Sol_140P2124R0006.pdf

October 24, 2023

Solicitation Number 140P2124R0006 Museum Interpretive Exhibit Planning, Design and Fabrication

The National Park Service, Harpers Ferry Center, is soliciting proposals for Museum Interpretive Exhibit Planning, Design, and Fabrication services. These service-wide contracts will be available for usage by Harpers Ferry Center, Parks, and Regions within the National Park Service. Contract administration for the base contracts will be handled by Harpers Ferry Center.

This procurement is set aside for small business concerns under NAICS code 337212 “Custom Architectural Woodwork and Millwork Manufacturing” with a size standard of 500 employees.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ET on November 14, 2023. Questions received after this date and time may not be answered prior to the date that proposals are due.

Proposals are due via email by 10:00 AM ET on December 7, 2023.

The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

Offerors must maintain an active registration in the System for Award Management (SAM) to be eligible for an award under this solicitation.

All questions concerning this request for proposal should be referred to Randall Johnson, Contracting Officer via email at randall_johnson@nps.gov and Dee Dee Bender, Contract Specialist via email at dee_dee_bender@nps.gov.

Randall Johnson Contracting Officer

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPHF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/07/2023 1000 ES

10/24/2023

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 93 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Harpers Ferry WV 25425 IDC Building 67 Mather Place

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, HFC - Acquisition Management

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

QUESTIONS DUE BY 10:00 AM ET - 11/21/23

PROPOSALS DUE BY 10:00 AM ET - 12/7/23

Provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified) to provide the NPS with museum interpretive exhibit planning, design and fabrication services.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Randall Johnson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Museum Interpretive Exhibit Planning, Design and

Fabrication IDIQ

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Period of Performance: 10/24/2023 to 03/31/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

93 2 of

Solicitation Document No.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication Indefinite Delivery Indefinite Quantity (IDIQ) Contract

PART A – CONTINUATION OF SF 1449

Supplemental Information:

1. This procurement is set aside as small business under NAICS code 337212 “Custom Architectural Woodwork and Millwork Manufacturing” with a size standard of 500 employees.

2. The price schedule (Blocks 19-24) applicable to this IDIQ is outlined in Item 6 below, Pricing Schedule.

3. The Government plans to award approximately eight (8) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation. The government reserves the right to award more than eight (8) if it so chooses.

4. The minimum contract value for all orders issued against this contract shall not be less than the minimum contract value stated in the following table. The maximum contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

The government anticipates a maximum task order (TO) value of $4,000,000.00. The government reserves the right to compete TOs valued over $4,000,000.00, understanding that the IDIQ contract holders are not required to bid on projects above the maximum value.

NOTE: This is currently an unfunded requirement with a high expectation that funds will be available. When and if funds become available a contract will be awarded at that time.

Minimum Contract Value (Per Contract)

Maximum Contract Value

(All Awards)

Task Order Minimum

Task Order Maximum

$2,500.00

$45,000,000.00

$2,500.00

$4,000,000.00

5. Submitted offers shall be valid for 180 calendar days from the date specified for receipt of offers.

6. PRICING SCHEDULE

The contractor shall furnish all personnel, facilities, equipment, material, supplies, and services

(except as may be expressly set forth in this indefinite delivery, indefinite quantity (IDIQ) contract as furnished by the Government) and otherwise do all things necessary for work as described in this solicitation and attachments. Specific descriptions of individual projects will be provided by ordering agencies through TOs awarded under this IDIQ contract.

Provide hourly rates for the work to be completed under this IDIQ for a five (5) year period and an optional 6 month extension in accordance with FAR 52.217-8.

The Sample TO pricing shall be submitted separately using rates from this section.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

FIXED LABOR RATES - INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACT

Work to be performed for the labor categories listed can be found under Item 3.16, which also includes the minimum qualifications. The following fixed labor rates shall apply for pricing and billing TOs placed under this contract:

A. TECHNICAL SERVICES

Labor Category

Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

6 Mo Ext.

(IAW 52.217-8)

(1)

Architect/ Engineer

(2) Artifact Mounter (Journeyman)

(3)

Audio Describer

(4)

Audiovisual Producer

(5)

Systems Developer

(6)

Technician

(7) Certified Value Specialist

(8)

Electrical Technician

(9) Exhibit Designer

(10)

Exhibit Detailer

(11) Exhibit Developer $ $ $ $ $ $

(12) Exhibit Evaluator $ $ $ $ $ $

(13) Exhibit Specialist (Fabrication)

(14)

Exhibit Specialist (Graphics)

(15)

Fabrication Shop Supervisor

(16) Graphic Designer

(17)

Graphics Shop Supervisor

(18)

Illustrator

(19) Lighting Designer $ $ $ $ $ $

(20)

Lighting Technician $ $ $ $ $ $

(21)

Model-Maker/ Sculptor

(22)

Project Manager

(23)

Videographer $ $ $ $ $ $

(24) Writer/Editor

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

B. MATERIAL MARK-UP (if any)

Materials will be reimbursed at actual and documented expenses plus a handling rate for materials overhead, and acquisition expenses, if any.

C. TRAVEL RATE

The rate for actual time in travel shall be one half of the loaded negotiated rate set forth in this contract.

7. MAXIMUM LABOR RATES

Fixed rates contained in this contract are the maximum allowable hourly labor rates permissible under this contract.

Offerors define the maximum allowable hourly labor rates permissible in the solicitation. The Service will incorporate these rates into a successful Offeror's contract upon award as the maximum allowable hourly labor rates under the contract to be used when proposing pricing on TO solicitations.

When proposing pricing on TO solicitations, offerors must not exceed the maximum allowable hourly labor rates contained in this contract. Offerors are permitted, and encouraged, to base TO proposal pricing on rates which are less than those contained in this contract.

In accordance with FAR 52.217-8 Option to Extend Service, the Government may choose to extend the ordering period up to six (6) months, if continued performance is deemed in the best interest of the Government. Offerors shall provide rates to cover a potential six (6) month extension of work.

8. ORDER LIMITATIONS/CONTRACT CEILING

This IDIQ contract has five (5) ordering periods, each consisting of 12 months for a total of 60 months with a potential six (6) month extension IAW FAR 52.217-8, for a total ordering period of 66 months if the option is exercised. There is no guarantee that the option will be exercised on any or all awarded contracts.

TOs will be placed in accordance with Procedures for Awarding TOs. Periods of performance for each TO will be set in the individual TO. The Government is under no obligation to issue any TOs against this contract beyond the minimum guarantee.

THE MAXIMUM CONTRACT AMOUNT for the IDIQ contracts (sum of all TOs awarded under all IDIQ contracts awarded) is $45,000,000.00 ($45M) over a period of 66 months. The ceiling is not allocated equally across all years or TOs. This contract award pool ceiling will be applied to TOs on a first in, first awarded basis and will be shared by all contract holders.

Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

6 Mo Ext.

(IAW 52.217-8)

Material Handling Rate (if any)

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

9. MINIMUM GUARANTEE / TASK ORDER RFP PARTICIPATION

A. THE MINIMUM GUARANTEE ORDER(S) VALUE for the IDIQ contracts is $2,500.00 each.

B. The minimum guarantee will be issued via TO in conjunction with the main IDIQ contracts.

Award of the first TO meeting or exceeding the minimum guarantee to individual contract awardees fulfills the minimum guarantee requirement. After the award of the first TO to an individual contract awardee, a modification will be issued to their minimum guarantee TO to administratively remove the funds and closeout the TO.

If the contractor is unsuccessful securing a TO during the five (5) year contract period and optional six (6) month extension, if exercised, the contractor can submit an invoice against the TO for the minimum guarantee.

C. Contractors shall submit an offer on all projects offered by submitting a quote/proposal to the Contracting Officer in accordance with requirements stated in the TO RFQ/RFP. In the event a contractor is unable to submit an offer in response to a TO RFQ/RFP, the contractor shall notify the TO contracting office via email of their intent to not compete by providing the Solicitation Number, Project Title, and the Reason for not submitting an offer.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

Scope of Work **NOTE: This is not a FAR PART 36 requirement; no Construction or A&E work is included in this IDIQ. **

1.0 BACKGROUND

The mission of the U.S. Department of the Interior (DOI) is to protect and provide access to our Nation’s natural and cultural heritage and honor our trust responsibilities to Indian Tribes and our commitments to island communities. The responsibility of the National Park Service (NPS) is to plan, design, produce, and maintain interpretive media for the National Park Service’s over 400 sites.

Visitors at natural and historic sites, in visitor centers, museums, education centers, contact stations, historic structures, and park areas enjoy exhibits, multimedia, and publications.

Facilities in which museum exhibits are located include contemporary visitor centers, contact stations, and historic buildings of various types. Historic buildings that contain museum exhibits include homes, public buildings, forts, industrial buildings, and architectural monuments and memorials. The work of producing exhibits for these sites may involve traveling to the park areas to meet with park staff;

inspecting sites; assessing rehabilitation plans and/or scopes of work; preparing cost estimates for work; providing measurements; and fabricating and installing exhibits.

For the purposes of this contract, exhibits or exhibitions, with their respective requirements and specifications include, but are not limited to: graphics, display mounts, display cases, two- and three-dimensional displays, reproductions, lighting systems, audiovisual presentations, electronic interactive programs, photographs, murals, display transparencies, scale models, full-size models, dimensional maps and displays, dioramas, mechanical interactive devices, signage, menu and bulletin boards, cabinets, information desks, storage units, seating, sales display fixtures, structural elements such as display walls, platforms, barriers, and other display support structures, and elements designed to enhance accessibility for individuals with physical, sensory, and cognitive impairments

2.0 GENERAL

This Indefinite Delivery Indefinite Quantity (IDIQ) contract will provide parks with assistance in rehabilitating or replacing old and outdated exhibits or in producing new exhibitions and media for parks. The contractor shall provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified in this contract) necessary to provide the NPS with museum interpretive exhibit Planning, Design, Fabrication, and Installation. This contract responds to a need for the Planning, Design, Fabrication, and Installation (planning, design, fabrication, and installation) of all types of exhibits ranging from small temporary displays to major museum exhibitions.

All work under this contract shall be performed in accordance with the terms of the IDIQ contract, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the planning and production of work as required.

2.1. Point of Contact

2.1.1 Base Contract

The contractor’s IDIQ Project Manager (PM) shall be the primary point of contact between the contractor and the National Park Service (NPS) Contracting Officer (CO) and Contracting Officer’s Representative (COR) for the IDIQ. The IDIQ PM shall perform the following work:

a. Notify the CO of any changes to the contractor’s business operations that affect work under this contract.

b. Communicate with the CO and IDIQ COR regarding major or broad issues affecting TOs written under this contract.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

c. Prepare and submit an electronic status report every six (6) months which lists all active TOs by number and includes, at a minimum, the name of the park and/or client, type of work being performed and results achieved during the reporting period, identification of any current problems that may impede performance, the proposed corrective action, and the completion date.

2.1.2 Task Order

The contractor’s TO PM shall be the primary point of contact between the contractor and TO COR for individual TOs. The contractors TO PM shall have full authority to act for the contractor on all matters relating to a specific TO, and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The Contractor shall provide quality control to ensure that all elements of project work meet the requirements of the Contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets Contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The Contractor shall oversee all work during installation to ensure that it adheres to Contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract.

Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The schedules will be outlined at the TO level. The following actions shall be outlined in TOs when deemed necessary:

1. The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract.

2. The contractor shall track work progress to ensure that the project is completed according to the schedule.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

3. The contractor shall coordinate and confirm the dates for all submittals and meetings with the

COR.

4. The contractor shall provide a monthly written status report to the TO COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

5. The TO PM shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and others as specified in individual TOs. For on-site meetings and presentations, the TO will specify location, the contractor personnel required on site, number of full and partial contractor workdays on site, and any other project- specific requirements. For virtual meetings and presentations, the TO will specify acceptable electronic meeting method(s) (phone/videoconference/web). The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

2.6. Submittals

Submittals and reviews are the key communication points between the contractor and the COR which document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables. For this contract, a submittal is defined as all samples, documents (i.e., drawings, schedules, facsimiles), electronic files, and other materials that together represent the level of development of work at a given time and shall be provided by the contractor to the COR for review and approval. At any point in the exhibit Planning, Design, Fabrication, and Installation process the COR may require informal submittals of the contractor’s work-in-progress to document the status and level of development of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

Accepted with Revisions – At the discretion of the COR, the government may accept the overall submittal, and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal are required unless otherwise specified in the TO. The number of fabrication submittals including but not limited to graphic prints, material samples, and model samples shall be specified in the TO.

2. Submittals shall be delivered to the location noted in the TO via overnight delivery service unless otherwise specified in the TO.

3. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material unless otherwise specified in the TO.

4. The contractor shall provide copies of any Microsoft Office submittals in an accessible 508 compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients. The transmittal shall include the following minimum information:

• "From" (contractor's name and contact information)

• "To" (COR's name)

• Date submittal was shipped

• Project name and park name

• Itemized list of contents

• List of copied recipients who received the same submittals

2.7. Accessibility

Exhibits planning, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act. The contractor shall be aware of and pursue principles of universal design throughout all phases of the Planning, Design, Fabrication, and Installation process.

Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. Where required by individual TO the contractor shall facilitate additional evaluations, design workshops, and reports to maximize accessibility.

Accessibility requirements for visitors with specific disabilities shall be addressed. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility, a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the task order to address outstanding accessibility requirements.

Refer to the Programmatic Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1. Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf.

The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons & Computer Interactives

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.8. Design Parameters

The contractor shall plan and design exhibits, in close consultation with the COR and project subject matter experts, as specified in each individual task order.

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the visitor center’s floor plans and pursue space alternatives with the goals of improving visitor flow, improving the interpretive experience, and improving spatial and functional relationships. Specific project tasks will be provided under Individual task orders.

2.8.2 Themes

The contractor shall design the interpretive exhibit elements with a specified focus as outlined under individual task orders.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property required to produce the graphic layouts in the exhibit as specified under individual task orders.

2.8.4 Production Budget

The contractor shall design to a production budget range as specified under individual task orders. The individual task orders will indicate items that shall be included in the production budget, as well as items that shall not be included in the production budget.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

3. DESCRIPTION OF SERVICES

3.1. Planning, Design, Fabrication, and Installation Services

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide the National Park Service with exhibit Planning, Design, Fabrication, and Installation services as set forth in the individual TOs awarded hereunder. TOs awarded hereunder may include, but not be limited to the following phases and types of work:

• Planning and Design of exhibits including:

o Schematic Design 1 o Schematic Design 2 o Design Development 1 o Design Development 2 o Design Development 3 o Production Design o Production Support

• Fabrication of exhibits including:

o Pre-Fabrication o Fabrication o Shop Inspections o Building Preparation o Installation o Closeout

Work may include but is not limited to:

• travel to park sites

• story development

• exhibit evaluation

• content research

• organization of content

• text writing, and other tasks associated with the interpretive content of an exhibit

• development of the physical organization of the exhibit space

• integration of all exhibit elements into a cohesive presentation

• accessibility workshops

• functional characteristics and visual appearance of exhibit elements, and development of technical details for fabrication

• inspection of park sites

• assessment of building rehabilitation plans and/or scopes of work

• cost estimate preparation

• site measurements

• fabrication

• installation of all exhibits.

• Development and installation of audio description.

For the purpose of this contract, “exhibit” is defined as including, but not limited to, any one of the following or combination thereof:

• exhibit panels and platforms

• information desks and informational signage

• artifact display cases and artifact mounts,

• cabinets for multi-media programs

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

• digitally printed labels and graphics

• printed or painted murals

• floor graphics

• scale models

• full-size models

• reproduction props

• dimensional maps

• dioramas

• sculpted or cast human figures

• exhibit audiovisual equipment

• exhibit computer interactives

• embedded exhibit videos and audio programs, and interactive touch-screen programs

• audio description

• custom mechanical interactives

• exhibit lighting.

These tasks provide for the finished, professional exhibits the National Park Services provides for all visitors. Not all tasks set forth in this section will be required for every TO issued under this contract. Each TO scope of work and specifications will indicate the general and specific tasks required for a given design project.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with Attachment 1, National Park Service Exhibit Planning, Design, and Fabrication Specifications, as well as in accordance with all applicable attachments set forth in Part C, Contract Documents, Exhibits, and Attachments, and the terms and conditions set forth herein.

3.3. Design Considerations

In planning, designing, and fabricating exhibitions hereunder, the contractor shall address the following essential design parameters:

• life safety

• barrier-free design

• accessibility/universal and programmatically accessible design

• sustainability

• energy conservation

• artifact conservation including daylight modulation from skylights windows, and doors, if applicable

• control of sound-spill from AV programs

• security provisions

• integration with existing architecture where relevant

• functionality, maintenance, durability, and other lifecycle requirements

• Exhibit lighting which shall:

o Address artifact and energy conservation o Address sustainability and maintenance o Meet the functional needs of visitors in the exhibition space o Be, by default, LED track lighting unless otherwise indicated by design or functional requirements and approved by the COR.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

3.4. Codes and Standards

All exhibitions shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments in Part C, Contract Documents, Exhibits and Attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5. Post Award Conference Call

Upon award of the individual TO, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the TO CO and COR.

3.6. Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review Government furnished materials.

2. Travel to Site in accordance with the TO, and as follows:

a. Orientation to park experience.

b. Identify and document media and object resources at park

c. Orientation to and documentation of architectural space.

d. Conduct Exhibit Planning Workshop.

(i) Analyze space and propose recommendations.

(ii) Review existing planning documents.

(iii) Review and/or develop design criteria.

e. Review and/or develop themes, goals, and objectives.

(i) Define target audience.

(ii) Define the desired visitor experience.

(iii) Document results of workshop.

3. Identify sources for existing media resources and develop Resource Package Abstract.

4. Develop Project Brief including:

a. Current overview of project, including updated information and understandings.

b. Interpretive themes and objectives.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit.

d. Analysis of the project budget, including review and/or development of a Class C Production Estimate.

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Identification and analysis of opportunities, approaches and solutions to maximize programmatic accessibility including barrier-free design, as well as physical, experience-based, and content-based accessibility that are specific to the needs of the TO.

5. When required in the individual TO, conduct front-end evaluation.

3.7. Schematic Design

Work in this phase is organized into two sub-phases: Schematic Design 1 (SD1) and Schematic Design 2 (SD2). Schematic Design 1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic Design 2 includes development of a preferred alternative. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.7.1 Schematic Design 1

During this phase the contractor shall:

1. Conduct Content Research, including:

a. Survey and record repositories of relevant resources.

b. Develop Resource Package Level 1

2. Develop Schematic Design 1 – unless otherwise specified in the task order, develop three (3) design alternatives, each including:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space.

b. A minimum of three preliminary sketches for each alternative that communicates the overall design intent, visual, spatial, and physical character of the exhibit design approach, and proposed visitor experience. At least one sketch should convey the overall intention for the space, while others can elaborate on that approach, represent iconic experiences, or detail other unique aspects of the approach. The purpose of these preliminary sketches is to explore and present design alternatives in an expressive and informative manner that can facilitate review and discussion. Alternatives for larger or more complex TOs may require additional sketches to accomplish this.

c. A preliminary mood board for each alternative that includes images, colors, materials, typographic approaches, and exhibit techniques that convey the overall character and intent of the design approach.

d. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes.

e. A project-specific narrative describing opportunities for Universal Design and proposed preliminary Universal Design and programmatic accessibility approaches, including barrier-free design, as well as physical, experience-based, and content-based accessibility, and audio description.

f. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

3. Present Schematic Design 1, Conduct Design Charette and Value Analysis

a. Participants required to travel to the park to attend this meeting will be specified in the individual task orders. Normally, it is the Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist.

b. The length of the meeting will be specified in the individual task orders. Normally, the meeting shall consist of three (3), 8-hour days with the Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist in attendance all three

(3) days of the meeting.

c. If required as part of the individual task order, the Certified Value Specialist shall facilitate the Value Analysis process to select a Preferred Alternative. The design, distribution, and adjacencies of functional spaces within the visitor center shall be a primary evaluation criteria of exhibit alternatives during the Choosing by Advantages exercise of the Value Analysis.

d. When required in the individual task order, the Contractor shall participate in the NPS Value Analysis process by preparing and presenting supporting materials for Value Analysis.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

5. When required in the individual task order, provide a Draft Value Analysis Report.

3.7.2 Schematic Design 2

During this phase the contractor shall:

1. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

a. Written exhibit walkthrough.

b. Overall design approach including:

i. Media style and appearance.

ii. Revised Universal Design, and programmatic accessibility approach.

iii. Audio description narrative approach and Production Plan.

iv.Floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

v.Overview of Electronic Programs.

vi.Perspective view renderings that communicate design intent of each scene vii.Functional lighting plan and narrative approach which includes coordination with building controls, and infrastructure improvements.

c. Resource Package Level 2, with its content integrated into exhibit walkthrough description.

d. Class B Production Cost Estimate and revised life-cycle cost estimates for preferred alternative.

e. Final Value Analysis Report

2. Present Schematic Design 2, including a walkthrough or digital white-model of the exhibit that conveys the overall physical space of the exhibits in three dimensions.

Specific requirements will be outlined in each individual task order.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

3.8. Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.8.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and Content Group.

c. Exhibit Design Drawings that shall serve as the basis for Production Design drawings in later phases.

d. Sample graphic layouts/graphic approach/typography.

Provide documentation of all contrast ratios between text and background color for all layouts of print and digital media. Color selections shall be presented in CMYK, Pantone CMS and HEX equivalents for review. Minimum contrast shall pass WCAG 2.0 Level AA Success Criteria or greater, but may require additional adjustment on a case by case basis to ensure best accessibility.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

i. Preliminary Content Management Database including entries for the following:

i. AO - accessioned objects

ii. CE - custom elements, including any non-accessioned objects

iii. EE and EP - audiovisual and digital interactive elements

iv. IM - images

v. LA - text labels

j. Updated Class B Production Cost Estimate and life-cycle cost estimate.

k. Updated programmatic accessibility and universal design approach and solutions.

l. Fabricator-provided preliminary Constructability Report indexed to the Class B

Production Cost Estimate, consisting of a narrative description of the exhibit design that:

• Evaluates the durability and feasibility of proposed/anticipated fabrication techniques and material selections.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

• Identifies any improvements to the physical design that may reduce construction costs (ie, value engineering)

• Identifies any maintenance issues

• Identifies any overly complex designs that may require complex exhibit production and installation requirements.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and, information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

3. Present Design Development 1 including a walkthrough or digital white-model of the exhibit that conveys the overall physical space of the exhibits in three dimensions.

4. When required in the individual TO, conduct formative evaluation and/or accessibility evaluation and/or accessibility workshop.

5. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.8.2 Design Development 2

During this phase the contractor shall:

1. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2.

c. A first draft of the AV Program Production Treatment for each Electronic Program.

d. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1.

e. Constructability report

f. Universal design approach and programmatic accessibility solutions for content groups, or exhibit areas

2. Present Design Development 2.

3. When required in the individual TO, conduct formative evaluation and/or accessibility evaluation and/or accessibility workshop.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.8.3 Design Development 3

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

i. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

ii. Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

140P2124R0006

Document Title Museum Interpretive Exhibit Planning, Design and Fabrication

iii. Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

iv. Provide documentation of all contrast ratios between text and background color for all layouts of print and digital media. Color selections shall be presented in CMYK, Pantone CMS and HEX equivalents for review.

Minimum contrast shall pass WCAG 2.0 Level AA Success Criteria or greater, but may require additional adjustment on a case by case basis to ensure best accessibility.

v. Text Level 3.

b. Exhibit Design Drawings, to include:

i. Floorplans and elevations of site and existing conditions.

ii. Plan and elevation views of each Scene/Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

iii. Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

iv. Reflected ceiling plan and proposed lighting plan.

v. Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements.

vi. Calculated volumes of any exhibit case object chambers including oversized desiccant chambers and proposed desiccant load for each artifact case to maintain required relative humidity levels for artifact display.

c. Content Management Database to include the following reports:

i. Comprehensive Exhibit Plan

ii. AO - Accessioned Objects Schedules

iii. AO - Accessioned Objects Facsimile Sheets

iv. CE - Custom Elements Schedules

v. CE - Custom Elements Facsimile Sheets

vi. EE - Electronic Equipment Schedules

vii. EP - Electronic Program Schedules

viii. GL - Graphic Layout Schedules

ix. IM - Image Schedules

x. IM - Image Facsimile Sheets

xi. LA - text labels

xii. ST, CA, BP – All Physical structures, schedules

d. Electronic…