Attachment_15_ACME_Sample_Task_Order.docx

National Park Service | Standard Exhibit Planning, Design, and Fabrication Specifications

ATTACHMENT 15 – SAMPLE TASK ORDER

EXHIBIT PLANNING, DESIGN AND FABRICATION SERVICES

AKLAND MEJORA NATIONAL MONUMENT

Main Park Visitor Center

1. PROJECT BACKGROUND

Located in Somewhere, US, Ackland Mejora National Monument[footnoteRef:2] (ACME) preserves 206 square miles of mountain ecosystems, from montane meadow to alpine tundra. This dramatic landscape is the traditional homeland of twelve (12) Indigenous nations. The monument incorporates generational knowledge for the perpetuation of cultural resources, and implements traditional and modern methods for the preservation of natural resources. [2: Not an actual unit of the National Park Service. Unit has been fabricated for the purposes of this Sample Task Order, with the intent to evaluate cost reasonableness and offerors’s understanding of the requirements of a typical Task Order. ]

This project includes the planning, design, fabrication, and installation of new interpretive exhibits, as well as retail and sales desks for the park Visitor Center, a historic Mission-66-era building. Work will include incorporating feedback from the twelve affiliated tribes, as well as from the State Historic Preservation Office (SHPO).

2. GENERAL REQUIREMENTS.

The project shall be the planning, design, fabrication, and installation of interior and exterior interpretive media and retail and sales desks at the ACME Visitor Center. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Park staff will coordinate input and reviews from all stakeholder groups including the Western National Parks Association (sales), Tribal Historic Preservation Officers, the State Historic Preservation Office, and Subject Matter Experts on geology.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for both visitor centers in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, lighting design, and information desk. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park to coordinate the exhibit with any necessary building infrastructure improvements. The park is responsible for the removal of existing exhibits.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1 Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2 Quality Control

The Contractor shall provide quality control to ensure that all elements of project work meet the requirements of the Contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets Contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The Contractor shall oversee all work during installation to ensure that it adheres to Contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2.3 Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4 Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5 Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Attendees

Duration/Days on site

(or as needed)

2.6 Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1 Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

· Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

· Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2 Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

5. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

6. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3 Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

· "From" (Contractor's name and contact information);

· "To" (COR's name);

· Date submittal was shipped;

· Project name and park name;

· Itemized list of contents; and

· List of copied recipients who received the same submittals.

2.7 Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act. The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.8 Design Parameters

The contractor shall plan and design exhibits for the visitor center in accordance with the project attachments, in close consultation with the COR and project subject matter experts, and the following:

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the visitor center’s floorplans and pursue space alternatives with the goals of improving visitor flow, improving the interpretive experience, and improving the spatial and functional relationship between ranger information areas and sales areas.

The planning and design under this contract covers 1500 square feet of the visitor center’s interior space and approximately 100 square feet of exterior space. The distribution of the exhibit area and visitor services is not limited to its current configuration.

Specifically, the contractor shall plan, design, and fabricate in accordance with Attachment A: ACME Space Allocation Plan and as follows:

· Visitor Center Interior:

· Lobby/Orientation, including:

· Information & Sales Desk

· ~100 square feet of low-complexity orientation and interpretive media

· Primary Exhibit Area, including

· ~1,400 square feet of medium-complexity interpretive media which shall be designed at low-density to accommodate visitor circulation and gathering for ranger talks and school groups.

· Visitor Center Exterior:

· ~100 square feet of low- to medium-complexity orientation and interpretive media designed to assist visitors after hours with trip planning and safety, and to convey visitor responsibility and stewardship messages.

2.8.2 Themes

The contractor shall design the interpretive exhibit elements at the ACME Visitor Center with a focus on cultural connections, geology, and dark skies, based on the following themes from the ACME Foundation Document.

Akland Mejora National Monument’s spectacular mountain wilderness provides visitors unparalleled opportunities to comprehend powerful geologic processes and their influences on the natural and human world—the unique combination of fault-block geology, water, and glaciers shape this dynamic landscape.

The Monument’s diverse ecosystems provide opportunities to connect to the natural world through recreation, enjoyment, learning, and to foster stewardship of this land.

Human use of this land has evolved over time and reflects landscape values and use from American Indians to early settlers to today’s visitors.

The Monument is a Gold Tier International Dark Sky Park with exceptional views of the night sky.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17. The park owns some artwork and may contribute new photography; however, the contractor shall acquire any images and other intellectual property needed for the exhibits. Therefore, the contractor shall budget 4% of the planning and design budget for acquisition of use rights, production-quality images, and other IP used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

For this project, the contractor shall design to a Production Budget between $600,000 - $625,000

1. The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Acquisition and installation of all electronic equipment, including audiovisual equipment, and wiring integral to the desks.

d. Acquisition and installation of all exhibit-specific lighting.

e. Production of original artwork such as illustrations, murals, maps, and photographs.

f. Production or acquisition of all custom elements such as raised relief maps, architectural and natural history models, dioramas and figures, custom electronic programs and elements, exhibit lighting, mechanical and electromechanical devices, and historic reproductions.

g. Production of the Exhibit Audio Description program, including final script development, hardware purchase, installation, and testing.

h. Production of Information and sales desks.

1. The Production Budget shall not include:

a. Demolition of current exhibits.

b. Purchase and installation of house and architectural lighting

c. Related infrastructure improvements such as carpet, paint, and electrical wiring.

d. Non-interpretive elements in the Sales Area (e.g. sales furniture and fixtures aside from the desk)

3. PLANNING, DESIGN, PRODUCTION, AND INTALLATION SERVICES

3.1 General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide ACME with exhibit planning, design, production, and installation services for the park visitor center. Work includes: the development of Schematic Design 1 & 2; Design Development 1, 2, & 3; Production Design; Production Support; Pre-Fabrication and Fabrication; Shop Inspections; Building Preparation; Installation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.2 Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.3 Design Considerations

In planning, designing, and fabricating exhibits for the ACME Visitor Center, the contractor shall take into account as essential design considerations the following:

· life safety;

· barrier-free design;

· accessibility/universal and programmatically accessible design;

· sustainability;

· energy conservation;

· artifact conservation including daylight modulation from skylights, windows, and doors , if applicable;

· control of sound-spill from AV programs;

· security provisions,

· integration and compliance with existing architecture where relevant;

· functionality, maintenance, durability, and other lifecycle requirements; and

· exhibit lighting which shall:

· address artifact and energy conservation

· address sustainability and maintenance;

· meet the functional needs of visitors in the exhibits space; and

· be by default LED track lighting unless otherwise indicated by design or functional requirements and approved by the COR.

3.4 Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.6 Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1. Review government furnished materials (all contract attachments).

1. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to ACME, for the post-award meeting and exhibit planning workshop. The meeting shall consist of two, 8-hour days and the contractor shall complete the following work:

1. Orientation to park experience

1. Identify and document media and object resources at park

1. Orientation to and documentation of architectural space

1. Conduct Exhibit Planning Workshop, including:

· Analyze space and propose recommendations

· Review existing planning documents

· Review and/or develop design criteria

1. Review and/or develop themes, goals, and objectives, including:

· Define target audience

· Define the desired visitor experience

· Document results of workshop

1. Identify sources for existing media resources and develop Resource Package Abstract.

1. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Approach and solutions to programmatic accessibility including barrier-free design, as well as physical, experience-based, and content-based accessibility that are specific to the needs of this project.

3.7 Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic Design 1 (SD1) and Schematic Design 2 (SD2). Schematic Design 1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic Design 2 includes development of a preferred alternative. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.7.1 Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

1. Survey repositories of relevant resources

f. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives. The three alternatives shall include:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A project-specific narrative describing proposed preliminary Universal Design and programmatic accessibility approaches, including barrier-free design, as well as physical, experience-based, and content-based accessibility, and proposed approach for audio description.

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

3. Present Schematic Design 1, Conduct Design Charette and Value Analysis

a. The Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist shall travel to ACME visitor center, in Somewhere, US.

b. The meeting shall consist of three (3), 8-hour days. The Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist shall attend all three (3) days of the meeting.

c. The Certified Value Specialist shall facilitate the Value Analysis process to select a Preferred Alternative. The design, distribution, and adjacencies of functional spaces within the visitor center shall be a primary evaluation criteria of exhibit alternatives during the Choosing by Advantages exercise of the Value Analysis.

d. The Contractor shall prepare and present supporting materials for Value Analysis.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

1. Submit a Draft Value Analysis Report.

3.7.2 Schematic Design 2

During this phase the contractor shall:

0. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

a. Written exhibit walkthrough.

b. Overall design approach, including:

i. Media style and appearance.

ii. Universal design, and programmatic accessibility approach.

iii. Audio description narrative approach and Production Plan.

iv. Floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

v. Perspective view renderings that communicate design intent of each scene

vi. Functional lighting plan and narrative approach which includes coordination with building controls, and infrastructure improvements.

g. Resource Package Level 2, with its content integrated into exhibit walkthrough description.

h. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

i. Final Value Analysis Report.

0. Present Schematic Design 2, including a walkthrough or digital white-model of the exhibit, as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

0. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.8 Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.8.1 Design Development 1

During this phase the contractor shall:

Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and Content Group.

c. Exhibit Design Drawings.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

i. Preliminary Content Management Database including entries for the following:

AO - accessioned objects CE - custom elements, including any non-accessioned objects EE and EP - audiovisual and digital interactive elements IM - images LA - text labels

j. Updated Class B Production Cost Estimate and life-cycle cost estimate.

k. Updated programmatic accessibility and universal design approach and solutions.

l. Fabricator-provided preliminary Constructability Report indexed to the Class B Production Cost Estimate, consisting of a narrative description of the exhibit design that:

· Evaluates the durability and feasibility of proposed/anticipated fabrication techniques and material selections.

· Identifies any improvements to the physical design that may reduce construction costs (ie, value engineering)

· Identifies any maintenance issues

· Identifies any overly complex designs that may require complex exhibit production and installation requirements.

Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and, information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

Present Design Development 1 as follows:

a. The Project Manager, Exhibit Developer, Exhibit Designer shall travel to ACME visitor center, in Somewhere, US.

b. The meeting shall consist of two (2), 8-hour days. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.8.2 Design Development 2

Design Development 2 is an iterative phase that steps back from physical design decisions and focuses heavily on developing graphic treatments and interpretive content. During this phase the contractor shall:

1. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2.

c. A first draft of the AV Program Production Treatment for each Electronic Program.

d. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1. The contractor shall coordinate with the COR and confirm which elements shall require additional Exhibit Design details at this phase.

Present Design Development 2 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 2.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.8.3 Design Development 3

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

Text Level 3.

b. Exhibit Design Drawings, to include:

· Floorplans and elevations of site and existing conditions.

· Plan and elevation views of each Scene/Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

· Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

· Reflected ceiling plan and proposed lighting plan.

· Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements.

c. Content Management Database to include the following reports:

Comprehensive Exhibit Plan AO - Accessioned Objects Schedules AO - Accessioned Objects Facsimile Sheets CE - Custom Elements Schedules CE - Custom Elements Facsimile Sheets EE - Electronic Equipment Schedules EP - Electronic Program Schedules GL - Graphic Layout Schedules IM - Image Schedules IM - Image Facsimile Sheets

d. Electronic Programs Report including:

Updated AV Program Concept Treatments and AV Program Production Treatments for AV Programs and Digital Interactives.

Flow charts for Electromechanical Programs.

Electronic Equipment locations, wiring paths, circuit and switch locations.

Audiovisual, digital interactive, and electromechanical technical specifications.

Updated Audio Description Production Plan, to include audio description trigger types, trigger locations, and Table of Contents segment titles and sub-menu selections.

e. Content Specialties Reference Package – a first draft including an entry for any exhibit element that requires detailed subject matter, creative, technical, and/or artistic input. See Attachment 1, Exhibit Planning, Design, and Fabrication Specifications – Section 16, Content Specialties for typical categories of exhibit elements included in this Reference Package.

f. Material, finish, and color samples.

g. Updated and revised solutions for Universal Design and programmatic accessibility.

h. Final Constructability Report.

i. Updated Class B Production Cost Estimate and life- cycle cost estimate.

Provide updates to the DD1 recommendations for any alterations that are needed to the facility to accommodate the new exhibition (i.e., floor and wall treatments/colors), and electrical requirements (including loads).

Present Design Development 3 as follows:

a. The Project Manager, Exhibit Developer, Exhibit Designer shall travel to ACME Visitor Center, in Somewhere, US.

b. The meeting shall consist of two, 8-hour days. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.9 Production Design and Transition to Fabrication

Work in this phase begins the major transition of work from planning and design into fabrication. Production Design includes completion of all outstanding design and content development tasks, and the start of Pre-Fabrication tasks.

3.9.1 Production Design 1 – Design and Content Development

During this phase the contractor shall:

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

· Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

· Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

· Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

· Two (2) sets of uncoated, full-sized graphic layouts.

· Text Level 4.

b. Content Management Database to include the following reports:

· Comprehensive Exhibit Plan

· AO - Accessioned Objects Schedules

· AO - Accessioned Objects Facsimile Sheets

· CE - Custom Elements Schedules

· CE - Custom Elements Facsimile Sheets

· EE - Electronic Equipment Schedules

· EP - Electronic Program Schedules

· GL – Graphic Layout Schedule

· IM - Image Schedules

· IM - Image Facsimile Sheets

c. Electronic Programs Report including:

· Final AV Program Concept Treatments and AV Program Production Treatments for AV programs and Digital Interactive Programs.

· Final flow charts for Electromechanical Programs.

· Detailed technical specifications and cut sheets for all audiovisual, digital interactive, and electromechanical programs and equipment.

· Audio Description Production Plan, including:

· A diagram of exhibits indicating required power sources

· The types and locations of triggering hardware

· Table of Contents with segment titles and submenus.

d. Content Specialties Reference Package.

e. Acquire use-rights and production-quality copies of all third-party images and other intellectual property.

1. Present Production Design 1- Design and Content Development as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present Production Design 1.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

1. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

1. Make all changes requested by the COR to the final PD1 - Design and Content Development package. The final package shall include all production-ready graphics and materials.

3.9.2 Production Design 2 – Pre-Fabrication Tasks

During Production Design 2, the fabricator shall begin work on Pre-Fabrication tasks, based on the DD3 Exhibit Design Drawings and the PD1 Content Specialties Reference Package.

During this phase the contractor shall:

1. Assess updates to the building or installation site, and field-verify all measurements as needed:

a. At a minimum, the Project Manager, shall travel to ACME.

b. The meeting shall consist of one, 8-hour day. At a minimum, the Project Manager shall attend.

c. Conduct general project mid-process review, including inspection of the exhibit design drawings, building construction documents, and fabrication and installation work requirements.

2. Prepare and submit an Exhibit Production Plan, as follows:

a. Establish key project milestones and timeframes for review of content specialties, exhibit structures, and graphics for 25%, 40%, 80%, and 95% completion.

b. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

3. Provide field-verified Fabrication Shop Drawings, based on design intent and details of the DD3 Exhibit Design Drawings, and in accordance with the following requirements:

a. Modifications. The general design requirements developed during previous phases of work are intended to establish basic dimensions of units or modules, profiles, and sight lines of members. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet accessibility, durability, and safety standards as outlined in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications. The contractor shall submit proposed modifications to the COR for review and approval prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including members’ sizes, profiles, and alignment of components.

b. Electrical. The contractor shall provide equipment specifications, and a lighting and wiring diagram for all exhibit lighting as designed during previous phases of work. Building wiring and power shall be completed by the park. The contractor shall be responsible for acquiring and installing new track and fixtures, and for connecting fixtures to park-provided power throughout the exhibits. The contractor shall ensure that all physical loads are supported by adequate equipment and/or mounting devices as dictated by the state.

c. Object Cases. The requirements in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 18, Object Preservation and Protection apply. The contractor shall propose, for review and approval by the COR, any modifications to case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications. Case display chambers, exhibit case furniture and climate control chambers will be sealed with an appropriate physical vapor barrier, such as a phenolic paper backer, or Marvelseal, so that wood-based products used for fabrication shall not be exposed to the case interior. The climate control chamber and will be over sized by volume for the quantity of Silica Gel required to attain the relative humidity required for the display of the artifacts. The exhibit cases should also have museum grade ultraviolet light filtering components and have space set aside for the potential install of future security hardware.

d. Object Mounts. The contractor shall include drawings of proposed object mounts and exhibit case layouts, submitted in the form of shop drawings. The contractor shall propose and produce all necessary object mounts required by the design.

e. Engineering. A certified professional engineer (PE) shall review the structural design of any exhibit components to be installed by the fabricator that may pose a risk to life safety, and shall provide a certified engineer’s stamp on the drawings.

4. Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts.

5. Provide two (2) physical copies of Material Sample Boards.

3.10 Production Support

Work in this phase includes creative and technical support during fabrication of the project. During exhibit fabrication, the contractor’s Project Manager and Exhibit Designer shall provide input and clarifications regarding the production of the final Production Design 2 package. The contractor’s Project Manager and Exhibit Designer shall participate in production reviews, which include the following:

1. Travel to the Preliminary Shop Inspection at the fabricator’s facility

2. Review of shop drawings by the designer prior to submittal to the COR

3. Participation in production conference calls.

3.11 Production

Work in this phase shall include production of all exhibit elements in accordance with the final design intent as described in the corrected Production Design 2 submittals. Work in this phase is organized into two (2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre- Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.11.1 Materials

All raw and pre-processed materials shall be free of defects including infestations, and contaminants inconsistent with manufactures specifications and standards. All wood-based materials shall conform to ANSI/AWI 0641-2019 Architectural Wood Casework Standard.

3.11.2 Content Specialties

Content Specialties under this task order will be specified during the Planning and Design phases of work, and may include illustrations and artwork, new photography, natural history models, architectural and other cultural history models, life-sized figures, dioramas, reproduction historic objects, historic objects (accessioned or non-accessioned), maps and topographic models, and electronic programs.

1. Illustrations and Artwork. The production process for custom illustrations shall be as follows:

a. Refer to the PD1 Content Specialties Reference Package for design intent, purpose, style, and other production details.

b. Submit the proposed illustration style, in accordance with the PD1 Content Specialties Reference Package, for review and approval.

c. Submit rough sketches of the illustrations, in the approved style.

d. Submit more refined sketches of each illustration, including color, that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit 90% complete illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

f. Submit the final illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR. Incorporate the illustrations into the appropriate graphic layout files. Metadata shall be included in the final digital file and shall include information fields supplied by the COR, and found in Attachment 13, Art Documentation Form.

2. New Photography. The production process for new photography shall be as follows:

a. Refer to the PD1 Content Specialties Reference Package for design intent, purpose, style, and other production details.

b. Submit new photography for review and approval by the COR. Multiple rounds of review may be required.

c. Submit final photographic media at size and format required for production. Incorporate the photographic media into the appropriate graphic layout files. Metadata shall be included in the final digital file and shall include information fields supplied by the COR, and found in Attachment 13, Art Documentation Form.

3. Natural History Models. The production process for natural history models shall be as follows:

a. Refer to the PD1 Content Specialties Reference Package for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the model in the approved style, in accordance with the PD1 Content Specialties Reference Package, for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit one (1) positive or other 3D draft of the model. Model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

f. Submit the final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

4. Architectural and Other Cultural History Models. The production process for architectural and cultural history models shall be as follows:

a. Refer to the PD1 Content Specialties Reference Package for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the model in the approved style, in accordance with the PD1 Content Specialties Reference Package, for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit one (1) positive or other 3D draft of the model. Model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

f. Submit the final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

5. Life-Sized Figures. The production process for life-sized figures shall be as follows:

a. Refer to the PD2 Content Specialties Reference Package for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the figure in the approved style, in accordance with the PD2 Content Specialties Reference Package, for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit one (1) positive or other 3D draft of a minimum 12” x 12” section of the figure that shall include material samples for all materials, colors, and finishes associated with the figure, such as clothing, hair, skin or fabric…