description shall be based on provided video of wayside site showing the immediate and surrounding area.

2) Transcript of the Narrated Content

Wayside exhibits that include audio shall have transcript of its narrated content made available either on site, or other location determined appropriate.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

3. FABRICATION

Work shall include the fabrication of panels, bases, and shipping of all fabricated

3.1 Panels – Fabricate forty-two (42) aluminum panels for outdoor use. All panels shall have a 10-year warranty against fading, warping, and delaminating.

3.1.1 Three (3), 36x48 double-sided aluminum

3.1.2 Thirty-two (32) 36x24 double-sided aluminum

3.1.3 One (1) 36x24 single-side aluminum

3.1.4 Two (2) 48x24 double-sided aluminum

3.1.5 Four (4) 48x24 single-sided aluminum

3.2 Base Hardware – Fabricate forty-two (42) painted aluminum bases. Paint color shall be NPS Dark Brown. All bases shall have a 10-year warranty against structural failure. See Attachment H, FOFR Construction Drawings.

3.2.1 Three (3), 36x48 wall-mount

3.2.2 Two (2) 24x36 wall-mount

3.2.3 Twenty-six (26) 36x24 low profile, in-ground

3.2.4 Six (6) 48x24 low profile, in-ground

3.2.5 Two (2) 24x36 single upright, in-ground

3.2.6 One (1) 24x36 double inline upright; includes

- One (1) 24x36 exhibit frame (left side)

- One (1) 24x36 magnetized bulletin case (right side)

- One (1) accessory bar with four (4) weather-resistant brochure holders attached below bulletin case

3.2.7 Two (2) 36x24 rail mount (exact method to be determined during site visit)

3.3. Tactile objects – fabricate up to six (6) tactile objects in bronze-infused resin. See Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. See Attachment I, Tactile Reference Package for item list.

During post-award site visit, the project team will determine if existing artifact replicas provided by the Government are suitable for reuse on the new wayside exhibits. Government preference is to reuse existing replicas wherever possible.

Contractor is responsible for all photography and/or scanning of objects necessary to create new 3D models. Government to provide replicas of up to four (4) artifacts for Contractor use in creating final models. Two (2)

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument artifacts (melted bottle & comb) must be photographed/scanned while on site under supervision of park resource staff.

All tactile elements shall include raised lettering and braille labels.

Contractor shall provide final prismatic braille translation in accordance with 2010 ABAAS standards. Use braille code as specified from the Braille Authority of North America, Unified English Braille. All raised, domes characters must have a height of 5/8”. All raised lettering and braille shall be on a smooth background.

Prototypes shall be produced at 100% of actual size as noted in Section 5

– Packaging and Delivery. Contractor shall determine prototype material as long as it can be shipped for review for accuracy.

3.4 Remove up to forty-one (41) existing waysides exhibits. Exhibits are located primarily within the main park unit. Several wall-mounted exhibits are located at the Battle of Bloody Marsh site roughly six (6) miles from the main park unit. Contractor is responsible for removing and recycling all removed wayside exhibit elements. The immediate area where work is occurring shall be closed off by contractor’s stanchions, caution tape, “Do Not Enter” signs, or equivalent. Contractor shall provide all equipment and hardware necessary to remove existing wayside exhibits. Contractor shall not use Government equipment. All surfaces shall be made smooth with no exposed openings or rough edges.

3.5 Installation of all fabricated panels, bases, and tactile elements. All items shall be packaged, shipped to the park, unpackaged, assembled, and installed according to approved fabrication/shop drawings. Contractor is responsible for removing and recycle shipping containers and packing materials. The general installation site shall remain open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by contractors’ stanchions, caution tape, “Do Not Enter” signs, or equivalent. Contractor shall provide all equipment and hardware necessary to install all items fabricated. Contractor shall not use Government equipment. Any damage to paint on base structures shall be touched up. All wayside exhibit structures shall be thoroughly cleaned to remove dirt, prints, and smears from all surface areas.

3.6 Optional Element- Tactile Map and table –

At the option of the government and based on the availability of funds, the Scope of Work may be increased by the Contracting Officer to include for following:

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Fabrication of a 68 x 36 tactile map in bronze-infused resin of the Fort Frederica township site in 1750, in bronze-infused resin, with freestanding tactile map table, painted aluminum. Attachment J, Optional Tactile Map Reference Package and Attachment H, FOFR Fabrication Drawings.

4. INSTALLATION AND REMOVAL

The contractor shall assemble, install, and remove wayside exhibits. The contractor shall provide all personnel, equipment, concrete, rebar, hardware, and personal protective equipment to accomplish the job. The use of equipment belonging to the government is not acceptable.

a. Equipment The contractor shall provide all the equipment to complete the work. The contractor shall ensure that all personnel using this equipment are trained.

b. Installation Team The contractor shall provide personnel to install all the exhibits.

Installation crews shall be required to wear Personal Protective Equipment at all times while on-site installing exhibits. Personal Protective Equipment includes high-visibility vests with conspicuity, reflective stripes, gloves, ear-plugs, goggles, and hard hats as required for using tools or operating machines used during the installation.

c. Site Coordination The project manager shall check-in with the COR multiple times throughout the day during the installation to provide detail of work to be done and recap what was completed. The project manager shall coordinate their installation so as not to impede or affect park operations.

The project manager shall notify the COR of any accidents, resource damage, or hazards which occur or are encountered.

d. Staging Area Exhibits shall be stored on-site during installation.

e. Demolition The contractor shall remove old existing exhibit structures The contractor shall recycle as much of the removed materials (e.g., metal, cardboard, paper) as possible to minimize waste. The contractor shall submit a PDF of their Waste Management Plan to the COR by email for review and approval prior to the installation.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

f. Installation Site

To protect site installation crews in high-traffic areas, the contractor shall make available for the installation site warning barricades, roped enclosures, and signs in both directions. The barricaded area shall be large enough to allow staging of equipment, storage of exhibits and components, and waste debris while working.

Work areas in pedestrian zones along sidewalks and trails shall be protected with contractor provided warning barricades, roped enclosures, and exhibits.

Holes for exhibit post installation shall not be left open and unprotected.

g. Site Condition and Cleanup During the installation, the contractor shall maintain all areas in a clean condition on a daily basis and provide means of preventing dirt or waste material from being tracked into adjacent areas of the site. All transportation trash from exhibit bases and panels, demolished exhibits and components, and waste dirt and fill shall be removed from the site and disposed of properly on a daily basis. Dirt, concrete slag, or other trash shall not be dumped within the site.

The contractor shall provide bags and containers for storage of trash and recyclables. The contractor shall be responsible for removing waste materials generated during installation and shipping trash from the park on a daily basis.

The contractor shall not dispose of their waste within the park, on park grounds, in dumpsters, or containers that belong to the government or to other contractor’s working on-site.

The contractor shall refill all holes and repair all surfaces disturbed during installation of exhibits. Ground surfaces shall be cleaned up, smoothed out and safe.

h. Site Protection The contractor shall provide adequate protection for parts of the site, its contents, and occupants wherever work under this contract is being performed.

This includes dust protection and mitigation where required and protective coverings for surfaces adjacent to the work area. The contractor shall provide a hard board, ground cloths, cardboard, or plastic to protect ground surfaces from indentations and other damage when heavy loads shall be wheeled over, or temporarily stored.

The contractor shall provide barriers and post "No Admittance" signs. The contractor shall be responsible for the security of all exhibits and components.

The contractor shall also ensure that exhibit structures or any other components are not left unattended and that they are stored in a secure location when the work site is unattended.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

5. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost. No loading dock is available at park—ensure lift gate is included with delivery vehicle for unloading. Park must be notified no less than three (3) days prior to final delivery of panels, bases, and tactile element. Delivery will only be accepted Monday through Thursday.

5.1 Deliverables Shall Include the Following

5.1.1 Trip Report, uploaded to Teams folder

- Word document describing what was discussed at each site noting agreed upon changes to contract, if any

- All raw photography from site visit

- PDF map of all exhibits to be installed and removed

- PDF of revised schedule

5.1.2 Production-Ready Files and Sample Materials, mailed to park/HFC

- Two (2) sets of full-size color prints of each wayside exhibit. One (1) set mailed to the COR and one (1) set mailed to the park.

- One (1) set of sample materials. All samples shall be larger than 2”x2” but not larger than 10”x10”. One (1) set mailed to the COR and one (1) set mailed to the park. Samples shall be representative of final product.

Each set shall contain:

One (1) tactile object material with sample finish Option A, if applicable – One (1) tactile map material with sample finish

- PDF of draft fabrication drawings for hardware and interactive tactile

5.1.3 Prototypes, mailed to park

- One (1) 8x10 sample panel section printed on aluminum o Panel section to be determined by Government

- Two (2) 100% to scale 3D printed models of Government-selected tactile objects

- Option A, if applicable – Two (2) 8x10 100% to scale sample tactile map sections in final, government-approved material. Map section prototypes must include the following:

o Map key including raised-lettering, braille, and tactile textures o Buildings with sections of fort or town wall

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

5.1.4 Draft Audio Description Script, Revised fabrication drawings, uploaded to Teams folder

- Word document draft audio description script

- PDF of revised fabrication drawings for hardware and interactive tactile

5.1.5 Fabricated wayside exhibit elements including panels, bases, interactive tactile, and two (2) 1/2 pints of NPS Brown touch up paint for the bases, mailed to the park. No loading dock is available at park.

5.1.6 Trip Report for installation/removal, uploaded to Teams folder

- PDF identifying all work that was completed during site visit, includes any deviations to propose locations

- Photos of all installed exhibits

- Word document of revised audio description script

5.1.7 Close-out package, uploaded to Teams folder

- Return all Government-furnished property

- Final InDesign files with linked images and fonts for each layout, including all revisions and corrections made during production

- Raw scans and layered graphic production files

- Source files for as-built 3D tactile elements

- Word document of final audio description script

- Final production PDFs for each layout

- Section 508-compliant PDFs for each wayside exhibit, without printer’s marks

- Section 508-compliant Word document of final audio description text

- Warranties

- Instructions for maintenance, cleaning, repair, and handling of wayside exhibits.

- Excel document of the lifecycle costs for each as-built wayside exhibit, including panel base, and tactile elements.

5.2 Deliverable Shall Be Sent to the Following:

5.2.1 Items 5.1.1 through 5.1.2 (only one set of full-size prints and sample materials), and 5.1.4, 5.1.6, & 5.1.7 shall be sent to:

COR

Harpers Ferry Center 67 Mather Place

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Harpers Ferry, WV 25425

5.2.2 Items 5.1.2 (only one set of full-size prints and sample materials), 5.1.3, and 5.1.5 shall be sent to:

Fort Frederica National Monument ATTN: Chief of Interpretation 6515 Frederica Rd.

St. Simons Island, GA 31522

*Note that this is the address for all FedEx/UPS deliveries. Documents mailed using other shipment vendors shall be shipped to PO Box 446, Patten, ME 04765. Ensure lift gate is included with delivery vehicle for unloading.

6. PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before March 1, 2026.

7. REVIEW AND APPROVAL

Review and approval of deliverables shall be completed within 14 calendar days. Review and approval of delivery of wayside exhibits to be installed be completed within 7 calendar days. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

8. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

DESCRIPTION AMOUNT

A. Completion and acceptance of Trip Report. $*** B. Completion and acceptance of Production Files and Sample

Materials

C. Completion and acceptance of Tactile Element Prototypes $*** D. Completion and acceptance of draft audio description script and revised fabrication drawings

E. Completion and acceptance of Shipment of Bases, Panels and Tactile Elements

F. Completion and acceptance of Removal/Installation & Trip Report

G. Completion and acceptance of Closeout Package including Final Audio Description Script

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

9. ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

• Attachment A, Wayside Exhibit Specifications, February 2024, PDF, 65 pages

• Attachment B, Programmatic Accessibility Guidelines for National Park Service

Interpretive Media, Version 2.4, October 2019, PDF, 92 pages

• Attachment C, Tactile Map Guidelines, February 2020, PDF, 3 pages

• Attachment D, VIS Hardware Manual, Revision 5, March 2023, PDF, 188 pages

• Attachment E, File Naming and Folder Structure, November 2022, PDF, 5 pages

• Attachment F, Panel Specifications, February 2020, PDF, 12 pages

• Attachment G, FOFR Final Exhibit Plan, June 2024, 46 pages

• Attachment H, FOFR Fabrication Drawings, June 2024, 23 pages

• Attachment I, Tactile Reference Package, June 2024, 6 pages

• Attachment J, Optional Tactile Map Reference Package, July 2024, 5 pages

• Attachment K, FOFR Cost Estimate Form, excel

• Attachment L, Past Performance Questionnaire, PDF, 3 pages

10. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations.

Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

11. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of ten (10) years warranty for wayside exhibit graphic panels and a minimum of ten (10) years warranty for wayside exhibit bases, structures, and hardware. Bronze tactile elements shall have a minimum of ten (10) years warranty. Non-bronze tactile elements shall have a minimum of five (5) years warranty. Electronic components shall have a minimum of one (1) year warranty. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

Wayside exhibit graphic panels shall have a minimum of ten (10) years warranty against fading, cracking, warping, and delaminating. Wayside exhibit bases, structures, and hardware shall have a minimum of ten (10) years warranty against structural failure including complete rusting through of weathering steel, welds, or complete corrosion of aluminum, as applicable. Exhibit base paint shall have a minimum of one (1) year warranty against fading, chipping, and cracking. Warranties shall exclude coverage for intentional vandalism, accidents, or force majeure.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B.

point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

12. Electronic Invoicing and Payment Requirements - Invoice Processing

Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk https://www.ipp.gov/ https://www.ipp.gov/

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

13. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

14. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two business days of the date the equipment has been lost, stolen, or damaged.

15. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

B. The National Park Service, COR address is: National Park Service, Harpers Ferry

Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

16. DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes

Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

Document Title:

Wayside Exhibit Fabrication, Audio Description and Installation for Fort Fredericka National Monument

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause.