Sol_140P2124R0043.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2124R0043 – Wayside Exhibit Planning, Design, and Fabrication Services for Big Thicket National Preserve

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2124R0043 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-04, effective May 22, 2024.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 339950, Sign Manufacturing, and the related small business size standard of 500 employee.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the Gaston Hotel for Big Thicket National Preserve in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0043. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. Paper copies of this solicitation will not be made available.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on July 8, 2024. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on July 23, 2024. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2124R0043 – Wayside Exhibit Planning, Design, and Fabrication Services for Big Thicket National Preserve”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

339950

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/23/2024 1000 ED

06/18/2024

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0043

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 68 0040660043OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Questions Due: 10:00 Am EDT on July 08, 2024 Proposals Due: 10:00 AM EDT on July 23, 2024

The contactor shall provide Wayside Exhibit planning, design, and fabrication services for Big Thicket National Preserve in Kountze, Texas.

Work shall be performed in accordance with the attached Scope of Work.

Delivery: 08/01/2026

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 HAFC_BITH_Waysides

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2024 to 08/01/2026

00020 HAFC_BITH_Waysides Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2024 to 08/01/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

68 2 of

Solicitation Number:

140P2124R0043

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

1.0 PROJECT BACKGROUND

Big Thicket National Preserve protects the incredible diversity of life found where multiple habitats meet in southeast Texas. Hiking trails and waterways meander through nine different ecosystems, from longleaf pine forests to cypress-lined bayous. It is a place of discovery, a place to wander and explore, a place to marvel at the richness of nature.

In late 2023, a thorough survey was conducted throughout the park to identify wayside exhibit needs. While some existing kiosk structures will remain, it was determined that a complete overhaul of exhibits is needed to provide visitors with proper orientation and important safety information. Additionally, new interpretive media will be developed to provide more accessible experiences to a wide array of audiences.

2.0 GENERAL

The project shall be for the planning, design, and fabrication of wayside exhibits for Big Thicket National Preserve in Kountze, Texas. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, and fabrication of all wayside exhibit structures, graphic layouts, interactive elements and artwork. Work shall also include comprehensive research to obtain thorough reference material necessary to plan, design, and fabricate all items required in this contract.

2.1. Project Management

The Project Manager (PM) shall be the primary point of contact between the contractor and COR.

The PM shall have full authority to act for the contractor on all matters relating to the contract.

and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government-Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return all government-furnished property to the COR.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, warrant activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Post-award call TEAM Meeting Project Manager 15 minutes Site Visit At Park Project Manager, Planner/Writer, Exhibit Designer, Audio Describer

Three (3), 8-hour days

Shop Inspection Contractor’s facilities

Project Manager One (1) 8-hour day

Comment Discussion and Reconciliation

Virtual Meeting Project Manager Five (5), 1-hour meetings and as needed

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal, and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

2.6.2. Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal are required.

2. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

3. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

4. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following minimum information:

• "From" (contractor's name and contact information)

• "To" (COR's name)

• Date submittal was shipped

• Project name and park name

• Itemized list of contents

• List of copied recipients who received the same submittals

2.7. Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning, design, and fabrication process. Universally designed wayside exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users.

Principles of universal design are detailed in Appendix C of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1. Audio Description for Wayside Exhibits

Every wayside exhibit shall have audio description for people who are blind or have low vision. Audio Description will be delivered through the park’s mobile app. Audio description shall be based on provided video of wayside site showing the immediate and surrounding area.

2.7.2 Transcript of the Narrated Content

Wayside exhibits that include audio shall have transcript of its narrated content made available either on site, or other location determined appropriate.

2.8. Design Parameters

The contractor shall plan and design wayside exhibits, in close consultation with the COR and project subject-matter experts.

2.8.1 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication and Installation Specifications. All images shall be able to be displayed by the government in other media to promote or display the wayside exhibit.

3. Wayside Exhibit Planning, Design, Fabrication Services

3.1. General

Work shall include planning and designing wayside exhibits services including audio description of all fabricated wayside exhibit elements. See Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

3.1.2. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Wayside Exhibit Proposal

Update and finalize Attachment M, Starter Proposal, for up to fifty-two (52) wayside interpretive exhibits. In addition to a standard proposal, include the following. See Attachment C, Sample Wayside Proposal.

- One map o Locations of proposed exhibits

- Illustrations References

- Tactile References

3.3 Wayside Exhibit Plan

Create production-ready InDesign files for up to fifty-two (52) wayside interpretive exhibits. The plan shall incorporate text and graphics. Contractor to acquire and document all use rights information. See Attachment H, Sample Plan

3.4 Text

Contractor shall research and create all text following NPS standards found in Attachment I, Typographic Standards and Attachment K, Style Guide.

3.5 Bilingual Text

Contractor shall create all text following NPS standards found in Attachment J, Typographic Standards and Attachment K, Style Guide. Spanish text should reflect intent rather than direct, word-for-word translation. See Attachment P, Spanish Style Guide for guidelines.

3.6 Graphics

Contractor shall research and obtain use rights (outside of stock photography or government furnished materials) for up to thirty (30) images that allows for an image or PDF of the wayside exhibit to be displayed by the government in other media to promote or display the wayside exhibit.

Existing images and/or illustrations to be provided by the government upon request.

3.7 Maps

Create the following maps according to Attachment F, Wayside Map Standards. See Attachment L, Sample Maps and Access Data.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

3.7.1 Modify one (1) existing park overview map to make usable for wayside exhibit.

Government to furnish most recent Adobe Illustrator file. Each instance of map shall include a unique “You Are Here.”

3.7.2 Create up to eight (8) 2D, area-specific trail maps including unique “You Are Here” and access data. Some subdistricts may require duplicate maps with a unique “You Are Here” locator.

3.8 Audio Description

Create audio description scripts for all wayside exhibits. Audio description content shall describe each wayside element, images/items within the wayside element, tactile elements, all text within the wayside element, and what the sighted visitor sees in the surrounding vistas related to subject being interpreted. Audio description should comply with Attachment B, Programmatic Accessibility Guidelines.

3.9 Illustrations

Create the following three (3) full size and color illustrations. Each illustration should be wide enough to fill an entire wayside exhibit.

Create new artwork to represent John Staley and his family farming on this land. Illustration to also describe living on the edge of the thicket.

Create new artwork to depict Native American use of land, hunting and gathering. Park to provide description during site visit.

Create new artwork to depict Native American connection to Longleaf Pine, and its various usages, such as using its needles to make baskets. Park to provide description during site visit.

3.10 Interactive Tactiles

Create up to seven (7) bronze interactive tactile elements. See Attachment N, Tactile References.

Tactiles shall contain scale, raised lettering, and braille labels.

4.0 Fabrication

Work shall include the creation of illustrations, fabrication of panels, bases, interactive elements, and shipping of all fabricated elements.

4.1 Illustrations

Create up to three (3) new illustrations as determined in final proposal.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

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4.2 Panels

Fabricate the following double-sided aluminum panels for outdoor use. All panels shall have a 10-year warranty against fading, warping, and delaminating.

• Up to Sixty (60) – 36” width x 48” height

• Up to Two (2) – 36” width x 24” height

4.3 Tactile Elements

Design, create prototypes, and fabricate up to seven (7) bronze tactile elements as determined in the final proposal. All tactile elements shall have scale, raised lettering, and braille. Contractor shall provide final prismatic braille translation in accordance with 2010 ABAAS standards. Use braille code as specified from the Braille Authority of North America, Unified English Braille. All raised, domes characters must have a height of 5/8”. All raised lettering and braille shall be on a smooth background. All prototypes shall be produced at 50-75% of actual size as noted in Section 5 – Packaging and Delivery. Contractor shall determine prototype material as long as it can be shipped for review for accuracy.

4.3.1. One (1) – Native American Artifacts found in this area, bronze. Approximately 8” x 8” x 2”. Exact dimensions to be determined during site visit.

4.3.2. One (1) – Pitcher Plant found in this area, bronze. Approximately 8” x 8” x 8”. Exact dimensions to be determined during site visit.

4.3.3. One (1) – Sundew Plant found in this area, bronze. Approximately 8” x 8” x 2”. Exact dimensions to be determined during site visit.

4.3.4. One (1) – Loblolly versus Longleaf, bronze. Approximately 14” x 8” x 1”. Exact dimensions to be determined during site visit.

4.3.5. One (1) – Mule Deer Antler, bronze. Approximately 16” x 20” x 8”. Exact dimensions to be determined during site visit.

4.3.6. Two (2) – Alligator Gar, bronze. Approximately 12” x 8” x 8”. Exact dimensions to be determined during site visit.

4.4 Base Hardware

Fabricate the following painted aluminum bases with cane strike bars in accordance with Attachment G, VIS Manual as determined in the final proposal. Types of bases may include low profile, double-inline upright, triple-inline upright, wall-mounted frames, bulletin cases, accessory bars with brochure holders. Paint color shall be NPS Dark Brown, spatter coat.

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

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4.4.1. Two (2) – 36” width x 24” height Low Profile In-Ground or Deck-Mount

4.4.2. Thirty-Six (36) – 36” width x 48” height Frames, Wall Mounted (Frames to be installed at existing park structures).

4.4.3. Nine (9) – 36” width x 48” height Double Upright Inline, In-Ground

4.4.4. Two (2) – 36” width x 48” height Tri-Sided Kiosk, In-Ground

4.4.5. Seven (7) – Tactile pedestals. Sizing to be determined by the contractor.

5.0 PACKAGING AND DELIVERY

5.1. Deliverables and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost. No loading dock is available at park—ensure lift gate is included with delivery vehicle for unloading. Park must be notified no less than three (3) days prior to final delivery of panels, bases, and tactile element. Delivery will only be accepted Monday through Thursday.

5.2. Deliverables Shall Include the Following:

5.2.1 Post-award Conference Call, uploaded to TEAMS folder

-Word document of notes -PDF of draft schedule

5.2.2 Trip Report, uploaded to TEAMS folder

-Word document describing what was discussed at each site noting any need for contract modification, if any -All raw photography from site visit -PDF of updated schedule

5.2.3 Draft Wayside Exhibit Proposal, uploaded to TEAMS folder

- PDF of proposal including cover page, narrative, exhibit list, exhibit records, and thumbnails showing text blocks (including placeholder bilingual text layouts), graphics (images, illustrations, maps, quotes, etc.) and interactive elements

- PDF of map with location of proposed exhibits

- PDF of thumbnails of illustrations

- PDF of thumbnails for tactile elements

- PDF of map thumbnails for new/updated maps

- PDF of updated schedule

- PDF of draft resource and reference list

Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

Page

5.2.4 Final Wayside Exhibit Proposal, uploaded to TEAMS folder

- PDF of final proposal with all NPS comments incorporated

- PDF of revised map with location of proposed exhibits

- PDF of revised thumbnails of illustrations

- PDF of revised thumbnails for tactile elements

- PDF of revised map thumbnails for maps

- PDF of updated schedule

- PDF of revised resource and reference list

5.2.5 Draft Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of full layouts showing complete text (placeholder for Spanish text) and graphics, including:

▪ map of wayside exhibit locations

▪ detailed black and white illustrations

▪ revised new/existing maps

▪ revised drawings/renderings of tactile elements

- PDF of draft tactile element designs

- PDF of updated schedule

- PDF of revised resource and reference list

5.2.6 Revised Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of revised layouts showing revised text (placeholder for Spanish text) and graphics, including:

▪ revised, detailed color illustrations

▪ revised maps

▪ revised drawings/renderings of tactile elements

- PDF of drawings and reference package for tactile elements

- PDF of draft design intent drawings for each exhibit base

- Word Document of complete Spanish translations for two (2) to three (3) exhibits

- PDF of updated schedule

- PDF of revised resource and reference list

5.2.7 Final Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of final layouts with final text (including Spanish text) and graphics

- Word Document of final English and Spanish text for all exhibits

- PDF of documentation of all image sources and use rights

- PDF of final color illustrations

- PDF of final maps

- Word Document of draft audio description scripts

- PDF of revised reference package for tactile elements

- PDF of revised design intent drawings for each exhibit base

- PDF of updated schedule

- PDF of revised resource and reference list

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5.2.8 Production-Ready Files & Samples

- Two (2) sets of full-size color prints of each wayside exhibit. One (1) set mailed to the COR and one (1) set mailed to the park.

- Two (2) sets of sample materials. All samples shall be larger than 2”x2” but not larger than 10”x10”. One (1) set mailed to the COR and one (1) set mailed to the park. Samples shall be representative of final product to be delivered. Each set shall contain:

▪ One (1) aluminum base painted NPS dark brown with spatter coat finish.

▪ One (1) double-sided aluminum panel

- PDF of final fabrication drawings for hardware, uploaded to Teams folder

- PDF of updated schedule, uploaded to Teams folder.

- Word Document of revised audio description script, uploaded to Teams folder

- Production-ready digital layout files with high-resolution image, illustration and map files, uploaded to Teams folder

- Graphic use rights and license information, uploaded to Teams folder

5.2.9 Prototypes of interactive tactile elements, mailed to the park.

- One (1) 75% to scale 3D printed model of Native American Artifacts

- One (1) 75% to scale 3D printed model of Sundew Plant

- One (1) 75% to scale 3D printed model of Pitcher Plant

- One (1) 50% to scale 3D printed model of Loblolly versus Longleaf

- One (1) 50% to scale 3D printed model of Alligator Gar

- One (1) 50% to scale 3D printed model of Mule Deer Antler

5.2.10 Fabricated wayside exhibit elements including panels, bases, interactive tactile elements, and two (2) 1/2 pints of NPS dark brown touch up paint for the bases mailed to the park. No loading dock is available at park—ensure lift gate is included with delivery vehicle for unloading.

5.2.11 Close-out package, uploaded to TEAMS folder

- Final InDesign files with linked images and fonts for each layout in non-proprietary formats, including all revisions and corrections made during production.

- RAW images in non-proprietary formats

- Final production PDFs for each layout

- Section 508-compliant PDFs for each exhibit, successfully able to pass Adobe’s

Accessibility Checker Tool in Acrobat, without printer’s marks.

- Section 508-compliant Word Document of final English and Spanish text

- Section 508-compliant Word Document of final audio description script

- FileMaker Pro source file for proposal

- PDF of final documentation of all image sources and use rights

- Maintenance manual for exhibit panels, and bases

- Return any government-furnished property

- Final resource list

- Warranties

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- Excel document of the lifecycle costs for each as-built wayside exhibit, including panel, base, and tactile elements

5.3. Deliverables Shall Be Sent To The Following:

Items 5.2.1 through 5.2.11 (only one set of full-size prints and sample materials) shall be sent to:

COR Name & Contact (TBD at award) National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

Items 5.2.8 (only one set of full-size prints and sample materials), 5.2.9, and 5.2.10 shall be sent to:

Big Thicket National Preserve

FM 420,

Kountze, TX 77625

5.4. Payment Schedule

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

Description Amount A. Completion and acceptance of Trip Report. $*** B. Completion and acceptance of Draft Wayside Exhibit

Proposal

C. Competition and acceptance of Final Wayside Exhibit Proposal

D. Completion and acceptance of Draft Wayside Exhibit Plan $*** E. Completion and acceptance of Revised Wayside Exhibit Plan $*** F. Completion and acceptance of Final Wayside Exhibit Plan $*** G. Completion and acceptance of Production Files $*** H. Completion and acceptance of Shipment of Bases, Panels, and Interactive Tactile Elements

I. Completion and acceptance of Closeout $*** ***The Contractor shall propose costs as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

LABOR/MATERIALS $______________

TRAVEL COSTS (FFP) $______________

TOTAL FIRM-FIXE PRICE $______________

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6.0 PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before August 1, 2026.

7.0 REVIEW AND APPROVAL

Review and approval of the deliverables shall typically be completed within 45 calendar days, with exceptions noted below. The COR shall notify the contractor, in writing, of approval or rejection of the work.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

8.0 ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

• Attachment A, Wayside Exhibit Planning Design Fabrication and Installation Specifications, November 2023, PDF, 57 pages

• Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, Version 2.4, October 2019, PDF, 92 pages

• Attachment C, Sample Wayside Proposal, March 2019, PDF, 70 pages

• Attachment D, Wayside Exhibit Planner, FileMakerPro, PDF, 9 pages

• Attachment E, Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, Version 1.0, September 2010, PDF, 47 pages

• Attachment F, Wayside Map Standards, Version 2, 2022, PDF, 8 pages

• Attachment G, VIS Manual, Revision 5, March 2023, PDF, 188 pages

• Attachment H, Sample Plan, April 2024, PDF, 40 pages

• Attachment I, Typographic Standards, January 2023, PDF, 6 pages

• Attachment J, Wayside Exhibits File Naming and Folder Structure, November 2022, PDF, 15 pages

• Attachment K, Style Guide, December 2022, PDF, 48 pages

• Attachment L, Sample Maps and Access Data, April 2024, 16 pages

• Attachment M, Starter Proposal, April 2024, PDF, 31 pages

• Attachment N, Tactile References, April 2024, PDF, 1 page

• Attachment O, Existing Structure References, April 2024, PDF, 2 pages

• Attachment P, Spanish Style Guide, October 2015, PDF, 54 pages

• Attachment Q, Past Performance Questionnaire, PDF, 4 pages

• Attachment R, BITH – Cost Estimate Form, excel

9.0 TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

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The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN on the individual task orders. The contractor shall not incur any travel costs more than the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are more than the total amount funded within the travel CLIN on the individual task orders.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

10.0 INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

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If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

11.0 WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of ten years. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

1. Placing all work into satisfactory condition;

2. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

3. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

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12.0 CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

13.0 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, Document Title:

Wayside Exhibit Planning, Design, and Fabrication for Big Thicket National Preserve

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(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

13.0 NOTICE TO CONTRACTORS - CONTRACTOR PERFORMANCE ASSESSMENT

REPORTING SYSTEM (DEC 2015)

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions.