Attachment16_Folder_Structure_for_AV_Programs.docx

DOCX document 27 KB Posted

Attached to
HAFC BICR EX PLAN, DESIGN, FABRICATION, AND INSTAL Federal contract opportunity
Solicitation number
140P2124R0041
Issued by
Department of the Interior National Park Service

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Written by GovTribe AI ·

This document is an attachment that provides a folder structure guide for final audiovisual deliverables on a federal contract.

The guide outlines the required folder hierarchy and naming conventions for organizing master files, installation files, web files, as well as supplementary documents such as licenses, source material lists, credits, and project files. Key requirements include limiting folder names to 30 characters, using underscores instead of spaces, and including the park alpha code, AV number, and hard drive number in the file labels. The structure ensures consistency in file management and facilitates the delivery of completed AV programs.

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Attachment 16 Folder Structure for AV Final Deliverables

· Use only the folders needed for the project. (Some folders and subfolders shown below may not be relevant for this project.)

· Folder names should be 30 characters maximum.

· Folder numbers should contain no special characters except underscores.

· Use an underscore between words instead of spaces or periods, or compress words using caps and lowercase.

· Label each hard drive with park alpha code, AV number, and hard drive number. (Example: PARK_AV0000_HD1)

· For projects with multiple AV numbers, label each hard drive with park alpha code and hard drive number only, and add the AV number to subfolders as follows:

PARK_HD1

01_Final_Deliverables

AV0000

01_Master_Files Masters_Captions (etc., see below)

For projects with one AV number, follow this folder structure which includes the AV number in the hard drive name:

PARK_AV0000_HD1 (filename for hard drive) 01_Final_Deliverables 01_Master_Files Masters_Captions Masters_Audio Masters_Video_HDST_ProRes Masters_Video_UHDST_ProRes 02_Installation_Files Install_AD Install_Audio Install_Interactive Install_Video_HD51_H265 Install_Video_HDST_H265 Install_Video_UHDST_H265 03_Web_Files Web_Captions Web_Metadata Web_Thumbnails Web_Video_HDST_H265 Web_Video_UHDST_H265

02_Completion_Report (Note: the completion report itself shall be placed in this folder as a standalone file) A_LicensesReleases B_SourceMaterialList C_Credits D_FinalScripts E_SequenceInfo F_FootageSoundLogs G_MusicCueSheet

03_Project_Files 01_Project_Files 01_Film_Consolidated 02_Film_WorkingProject 03_Animation 04_Graphics 05_Score 02_ Assets

01_Original
02_Archival
03_Audio

File details come from the government source that posted it. Updated .