Sol_140P2124R0038.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2124R0038 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. Proposals with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-04, effective May 1st, 2024. This is a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 541720, Research & Development in the Social Sciences and Humanities, and the related small business size standard is $28M.

The government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: The purpose of this contract is to provide a Historic Furnishings Report (HFR) for the A.G. Gaston Motel at Birmingham Civil Rights National Monument. The A.G. Gaston Motel is currently being rehabilitated to the period of significance and will serve as the park’s visitor center and interpretive experience for visitors, allowing them to explore exhibits and rooms that recreate the period of significance centered around the historic events of 1963.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0038. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quote.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to tavis_salas@nps.gov by 12:00 pm ET, May 14th, 2024. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Tavis Salas, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quote information shall be submitted for receipt no later than 3:00 pm ET, June 5th, 2024.

Offerors are hereby notified that if your quote is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to tavis_salas@nps.gov with the subject line clearly identifying “Solicitation Number 140P2124R0038 – “BICR – Historic Furnishings Report.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/05/2024 1500 ED

05/06/2024

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0038

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 65 0040654774OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$28

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

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UNIT

21.

QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this contract is to provide a Historic Furnishings Report (HFR) for the A.G.

Gaston Motel at Birmingham Civil Rights National Monument. The A.G. Gaston Motel is currently being rehabilitated to the period of significance and will serve as the park¿s visitor center and interpretive experience for visitors, allowing them to explore exhibits and rooms that recreate the period of significance centered around the historic events of 1963.

Delivery: 09/30/2025

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Tavis Salas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

00010 BICR HFR Contract

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

00020 BICR HFR Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

65 2 of

RFP 140P2124R0038

Birmingham Civil Rights National Monument Historic Furnishings Report

Scope of Work

1. PROJECT BACKGROUND

In 2017, Birmingham Civil Rights National Monument was created by presidential proclamation to commemorate, preserve, and interpret to the public the dramatic events of Project C and the struggle for human and civil rights that played out in Birmingham in the 1950s and 1960s. Within the monument are several prominent historic structures and landscapes that were pivotal to the events of 1963 and to the continued historic significance and relevance of the monument including the A.G. Gaston Motel which is directly managed by the National Park Service. The National Park Service owns one half of the motel complex and manages it in partnership with the City of Birmingham, which owns the other half.

The black-owned A.G. Gaston Motel was built by Arthur George Gaston to provide African Americans a place to go for first-class hotel and dining accommodations in segregated Birmingham. The motel was designed by Birmingham architect Stanley B.

Echols and originally constructed by Steel City Construction Company, also of Birmingham, in 1954. National and local leaders of Birmingham’s nonviolent civil rights movement chose this site as the headquarters to launch “Project C.” Journalists, activists, and celebrities from around the world converged here to document and support these efforts. At the height of civil rights activities in Birmingham, the motel became a target of the Ku Klux Klan and was bombed on Mother’s Day, May 12, 1963.

The Gaston Motel is a representative example of a midcentury modern motel that served African Americans during the era of segregation. The motel is also associated with the African American couple, A.G. and Minnie Gaston. A.G. Gaston was a regionally significant African American entrepreneur, millionaire, and philanthropist who built and operated the motel. Minnie Gaston was an educational advocate who founded and operated the Booker T. Washington Business College, which helped provide staffing for the motel and other local Black-owned businesses.

The Gaston Motel is a two-story flat-roofed motel court with a one-story office portion on either side of a drive-through into the interior court located at 1510 Fifth Avenue North in downtown Birmingham and is a contributing property to the Birmingham Civil Rights National Historic District.

2. GENERAL REQUIREMENTS

The purpose of this contract is to provide a Historic Furnishings Report (HFR) for the A.G. Gaston Motel at Birmingham Civil Rights National Monument. The A.G. Gaston

Motel is currently being rehabilitated to the period of significance and will serve as the park’s visitor center and interpretive experience for visitors, allowing them to explore exhibits and rooms that recreate the period of significance centered around the historic events of 1963. The Motel is currently an empty shell as after having continued as a hotel until 1982, the complex was then converted to the A.G. Gaston Gardens, an apartment complex for the elderly until the death of Mr. Gaston in 1996. The property was acquired by the City of Birmingham in 2006 and was vacant for a significant period of time. The Historic Furnishings Report will focus on key spaces in the 2,028 sq ft hotel including the lobby and the famous "War Room."

There are currently limited museum collections and/or archival materials in the possession of the National Park Service. This project will rely heavily on research at National and Local Repositories to gather information on the historic structure and its usage over time including how it was furnished.

The National Park Service (NPS) will work with the contractor to prepare a new Historic Furnishings Report (HFR). All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3. Scheduling

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract.

2.3.1. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times.

2.3.2. Schedule Coordination

The contractor shall coordinate and confirm the dates for all submittals, workshops, and meetings with the COR, including shipment and delivery.

2.4. Meetings, Travel, and Presentations

The contractor shall meet with the Contracting Officer and COR as specified in 3.

Tasks below. The contractor shall arrange, facilitate, and create a written record of all meetings and workshops in coordination with the COR.

2.4.1. In-person meetings

The contractor shall provide all equipment they require while on travel and at the job site (for example, computers, projectors, cameras, etc.).

2.4.1.1. Government-Furnished Space

The government shall supply all space and furnishings necessary to host meetings required under this contract.

2.4.1.2. Initial Site Visit

The contractor shall travel to the A.G. Gaston Motel at Birmingham Civil Rights National Monument to meet with the Contracting Officer's Representative (COR) and park staff for one to two days at project start or kickoff.

2.4.1.3 Research Trips

The research specified in this contract may require travel to the sites listed below. No minimum time is required for each site visit and each visit need not be a completely separate trip, however contractor shall ensure that adequate time is allowed at each site to complete the specified research.

• Alabama Department of Archives and History

• Birmingham Civil Rights Institute

• Birmingham Historical Society

• Birmingham Public Library

• University of Alabama at Birmingham Libraries

• Samford University Library

• Birmingham Black Radio Museum

• National Park Service, Birmingham Civil Rights National

Monument

• Library of Congress

• National Archives and Records Administration

2.4.1.4 HFR, Furnishings Plan

Contractor shall travel to the A.G. Gaston Motel at the Birmingham Civil Rights National Monument for one to three days to review existing furnishings for incorporation into the Furnishings Plan as specified in Section 3.4 A(1)(a)

2.4.2. Videoconference and Teleconference

For telephone/video/web-based meetings and presentations, the contractor shall provide and manage the remote meeting application, provide instructions to all participants for joining, and shall host the meeting. The contractor shall use only applications approved for government use, namely Microsoft Teams, Zoom, and Webex.

2.5. Accessibility

All deliverables produced under this contract shall meet or exceed legal accessibility requirements, including but not limited to sections 504 and 508 of the Rehabilitation Act.

For additional information on this requirement please review Attachment 1, Programmatic Accessibility Guidelines for National Park Service Interpretive Media (2019) https://www.nps.gov/subjects/hfc/accessibility.htm. The Guidelines combine laws, policies, and best practices to offer design and presentation solutions that are acceptable in most situations. The Contractor shall prepare written recommendations (the Accessibility Strategy) clearly describing how the content and context of the proposed historic furnishings installations will be accessible to individuals with visual, hearing, mobility, and cognitive impairments.

2.6. Writing and Editing

The contractor shall write and edit all documents required under 4. Deliverables.

2.6.1. Proofreading

The contractor shall find and resolve all proofreading errors in final text with a human proofreader. For additional guidance on proofreading/copyediting please review Section 3.5 Historic Furnishings Report.

2.7. Media Acquisition

The contractor shall acquire use rights and production ready graphics for any required media.

2.7.1. Licensing

All needed content shall be acquired from no-cost sources, except required proprietary data sources, and in accordance with and pursuant to FAR 52.227-17, Rights in Data – Special Works, and also FAR 52.227-18, Rights in Data – Existing Works. The minimum requirements for all licensed content are one-time, nonexclusive use rights for the lifetime of the project to display publicly and display on the internet.

The contractor shall not assume that government-furnished images or those from other project partners are copyright-free; the contractor shall verify each source https://www.nps.gov/subjects/hfc/accessibility.htm and its copyright status.

2.8. Graphic Design

The contractor shall provide all labor and materials for the design and layout of the final

HFR.

2.9. Printing and Binding

The contractor shall provide all labor and materials for the printing and binding of the final HFR.

3. TASKS

3.1 General Requirements

Independently, and not as an agent of the government, the contractor shall provide the NPS with all labor, supplies, material, equipment, and travel necessary to provide a HFR for the A.G. Gaston Motel at Birmingham Civil Rights National Monument which shall contain historical data for the period 1954-1996 (with the primary period of significance being 1954-1963) for the following historic structure and all rooms:

First Floor Lobby/Reception (Room 101)

Second Floor War Room Master Suite (Room 209) Historic Restroom [Vestibule] (Room 209A) Typical Guest Room (Room 207)

Courtyard The listed room determinations were taken from the Historic Structures Report completed for the site in September 2016 and Schematic Drawings for the site’s Rehabilitation project from 2023. The Historic Restroom is technically a part of the War Room Master Suite. The historic motel is currently under the construction and it has not been determined if the restroom will be restored to it’s historic appearance or be presented as a vestibule space for visitor circulation.

The historic courtyard may be updated to add more historic signage and/or other immersive elements to accurately present it as it was during the period of significance.

The work for this project is divided into four distinct phases which are outlined as follows:

• 3.2 - Initial site visit and preparation of Research Plan

• 3.3 - Research and Submission of Research Files

• 3.4 -Recommendation of Interpretive Period and Accessibility Strategy

• 3.5 - Historic Furnishings Report, Editing, and Page Layout

3.2 Site Visit and Research Plan

A. Site Visit

The contractor shall travel to the A.G. Gaston Motel at Birmingham Civil Rights National Monument to meet with the Contracting Officer's Representative (COR) and park staff for one to two days at project start or kickoff.

B. Comprehensive Research Plan

After the initial site visit, the contractor shall submit in writing, a Comprehensive Research Plan outlining sources, proposed research, and any interviews to be performed. The plan shall include a list of archival repositories to be visited, a bibliography of primary and secondary sources to be consulted by the contractor, and a summary of any findings to date.

3.3 Research and Submission of Research Files

A. Research

The contractor shall, at a minimum, conduct research at or using the following:

• Alabama Department of Archives and History

• Birmingham Civil Rights Institute

• Birmingham Historical Society

• Birmingham Public Library

• University of Alabama at Birmingham Libraries

• Samford University Library

• Birmingham Black Radio Museum

• National Park Service, Birmingham Civil Rights National

Monument

• Library of Congress

• National Archives and Records Administration

Primary sources include, but are not limited to: inventories of objects, photographic collections, personal papers, public documents, interview subjects, etc.

B. Submission of Preliminary Research Files

One preliminary copy of all research files which are proposed to be cited in the footnotes of the final Historic Furnishings Report and bibliographical secondary sources as specified below, shall be submitted to the COR for review. This submission will not be returned to the contractor and as such the contractor shall retain copies for submission with the Final Historic Furnishings Report.

Specifically, the research files shall include:

• research notes, photocopies, or scans of all textual research materials;

• citations for repositories and sources consulted, regardless of outcome, annotated to describe findings;

• archival hard copies or tif scans (300 dpi) of photographs, with 1/8” border surrounding image to ensure image is not cropped, and

• chronological lists of all documentary and graphic references, organized by room.

Each item shall be clearly labeled with a description of the material, identification of source repository, and a complete description of its location within the repository. Video recordings, tape recordings, digital images and/or recordings shall be dated, and clearly labeled with a description of the material. A completed NPS Release Form (Attachment 4: Intellectual Property Guidelines): shall be provided with recordings, oral histories and interviews created as part of this project. Oral histories and interviews shall be transcribed. Secondary source materials shall be cited in a bibliography.

3.4 Recommendation of Interpretive Period

A. Recommendation

The A.G. Gaston Motel at Birmingham Civil Rights HFR shall contain historical data for the period of 1954-1996 (with the primary period of significance being 1954-1963) for the building and rooms identified in section 3.1. In addition, the HFR shall also contain a list of furnishings and illustrations sufficient to refurnish certain areas based on a specific interpretive period. The following list indicates the spaces currently proposed for historic furnishings treatment by park staff:

First Floor Lobby/Reception (Room 101)

Second Floor War Room Master Suite (Room 209) Historic Restroom (Room 209A) Typical Guest Room (Room 207)

Courtyard

After weighing all furnishings and architectural evidence, the contractor shall make and deliver to the COR written recommendations appropriate for the interpretive period for the interiors of the spaces listed above, taking into consideration interpretive goals outlined in the park’s 2018 Foundation Document. Additionally, the recommendations should include guidance on improved accessibility at the historic site and the care and preservation of the museum collections on exhibit. In particular, the accessibility recommendations should address visitor circulation patterns, the layout of the physical space, and proposed exhibit elements that support accessible interpretation. The collections care guidance should include a preventive conservation strategy and special installation, collections care and maintenance, and protection/security recommendations. For more information on preferred accessibility and collections care guidance please review Attachment 3: Specifications for Historic Furnishings Reports.

Special Considerations for this project are that the furnished period rooms will be interspersed with interpretive exhibits on the 1st and 2nd levels of the historic motel. Additionally, collections care/preservation considerations for any period furnishings on display in the exterior courtyard should be addressed as a part of this project.

B. Review and Approval

In addition to the review and approval of the COR, the contractor shall not continue on to the next phase of work without written approval from the Contracting Officer.

3.5 Historic Furnishings Report (HFR)

A. Draft HFR

The report shall be prepared in accordance with and contain all sections listed in the Specifications for Historic Furnishings Reports (Attachment 3) and it is preferred that it follow the format of the provided HFR sample format (Attachment 11). The draft HFR shall be formatted in accordance with the Editing Guidelines provided as in Attachment 2 and shall include complete footnotes, bibliography, appendixes where applicable, illustrations and research materials. The contractor shall also include a List of Repositories Consulted and Results which will serve as a summary of sources and inform subsequent research projects. In addition, the draft HFR shall require the following:

(1) Furnishings Plan - As stated in the Specifications for Historic Furnishings Reports (Attachment 3), the contractor shall include a Furnishings Plan in the HFR. The Furnishings Plan shall use the Park’s existing furnishings as a reference to the extent possible. The plan shall list recommended reproductions and where appropriate period furnishings for placement in the A.G. Gaston’s period rooms.

The contractor shall travel to Birmingham Civil Rights National Monument and any associated storage facilities for one to two days to review existing furnishings and collections as a part of completing collections-based research to determine the appropriate reproductions and limited period objects for incorporation into the Furnishings Plan if they are available.

(2) Licensing and Reproduction Rights-The contractor shall obtain appropriate licensing rights including rights of reproduction for any photographs or illustrations to be included in the HFR, both the print version, and the NPS website version. Documentation of these legally obtained rights must be included in the supporting files submitted with the draft HFR. The contractor shall pay for licensing and reproduction fees up to a total of $2,500. Please review 2.7 Media Acquisition, Attachment 4: Intellectual Property Guidelines and Attachment 5: Sample Use Rights Letter for additional guidance.

The draft HFR shall be submitted to the COR electronically as a PDF or similar file format via an approved file transfer method.

B. Revised HFR

The COR will submit the draft HFR to the park for review. The COR will coordinate park comments and forward required revisions to contractor in writing. Contractor will incorporate comments into a revised HFR and submit the revised version to COR via USB as a PDF or similar file format via an approved file transfer method. Once approved, contractor shall provide one printed copy of the revised HFR.

C. HFR Professional Edit

The HFR shall be professionally edited prior to and after review and approval. The final hard copy version of the HFR shall be 8-1/2 inches by 11 inches, portrait orientation, color illustrations, softbound, either laser- or offset-printed. After editing, the contractor shall scan illustrations and format the edited draft to final form using the appropriate software programs. Text and images shall be of portrait orientation. Editing shall consist of the following specific elements:

(1) Substantive Edit

The contractor will arrange text to conform to the report structure outlined in “Guidelines for Preparing Historic Furnishings Reports” (see Attachment 3) and in “Editing Guidelines,” Attachment D. Substantive editing shall include changing text and headings to achieve parallel structure; flagging and changing inappropriate figures of speech; ensuring that key terms are handled consistently; ensuring that summaries and recommendations reflect content; enforcing consistent style and tone; changing passive voice to active voice (if requested); and correcting ambiguous or incorrect statements. Substantive editing shall also include eliminating wordiness, triteness, and inappropriate jargon; smoothing transitions and moving sentences to improve readability; assigning new topical levels to achieve logical structure; and adding or deleting sentences or paragraphs.

(2) Copyedit

The contractor will review spelling, grammar, punctuation, capitalization, heading style, consistency, and overall style.

Copyediting shall include correcting faulty spelling, grammar, and punctuation; correcting incorrect usage (such as can for may);

checking specific cross-references (for example, "As Illustration 6 shows...."); ensuring consistency in spelling, hyphenation, numerals, fonts, capitalization, footnotes, and bibliography;

checking for proper sequencing (such as alphabetical order) in lists and other displayed material; and recording references to figures, tables, and other display elements.

(3) Style, Format and Spelling

The contractor shall use the Attachment 2: HFC Editorial Style Guide https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.p df for agency usage; the The Chicago Manual of Style, 17th edition (2017), for format; and American Heritage Dictionary of English Language, 5th ed. (2018), for spelling (including hyphenated and compound words) of words not cited by either the NPS Guide or the CMS. The priority of reference shall be the NPS Guide, the CMS, and American Heritage Dictionary.

(4) HFR Page Layout-The contractor shall prepare the HFR for printing, following NPS Specifications and shall include the following elements:

(5) Style

Examples of previous HFRs will be provided as a reference for the contractor. The NPS recommends using Adobe Creative Suite programs such as Adobe InDesign to prepare the report. Any errors missed during the editing process shall be corrected during the typesetting process. Appropriate NPS typefaces shall be used. For more information on NPS Typefaces please visit:

https://www.nps.gov/subjects/hfc/nps-typefaces.htm. Adobe Frutiger Std is available for purchase for vendors and partners at:

https://fonts.adobe.com/designers/adrian-frutiger

4. PACKING AND DELIVERY

The contractor shall ensure that all submittals are delivered to the COR as scheduled for review and approval. Submittals shall be accompanied by a transmittal form describing all contents. The contractor shall employ overnight delivery service unless otherwise specified by the COR.

4.1. Free On Board

All deliverables shall be shipped Free on Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.2. Delivery Address for physical media

https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf https://www.nps.gov/subjects/hfc/nps-typefaces.htm

The completed HFR shall be delivered to:

Attn: COR National Park Service Harpers Ferry Center 67 Mather Place or P.O. Box 50 Harpers Ferry, West Virginia 25425

4.3. Delivery of digital media

When digital format is required, the contractor shall supply documents via Microsoft Teams, SharePoint or email whenever practical. The contractor shall deliver larger digital files via encrypted portable physical storage to the address above.

4.4. Payment Schedule

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $________________ in accordance with the following schedule. No amounts shall be the same. Offerors shall complete Attachment 10 – Cost Estimate Form to populate their costs for each item/task associated.

5. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

DESCRIPTION OF DELIVERABLE NOT LATER

THAN

APPROVAL

(CALENDAR

DAYS)

PAYMENT

A. Submission of a comprehensive Research Plan as specified in 3.2. * 7 $________

B. Submission of research files as specified in 3.3. * 21 $________

C. Submission of written interpretive period recommendations as specified in 3.4. * 7 $________

D. Submission of draft HFR with supporting documentation as specified in 3.5A * 45 $________

E. Submission of revised HFR incorporating all changes recommended during NPS review as specified 3.5B

* 14 $________

F. Submission of professionally edited HFR as specified in 3.5C * 21 $________

G. Submission of final, professionally prepared HFR, with complete citations, and including all research materials as specified in 3.5D

September 2025 14 $________

*The Contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP): $______________

NTE 2.8.3 USE RIGHTS: $______________

PROJECT TOTAL: $______________

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

6. CONTRACT ADMINISTRATION

The Contracting Officer Representative (COR) is responsible for: (1) monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

For guidance from the COR to the contractor to be valid, it must: (1) be consistent with the description of the work set forth in this contract; (2) not constitute new assignment of work or change the expressed terms, conditions, or specifications incorporated into this contract;

(3) not constitute a basis for an extension to the period of performance or contract delivery schedule; (4) not constitute a basis for any increase in the total contract value.

The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

7. ATTACHMENTS

The following listed documents are attached and incorporated as part of this order:

1. Programmatic Accessibility Guidelines for National Park Service Interpretive Media (2019) https://www.nps.gov/subjects/hfc/accessibility.htm, 85 pages, PDF

2. HFC Editorial Style Guide https://www.nps.gov/subjects/hfc/hfc-editorial-style-guide.htm, 42 pages, PDF

3. Specifications for Historic Furnishings Reports, (2021), 4 pages

4. Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, Version1.0, 2010, 57 pages, PDF

5. Sample Use Rights Letter, 2018, 1 page, Word Document

6. BICR Foundation Document, 2018, 44 pages, PDF

7. BICR National Register Nomination, 2006, 57 pages, PDF

8. BICR Schematic Design 100% Draft AG Gaston Motel Floor Plans, 2023, 6 pages, PDF

9. Architectural Barriers Act (ABA) Standards, 2015, 253 pages, PDF

10. Cost Estimate Form, 2024, 1 page, Microsoft Excel

11. HFR Sample Format, 2021 26 pages, Word Document

12. Past Performance Questionnaire, 4 pages, PDF

8. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting June, 2024 and ending September 30, 2025. All work, including review and approval, shall be completed on or before September 20, 2025.

https://www.nps.gov/subjects/hfc/accessibility.htm https://www.nps.gov/subjects/hfc/accessibility.htm https://www.nps.gov/subjects/hfc/hfc-editorial-style-

The review schedule outlined above is based on the assumption that the work submitted at each step requires minimal revision. If the work submitted is not complete or requires major revisions, additional reviews will be required.

A. Reports for review shall be submitted as a PDF that is Section 508 compliant as outlined in 2.5 Accessibility. Final reports shall be submitted in electronic and hard copy form. Electronic files will be provided via physical media such as a USB drive or external hard drive.

B. The COR will notify the Contractor, in writing, of approval or rejection citing any additions, corrections, or suggestions within the time specified. Any additions or corrections shall be completed and returned to the Government within 10 calendar days. In the event the government delays beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

Once a deliverable is submitted for review, contractor shall not progress with work under the contract until the COR’s written approval is received.

9. INVOICING

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

10. CONTRACT TYPE

The NPS anticipates awarding a Firm-Fixed Price contract.

11. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office.

It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

12. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act

(5 USC 552).

13. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

http://www.acquisiton.gov/

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.209-5 Certification Regarding Responsibility Matters AUG 2020 52.212-4 Contract Terms and Conditions – Commercial Items DEC 2022 52.222-54 Employment Eligibility Verification MAY 2022 52.227-17 Rights in Data – Special Works DEC 2007 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 52.242-15 Stop-Work Order AUG 1989 52.245-1 Government Property SEP 2021

14. CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

_X_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__ (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…