Sol_140P2124R0041.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2124R0041 - Exhibit Planning, Design, Fabrication, and Installation Services for Birmingham Civil Rights National Monument

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2124R0041 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-04, effective May 22, 2024.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard of 500 employee.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the Gaston Hotel for Birmingham Civil Rights National Monument, in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0041. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. Paper copies of this solicitation will not be made available.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on July 8, 2024. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on July 24, 2024. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2124R0041 – Exhibit Planning, Design, Fabrication, and Installation Services for For Birmingham Civil Rights National Monument”.

Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/24/2024 1000 ED

06/17/2024

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0041

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 88 0040654714OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

QUESTIONS DUE BY 10:00 AM ET - 07/08/24

PROPOSALS DUE BY 10:00 AM ET - 07/24/24

Provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified) to provide the NPS with Exhibit Planning, Design, Fabrication, and Installation services for Birmingham Civil Rights National Monument (BICR) Gaston Hotel, Birmingham, AL.

Delivery: 09/24/2026

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 BICR - Exhibit Planning, Design, Fabrication, and

Installation

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 08/01/2024 to 09/24/2026

00020 BICR - Exhibit Planning, Design, Fabrication, and

Installation - TRAVEL

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 08/01/2024 to 09/24/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

88 2 of

Solicitation Number:

140P2124R0041

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Birmingham Civil Rights National Monument

1.0 PROJECT BACKGROUND

The Gaston Hotel was built in 1954 by local businessman A. G. Gaston. The hotel served as premium accommodation for African American travelers and was listed in The Negro Motorist Green Book, a travel guide.

The Southern Christian Leadership Conference used room 30 as its headquarters for leaders such as Martin Luther King Jr., Ralph Abernathy, Fred Shuttlesworth, and others, to plan portions of the 1963 Birmingham campaign of the civil rights movement. On May 10, 1963, the motel was bombed by white supremacist terrorists. After discrimination in public accommodation was outlawed, the motel's business declined in the 1970s. The Gaston was then used as senior housing from 1982 to 1996.

Since 2017 the building has been owned in part by the Birmingham Civil Rights National Monument, the National Park Service, and the City of Birmingham. The site has been designated by the National Trust for Historic Preservation as one of America's National Treasures. In summer of 2023, the site is set to open to the public for history tours.

2.0 GENERAL

The project shall be the planning, design, fabrication, and installation of new exhibits at Birmingham Civil Rights National Monument (BICR) Gaston Hotel, Birmingham, AL. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), park staff, the architectural firm responsible for the new building construction documents, the building contractor (TBD) and historic furnishings.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the Selma Interpretive Center in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, lighting design, and information desk. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park, the building architectural design firm and building construction contractor (TBD) to coordinate the exhibit design/build effort with any necessary building infrastructure improvements. The park is responsible for the removal of existing exhibits.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Project Management

The contractor’s PM shall be the primary point of contact between the contractor and COR. The contractors PM shall have full authority to act for the contractor on all matters relating to the contract, and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

https://en.wikipedia.org/wiki/A._G._Gaston https://en.wikipedia.org/wiki/The_Negro_Motorist_Green_Book https://en.wikipedia.org/wiki/Martin_Luther_King_Jr.

https://en.wikipedia.org/wiki/Ralph_Abernathy https://en.wikipedia.org/wiki/Fred_Shuttlesworth https://en.wikipedia.org/wiki/Birmingham_campaign https://en.wikipedia.org/wiki/Civil_rights_movement https://en.wikipedia.org/wiki/Senior_housing https://en.wikipedia.org/wiki/Birmingham_Civil_Rights_National_Monument https://en.wikipedia.org/wiki/National_Park_Service

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government-Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three

(3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return all government-furnished property to the COR.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site. Prior to beginning installation the contractor shall provide a detailed installation schedule, indicating the day, start and end times for each day of the installation of exhibits.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or

Type Required Contractor

Attendees Duration/Days on site Kick off Call Virtual Meeting Project Manager 30 minutes

Project coordination, planning, comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit

Designer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting and Pre-design

At the Park Project Manager, Exhibit Developer, Exhibit Designer, Subject Matter Expert, and

AV Producer

Two, 8-hour days

Schematic Design and Value Analysis

At the Park Project Manager, Exhibit Developer, Exhibit Designer, Certified Value Specialist, AV

Producer and SME

Two, 8-hour days

Schematic Design 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit

Designer, Subject Matter Expert, and AV Producer

One, 2-hour meeting

Design Development 1 At the Park Project Manager, Exhibit Developer, Exhibit Designer, SME, and AV Producer

Two, 8-hour days

Design Development 2 Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, and AV Producer

One, 4-hour meeting

Accessibility Workshop

Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, SME, AV Producer and 2 Accessibility Consumers

One, 8hr day

Design Development 3 At the Park Project Manager, Exhibit Developer, Exhibit Designer, and AV Producer

Two, 8hr days

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Production Design 1 Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, SME, and AV Producer

One, 8-hour day

Production Design 2 Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, Exhibit Designer, SME, and AV Producer

Six, 1-hour meetings

Production Support Meetings

At Park Project Manager One, 8-hour day

Building Prep Site Visit At contractor facility

Project Manager, and Exhibit Designer, two professional accessibility consumers

Two, 8-hour days

Preliminary Shop Inspection

At contractor facility

Project Manager One, 8-hour day

Final Shop Inspection At Park Project Manager, and Installation Crew (TBD)

TBD

Primary Installation At Park Project Manager, and Audio Describer

One, 8-hour day

Audio Description Installation

Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit

Designer, subject matter expert, two professional accessibility consumers

One 8-hour days.

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR.

Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

2.6.2. Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal are required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. One (1) electronic MP4 file (1920 x 1080 resolution) of each video submittal is required.

5. One (1) electronic MP3 file of each audio-only submittal is required.

6. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

7. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

8. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following minimum information:

• "From" (contractor's name and contact information)

• "To" (COR's name)

• Date submittal was shipped

• Project name and park name

• Itemized list of contents

• List of copied recipients who received the same submittals

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning, design, fabrication, and installation process. Universally-designed exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability.

Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. The Principles of Universal Design are detailed in Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. Where require, the contractor shall facilitate additional evaluations, design workshops, and reports to maximize accessibility.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions.

See Attachment 4_Architectural Barriers Act (ABA) Standards.pdf for requirements addressed under specific disabilities and Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1. Audio Description for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf.

The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons & Computer Interactives

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.7.2 Accessibility Specialist Review

Provide two (2) visually impaired consumers. Consumers shall include one person who is blind and one person who has low vision, both of whom have experience reviewing museum exhibits. At least one consumer shall be able to read Braille.

Accessibility specialists shall have knowledge and experience in review and evaluation of museum exhibits, including audiovisual components; knowledge and experience with Sections 504 and 508 of the Rehabilitation Act of 1973 as amended, and the Architectural Barriers Act; and the ability to apply the Programmatic Accessibility Guidelines for National Park Service Interpretive Media to

Document Title:

Exhibit Planning, Design, Fabrication, and Installation their review. The Accessibility Team shall also demonstrate an emphasis on working with potential museum visitors who are blind or have low vision. The Accessibility Team shall conduct the following work:

2.7.2.1 Accessibility Workshop

The accessibility team shall attend a programmatic accessibility workshop after the Design Development 1 phase and shall be responsible for recommendations to provide programmatic accessible exhibit elements to be incorporated as part of Design Development 2.

The Accessibility team shall review and provide a report to the COR on the DD2 Submittal assessing the impact of the incorporated programmatic accessibility components included in

DD2.

The accessibility team shall attend the preliminary shop inspection to review, and where needed make recommendations to enhance and improve exhibit elements, addressing definition and clarity of touch for tactile samples, use of color and contrast, size and clarity of typography, and graphic layouts, Braille quality and accuracy, ability to use physical interactives, and computer interactive hardware systems submitted by the contractor.

2.7.2.2 Touchscreen and Interactive AV Program Review

Review and provide comments regarding touchscreen and AV interactive program planning, design, and production submitted by the contractor.

2.7.2.2 Review of Audio Description

Review and provide comments regarding preliminary drafts for audio description scripts submitted by the contractor. In addition, provide one member of the Accessibility Team and one visually impaired consumer to attend a site visit consisting of one eight-hour workday to be held at the Selma Interpretive Center, Selma, AL, after installation of the exhibits to review and provide feedback on the content and functionality of the draft audio description script.

2.7.2.4 Accessibility Review Report

All Accessibility Specialist findings and reports shall be submitted to the COR. Known sources for the Accessibility Specialist consultant include:

National Center on Accessibility 501 North Morton Street, Suite 109 Bloomington, Indiana 47404-4732 Tel: 812-856-4422

Museum Partners Consulting, LLC claudia@museumpartnersconsulting.com Tel: 973 539 9001

2.8. Design Parameters

The contractor shall plan and design exhibits for the BICR Gaston Hotel in accordance with the project attachments, in close consultation with the COR, the BICR Gaston Hotel Visitor Center, subject matter experts, and stakeholders, which shall make up the project team.

mailto:claudia@museumpartnersconsulting.com

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the BICR Gaston Hotel General Contractor provided construction drawings, and coordinate with the park to identify, and define areas to be used for interpretive exhibits.

Specifically, the contractor shall plan and design the following areas in accordance with Attachment20_ BICR Space Allocation Plan and as follows:

1st Floor Exterior: Hardscape Area – Low Complexity 20 sq ft

Lobby: Lobby Area - Low Complexity 526 sq ft

2nd Floor Rm 201: Elevator Lobby – Low Complexity 362 sq ft Rm 206: Exhibit Area – MediumComplexity 1026 sq ft Rm 207: Guest Rm – Low Complexity 198 sq ft Rm 208: Exhibit Area - Medium Complexity 618 sq ft Rm 209: War Room – Low Complexity 486 sq ft

Low complexity Square Footage = 1592.

Med/High Complexity Square Footage = 1644.

2.8.2 Themes and Goals

The contractor shall design interpretive exhibit that address the following themes and Goals as described in , and that support Attachment 22: BICR Long Range Interpretive Plan and Attachment 21: Foundation Document.

• The contractor will work with the project team to create exhibits that provide an engaging and powerful experience for visitors to foster a deep emotional connection, understanding and apreciation for the importance of the BICR story, and site.

• The exhibits shall utilize multiple methods of engagement to welcome and connect with visitors who have many ways of learning, ages, interests, backgrounds, and abilities.

• This may be accomplished through numerous approaches and levels of technology including physical and digital electronic interactives and /or media presentation technologies, opportunities to ask questions, test assumptions and empathize with people directly involved in the BICR story.

• The exhibits shall be unique and become a primary destination and departure point for other exhibits and key locations related to the BICR story and specifically in the Lobby, Rm 201, shall include orientation to the monument and partner sites in immediate area, including Bethel Baptist Church (which is not downtown)

2.8.2.1 Themes

1. The Gaston Motel was an oasis of comfort, a gathering place.

a. The Green Book shall be featured.

b. Was a vibrant place in a vibrant Black business district.

2. Room 207, The Restored 1963 Hotel Guest Room, shall be a barrier free experience.

https://doimspp.sharepoint.com/:b:/r/sites/nps-BICRGatsonMotel_DBEx/Shared%20Documents/General/01_Resources/BICR%20-%20ARCH%20AG%20Gaston%20Motel/NPS_BICR_monument_11x17_03_18_2020.pdf?csf=1&web=1&e=5e3Mv1

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

3. Room 209, The War room, Shall address and feature context of the historical decisions made, this is where Shuttlesworth and SCLC campaign planners strategized, made decisions, though the participants did not always agree.

4. Feature photos of MLK at this Location, for example there are historic pictures of MLK on the balcony outside the War Room speaking to a crowd below

5. Room 209, The War room shall be a Period accurate room.

6. Cover the Strategy of the movement, the use of Media at that time. How the Campaign focused on economics and Segregated businesses and job opportunities.

7. Why Birmingham was the place for Project C?

a. Shuttlesworth and area leaders primed the community for action. Grassroots, movements, i.e. The Alabama Christian Movement for Human Rights (ACMHR)

b. Bringing in SCLC to contribute and participate in the movement.

2.8.2.2 Goals

The exhibit shall incorporate park provided materials, Government Furnished Property, and a separate historic furnishings contract. Additional materials such as images, objects, and audiovisual media shall be required for the exhibit. Additional media shall be identified through research, which shall be conducted by the contractor, identification shall include determining ownership, location, or repository, use rights requirements, and cost for use in the exhibits.

Final selection of researched materials shall be determined by the project team.

• Oral Histories. Oral history interviews are available in a variety of formats, both audio and video. New exhibits shall feature the oral history interviews and shall provide access to the oral history collection for research.

• Collection Objects. The park has a limited collection of materials and objects. Additional objects may be needed to be used in the exhibits, these shall be identified through contracted research and if selected for use by the design team shall be coordinated for use in the exhibit, AV Programs, park media through incoming loan agreements, or direct purchase by the park.

• Collection Images. The park has a limited collection of imagery that may be featured in the exhibit, including photographic prints and printed documents. Additional imagery shall need to be acquired for the exhibit. The contractor shall identify these additional assets through research, and if approved for use by the park, the contractor shall secure all necessary use rights for use in the exhibit (including all new AV Programs produced under this contract) for the life of the exhibit.

For reference only :

Collections that may contain additional media that may be suitable for use in the exhibit include but are not limited to the following:

• Martin Luther King, Jr. National Historical Park

• Tuskegee University

• Alabama State University

• Ruth Carter Collection (costumes)

• Voting Rights Museum (Selma)

• Rosa Parks Museum (Montgomery)

• The Legacy Project (Montgomery)

• National Museum of African American Museum of History and Culture (DC)

• Southern Poverty Law Center

• Dexter Avenue King Memorial Baptist Church (Montgomery)

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

• Alabama Department of Archives and History (Montgomery)

• Alabama Law Enforcement Agency

• Library of Congress

• National Archives and Records Administration

• Birmingham Civil Rights Institute

The Contractor shall use authentic voices to communicate the content, the contractor shall avoid a monolithic or single voice style narrative. Exhibit media shall include Park provided Oral Histories, and Interviews. Preference shall be given to the display of authentic original collection materials.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17.

The contractor shall budget 15% of the Planning & Design budget for the acquisition of use rights and production quality images and other IP used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

1. For this project, the contractor shall design to a Production Budget between

$820,000.00 and $892,000.00 The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements, and Electronic Equipment, as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Production of all original audiovisual and electronic interactive programs.

d. Acquisition and installation of all electronic equipment, including audiovisual equipment, and sound control equipment.

e. Acquisition and installation of all exhibit-specific lighting, including exhibit casework, thematic lighting, and exhibit lighting control systems.

f. Production of original artwork: illustrations, maps, and photographs.

g. Production or acquisition of all custom elements: topographic maps, architectural models, custom electronic elements, exhibit lighting, mechanical and electromechanical devices.

h. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

i. Accessibility Consultants.

2. The Production Budget shall not include:

a. Purchase and installation of house and architectural lighting.

b. Infrastructure improvements such as carpet, paint, and electrical wiring.

c. Acquisition of historic furnishings in the Sales Area, Lobby, Guest Room 207, and

War Room 209 (e.g. furniture and fixtures).

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

3. Planning, Design, Fabrication, and Installation Services

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide SAGU with exhibit planning, design, fabrication, and installation services for the Red Hills visitor center. Work includes:

the development of Schematic Design 1 & 2; Design Development 1, 2, & 3; Production Design; Production Support; Pre-Fabrication and Fabrication; Shop Inspections; Building Preparation; Installation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabricating exhibits for the BICR Gaston Hotel, the contractor shall take into account as essential design considerations the following:

• life safety;

• barrier-free design;

• accessibility/universal and programmatically accessible design;

• sustainability;

• energy conservation;

• artifact conservation including exposure to and protection from direct daylight, modulation from skylights and windows , if applicable;

• control of sound-spill from AV programs;

• security provisions,

• integration and compliance with existing architecture where relevant;

• lamping, functionality, maintenance, conservation, and durability restrictions

Exhibit lighting design and installation shall prioritize artifact conservation, energy conservation, sustainability, and maintenance, and shall be appropriate to the exhibition space. LED track lighting shall be the default standard. Other lighting systems may be used where indicated by design or functional requirements and as approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review government furnished materials (all contract attachments).

2. The Project Manager, Exhibit Developer, Exhibit Designer, Subject Matter Expert (SME), and

AV Producer shall travel to BICR Gaston Hotel in Birmingham, AL, for the post-award meeting and exhibit planning workshop. The meeting shall consist of two (2) 8-hour days and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and document architectural spaces

d. Conduct Exhibit Planning Workshop, including:

• Analyze space and propose recommendations

• Review existing planning documents

• Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

• Define target audience

• Define the desired visitor experience

• Document results of workshop

3. Identify sources for existing media resources and develop Resource Package Abstract.

4. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C Production

Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Summary report or project narrative (Subject Matter Expert)

g. Report should highlight possible subjects and/or areas to target for further research.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

3.3. Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic 1 (SD1) and Schematic 2 (SD2).

Schematic 1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic 2 includes development of a preferred alternative.

Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1. Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A project-specific narrative describing proposed preliminary Universal Design and programmatic accessibility approaches, including proposed approach for audio description.

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

f. Supporting sketches and ideation of three-dimensional design development and approach, two-dimensional design and graphic approach.

3. Present Schematic Design 1 / Conduct Design Charette and Value Analysis:

a. The Project Manager, Exhibit Developer, Exhibit Designer, Certified Value Specialist, and

AV Producer shall travel to BICR Gaston Hotel in Birmingham, AL.

b. The meeting shall consist of two (2), 8-hour days. The Project Manager, Exhibit Developer, Exhibit Designer, Certified Value Specialist, and AV Producer shall attend both days of the meeting.

c. The Contractor shall prepare and present supporting materials for Value Analysis.

d. The Certified Value Specialist shall facilitate the Value Analysis process to select a

Preferred Alternative.

e. The design, distribution, and adjacencies of functional spaces within the visitor center, as well as on the patios and plazas shall be a primary evaluation criteria of exhibit alternatives during the Choosing by Advantages exercise of the Value Analysis.

4. Develop Value Analysis Report

• The contractor shall provide a Draft Value Analysis Report to the COR within no more than

3 weeks of the SD1 / Value Analysis meeting.

3.3.2. Schematic Design 2

During this phase the contractor shall:

1. Participate in a conference call to reconcile COR review comments on Schematic Design 1, and provide written documentation of all decisions made.

2. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

a. Written exhibit walkthrough

b. Overall design approach, including:

i. Media style and appearance.

ii. Universal design, and programmatic accessibility approach.

iii. Audio description narrative approach and Production Plan.

iv. Floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

v. Overview of Electronic Programs.

vi. Perspective view renderings that communicate design intent of each scene

vii. Functional lighting plan and narrative approach which includes coordination with building controls, and infrastructure improvements.

c. Resource Package Level 2, with its content integrated into exhibit walkthrough description

d. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

e. Final Value Analysis Report.

f. Further Supporting sketches and ideation of the three-dimensional design development and approach, based on newly developed materials and input from SD 1, and two-dimensional design and graphic approach.

3. Present Schematic Design 2, as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, Exhibit Designer, and AV Producer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3.4. Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Participate in a conference call to reconcile COR review comments on Schematic Design 2 and provide written documentation of all decisions made.

2. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and Content Group.

c. Exhibit Design Drawings. that shall serve as the basis for Production Design drawings in later phases.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

i. Preliminary Content Management Database including entries for the following:

• AO - accessioned objects

• CE - custom elements, including any non-accessioned objects

• EE and EP - audiovisual and digital interactive elements

• IM – images

• LA – text labels

j. Updated Class B Production Cost Estimate and life-cycle cost estimate.

k. A constructability report indexed to the Class B Production Cost Estimate. The report consists of a narrative description of the exhibit design to include:, Evaluates the durability and feasibility of proposed/anticipated fabrication techniques and…