Sol_140P2123R0072.pdf

140P2123R0072

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/21/2023 0040627234

1 2

67 Mather Place IDC Building Harpers Ferry WV 25425

NPS, HFC - Acquisition Management Multiple

NPS, Harpers Ferry Center

IDC Building, 67 Mather Place

Harpers Ferry

WV 25425

304 535-6227Shelia Bender

09/12/2023 1000 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

In accordance with the terms and conditions of your Indefinite Delivery Indefinite Quantity contract with the National Park Service for Exhibit Fabrication Services, enclosed is a competitive requirement for Monocacy National Battlefield.

00010 HAFC MONO Exhibit Fabrication Product/Service Code: Y1PB Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/30/2024

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2123R0072

00020 HAFC MONO Exhibit Fabrication Travel

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/30/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

August 21, 2023

Subject: Solicitation Number 140P2123R0071

Exhibit Fabrication for Monocacy National Battlefield

In accordance with the terms and conditions of your Indefinite Delivery Indefinite Quantity contract with the National Park Service for Exhibit Fabrication Services, enclosed is a competitive requirement for Monocacy National Battlefield. You are invited to prepare and submit, in writing, a proposal for performance of the work in accordance with the rates and provisions set for in the contract. Work shall be performed in accordance with the enclosed Scope of Work consisting of 29 pages. The government anticipates award of a firm-fixed-price task order resulting from this solicitation.

All questions shall be submitted in writing via email to Dee Dee Bender at dee_dee_bender@nps.gov no later than 10:00 am EST on September 1, 2023. Any questions received after this time may not be answered before proposals are due. All questions submitted shall reference specific parts of the solicitation including page numbers. An amendment will be issued to answer all questions received in response to this solicitation.

The proposal shall be separated into two separate Volumes and contain the information outlined in the solicitation under Item 9, Instructions to Offerors.

Proposals shall be received no later than 10:00 am, EST on September 12, 2023. Proposals received after this date/time and at the location specified in this announcement, will be considered late and handled as a late proposal. The proposal shall be submitted electronically via email to dee_dee_bender@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2123R0071 – Exhibit Fabrication for Monocacy National Battlefield”. Offers by telephone, transmitted via facsimile (fax), or submitted through SAM.gov will not be accepted.

Offerors who contact anyone regarding this project, other than personnel within the Office of Acquisition Management, Harpers Ferry Center, including but not limited to, the park or other HFC Personnel, may be automatically excluded from competition.

Shelia (Dee Dee) Bender Contracting Officer mailto:dee_dee_bender@nps.gov

140P2123R0072

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/21/2023 0040627234

1 2

67 Mather Place IDC Building Harpers Ferry WV 25425

NPS, HFC - Acquisition Management Multiple

NPS, Harpers Ferry Center

IDC Building, 67 Mather Place

Harpers Ferry

WV 25425

304 535-6227Shelia Bender

09/12/2023 1000 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

In accordance with the terms and conditions of your Indefinite Delivery Indefinite Quantity contract with the National Park Service for Exhibit Fabrication Services, enclosed is a competitive requirement for Monocacy National Battlefield.

00010 HAFC MONO Exhibit Fabrication Product/Service Code: Y1PB Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/30/2024

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2123R0072

00020 HAFC MONO Exhibit Fabrication Travel

Product/Service Code: Y1PB

Product/Service Description: CONSTRUCTION OF

EXHIBIT DESIGN (NON-BUILDING)

Delivery: 09/30/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Contract Number 140P2122D00__ Solicitation Number 140P2123R0072

EXHIBIT FABRICATION SERVICES

MONOCACY NATIONAL BATTLEFIELD

1. PROJECT BACKGROUND

During the summer of 1864, the Confederacy carried out a bold plan to turn the tide of the Civil War in their favor. They planned to capture Washington, DC and influence the election of 1864. On July 9, however, Federal soldiers outnumbered three to one, fought gallantly along the banks of the Monocacy River in an effort to buy time for Union reinforcement to arrive in Washington, DC.

Monocacy was not one of the largest battles of the Civil War, but it had an impact much larger than many know. Confederates had successfully reached Washington, forcing Grant to send reinforcements northward, but their campaign was ultimately foiled by the delaying tactics of Lew Wallace and his men at Monocacy on July 9. Because of this, the Battle of Monocacy has forever been known as “The Battle That Saved Washington.”

The park visitor center opened in 2007, since opening the visitor center has hosted thousands of visitors including children during school field trips. Many of the existing exhibits need replacing, this task order shall be the full replacement of the second-floor exhibits at Monocacy National Battlefield.

2. GENERAL REQUIREMENTS

The project shall be the fabrication and installation of new exhibits for the visitor center at Monocacy National Battlefield (MONO) in Frederick, MD. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this task order and its attachments. The park is responsible for the removal of existing exhibits and preparation of exhibit space.

All work under this task order shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this task order, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the task order and base IDIQ contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets task order and base IDIQ contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. The contractor shall oversee all work during installation to ensure that it adheres to task order and base IDIQ contract specifications and schedule for completion. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this task order. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3.1. Post Award Meeting

The following listed government-furnished property shall be provided at the post award meeting:

1. Production Ready Graphic Files

2. Accessioned objects for measuring, refer to Attachment D, MONO AO Schedule

3. Existing casework dimensions

4. AV programs

2.3.2. Exhibit Fabrication

The following listed government-furnished property shall be provided during exhibit fabrication for installation:

1. Accessioned objects, refer to Attachment D, MONO AO Schedule

2. Existing casework

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this task order. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1. Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3. Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site. The exhibit shall be installed no later than December 31, 2024.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Project coordination, and comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager Weekly, 1-hour meetings (or as needed)

Post-award meeting and site visit

At Park Project Manager Two, 8-hour days

Building Prep site visit At Park Project Manager One, 8-hour day

Preliminary Shop Inspection

At contractor facility Project Manager Two, 8-hour days

Final Shop Inspection At contractor facility Project Manager Two, 8-hour days

Installation At Park Project Manager, Installation Crew (TBD)

To be proposed by contractor

Audio Description Installation & Testing

At Park Project Manager, Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with task order requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Approvals and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. One (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits fabricated for the National Park Service shall follow the latest published version of base contract Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1.Audio-only Programs Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons & Computer Interactives

In addition to the requirements outlined in para 2.7.1.3, Audiovisual Programs, touch screen user interfaces require external control navigation buttons for people with limited mobility.

3. FABRICATION AND INSTALLATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide MONO with exhibit fabrication and installation services for the park visitor center. Work includes:

production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Installation (including Primary Installation, Punch List, and Audio Description); and Closeout. Work includes travel to the park to meet with the park staff, inspect sites, assess or recommend rehabilitation plans and/or scope of work, prepare cost estimates, provide or confirm measurements, and fabricate and install exhibits.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.3. Design Control

In fabricating exhibitions hereunder, the contractor shall take into account as essential design and production considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

3.4. Codes and Standards

All exhibits shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this task order, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.6. Production Support

Production support from the Planning and Design contractor is part of this contract. HFC exhibit designers and specialists may review Fabrication Drawings, mock-ups, prototypes, samples, and other submittals and make suggestions or request changes (through the COR) and may attend shop inspections.

3.7. Production

Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in Attachment A, MONO ProductionDesignIntentDrawings_FINAL_061323. Work in this phase is organized into two (2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre- Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.7.1. Pre-Fabrication Submittals

During this phase, the contractor shall:

1. Attend a post-award meeting as follows:

a. Submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting.

b. Travel to MONO in Frederick, MD to attend a post award meeting with the COR and park personnel. The meeting shall be two (2) eight-hour working days with an option to extend if needed. The date of the meeting shall be determined within three (3) weeks of the Contract award.

c. Orient to the site and review existing site conditions and construction documents.

d. Conduct general project review, including the exhibit design drawings and work requirements.

e. Receive, review, inspect, document, and secure all government-furnished material, including drawings, planning documents, reference and source materials, and other project-related material.

f. Inspect, measure, and document accessioned and non-accessioned objects to be used in the exhibits, verifying final dimensions in accordance with Attachment D, MONO_ AO_Schedule.

2. Prepare and submit an Exhibit Production Plan, as follows:

a. Establish key project milestones and timeframes for review for 25%, 40%, 80%, and 95% completion.

b. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

c. The Exhibit Production Plan shall include the AV Production Plan.

3. Provide Fabrication Shop Drawings.

a. Modifications. The general design requirements shown in Attachment A, MONO Production Design Intent Drawings FINAL 061323 are intended to establish basic dimensions of units or modules, profiles, and sight lines of members. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet accessibility, durability, and safety standards as outlined in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications. The contractor shall submit proposed modifications to the COR for review and approval prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including members’ sizes, profiles, and alignment of components.

b. Electrical. The contractor shall provide equipment specifications, and a lighting and wiring diagram for all exhibit lighting as designed and specified in Attachment A, MONO Production Design Intent Drawings FINAL 061323.

Building wiring and power shall be completed by the park. The contractor shall be responsible for acquiring and installing new track and fixtures, and for connecting fixtures to park-provided power throughout the exhibits. The contractor shall ensure that all physical loads are supported by adequate equipment and/or mounting devices as dictated by the state of Maryland.

c. Object Cases. The requirements in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 18, Object Preservation and Protection shall take precedence over design and production notes shown in Attachment A, MONO Production Design Intent Drawings FINAL 061323. The contractor shall propose, for review and approval by the COR, any modifications to case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications.

d. Object Mounts. The contractor shall include drawings of proposed object mounts and exhibit case layouts, submitted in the form of shop drawings.

e. Engineering. The contractor shall provide engineering services for exhibit components to be installed by the fabricator that may pose a risk to life safety.

A certified professional engineer (PE) shall review the structural design of the following exhibit structures and shall provide a certified engineer’s stamp on the drawings:

• Scene 2, map and projector tower and associated build

• Scene 1, Intro towers

• Scene 5 and 6, freestanding wall

4. Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts.

5. Provide two (2) physical copies of Material Sample Boards.

3.7.2. Fabrication

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications—Section 27, Quality and Safety Standards for Fabrication.

Fabrication tasks include the following:

3.7.2.1. Content Specialties

Content Specialties under this task order include historic objects (accessioned or non-accessioned), maps and topographic models, and electronic programs.

1. Historic Objects (Accessioned or Non-accessioned). Historic objects are required under this task order. Specific details and a full list of display objects are provided in Attachment D, MONO AO Schedule. The production process for historic objects shall be as follows:

a. Refer to Attachment D, MONO AO Schedule for design intent, purpose, style, and other production details.

b. Submit a report that details the conservation and mounting needs for the object, for review and approval.

2. Maps and Topographic Models. A map or custom topographic relief model is required under this task order. The production process for maps and topographic relief models shall be as follows:

a. Refer to Attachment A, MONO Production Design Intent Drawings FINAL 061323 for design intent, purpose, style, and other production details.

b. Submit one (1) full-sized paper proof of the tactile topographic map.

The proof shall include geologic and topographical features, where appropriate, and any specified labels.

c. Submit three (3) foam mock-ups of a minimum 12”x12” section of the map, including a difference vertical exaggeration on each sample.

d. Submit one (1) 12”x12” painted sample of the map that depicts an actual 12”x12” segment of the map

e. Submit a minimum of five (5) photographs of work-in-progress as the topographic map or model is in production, prior to clear-coat or final finish application

f. Submit the final tactile map that shall incorporate all corrections, changes, and modifications identified by the COR in the previous map samples.

3. Electronic Programs. As part of the Exhibit Production Plan, the contractor shall submit an AV Production Plan that describes the production process required to produce each Electronic Program for review and approval by the COR. Specific details and a full list of Electronic Programs can be found in Attachment C, MONO AV Schedule.

The contractor shall follow all processes for AV Production as outlined in base contract Attachment 6, National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs, and as follows:

a. Pre-Production

i. Review themes, goals, objectives, program content, and accessibility requirements for each program.

ii. Review park resources and materials for possible inclusion in program. Identify additional sources for research and materials for each program.

iii. Submit a Treatment, draft script, and/or an inventory of park-furnished footage and/or an inventory of proposed still images for video programs; submit a list of proposed audio recordings for audio-only programs; and submit a Conceptual Design for animation programs. All Treatments, draft scripts, inventories, and Conceptual Design shall be in accordance with program description in Attachment C, MONO AV Schedule.

iv. All deliverables for Electronic Programs shall be submitted electronically for review and approval. Multiple submissions may be required until approved by the COR.

b. Production

i. Provide a shooting script and filming schedule for video programs to the COR for review and approval, for all original footage that needs to be acquired by the contractor.

ii. Acquire principal photography for video program and submit all footage and footage logs to the COR for review and approval.

iii. Submit an edited assembly (string-out) of park-furnished footage for video programs to the COR for review and approval.

The result may necessitate the acquisition of additional footage from the park or other sources.

iv. Submit inventory of images for video programs that incorporate all required changes and substitutions from pre-production reviews to the COR for review and approval.

v. Submit proposed stock audio recordings for video and audio programs to the COR for review and approval. Each recording shall identify the sound in the file name structure.

vi. Submit a Work-In-Progress 1: storyboards, graphic layouts, modeling, and sample demonstrations illustrating movement;

and all approved elements incorporated into the sequence for animation programs to the COR for review and approval. These shall be approved by the COR prior to the final execution.

c. Post Production

i. Submit Rough Cut Edits and edit scripts for video and audio programs to the COR for review and approval. Multiple rough cuts and edit scripts may be required until approved by the COR.

Each rough cut shall be submitted with a revised script that corresponds to the most current edited version of the program.

ii. Submit three narrator samples to the COR for review and approval.

iii. Submit samples of music from a minimum of three (3) professional film composers or library music sources to the COR for review and approval.

iv. Submit samples of the proposed font and design style for all on-screen text, lower thirds, and Subtitles for the Deaf and Hard of Hearing (SDH) to the COR for review and approval.

v. Submit Fine Cut Edits and edit scripts for video and audio programs prior to the final online edits and sound mixes, to the COR for review and approval. Fine Cuts shall include a selection of approved composer’s music, sound effects, best resolution images or footage, highest quality audio, and all on-screen text and graphics (excluding credits). Multiple fine cuts and edit scripts may be required until approved by the COR. Each fine cut shall be submitted with a revised script that corresponds to the most current edited version of the program. The Fine Cuts shall be revised until ready for the online edit.

vi. Submit final assembly of images for digital slideshows to the COR for review and approval.

vii. Rights Package: The contractor shall submit a narrative description or spreadsheet that accounts for the copyright sources of all audiovisual elements proposed for use in each program—including public domain materials, purchased stock materials, and government-furnished materials—before the final programs are mastered. For those materials that are restricted, license agreements shall be submitted. Upon review and approval of the license agreements by the COR, any license that fails to meet the requirements shall be returned to the contractor for revisions. If the specified rights cannot be obtained, the contractor shall replace the element. The contractor shall submit scanned copies of all NPS Release Forms for talent, and scanned copies of all license agreements acquired by the contractor for copyrights and restricted materials being used in the production concurrent with the submission of Fine Cut Edits.

viii. Accessibility:

• Submit scripts for Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing scripts to the COR for review and approval.

• Submit a transcript describing each sound clip used in audio programs, for use by visitors who are Deaf or Hard of Hearing, to the COR for review and approval.

• For programs without audio, there shall be an icon or text indicating the program has no audio, placed either on-screen or in proximity to the program monitor. Submit proposed icon or text to the COR for review and approval.

ix. Submit Final Animation Programs with all approved elements and animated movement to the COR for review and approval.

x. Online Edit, Sound Design and Mix, and Color Correction: The contractor shall submit the final edited versions with final sound design, mix, and color correction, as required by program type, to the COR for review and approval.

xi. Final Deliverables: Upon completion of the project, all elements shall be submitted to the COR along with a completed form of base contract Attachment 14, AV Completion Report.

3.7.2.2. Mock-ups and Prototypes

Mock-ups refer to working models that are fabricated simply, quickly, and at minimal cost in order to test a concept. They are full-scale representations of portions of an exhibit for the purpose of review, testing, and evaluation. Mock-ups are for review only, and shall not be incorporated into the final exhibit.

Prototypes are more refined than mock-ups, and closer to the final product in material, fabrication, and operation. Prototypes are portions of an exhibit such as an artifact case or an interactive mechanism that has a particular need to be reviewed and tested prior to fabrication of more elements of the same design.

The contractor shall provide the following:

1. Mock-ups:

a. Typical A edge capture, and angle assembly

b. Typical D edge capture, and sidebar

c. Typical’s wall mounting solution The contractor shall submit mock-ups to the COR for testing, review, and approval. Mock-ups that are approved, or approved with comments, shall be fabricated in final materials or finishes, and shall incorporate all corrections, changes, and modifications identified by the COR. Mock-ups that are found to be deficient, shall be revised and resubmitted for testing, review, and approval.

2. Prototypes:

a. Scene 4, Historic Battle Flag mounting option/s

b. Scene 2, Battle map projector support arm

c. Scene 2, Battle map projection surface

d. Scene 2, Battle map railing Prior to the Preliminary Shop Inspection, the contractor shall provide the COR a report, with photo documentation, of the performance of the prototypes. All prototypes shall be available at the Preliminary Shop Inspection for review and testing.

All prototypes shall be corrected in accordance with the review and approval by the COR before being incorporated into the final exhibit.

3.7.2.3. Exhibit Structures and Cabinetry

The contractor shall provide adequate personnel and facilities to fabricate all structures and exhibit elements as required under this task order. The contractor’s Project Manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures and cabinetry shall adhere to the highest safety, environmental, and quality standards set under the law, and in accordance with base contract Attachment 1, National Park Service Exhibit Planning, Design, and Fabrication Specifications.

All finishes, and particularly high-touch surfaces, shall be finishes than can be cleaned and sanitized with an alcohol-based cleaning solution. In additional, finishes shall be durable enough to withstand thousands of uses by visitors.

All exhibit structures and cabinetry shall be in accordance with Attachment A, MONO ProductionDesignIntentDrawings_FINAL_061323, and with base contract Attachment 3, Exhibit Conservation Guidelines.

3.7.2.4. Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics.

Graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following:

1. Review all government-furnished materials and notify the COR if the materials are inadequate for production.

2. Prepare digital files for specified output.

3. Scan high resolution images as needed to meet the print dimensions at

200ppi resolution.

4. Link image and vector files to graphic layout files.

5. Adjust digital files for color corrections and bleed as needed.

6. Provide creative graphic design services to incorporate any government-provided illustrations, artwork, and new photography into graphic layout files for production.

7. Produce two (2) copies of full-sized unlaminated graphic proofs, samples, and layouts for review and approval by the COR prior to the Preliminary Shop Inspection; at the Preliminary Shop Inspection, provide full-sized unlaminated graphic proofs of all revisions requested during review.

8. Provide two (2) material production samples of each type of graphic substrate for review and approval by the COR.

9. Provide final, corrected graphic layouts.

3.7.2.5. Electronic Programs and Equipment

All Electronic Programs and associated Electronic Equipment shall be in compliance with the Information and Communication Standards of the Rehabilitation Act (see Section508.gov). Equipment and software components need to be carefully coordinated to ensure an effective presentation. Equipment compatibility relative to the designer’s vision is a critical element.

http://www.conservation-wiki.com/wiki/Talk:Exhibition_Standards_%26_Guidelines http://section508.gov/

The contractor shall follow the pre-production, production, and post-production process for Electronic Programs described above in Section 3.7.2.1.3 of this task order, and in accordance with base contract Attachment 6, National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs.

The contractor shall be responsible for testing of all electronic equipment, and for the successful installation of all electronic programs that are part of the exhibits, including those that are government-provided.

3.7.2.6. Audio Description

Audio description shall include all exhibit elements. Exhibit elements include text, graphics, tactiles, interactives, scenic elements, electronic programs (audio and video), and navigational and operational instruction.

During Fabrication, the contractor shall provide the following:

1. Audio Description Production Plan, including Table of Contents with AD segment titles and submenus congruent with Scenes, Content Groups, and individual exhibit elements;

2. Audio Description diagram indicating power sources, styles, and locations of AD triggering hardware;

3. Audio Description draft script based on approved Table of Contents, triggers locations, exhibit drawings, exhibit elements, and production-ready graphics, which shall be available for testing during Installation.

3.8. Shop Inspections

Work in this phase shall include the facilitation of visits by the COR to the contractor’s facility to view and inspect work on all exhibit elements. The contractor shall facilitate two (2) shop inspections by the COR.

3.8.1. Preliminary Shop Inspection

The contractor shall facilitate review of exhibits at the 40% completion milestone, and at a date to be determined in consultation with the COR. The Preliminary Shop Inspection shall be one (1) eight-hour day.

The contractor shall provide the following at the Preliminary Shop Inspection:

1. Primary exhibit structures without final finishes, including:

• Scene 1, Introduction panels and bases

• Scene 2, Map and projector tower

• Scene 4, Historic Battle Flag case carcass

• Scene 2, Reflective screen and bezel

2. Full-sized, unlaminated graphic proofs of any graphic layouts requiring revision during the previous graphic sample review.

3. In-progress versions of modeled elements

4. 12” x 12” samples of tactile building maps

5. Prototypes stated above in 3.7.2.2.

3.8.2. Final Shop Inspection

All remaining exhibit structures, graphics, and content specialties shall be complete and fully operational for the final inspection, prior to Installation, and at a date to be determined in consultation with the COR. The Final Shop Inspection shall be two (2) eight-hour days.

The contractor shall provide the following:

1. To the greatest extent possible, all exhibit units shall be configured in a dimensioned area similar to that into which they shall be installed.

2. All operations of each Custom Element, Electronic Program, and Electronic Equipment shall be demonstrated to be fully functional in accordance with the design intent and applicable fabrication techniques.

3. All exhibit units with built-in lighting, electrical, mechanical, and electronic equipment shall be connected to power sources and demonstrated to be fully functional.

4. Document all shop inspection review comments and provide a shop inspection punch list to the COR. All punch list items identified at the Final Shop Inspection shall be corrected by the contractor prior to shipping exhibits to the installation site.

5. While at the Final Shop Inspection, conduct the Pre-Installation meeting.

3.9. Building Prep

A separate building prep site visit is required under this contract.

The contractor shall verify site conditions during a site visit to be scheduled in consultation with the COR and based on the exhibit preparation schedule. The site visit shall be one (1) eight-hour day.

The contractor shall perform the following work:

1. Travel to MONO, Frederick, MD.

2. Verify whether exhibits, as approved for production, require any adjustments ahead of

Installation.

3. Prepare and submit documentation of any changes or updates to the installation site that impact the as-designed exhibits.

3.10. Installation

Exhibit elements shall be delivered to the installation site in as complete a state as possible to minimize the amount of on-site work to be done. Work in this phase shall include installation of all exhibit elements on site, and installation of all audio description equipment. Work is organized into the following sub-phases: Primary Installation, Installation Punch List, and Audio Description Installation.

3.10.1. Primary Installation

Installation shall be scheduled in consultation with the CO and COR, such that it is completed on or before December 31, 2024.

The contractor shall perform the following work:

1. Crate and ship exhibit elements to the installation site

2. Travel to MONO, Frederick, MD with the installation crew.

3. Install exhibit elements in accordance with the design intent, the approved shop drawings, approved revisions and modifications made during Fabrication, and in consultation with the COR.

4. The contractor shall be responsible for exhibit lighting fixtures and accessories; for completing connections of exhibit lighting and exhibit electronic equipment to existing electrical junctions; for the installation of exhibit lighting on site; and for the final placement and aiming of both building and exhibit lighting fixtures after exhibit elements have been installed.

5. Clean worksite of all debris and dust.

6. Clean artifact cases, install artifacts, perform all conservation requirements, and seal and secure cases.

7. Test and verify audio description draft script against installed exhibits and install audio description trigger hardware.

8. Conduct a walk-through inspection of completed and installed exhibits and provide operational training to park staff.

9. Supply a draft Maintenance Manual.

10. Provide the park with a maintenance kit containing specialized keys, tools, and maintenance supplies required for access to and upkeep of the exhibits as installed.

11. Photograph the completed exhibit. Photographs are used as record in the final

Maintenance Manual, as well as for NPS and contractor portfolios of completed work; therefore, photographs shall be production or print quality.

3.10.2. Installation Punch List

To the greatest extent possible, the contractor shall complete punch list items while on site for Primary Installation. If punch list items cannot be completed during the Primary Installation phase during which they are scheduled to be completed, an additional trip to the installation site shall be required.

1. Prepare and submit an installation punch list to the COR.

2. After each phase of installation, and prior to acceptance, if deficiencies or corrections are noticed in the exhibits, the contractor shall be required to return to MONO installation site and complete or correct punch list items at no cost to the government.

3.10.3. Audio Description Installation

Initial testing of the audio description script and placement of the audio description triggers shall occur during Primary Installation. The contractor shall provide the following work after Primary Installation:

1. Provide audio description script revisions based on draft script review during Installation. Multiple submissions may be required until approved by the COR.

2. Convert final script to text format and remove any special characters.

3. Input final, approved script into audio description Spreadsheets 1, 2, and 3.

Spreadsheet samples shall be provided by the COR.

4. Following COR verification, download the app and perform testing.

5. Travel to MONO, Frederick, MD installation site.

6. Install, test, and demonstrate the audio description content and system to be fully functional. Hardware, software, listening equipment, and accessories shall be in accordance with base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Chapter 31, Audio Description and base contract Attachment 13, Descriptive Exhibit Tour Installation and Equipment Guide.

3.11. Closeout

Work in this phase shall include the preparation and organization of all final exhibit materials and documentation.

3.11.1. Exhibit Maintenance Manual

Prepare Exhibit Maintenance Manual, including the following:

1. Task order information.

2. Product list and catalog cuts.

3. Warranties.

4. Color and finish samples.

5. As-built lighting plan.

6. As-built exhibit plan and drawings.

7. Final Graphic Layout files, including all revisions and corrections made during production.

8. Instructions for maintenance (cleaning, repair, and handling) of exhibits.

9. Instructions for operation (access, and electrical and mechanical instructions) of exhibits.

10. High-resolution scans of artwork and photography produced for the exhibit, with completed form, base contract Attachment 15, Art Documentation Form, for each artwork.

11. Production-quality photography of installed exhibits.

3.11.2. AV Operation and Maintenance Manual

Prepare an Audiovisual Operations and Maintenance Manual, including the following:

1. Systems block diagrams.

2. Systems overview descriptions.

3. Instructions for operation (access, system startup, shutdown, and seasonal programming procedures; system adjustments; troubleshooting guide).

4.…